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administrative assistant

executive administrative assistant

Inspire Management Training Center

We are looking for a highly organized and professional Executive Administrative Assistant (Female) to provide direct support to the General Manager of a prestigious luxury hotel. This position plays a key role in ensuring the seamless operation of the Executive Office, including managing schedules, handling administrative tasks, coordinating interdepartmental communication, and maintaining confidentiality. The ideal candidate will have strong organizational and interpersonal skills, along with experience in luxury hospitality settings.Key Responsibilities:Operational Support:<ul><li>Oversee the General Manager&rsquo;s calendar, meetings, and priorities.</li><li>Coordinate communication between the Executive Office and department heads.</li><li>Assist in creating reports, presentations, and business planning documents.</li><li>Follow up on pending documentation or tasks as directed by the GM.</li><li>Support implementation of updates following guest audits or internal reviews.</li><li>Utilize technology to enhance workflow and productivity.</li></ul>Administrative Duties:<ul><li>Provide full administrative support to the General Manager.</li><li>Maintain confidential files, correspondence, and reports.</li><li>Draft correspondence, prepare meeting materials, take minutes, and track action items.</li><li>Organize and maintain both digital and physical filing systems.</li><li>Manage incoming and outgoing communication (calls, emails, mail).</li><li>Handle office requisitions and support travel approvals.</li><li>Ensure the Executive Office environment is professional and well-maintained.</li></ul>Customer Service &amp; Communication:<ul><li>Maintain professional interactions with guests, colleagues, and visitors.</li><li>Address inquiries professionally and with discretion.</li><li>Build and sustain strong working relationships across departments.</li></ul>Additional Responsibilities:<ul><li>Attend meetings and training sessions as required.</li><li>Maintain professional appearance and conduct at all times.</li><li>Adapt to evolving administrative needs and perform additional duties as assigned.</li></ul>Qualifications, Experience, and Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field.</li><li>5-6 years of experience supporting a General Manager in a luxury hotel setting.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>High attention to detail and ability to maintain confidentiality.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office and other relevant administrative software.</li><li>Ability to work under pressure and prioritize multiple tasks.</li><li>Professional demeanor and appearance.</li></ul>&bull; Female candidates with valid visa and QID preferred.Benefits:<ul><li>Competitive salary package</li><li>Accommodation, meals, and transportation provided</li></ul>Job Types: Full-time, PermanentPay: QAR7,000.00 - QAR7,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Executive Assistant To GM (Luxury Hotels): 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant To GM (Luxury Hotel Sector)

Boston Consulting Group (BCG)

<div>
 Who We Are
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 What You'll Do
 
 
 As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director &amp; Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG&rsquo;s value statement.
 
 
 While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.
 
 
 YOU'RE GOOD AT
 
 
 <ul>
 <li>
 Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings &amp; amendments of flights, hotels, cars etc), conference calls, meetings etc.
 </li>
 <li>
 Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
 </li>
 <li>
 Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
 </li>
 <li>
 Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
 </li>
 <li>
 Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
 </li>
 <li>
 Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
 </li>
 <li>
 Providing vacation cover to other Executive Assistants
 </li>
 <li>
 Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
 </li>
 <li>
 Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
 </li>
 <li>
 Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
 </li>
 <li>
 Organizing and maintaining online systems for PA
 </li>
 <li>
 Managing client contacts for CRM/Contact Management
 </li>
 <li>
 Organizing and maintaining electronic filing system
 </li>
 <li>
 Preparing weekly timesheets and expense reports
 </li>
 <li>
 Maintain highest level of internal and external confidentiality
 
