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executive administrative assistant

OISSG Consultancy

Job Summary:Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English, preferably from the Philippines&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; Additional qualification as a personal assistant would be considered an advantage&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-time

Female Admin Coordinator

Interprogetti

We are seeking a highly organized and detail-oriented Executive &amp; Administrative Officer to provide high-level administrative, operational, procurement, and documentation support to the General Manager and project teams. The role requires strong coordination skills, system management experience (Procore), and the ability to handle logistics, financial processing, and vendor documentation efficiently.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Provide professional executive and administrative support to the General Manager and senior staff.</li><li>Manage and prioritize the GM&rsquo;s daily schedule, meetings, and appointments.</li><li>Prepare and draft official correspondence, reports, and presentations.</li><li>Assist in project-related documentation including tenders, reports, and engineering correspondence.</li><li>Ensure strict adherence to company policies and office procedures.</li></ul>Office Operations &amp; Management<ul><li>Oversee day-to-day office operations and maintain an organized workspace.</li><li>Monitor and manage office inventory and supplies.</li><li>Prepare local and international purchase orders.</li><li>Administer and maintain project documentation including pre-qualification documents, tenders, and close-out files.</li></ul>Logistics &amp; Customs Coordination<ul><li>Manage logistics operations including shipment arrangements and delivery scheduling.</li><li>Coordinate with freight forwarders and shipping lines.</li><li>Handle customs documentation, duty/tax calculations, shipment tracking, and clearance follow-ups.</li><li>Monitor inventory control and ensure timely delivery of materials.</li></ul>Procore System Administration<ul><li>Create and manage new projects in Procore.</li><li>Assign engineers and control permission levels and access rights.</li><li>Ensure accurate uploading and maintenance of project documents.</li><li>Prepare LPOs and payment certificates through Procore.</li></ul>Financial &amp; Procurement Support<ul><li>Receive and review invoices for accuracy.</li><li>Coordinate approvals and signatures from site engineers and the GM.</li><li>Submit documents to accounts for cheque preparation.</li><li>Release cheques and ensure proper documentation and recording.</li><li>Prepare purchase orders and manage procurement from suppliers and subcontractors.</li><li>Monitor order deliveries and supplier performance.</li></ul>Vendor &amp; Contract Documentation<ul><li>Manage vendor registration and maintain updated vendor records.</li><li>Draft and process Non-Disclosure Agreements (NDAs).</li><li>Prepare contract award letters for subcontractors.</li><li>Issue transmittals to clients and vendors with proper documentation logs.</li><li>Draft authorization letters specifying scope and validity.</li><li>Maintain organized filing systems for vendor and contract documents.</li><li>Ensure all documentation complies with company policies and legal requirements.</li><li>Coordinate approvals and required signatures.</li></ul>Requirements<ul><li>Minimum 3 years of relevant experience in executive administration, office management, or procurement support (preferably in fitout, construction or engineering companies).</li><li>Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Knowledge of logistics, customs documentation, and procurement processes.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-time

Executive and admin support

Lesha Bank

<div>
 
 OVERVIEW
 
 
 
 
 
 The Executive Assistant (EA) is in charge of managing the Executive's schedules and communications. The EA is responsible for prioritizing emails and phone calls, as well as organizing meetings and business events.
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 <ul>
 <li>
 Serve as the focal point for communication between Executive's, staff members, clients, and other outside partners.
 </li>
 <li>
 Control the flow of information in a timely and correct manner.
 </li>
 <li>
 Scheduling meetings and managing the schedules of Executive
 </li>
 <li>
 Ensure timely and accurate information flow management.
 </li>
 <li>
 Arrange meetings and manage the Executive's calendars.
 </li>
 <li>
 Make travel and accommodation arrangements.
 </li>
 <li>
 Compile a daily budget and create weekly, monthly, or quarterly reports.
 </li>
 <li>
 Manage the Executive's office by maintaining an inventory of the supplies.
 </li>
 <li>
 Prepare data for memos, emails, presentations, and reports used in internal and external communication.
 </li>
 <li>
 Record minutes of meetings.
 </li>
 <li>
 Distribute correspondence and screen and guide phone calls.
 </li>
 <li>
 Maintain and organize the office filing system.
 </li>
 <li>
 Arranged guest logistics.
 </li>
 <li>
 Support the Admin Department if needed.
 </li>
 </ul>
 
 
 
 
 
 
 
 SKILLS
 
 <ul>
 <li>
 Be proactive and use good judgment when dealing with challenging situations.
 </li>
 <li>
 Telephone Skills, Verbal Communication.
 </li>
 <li>
 Microsoft Office Skills.
 </li>
 <li>
 Listening, Customer Focus, Organization, Informing Others, Handles Pressure, and Phone Skills.
 </li>
 <li>
 Supply Management
 </li>
 <li>
 Act with professionalism and integrity.
 </li>
 <li>
 Own mistakes and share your knowledge to prevent repeating the same error within your department or division.
 </li>
 <li>
 Keep sensitive information confidential.
 </li>
 <li>
 Follow through on commitments.
 </li>
 <li>
 Work well both autonomously and within a team.
 </li>
 <li>
 Display a positive, approachable attitude.
 </li>
 <li>
 Support each other; we all work within the same company.
 </li>
 </ul>
 
 
 
 
 
 
 
