administrative assistant

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administrative assistant i Jobs in Los Angeles

administrative assistant i

administrator and administrative assistant Jobs in Los Angeles

attorney assistant

executive administrative assistant

Liberty Behavioral & Community Services Inc.

<div>Position Summary:
Liberty Behavioral &amp; Community Services, Inc., a leading provider of services for individuals with autism and developmental disabilities, is dedicated to fostering independence, inclusion, and personal growth for our participants. We are seeking a dynamic and detail-oriented C-Suite Executive Assistant to join our team. The C-suite executive assistant provides administrative support to C-suite executives and senior business leaders
Key Responsibilities:<ul>
<li>Scheduling: Managing the executive's calendar, scheduling meetings, and coordinating travel</li>
<li>Communication: Answering emails, managing the executive's inbox, and taking phone calls</li>
<li>Preparation: Creating materials for meetings and presentations, and researching for those materials</li>
<li>Reports: Generating expense reports and other reports the executive needs</li>
<li>Administration: Managing petty cash, processing mail, and tracking office supplies</li>
<li>Serving on behalf: Meeting with clients, returning communication, and relaying the executive's wishes</li>
<li>Representing the company and executive: Serving as a liaison to the board of directors and senior management teams</li>
<li>Upholding corporate confidentiality: Managing data and creating a secure barrier between sensitive information and potential leaks</li> 
</ul> 
 
Requirements 
Qualifications:<ul>
<li>Education:</li>
<li><ul><li>Bachelor's degree in Business Administration, Communications, or a related field.</li></ul></li>
<li>Experience:</li>
<li><ul><li>Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives or senior management.</li>
<li>Experience in the healthcare or community services sector is highly desirable.</li>
</ul></li><li>Skills:</li>
<li><ul><li>Exceptional organizational and time-management abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to manage multiple tasks and priorities in a fast-paced environment.</li>
<li>Discretion and professionalism in handling confidential and sensitive information.</li>
<li>Strong interpersonal skills with the ability to interact effectively with internal and external stakeholders at all levels.</li>
</ul></li><li>Attributes:</li>
<li><ul><li>High level of initiative and ability to work independently.</li>
<li>Professional demeanor and appearance.</li>
<li>Flexibility and adaptability to changing priorities and demands.</li>
<li>Strong sense of integrity and ethical conduct.</li>
<li>Ability to maintain a high level of confidentiality.</li>
</ul></li><li>Preferred:</li>
<li><ul><li>Experience serving as a liaison to boards of directors and senior management teams.</li>
<li>Familiarity with corporate governance and board meeting protocols.</li>
<li>Certification such as Certified Administrative Professional (CAP) or equivalent.</li> 
</ul></li></ul> 
 
Benefits 
Benefits:<ul><li>
401(k) Match</li><li>
Comprehensive Health, Dental, Vision, and Life Insurance</li><li>
Opportunity to make a significant impact on community services.</li></ul>
Salary<ul><li>
$35 - $37</li></ul>
Join Us:
If you are a skilled writer ready to use your expertise to drive meaningful impact within our organization, we encourage you to apply. Join Liberty Behavioral &amp; Community Services, Inc., and be a key player in expanding our services and enhancing community well-being. 
Application Process:
To apply, please submit your resume detailing your relevant experience.
Liberty Behavioral &amp; Community Services, Inc. is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.
We look forward to hearing from you and exploring how you can contribute to the future success of Liberty Behavioral &amp; Community Services, Inc.</div>

C-Suite Executive Assistant

Harper Harrison

<div>
 
 
 Executive Assistant
 
 
 
 
 Los Angeles, CA
 
 
 
 
 Full-Time, On-Site
 
 
 
 
 Reports to: Founder / Principal
 
 
 
 
 
 
 
 About the Company
 
 
 
 We are a fast-growing, vertically integrated real estate platform with operations across development, construction, &amp; property management. The business is active across multiple projects, entities, &amp; stakeholders at any given time, with a strong reputation for high standards, entrepreneurial thinking, &amp; executional excellence.
 
 
 
 
 
 This is a high-performance environment where details, reliability &amp; speed matters. The team is lean, hands-on, &amp; deeply invested in building a best-in-class platform.
 