 
 </li>
 </ul>
 What You'll Bring
 
 
 <ul>
 <li>
 Strong service orientation:
 </li>
 <ul>
 <li>
 Maturity and flexibility to work both independently and in cooperation with others
 </li>
 <li>
 High level of self-motivation and initiative
 </li>
 <li>
 Willingness to exercise good judgment and make decisions based on logic and common sense
 </li>
 </ul>
 <li>
 Excellent organizational skills
 </li>
 <ul>
 <li>
 Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
 </li>
 <li>
 Superior attention to detail and accuracy
 </li>
 <li>
 Follow through/ownership of tasks to completion
 </li>
 <li>
 Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
 </li>
 </ul>
 <li>
 Ability to multi-task and complete a variety of projects in a fast-paced environment
 </li>
 <li>
 Ability and willingness to work overtime on projects and tasks as required
 </li>
 <li>
 Knowledge and experience of the Middle East and local practices
 </li>
 <li>
 Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
 </li>
 <li>
 Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment
 </li>
 <li>
 Service oriented, flexible, attentive to detail team player
 </li>
 <li>
 Ability to respect all BCG information as personal and confidential
 </li>
 <li>
 A minimum of 4-5 years&rsquo; experience in a fast-paced environment supporting senior executives is strongly preferred.
 
 </li>
 </ul>
 Who You'll Work With
 
 
 You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director &amp; Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG.
 
 
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
</div>

Executive Assistant

INNOVATIONS GROUP

The Role
 Position Overview: The Executive & Business Support role is a key position that requires a highly organized and resourceful individual to support the CEO in both professional and personal matters. The ideal candidate will demonstrate discretion, adaptability, and the ability to manage multiple priorities while maintaining confidentiality. Key Responsibilities: Executive & Business Coordination: • Manage an intricate and dynamic calendar involving business, personal, and international commitments. • Prepare high-level documents including reports, presentations, meeting agendas, and correspondence on behalf of the CEO. • Track and follow up on business-related action items to ensure execution and accountability across various teams. • Act as a liaison between the CEO and key stakeholders such as board members, investors, legal, finance, and operational teams. • Attend and document key meetings (virtually or in person), take minutes, and ensure follow-up on actionable points. • Maintain and safeguard confidential documents, legal files, contracts, and records. Personal and Household Support: • Oversee and coordinate personal schedules including medical appointments, school communications, and family logistics. • Supervise and manage household staff and vendors including drivers, cleaners, chefs, tutors, etc. • Plan and coordinate personal errands such as shopping, wardrobe management, gift sourcing, and returns. • Organize and manage family events, holidays, birthdays, and social functions with precision. Travel and Logistics Management: • Plan and manage detailed travel itineraries, including international and luxury travel, visas, accommodations, and transportation. • Ensure all logistics are well-coordinated and executed to a high standard. Operations and Task Management: • Maintain digital tools for task management, scheduling, and communication to keep all functions streamlined and accessible. • Anticipate weekly and daily priorities and provide pre-briefs to the CEO accordingly. • Handle recurring operational tasks such as bill payments, subscriptions, renewals, and memberships.
 
Requirements
 <ul>
<li>Minimum of 3 years of experience in a similar Executive Assistant / Business Support / Personal Assistant role, preferably supporting senior leadership or C-level executives. • Excellent organizational, planning, and time management skills. • Strong communication and interpersonal skills, with fluency in English. • High level of discretion, reliability, and professionalism. • Tech-savvy and proficient in MS Office and modern productivity tools. • A valid driving license is mandatory.</li>
</ul>
About the company
 The Innovations Group has been operating within the UAE for close to 2 decades and is one of the market leaders in Employee Outsourcing & Recruitment services. We work across myriad industries servicing the private sector, government, banking & financial institutions and other SME's. As a pioneer in employee outsourcing, we currently have 11,000+ employees outsourced to our clients. We specialize in providing permanent and temporary staffing solutions for diverse nationalities, skill sets & domain expertise.

Executive And Business Support

Mission Technologies, a division of HII

<div>
 Requisition Number: 24697
 
 
 Required Travel: 0 - 10%
 
 
 Employment Type: Full Time/Salaried/Exempt
 
 
 Anticipated Salary Range: $61,116.00 - $85,000.00
 
 
 Security Clearance: TS/SCI
 
 
 Level of Experience: Mid HI
 
 
 This opportunity resides with
 
 All-Domain Operations (ADO)
 
 , a business group within HII&rsquo;s Mission Technologies division. All-Domain Operations comprises multi-domain operations, platforms and logistics, and intelligence operations.
 
