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executive administrative assistant

Inspire Management Training Center

We are seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive support to C-level executives within a reputed organization in Qatar. The ideal candidate will have 5&ndash;7 years of proven experience supporting senior leadership, preferably in the construction or related industries within the GCC. This role requires exceptional communication skills, discretion, and the ability to handle a wide range of administrative and executive support tasks efficiently.Key Responsibilities<ul><li>Provide high-level administrative support to C-level executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Draft, review, and manage correspondence, reports, and presentations with accuracy and confidentiality.</li><li>Organize and prepare documentation for board meetings, executive reviews, and external engagements.</li><li>Act as a liaison between executives, internal departments, and external stakeholders.</li><li>Handle sensitive information with the utmost discretion and professionalism.</li><li>Ensure smooth day-to-day operations of the executive office, anticipating needs and providing proactive support.</li></ul>Qualifications, Experience &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred.</li><li>5&ndash;7 years of proven experience supporting C-level executives in the construction/Engineering industry or related sectors within the GCC.</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent communication proficiency in English; Arabic is an added advantage.</li><li>High level of professionalism, discretion, and attention to detail.</li><li>Locally available in Qatar with transferable visa/NOC.</li></ul>Benefits<ul><li>Competitive salary (Full package).</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Administrative Assistant to C Level Executives: 5 years (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant to Secretary

OISSG Consultancy

Position: Executive Assistant/Admin Salary offer: QAR 3,000 &ndash; 4,000Company DescriptionOISSG Consultancy is a Doha-based local Qatar Security Services Firm. Our qualified resident team in Doha comprises over 60 consultants, providing full lifecycle security services solutions, including both advisory and technical. We serve a diverse range of clients including government, semi-government, private, and SMEs, delivering integrated security services solutions.Role DescriptionThis is a full-time on-site role for an Executive Assistant located in Doha, Qatar. The Executive Assistant will handle day-to-day tasks such as providing executive administrative support, managing expense reports, and offering general administrative assistance. The role also involves communicating with various stakeholders on behalf of the executives and ensuring smooth operations within the office.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; High School degree; additional qualification as a personal assistant would be considered an advantage&middot; Good communication skills&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-time

Executive Assistant

Job Summary:Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; Additional qualification as a personal assistant would be considered an advantage&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per month

Executive Admin Assistant

Savoy Real Estate

Job Summary:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CEO. The ideal candidate will demonstrate exceptional communication, multitasking, and problem-solving skills, while maintaining discretion and professionalism in all matters.Key Responsibilities:Manage the executive&rsquo;s calendar, schedule meetings, and coordinate appointments.Prepare, edit, and proofread correspondence, reports, presentations, and other documents.Serve as the primary liaison between the executive and internal/external stakeholders.Arrange travel itineraries, accommodations, and logistics, including expense management.Organize and coordinate meetings, events, and conferences, including agendas, minutes, and follow-ups.Conduct research, gather data, and assist in preparing reports or presentations.Handle confidential information with discretion and maintain secure record-keeping systems.Support special projects, initiatives, and daily operational needs as required.Qualifications:Proven experience as an Executive Assistant or similar role supporting senior management.Excellent organizational, time-management, and multitasking abilities.Strong written and verbal communication skills.Well-groomed, professional, and poised, projecting confidence and approachability.Proficiency in Microsoft Office Suite and other relevant software.High level of discretion, professionalism, and attention to detail.Key Competencies:Proactive and solution-oriented mindsetStrong interpersonal and relationship-building skillsAbility to prioritize tasks and manage multiple responsibilities efficientlyProfessional demeanor and confidentialityJob Type: Full-time