 
 
 
 
 
 Role Overview
 
 
 
 This is a high-trust, highly operational role at the center of a fast-moving real estate business. You will serve as the primary administrative &amp; operational support to the Founder / Principal, while also helping drive day-to-day office management, accounts payable coordination, project administration, &amp; HR support across multiple business lines.
 
 
 
 
 
 We are looking for someone who wants to own this seat long term. Someone who takes pride in being the backbone of a growing company, enjoys bringing structure to busy environments, pays close attention to detail, &amp; is always willing to step in and help wherever needed.
 
 
 
 
 
 Success in this role comes from consistency, follow-through, discretion, sound judgement, &amp; a genuine desire to keep the business operating smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Manage the Principal&rsquo;s calendar, schedule meetings, send invites, &amp; proactively resolve scheduling conflicts
 </li>
 <li>
 Coordinate business &amp; personal travel, including flights, hotels, ground transportation, &amp; logistics
 </li>
 <li>
 Handle personal errands &amp; administrative tasks that support the Principal&rsquo;s day-to-day effectiveness
 </li>
 <li>
 Obtain a notary license, if not already held, &amp; serve as an in-house notary for company documents
 </li>
 </ul>
 
 
 Accounts Payable &amp; Administrative Finance Support
 
 
 <ul>
 <li>
 Monitor the company billing inbox, review incoming invoices, &amp; route them accurately
 </li>
 <li>
 Process invoices, maintain clear notes, &amp; ensure correct coding across entities &amp; budget lines
 </li>
 <li>
 Support check runs, payment tracking, vendor communication, &amp; document organization
 </li>
 <li>
 Follow up with internal team members to ensure receipts, backup, &amp; supporting documentation are submitted on time
 </li>
 <li>
 Maintain organized vendor records, payment files, &amp; accounting-related documentation
 </li>
 <li>
 Assist with logging incoming payments, recordkeeping, &amp; periodic reconciliation support
 </li>
 </ul>
 
 
 Office Administration
 
 
 <ul>
 <li>
 Maintain a highly organized, professional office environment
 </li>
 <li>
 Oversee office supplies, vendors, general upkeep, &amp; administrative systems
 </li>
 <li>
 Own digital filing systems across multiple entities &amp; enforce strong document discipline internally
 </li>
 <li>
 Support onboarding, employee file management, insurance tracking, &amp; general HR administration
 </li>
 <li>
 Help maintain compliance records for subcontractors, consultants, &amp; vendors
 </li>
 <li>
 Track internal workflows, action items, &amp; project management boards to ensure deadlines &amp; statuses remain current
 </li>
 </ul>
 
 
 Project &amp; Operational Support
 
 
 <ul>
 <li>
 Assist with contract administration, document distribution, &amp; project file organization
 </li>
 <li>
 Update budgets, tracking logs, &amp; summary reports as contracts are executed
 </li>
 <li>
 Maintain compliance documentation, including insurance, W-9s, licenses, &amp; related records
 </li>
 <li>
 Coordinate purchasing support, permit-related payments, draw package organization, &amp; document collection
 </li>
 <li>
 Follow up with project teams to ensure approvals, invoices, &amp; supporting materials are received on time
 </li>
 <li>
 Review project documentation for completeness, accuracy, &amp; consistency
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 Required
 
 
 <ul>
 <li>
 Extensive experience in an Office Manager, Executive Assistant, Administrative, or Operations role
 </li>
 <li>
 Basic QuickBooks proficiency, including bills, invoices, payments, &amp; transaction lookups
 </li>
 <li>
 Working knowledge of accounts payable processes
 </li>
 <li>
 Strong Excel / Google Sheets skills, with the ability to build &amp; maintain organized trackers
 </li>
 <li>
 Comfortable learning new software platforms &amp; troubleshooting independently when needed
 </li>
 <li>
 Excellent organizational skills with strong attention to detail
 </li>
 <li>
 Calm, professional demeanor with the ability to manage competing priorities
 </li>
 <li>
 Proactive mindset with a strong sense of ownership
 </li>
 <li>
 Strong judgement, follow-through, &amp; ability to connect the dots across multiple moving pieces
 </li>
 <li>
 Comfortable handling occasional work-related errands or local administrative tasks
 </li>
 <li>
 Strong working knowledge of Dropbox, Google Drive, or similar file management tools
 </li>
 <li>
 Notary license, or willingness to obtain one shortly after hire
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Experience in real estate, construction, development, architecture, or property management
 </li>
 <li>
 Familiarity with Procore, Asana, Plate IQ, Spend IQ, or similar tools
 </li>
 <li>
 Experience supporting multiple LLCs, entities, or business units
 </li>
 <li>
 Exposure to real estate transactions, escrow, title, or closing documentation
 </li>
 <li>
 Familiarity with fund control, draw packages, or construction lending processes
 </li>
 </ul>
 