 
 HII designs, develops, integrates and manages the sensors, systems and other assets necessary to support integrated ISR operations and accelerated decision-making. With data fusion and mission management capabilities for the Department of Defense, the combatant commands and the intelligence community, HII advances the mission around the globe.
 
 
 
 Meet HII&rsquo;s Mission Technologies Division
 
 
 
 Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense &ndash; the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that&rsquo;s right for you. Apply today. We look forward to meeting you.
 
 
 To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072
 
 
 
 Summary
 
 
 
 HII-Mission Technolgoies is seeking a Executive Administrative Specialist to deliver high-impact support to senior leadership and staff at Al Udeid Air Base, Qatar. This role requires coordination across internal and external stakeholders, up to the Top Secret/SCI level, ensuring efficient task execution, seamless communication, and alignment of strategic priorities. The specialist will manage critical administrative workflows, facilitate operational readiness for high-level engagements, and maintain compliance within secure environments.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Coordinate meetings, schedules, and task execution among SPACECENT leadership, external agencies, and classified networks.
 </li>
 <li>
 Track task progress using the Task Management Tool (TMT) on NIPRnet and SIPRnet.
 </li>
 <li>
 Prepare, edit, and manage high-level correspondence, presentations, and infographics.
 </li>
 <li>
 Administer executive calendars, organize secure meetings, and manage security clearance logistics.
 </li>
 <li>
 Maintain accurate databases and SharePoint lists for accessibility and reporting.
 </li>
 <li>
 Support processing of awards, decorations, and evaluations.
 </li>
 <li>
 Evaluate and enhance administrative processes through quality assurance and procedure optimization.
 </li>
 <li>
 Serve as liaison for SPACECENT and partner organizations to ensure continuity of administrative operations.
 </li>
 <li>
 Advise leadership on administrative best practices and respond promptly to government inquiries.
 </li>
 <li>
 Attend in-person and virtual meetings with short notice and assist with off-site coordination.
 </li>
 <li>
 Prepare weekly reports, calendars, and visual task trackers using Microsoft Office Suite.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 3 years relevant experience with Bachelors in related field; 1 year relevant experience with Masters in related field; or High School Diploma or equivalent and 7 years relevant experience.
 </li>
 <li>
 4+ years of senior-level administrative support experience.
 </li>
 <li>
 Hands-on experience using Task Management Tools (TMT).
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Access, and SharePoint).
 </li>
 <li>
 Ability to perform duties independently with precision and efficiency.
 </li>
 <li>
 Clearance: Must posses and maintain a Top Secret with SCI elgibility.
 </li>
 <li>
 Valid driver&rsquo;s license required to operate mission vehicles.
 
 
 </li>
 </ul>
 
 Preferred: Bonus Points For...
 
 
 
 <ul>
 <li>
 Proven discretion and experience supporting senior leadership (e.g., general/flag officers, senior executives).
 </li>
 <li>
 Strong written and verbal communication skills; capable of engaging stakeholders at all levels.
 </li>
 <li>
 Expertise in handling sensitive communications within classified environments.
 </li>
 <li>
 Strong organizational and multitasking abilities under time constraints and minimal supervision.
 </li>
 <li>
 Exceptional customer service and stakeholder coordination skills.
 </li>
 <li>
 Previously supported O-6 leadership.
 </li>
 <li>
 Prior military service.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 Job performance will normally require only minor lifting and carrying of boxes of records or equipment.
 
 
 HII is more than a job - it&rsquo;s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.
 
 
 
 Why HII
 
 
 
 We build the world&rsquo;s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.
 
 
 Recognized as one of America&rsquo;s top large company employers, we are a values and ethics driven organization that puts people&rsquo;s safety and well-being first. Regardless of your role or where you serve, at HII, you&rsquo;ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.
 
 
 
 Together we are working to ensure a future where everyone can be free and thrive.
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.
 
 
 
 Do You Need Assistance?
 
 
 
 If you need a reasonable accommodation for any part of the employment process, please send an e-mail to
 
 buildyourcareer@hii-co.com
 
 and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call
 
 1-844-849-8463
 
 for assistance. Press #3 for HII Mission Technologies.
 