Female Executive Assistant for CEO

Fold for cafe Supplies 

Job Description :We are seeking an organized and proactive Executive Assistant to provide comprehensive administrative support to the CEO. This role involves managing professional and personal scheduling, ensuring seamless operations for the CEO and senior executives.Responsibilities:<ul><li>Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, and client management.</li><li>Coordinate complex scheduling and calendar management, ensuring efficient flow of information to senior executives.</li><li>Manage travel logistics and activities for senior executives.</li><li>Provide administrative support, including typing, dictation, spreadsheet creation, faxing, and maintaining filing systems and contacts database.</li><li>Maintain professionalism and strict confidentiality with all materials.</li><li>Organize team communications and plan events, both internal and off-site.</li></ul>Required Skills and Qualifications:<ul><li>Minimum of 2 years of experience in an administrative role reporting directly to upper management.</li><li>Preferably Arabic nationality .</li><li>Bachelor&rsquo;s Degree in Administration or a related field.</li><li>Excellent written and verbal communication skills.</li><li>Strong time-management skills with the ability to organize and coordinate multiple concurrent projects.</li><li>Proficiency with office productivity tools and an aptitude for learning new software and systems.</li><li>Flexible team player, willing to adapt to changes and unafraid of challenges.</li><li>Ability to maintain confidentiality of information related to the company and its employees.</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 - QAR5,000.00 per month

Female Executive Assistant

GovCIO

<div>Overview:
<div>
GovCIO is currently hiring an Executive Administrator Assistant to support the SOJTF-C Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major. This position is located in Doha, Qatar, and will be an on-site position.</div>
Responsibilities:
<ul><li>Serves as the Executive Assistant to the Chief of Staff for the Command Group and provides executive support to the Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major.</li><li>
Facilitates coordination, communication, planning and execution across the area of responsibility and special staff.</li><li>
Synchronizes the Command Group and advises the staff and subordinate units on administrative procedures for Command Group correspondence and ensures its accuracy and timeliness.</li><li>
Maintains a positive rapport and facilitates communication between higher, adjacent, and subordinate units, as well as assisting these commands in interactions with the Command Group.</li><li>
Provides the Commanding Generals Aide with administrative support for a deployed C2 Advising Structure.</li><li>
Prepares correspondence, routes memorandums, and maintains personnel records.</li><li>
Coordinates requests for evaluations, and monitors requests for personnel actions, information management, orders for temporary duty and travel, personnel processing, personnel security clearances, process recommendations for awards and decorations and initiates actions for passport &amp; visas.</li><li>
Receives and processes higher headquarters and other unit/organization requests to visit the Command and/or staff.</li><li>
Plans and executes all aspects of visits to include coordination across staff functions, and with other co-located commands, in order to ensure visitor&rsquo;s objectives are met. Shall remain flexible to assist as mission dictates.</li><li>
Duties do include living in a combat zone under austere conditions.</li></ul>
Qualifications:

Required Skills and Experience<ul><li>
High school diploma with 6-9 yrs experience</li><li>
Clearance Level: Top Secret/SCI c</li><li>
Applicants must possess ten years of executive support experience OR four years of education above the high school level OR equivalent combinations of education and experience. Experience as an executive assistant at a O-6 Command or higher</li><li>
Must be able to qualify for a Government Purchase Card for the purpose of procuring own travel requirements in support of government-directed travel</li><li>
Possess a current and active U.S. Passport</li><li>
Possess a current and active U.S. Driver's License</li><li>
Must have the ability to wear personal protective equipment, including a protective mask, ballistic helmet, body armor, and chemical/biological protective garments</li><li>
Must be medically/physically fit for deployment with U.S. Military Forces Outside the Continental United States (OCONUS) under the provisions of USCENTCOM Medical</li><li>
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.</li><li>
Able to accept a written assignment and produce releasable work within prescribed deadlines.</li><li>
Communicating in cross-cultural and multi-cultural environments both in written and oral formats</li></ul><div> 
Preferred Skills and Experience</div><ul><li>
Experience supporting HUMINT operations</li><li>
Experience supporting U.S. Military Special Operations</li></ul>
Company Overview:
<div>
GovCIO is a team of transformers-people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens. 
 