 
</div>

Executive Assistant

Snap Inc.

<div>
 Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company&rsquo;s three core products are Snapchat, a visual messaging app that enhances your relationships with friends, family, and the world; Lens Studio, an augmented reality platform that powers AR across Snapchat and other services; and its AR glasses, Spectacles.
 
 
 The Product Marketing team uses creativity, market research, and insights to optimize and inspire roadmaps for products across Snap Inc. This team of Product Marketers works in a highly collaborative environment to deliver go-to-market efforts and strategies to demonstrate the role that Snapchat plays in the lives of our community and helps businesses grow.
 
 
 We&rsquo;re looking for a Sr. Executive Assistant to join our Product Marketing team at Snap Inc!
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Serve as the right hand to our Senior Director of Product Marketing, proactively managing complex calendars, prioritizing commitments, and ensuring alignment between strategic goals and time allocation.
 </li>
 <li>
 Anticipate needs and provide forward-thinking support to enable focus on top business priorities and executive-level initiatives.
 </li>
 <li>
 Lead end-to-end coordination of complex travel, offsites, board meetings, and high-impact internal and external engagements to deliver an exceptional, white-glove experience.
 </li>
 <li>
 Act as a liaison between our Product Marketing leadership, executive leadership, board members, and key partners, maintaining discretion and diplomacy at all times.
 </li>
 <li>
 Manage and triage communications with precision; drafting correspondence, managing inboxes, and ensuring timely, thoughtful responses.
 </li>
 <li>
 Drive special projects, often cross-functional or highly confidential, from conception through successful delivery, applying strong project management rigor and executive-level judgment.
 </li>
 <li>
 Represent the executive office with professionalism and discernment, embodying leadership values in all interactions.
 </li>
 <li>
 Partner with the broader EA community to define and model standards of excellence, elevate operational efficiency, and mentor other executive assistants.
 </li>
 <li>
 Continuously identify opportunities to optimize workflows, processes, and executive bandwidth; taking initiative to remove barriers and simplify operations.
 
 
 </li>
 </ul>
 
 Knowledge, Skills, And Abilities
 
 
 
 <ul>
 <li>
 Proven ability to anticipate executive and organizational needs with exceptional foresight and discretion.
 </li>
 <li>
 Expert-level organizational and prioritization skills; able to manage multiple concurrent demands with precision and calm under pressure.
 </li>
 <li>
 Strategic relationship builder with the ability to influence, collaborate, and maintain trust across all levels of the organization.
 </li>
 <li>
 Strong business acumen with the ability to understand, contextualize, and anticipate priorities within the broader company and Product &amp; Design strategy, demonstrating curiosity about the subject matter, tradeoffs, and discourse relevant to the organization.
 </li>
 <li>
 Highly skilled in enterprise tools (ex. G-Suite, Slack, Zoom, etc.); curious and proactive about learning and adopting new technologies (including AI-enabled tools) to drive efficiency, improve decision-making, and scale executive impact.
 </li>
 <li>
 Exceptional written and verbal communication skills with executive presence.
 </li>
 <li>
 Skilled project manager, capable of independently leading initiatives, aligning stakeholders, and delivering results in ambiguous environments.
 </li>
 <li>
 Exercises sound judgment, emotional intelligence, and discretion in all interactions.
 </li>
 <li>
 Resilient, proactive, and capable of operating with minimal direction.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 8+ years of experience supporting senior executives or performing other administrative tasks in a dynamic, fast-paced environment.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting C-level or VP+ executives in technology, media, or similarly complex organizations.
 </li>
 <li>
 Proven success managing confidential, cross-functional projects and initiatives.
 