 
</div>

Executive Administrative Specialist (Administration Generalist 2) - 24697

Excellence Training Center

ABOUT US:Welcome to Qatar's largest and most prestigious private training centre. Excellence Training Centre (ETC) is a leading provider of comprehensive training solutions, dedicated to empowering individuals and organizations.Responsibilities:<ul><li>Office Coordination: Manage day-to-day administrative tasks, ensuring smooth office operations.</li><li>Scheduling and Documentation: Assist with scheduling classes, maintaining student and staff records, and ensuring proper documentation.</li><li>Reporting: Prepare and maintain reports, update CRM and internal systems regularly.</li><li>Compliance: Ensure adherence to internal procedures and relevant regulations.</li><li>Cross-Functional Tasks: Participate in internal recruitment coordination, basic sales support, and training logistics when required.</li></ul>Requirements:<ul><li>1&ndash;2 years of proven experience in administrative roles, preferably in a fast-paced environment.</li><li>Prior experience in sales or teaching will be considered an added advantage.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office and basic tech tools.</li><li>Male candidates preferred.</li></ul>Compensation:<ul><li>Base Salary: QAR 2,000 + Accommodation Allowance: QAR 750</li><li>Commission on avoided refunds, successful sales, recruitment, and staff training</li></ul>Additional Benefits:<ul><li>Health Insurance</li><li>Annual Paid Leave: 21 days</li><li>Airfare: One-way ticket every year or round-trip ticket every two years</li><li>Gratuity: As per Qatar Labor Law upon completion of contract</li></ul>Timings &amp; Days:<ul><li>9 hours per day (12:00 PM &ndash; 9:00 PM), 6 days a week, Saturday to Thursday (Friday off)</li></ul>Job Location:<ul><li>Doha, Qatar</li></ul>Job Type: Full-timePay: From QAR2,000.00 per monthApplication Question(s):<ul><li>Are you comfortable with the compensation and working conditions outlined in the job description?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Roles: 1 year (Preferred)</li><li>Sales: 1 year (Preferred)</li><li>Teaching: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Administrative Executive

FABNET Technologies

Assistant Manager with native-level Arabic proficiency to support in daily administrative and office tasks. Responsibilities include scheduling and coordinating meetings, preparing correspondence and reports, handling official communications, assisting in project follow-ups, and supporting both internal and external communications.Requirements:Native Arabic speaker with excellent written and verbal skills.Previous experience in executive assistance or administrative support.Strong organizational and time-management skills.Proficiency in Microsoft Office (Word, Excel, Outlook).Effective communication and interpersonal skills with clients and partners.*Must hold a valid Qatar ID.*Applications not mentioning Date of birth and nationality will not be considered. Job Type: Full-timePay: QAR5,000.00 - QAR7,000.00 per month

Office Manager Female

NEW STATE FACILITY MANAGEMENT

We&rsquo;re seeking a highly organized, proactive, and discreet Executive Secretary to support our senior leadership team and help keep our operations running smoothly.Key Responsibilities:<ul><li>Provide high-level administrative support to executives</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence</li><li>Handle confidential information with discretion</li><li>Act as the liaison between executives and internal/external stakeholders</li><li>Organize and maintain files, records, and office systems</li><li>Assist with project coordination and meeting follow-ups</li></ul>Requirements:<ul><li>Proven experience as an executive assistant, secretary, or similar role</li><li>Excellent organizational and multitasking skills</li><li>Strong communication and interpersonal abilities</li><li>Proficiency in MS Office Suite and common office software</li><li>High degree of professionalism and discretion</li><li>Bachelor&rsquo;s degree or equivalent experience preferred</li></ul>What We Offer:<ul><li>Competitive salary and comprehensive benefits package</li><li>Dynamic and supportive work environment</li><li>Opportunities for growth and professional development</li></ul>How to Apply: Submit your resume and a brief cover letter to Email: cvforjobs7070@gmail.com with the subject line &quot;Executive Secretary&quot;.Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR4,000.00 per month

Executive Secretary

Explore 420+ Executive administrative assistant in Doha this September. Find roles across top companies and apply now to boost your career.