But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?</div><div></div><div> 
What You Can Expect</div><div></div><div> 
Interview &amp; Hiring Process</div><div>
If you are selected to move forward through the process, here&rsquo;s what you can expect:</div><ul><li>
During the Interview Process</li><li><ul><li>
Virtual video interview conducted via video with the hiring manager and/or team</li><li>
Camera must be on</li><li>
A valid photo ID must be presented during each interview</li></ul></li></ul><ul><li>
During the Hiring Process</li><li><ul><li>
Enhanced Biometrics ID verification screening</li><li>
Background check, to include:</li><li><ul><li>
Criminal history (past 7 years)</li><li>
Verification of your highest level of education</li><li>
Verification of your employment history (past 7 years), based on information provided in your application</li></ul></li></ul></li></ul><div>
Employee Perks</div><div>
At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:</div><ul><li>
Employee Assistance Program (EAP)</li><li>
Corporate Discounts</li><li>
Learning &amp; Development platform, to include certification preparation content</li><li>
Training, Education and Certification Assistance*</li><li>
Referral Bonus Program</li><li>
Internal Mobility Program</li><li>
Pet Insurance</li><li>
Flexible Work Environment</li><li>Available to full-time employees</li></ul><div></div><div> 
Our employees&rsquo; unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.</div><div></div><div> 
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.</div><div></div><div> 
Posted Pay Range</div><div>
The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an &ldquo;at-will position&rdquo; and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.</div>
Posted Salary Range: USD $70,000.00 - USD $75,000.00 /Yr.</div>

Executive Administrator Assistant

Excellence Training Centre

Job Title: Admin Executive (On-Site)Company: Excellence Training CentreLocation: Doha, Qatar (On-site)Job Type: Full-TimeAbout Excellence Training Centre:Excellence Training Centre is one of Qatar&rsquo;s leading providers of professional training and development programs. With a strong reputation for delivering quality education, we offer a wide range of certification courses and customized corporate training solutions that empower individuals and organizations to achieve their goals.We are currently seeking a proactive and detail-oriented Admin Executive to join our team on a full-time, on-site basis in Doha. This role is crucial to the smooth functioning of daily operations and provides support across various departments to ensure administrative excellence.Key Responsibilities:<ul><li>Manage daily administrative tasks, including document handling, filing, and correspondence.</li><li>Handle incoming calls, emails, and walk-in inquiries professionally and efficiently.</li><li>Coordinate scheduling of classes, trainers, and classroom availability.</li><li>Maintain and update student records, course registrations, and attendance logs.</li><li>Provide support for trainer and student requirements during training sessions.</li><li>Prepare and manage official documents such as certificates, invoices, and reports.</li><li>Assist in organizing training events, workshops, and internal meetings.</li><li>Ensure the office environment is organized, professional, and welcoming at all times.</li><li>Coordinate with vendors and service providers for supplies and maintenance.</li></ul>Requirements:<ul><li>Proven experience in an administrative or office support role.</li><li>Strong organizational and multitasking skills with keen attention to detail.</li><li>Excellent communication skills in English (spoken and written); Arabic is a plus.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to maintain confidentiality and professionalism in all situations.</li><li>Friendly, approachable, and customer-service oriented.</li><li>Must be based in Doha, Qatar and available to work on-site.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Experience working in an educational or training institution.</li><li>Knowledge of CRM or student management systems.</li></ul>What We Offer:<ul><li>Competitive salary based on experience and qualifications.</li><li>Positive and collaborative working environment.</li><li>Opportunities for career growth and professional development.</li><li>A chance to be part of a growing and reputable organization.</li></ul>To Apply: Please submit your CV and a brief cover letter outlining your relevant experience and interest in the role at admin_h@excellence.qaJob Type: Full-timeExperience:<ul><li>Admin: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Admin Executive (On-site)

Explore 459+ Executive administrative assistant in Doha this October. Find roles across top companies and apply now to boost your career.