 
 </li>
 </ul>
 If you have a disability or special need that requires accommodation, please don&rsquo;t be shy and provide us some information.
 
 
 "Default Together" Policy at Snap: At Snap Inc. we believe that being together in person helps us build our culture faster, reinforce our values, and serve our community, customers and partners better through dynamic collaboration. To reflect this, we practice a &ldquo;default together&rdquo; approach and expect our team members to work in an office 4+ days per week.
 
 
 At Snap, we believe that having a team of diverse backgrounds and voices working together will enable us to create innovative products that improve the way people live and communicate. Snap is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. EOE, including disability/vets.
 
 
 We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, where applicable).
 
 
 Our Benefits: Snap Inc. is its own community, so we&rsquo;ve got your back! We do our best to make sure you and your loved ones have everything you need to be happy and healthy, on your own terms. Our benefits are built around your needs and include paid parental leave, comprehensive medical coverage, emotional and mental health support programs, and compensation packages that let you share in Snap&rsquo;s long-term success!
 
 
 
 Compensation
 
 
 
 In the United States, work locations are assigned a pay zone which determines the salary range for the position. The successful candidate&rsquo;s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. The starting pay may be negotiable within the salary range for the position. These pay zones may be modified in the future.
 
 
 Zone A (CA, WA, NYC):
 
 
 The base salary range for this position is $130,000-$196,000 annually.
 
 
 Zone B:
 
 
 The base salary range for this position is $124,000-$186,000 annually.
 
 
 Zone C:
 
 
 The base salary range for this position is $111,000-$167,000 annually.
 