 QUALIFICATION &amp; KNOWLEDGE
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in a similar position.
 </li>
 <li>
 Detail-oriented, efficient and organized professional.
 </li>
 <li>
 Proficiency with Microsoft Office applications.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Preferably holding a diploma in admin /secretarial field.
 </li>
 <li>
 Valid Qatar Driving License
 </li>
 </ul>
 
 
</div>

Executive Assistant

Ernest Talent

Executive Assistant Responsibilities:<ul><li>Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Arrange travel plans, including booking flights, accommodation, and transportation.</li><li>Conduct research and compile relevant data to aid executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders, responding to emails and inquiries promptly and professionally.</li><li>Prepare expense reports and oversee executive budgeting.</li></ul>Office Manager Responsibilities:<ul><li>Oversee daily office operations to ensure a smooth and efficient working environment.</li><li>Manage office equipment and coordinate repairs or replacements as needed.</li><li>Develop and implement office policies and procedures to enhance efficiency and productivity.</li><li>Support the Operations Team as required to ensure compliance across all areas.</li><li>Provide administrative assistance to the wider team.</li><li>Liaise with service providers and negotiate contracts for office-related services.</li><li>Assist the executive team with various HR functions.</li></ul>Qualifications:<ul><li>Fluency in English is essential.</li><li>Proven experience as an Executive Assistant, Office Manager, or a similar role.</li><li>Excellent organisational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.</li><li>Ability to multitask, prioritise tasks effectively, and perform well under pressure.</li><li>High level of discretion and confidentiality.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-time

Office Manager

Inspire Management Training Center

We are seeking a mature, highly professional, and proactive Secretary to provide comprehensive support to the General Manager. This role goes beyond traditional administrative duties, requiring someone who can anticipate needs, make independent decisions, and represent the GM with confidence. The ideal candidate will demonstrate excellent organizational and interpersonal skills and handle confidential information with the utmost discretion.Key Responsibilities:<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings efficiently.</li><li>Coordinate internal and external communications on behalf of the GM.</li><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Prepare correspondence, reports, presentations, memos, and other documents as required.</li><li>Arrange domestic and international travel, accommodations, and related logistics.</li><li>Organize meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Serve as the primary point of contact for the GM&rsquo;s office, including screening calls, emails, and visitors.</li><li>Maintain well-organized digital and physical filing systems.</li><li>Liaise professionally with department heads, clients, and external stakeholders.</li><li>Provide general administrative support and assist with executive-level projects as needed.</li></ul>Qualifications &amp; Requirements:Education:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience:<ul><li>7&ndash;10 years in a senior administrative or executive assistant role, ideally supporting C-level or senior leadership.</li><li>Demonstrated ability to work independently, take initiative, and make informed decisions.</li></ul>Skills &amp; Competencies:<ul><li>Exceptional written and verbal communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to perform under pressure, meet tight deadlines, and manage confidential matters.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); knowledge of ERP systems or SharePoint is a plus.</li><li>Calm, diplomatic, and assertive professional demeanor.</li></ul>Why Join Us:<ul><li>Opportunities for career growth and professional development.</li><li>Collaborative, dynamic, and supportive work environment.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Senior admin/ Executive Assistant to C -level Executives: 6 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

ASMACS QATAR

FEMALE EXECUTIVE SECRETARYQualifications<ul><li>Bachelor's Degree in Business Administration or related field</li><li>15 years' as Executive Assistant in a Large Construction/EPC (mandatory)</li></ul>Salary Offer: negotiableJob Type: Full-timePay: From QAR5,000.00 per monthApplication Question(s):<ul><li>Female?</li><li>nationality</li></ul>Experience:<ul><li>Executive Assistant/Secretary: 10 years (Required)</li><li>Large EPC/Construction: 10 years (Required)</li></ul>Language:<ul><li>Hindi/Malayalam etc (Required)</li></ul>Work Location: In person

FEMALE EXECUTIVE SECRETARY

Vistas Global

Here&rsquo;s a professional job description you can use:Job Title: Temporary Legal Assistant (2-Month Contract)Department: Legal Affairs Location: Doha, Qatar Company: Qatar Airways Contract Duration: 2 Months (Temporary) Salary: QAR 6,000 (Monthly)About the RoleWe are seeking a highly organized and detail-oriented Legal Assistant to support the Legal Affairs Department on a temporary 2-month contract. The successful candidate will provide administrative and legal support to ensure the smooth functioning of legal operations during the contract period.Key Responsibilities<ul><li>Provide administrative support to the Legal team, including document preparation and filing.</li><li>Draft, format, and proofread legal correspondence and basic legal documents.</li><li>Organize and maintain legal files, records, and databases (both electronic and hard copy).</li><li>Assist with contract management, including tracking deadlines and renewals.</li><li>Coordinate meetings, prepare meeting minutes, and manage legal team calendars.</li><li>Liaise with internal departments and external stakeholders as required.</li><li>Conduct basic legal research and compile information upon request.</li><li>Ensure confidentiality and proper handling of sensitive information at all times.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Law (LLB) or related field.</li><li>Previous experience (1&ndash;3 years preferred) in a legal assistant or administrative role.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Competencies<ul><li>High attention to detail</li><li>Professional integrity and confidentiality</li><li>Strong interpersonal skills</li><li>Ability to multitask effectively</li></ul>Job Type: TemporaryPay: Up to QAR6,000.00 per monthApplication Question(s):<ul><li>Are you fluent in speaking Arabic?</li><li>Are you okay with the full salary package of 6,000 QAR?</li></ul>

Legal Assistant

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