 
 This position is eligible for equity in the form of RSUs.
</div>

Senior Executive Assistant

Pen Manufacturing

<div>This role supports work across multiple entities, primarily focused on Industrial Succession, not Pen Manufacturing.
Industrial Succession is a long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.
The mission is simple but important:
help retiring business owners transition their companies while keeping jobs, operations, and critical capabilities in the U.S.
Many industrial businesses are owned by aging founders with no clear succession plan. When these companies shut down or are sold poorly, decades of expertise, local jobs, and essential manufacturing capacity disappear.
Industrial Succession exists to solve that.
We acquire these businesses, stabilize them, and operate them for the long term. We focus on:<ul><li>
preserving what works</li><li>
improving operations</li><li>
modernizing systems and processes</li><li>
introducing technology where it actually drives efficiency</li><li>
building durable, profitable companies over time</li></ul>
This is not a short term flip model. The goal is to build and operate great industrial businesses for the long run.
The environment is fast moving, hands on, and execution focused. You will have exposure to real business operations, acquisitions, and decision making.<h1 class="jobSectionHeader"> 
Executive Assistant and Operations Lead</h1>
West Hollywood, CA | Full or Part Time | Minimum 25 Hours Per Week | Onsite must live within 30 minutes in traffic to position location<h2 class="jobSectionHeader">
About the role</h2>
We are hiring a high urgency, highly organized Executive Assistant and Operations Lead to support a fast moving founder across personal life, household operations, and business execution.
This is not a passive assistant role. This is for someone who moves quickly, follows through relentlessly, and can manage a wide range of responsibilities without dropping details.
You should be just as comfortable handling a personal errand, coordinating vendors, and managing a home as you are organizing emails, tracking priorities, and pushing business tasks forward.
One hour you may be solving a logistics issue at home or coordinating care for a dog. The next you may be managing inbox flow, following up on vendors, or driving a project forward.
If you are not highly responsive, detail oriented, and proactive, this role will not be a fit.<h2 class="jobSectionHeader">
What success looks like</h2><ul><li>
Tasks are handled quickly, cleanly, and without reminders</li><li>
Nothing important falls through the cracks</li><li>
Communication is clear, fast, and proactive</li><li>
Open loops are tracked and closed</li><li>
Life and operations feel organized, not reactive</li><li>
Jules&rsquo; time is protected and focused on high value work</li></ul><h2 class="jobSectionHeader">
Core responsibilities</h2><h3 class="jobSectionHeader">
Executive support</h3><ul><li>
Manage calendar, scheduling, and shifting priorities</li><li>
Organize, triage, and help manage inboxes</li><li>
Draft and follow up on emails and action items</li><li>
Track tasks, deadlines, and commitments across work and personal</li><li>
Provide clear updates, ETAs, and completion status</li></ul><h3 class="jobSectionHeader">
Project management and operations</h3><ul><li>
Own tasks and small projects from start to finish</li><li>
Coordinate vendors, contractors, and stakeholders</li><li>
Follow up aggressively on timelines and deliverables</li><li>
Build simple systems, trackers, and checklists to stay organized</li><li>
Bring structure and accountability to ongoing work</li></ul><h3 class="jobSectionHeader">
Personal and household management</h3><ul><li>
Manage household vendors and services</li><li>
Coordinate maintenance, repairs, and appointments</li><li>
Handle errands, returns, shopping, laundry, and dry cleaning</li><li>
Help manage pet care including scheduling and day to day needs</li><li>
Maintain home inventory and recurring supplies</li><li>
Support personal scheduling and logistics</li></ul><h3 class="jobSectionHeader">
Events and logistics</h3><ul><li>
Plan and execute home events approximately every 6 weeks</li><li>
Coordinate vendors, setup, timing, and day of execution</li><li>
Handle guest coordination and collections as needed</li></ul><h3 class="jobSectionHeader">
Business support</h3><ul><li>
Help manage vendor communication and follow ups</li><li>
Track commitments and ensure deadlines are met</li><li>
Support hiring coordination and recruiting efforts</li><li>
Assist with operational follow through across teams</li><li>
Support marketing or content logistics when needed</li></ul><h2 class="jobSectionHeader">
What we are looking for</h2><ul><li>
Strong sense of urgency and responsiveness</li><li>
Excellent follow through and task ownership</li><li>
Comfortable switching between personal and business tasks</li><li>
Highly organized with strong attention to detail</li><li>
Clear and direct communicator</li><li>
Resourceful and proactive problem solver</li><li>
Calm under pressure and able to manage moving priorities</li><li>
High level of discretion and trustworthiness</li></ul><h2 class="jobSectionHeader">
This role is a fit if you are</h2><ul><li>
The person who naturally takes ownership of everything in front of you</li><li>
The one who follows up without being asked</li><li>
The one who keeps things organized when others don&rsquo;t</li><li>
Comfortable doing both high leverage work and low ego tasks</li><li>
Able to move quickly between very different types of responsibilities</li><li>
Has had a decade or more of experience</li></ul><h2 class="jobSectionHeader">
This role is not a fit if you</h2><ul><li>
Need constant direction</li><li>
Move slowly or delay tasks</li><li>
Struggle with organization or follow through</li><li>
Miss details or drop balls</li><li>
Get overwhelmed easily</li><li>
Think certain tasks are beneath you</li></ul><h2 class="jobSectionHeader">
Expectations</h2><ul><li>
Provide ETAs within 24 to 48 hours for all tasks</li><li>
Communicate clearly on progress and completion</li><li>
Maintain high reliability and consistency</li><li>
Be onsite in Los Angeles at least 3 days per week</li><li>
Provide 1 week notice for planned time off</li><li>
Be available for occasional urgent or after hours needs</li><li>
Maintain strict confidentiality</li></ul><h2 class="jobSectionHeader">
Growth opportunity</h2>
This role can grow into a Chief of Staff or operations leadership position for the right person.
This is not time based. It is earned through performance, ownership, and the ability to operate independently.
As trust grows, responsibilities can expand into:<ul><li>
Owning larger projects and initiatives</li><li>
Managing vendors and operators independently</li><li>
Supporting higher level decision making</li><li>
Running parts of the operation without oversight</li></ul><h2 class="jobSectionHeader">
Compensation</h2><ul><li>
$30 to $55 per hour, depending on experience, speed, and level of ownership</li><li>
Minimum 25 hours per week</li></ul>
Candidates who demonstrate strong urgency, reliability, and the ability to operate independently across both personal and business responsibilities will be compensated at the top end of the range.<h2 class="jobSectionHeader">
Final filter line (keep this)</h2>
If you are the type of person who needs reminders, misses details, or lets tasks sit, this role will not work. If you are fast, organized, and take ownership without being asked, you will thrive here.</div>

Executive Assistant and Operations Lead

The Junkiez Junk Removal

About UsWe are a rapidly growing logistics and home service company based in Los Angeles. Our core business, The Junkiez Junk Removal, is expanding quickly, and we are also building out additional ventures including a delivery company (Pronto Delivery) and other service-based operations.We operate at a fast pace and are focused on scaling&mdash;adding trucks, hiring teams, increasing revenue, and building strong systems.About the RoleWe are looking for a highly organized, proactive Executive Assistant to work directly with the CEO . This role is critical to keeping daily operations running smoothly and helping the business grow.You will help manage tasks, organize priorities, and ensure nothing falls through the cracks.This is not a passive role&mdash;we need someone who takes initiative, thinks ahead, and executes.Key Responsibilities<ul><li>Manage daily tasks, to-do lists, and priorities for the CEO</li><li>Organize business operations, schedules, and follow-ups</li><li>Handle emails, calls, and client communication when needed</li><li>Track expenses, invoices, and recurring business costs</li><li>Assist with hiring coordination and onboarding</li><li>Help organize marketing efforts (flyers, outreach, social media coordination)</li><li>Maintain CRM systems and client databases</li><li>Ensure team accountability (tracking tasks, follow-ups, reminders)</li><li>Assist with building systems and improving efficiency</li></ul>What We&rsquo;re Looking For<ul><li>Extremely organized and detail-oriented</li><li>Strong communication skills (written and verbal)</li><li>Proactive mindset &ndash; you solve problems before they happen</li><li>Comfortable working in a fast-paced, growing business</li><li>Tech-savvy (Google Docs, spreadsheets, CRMs, etc.)</li><li>Reliable and responsive</li></ul>Bonus if you have:<ul><li>Experience with service-based businesses</li><li>Experience with marketing or social media</li><li>Experience supporting a founder or CEO</li></ul>What You&rsquo;ll Gain<ul><li>Direct access to a growing business and leadership experience</li><li>Opportunity to grow into a higher-level operations role</li><li>Hands-on experience in scaling multiple businesses</li><li>Fast-paced, entrepreneurial environment</li></ul>How to ApplySend a short message explaining:<ul><li>Why you&rsquo;re a good fit for this role</li><li>Your previous experience</li><li>Your availability</li></ul>We&rsquo;re looking to hire quickly.Pay: $20.00 - $31.05 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: Remote

Executive Assistant to CEO – Fast-Growing Service Companies (Los Angeles)

Jobot

<div>
 Want to learn more about this role and Jobot Consulting? Click our Jobot Consulting logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 Executive Assistant/Office Manager 6+ Month contract in Los Angeles, CA. Opportunity!!!
 
 
 
 This Jobot Consulting Job is hosted by: Robert Reyes
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $23 - $42 per hour
 
 
 
 
 
 A bit about us:
 
 
 
 
 Prestige Hospital System
 
 Advancing new knowledge and improving health outcomes through research
 
 
 
 
 
 Why join us?
 
 
 
 
 Competitive compensation
 
 Medical Insurance
 
 Dental Insurance
 
 Vision Insurance
 
 Life Insurance
 
 Flexible Schedule
 
 Job Stability
 
 Career growth
 
 If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.
 
 
 
 
 
 Job Details
 
 
 
 
 Job Details:
 
 
 As a Consulting Executive Assistant in the Healthcare industry, you will play a crucial role in supporting multiple senior leaders in the Marketing Department at UCLA Health &ndash; one of the nation&rsquo;s leading academic health systems. This dual-role position, serving as both an Executive Assistant and Office Manager, requires exceptional administrative skills, discretion, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate is a polished professional who can anticipate needs, streamline operations, and contribute to a collaborative and efficient work culture.
 
 
 Responsibilities:
 
 
 Executive Assistant Duties:
 
 
 <ul>
 <li>
 Provide direct administrative support to multiple senior leaders, including calendar management, scheduling meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Coordinate travel logistics, including transportation, accommodations, itineraries, and expense reports.
 </li>
 <li>
 Draft, edit, and proofread correspondence, presentations, and reports.
 </li>
 <li>
 Liaise with internal departments and external partners on behalf of senior leadership.
 </li>
 <li>
 Track key project deadlines and follow up on action items as needed.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 
 </li>
 </ul>
 Office Management Duties:
 
 
 <ul>
 <li>
 Manage day-to-day office operations, including ordering supplies, managing inventory, and ensuring equipment is functional.
 </li>
 <li>
 Serve as the primary point of contact for office vendors, facilities management, and IT support.
 </li>
 <li>
 Organize team meetings, events, and departmental gatherings both virtually and in-person.
 </li>
 <li>
 Develop and implement efficient office procedures and protocols to support a productive work environment.
 </li>
 <li>
 Oversee space planning, desk assignments, and office access for team members.
 </li>
 <li>
 Ensure compliance with institutional policies, health system standards, and safety regulations.
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 7-10 years of experience providing executive-level administrative support, preferably in a health care, academic, or marketing environment.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong organizational and multitasking abilities with a keen attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
 </li>
 <li>
 Proven ability to maintain strict confidentiality and handle sensitive information with tact and discretion.
 </li>
 <li>
 Demonstrated experience supporting multiple executives simultaneously.
 </li>
 <li>
 At least 3 years of office or facilities management experience in a mid-to-large organization.
 </li>
 <li>
 Strong problem-solving skills and ability to manage logistics and operations effectively.
 </li>
 <li>
 Familiarity with office procurement processes and vendor management.
 </li>
 <li>
 Experience coordinating on-site and virtual events.
 </li>
 <li>
 Working knowledge of space planning, IT coordination, and office health and safety protocols.
 </li>
 <li>
 Excellent interpersonal skills with a demonstrated ability to interact effectively with persons of all cultures and positions.
 </li>
 <li>
 Advanced knowledge of UCLA Health organization and general administrative policies.
 </li>
 <li>
 Highly skilled in prioritizing assignments and achieving high productivity and quality under rigid deadlines.
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.
 </li>
 <li>
 Experience in an academic medical center or health system setting.
 </li>
 <li>
 Familiarity with project management tools and platforms (e.g., Workfront, Asana, Trello).
 
 
 </li>
 </ul>
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 
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Executive Assistant/Office Manager

Goodson Real Estate

Executive Assistant to CEO of Real Estate Development CompanyCompany Overview: Join our dynamic and fast-paced Real Estate Development Company, where we pride ourselves on collaboration and growth. We are a small team with big ambitions, and we're looking for a motivated Executive Assistant to support our founder/CEO and contribute to our success in the real estate sector.Job Description: As the Executive Assistant, you will play a crucial role in our operations, ensuring that daily activities run smoothly and efficiently. This position offers a unique opportunity to gain valuable insights into real estate investment, development, and management.Key Responsibilities:<ul><li>Compile and follow up on punch lists for projects.</li><li>upkeep droppbox file folders</li><li>Obtain necessary permits from city offices.</li><li>research real estate related projects</li><li>Show units for rent</li><li>Manage incoming mail: pick up, sort, and distribute as needed.</li><li>Organize and maintain office filing systems.</li><li>Keep an inventory of office supplies and materials entering and leaving the office.</li><li>Conduct research and analysis on products and materials.</li><li>Obtain bids from subcontractors and vendors.</li><li>Oversee returns, purchases, and deliveries.</li><li>Schedule appointments for the CEO, both personal and business-related.</li><li>Provide general assistance to the team as required.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree preferred; Associate&rsquo;s degree considered.</li><li>Minimum of 5 years of administrative or executive assistant experience.</li><li>Prior experience in and a passion for real estate are highly desirable.</li><li>Proficient in Microsoft Excel (3 years preferred).</li><li>Strong organizational and multitasking skills.</li><li>Excellent problem-solving abilities and attention to detail.</li><li>Effective listening skills and the ability to follow directions.</li></ul>Work Schedule:<ul><li>Full-time position, in office</li><li>Monday to Friday, 8:00 AM - 4:30 PM</li></ul>If you are a proactive, detail-oriented individual with a passion for real estate and the ability to thrive in a fast-paced environment, we encourage you to applyJob Type: Full-time<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Pay: $26.00 per hourWork Location: In person

Executive assistant Real Estate Development

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