administrative assistant

administrative assistant - travel coordinator Jobs in Indianapolis

marketing executive assistant Jobs in Indianapolis

marketing executive assistant

executive administrative assistant to the ceo

Keystone Cooperative

<div><p><b>Job Description</b></p><p></p><p><b>
Position Overview</b>:</p><p>
The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative. The role enables effective leadership, governance, and organizational alignment by providing high‑level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. This position calls for exceptional judgment, discretion, and confidentiality, as well as outstanding communication and organizational capabilities. It also requires the capacity to navigate complex priorities in a fast‑moving, highly collaborative setting.</p><p></p><p><b>
Duties and Responsibilities</b>: The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.</p><p></p><p>
Including but are not limited to:</p><p><b>
CEO Executive Support</b></p><ul><li>
Manage all aspects of the CEO&rsquo;s calendar, travel, and meeting logistics to ensure effective use of time and alignment with priorities.</li><li>
Provide day‑to‑day executive administrative support, including correspondence, document preparation, meeting preparation, scheduling, and follow‑up.</li><li>
Anticipate needs, proactively manage shifting priorities, and ensure seamless execution of CEO commitments.</li></ul><p></p><p><b>
Board of Directors Coordination</b></p><ul><li>
Coordinate all activities and communications involving Keystone Cooperative&rsquo;s 20‑member Board of Directors and 40-member Advisory Board.</li><li>
Serve as the primary point of contact between the CEO, Board members, and senior leadership.</li><li>
Coordinate Board and committee meetings, including calendars, agendas, materials, logistics, and follow‑up actions.</li><li>
Manage Board communications and maintain governance documentation with a high level of professionalism and confidentiality.</li></ul><p></p><p><b>
Executive &amp; Senior Leadership Coordination</b></p><ul><li>
Coordinate with members of Keystone&rsquo;s Management Executive Council and Senior Management Team to support CEO priorities and organizational alignment.</li><li>
Facilitate executive‑level communication, scheduling, and information flow.</li><li>
Support preparation and follow‑up for executive leadership meetings, including materials and action tracking.</li></ul><p></p><p><b>
Executive Administrative Coordination</b></p><ul><li>
Collaborate with and support other executive administrative professionals across Keystone Cooperative to ensure aligned and consistent executive support.</li><li>
Lead coordination, scheduling and backup coverage across executive offices.</li><li>
Uphold high professional standards and best practices within the executive administrative function.</li><li>
Serve as a central point for corporate office coordination, communication and operational alignment.</li></ul><p></p><p><b>
Skills and Qualifications</b>:</p><ul><li>
Strong organizational, time‑management, and prioritization skills.</li><li>
Exceptional written and verbal communication skills.</li><li>
High degree of integrity and professionalism.</li><li>
Advanced proficiency in Microsoft Office, presentation and collaboration tools.</li><li>
Trusted, discreet, and highly reliable.</li><li>
Proactive and anticipatory rather than reactive.</li><li>
Comfortable operating at the Board and executive leadership level.</li><li>
Detail‑oriented with strong follow‑through.</li><li>
Collaborative and respected across executive and senior leadership teams.</li><li>
Aligned with Keystone Cooperative values and culture.</li></ul><p></p><p><b>
Education and Experience</b>:</p><ul><li>
Bachelor&rsquo;s degree or equivalent professional experience preferred.</li><li>
10+ years of experience providing executive‑level administrative support, preferably to a CEO or senior executive.</li><li>
Demonstrated experience coordinating outside Board of Directors activities and communications.</li></ul></div><p></p>

Executive Administrative Assistant to the CEO

U-Haul

<div><h2 class="jobSectionHeader"><b>Marketing Executive Assistant</b></h2>
<p>If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.</p><p></p><p><b>
U-Haul offers Executive Assistants:</b></p><ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul><p></p><p><b>
Executive Assistant Primary Responsibilities:</b></p><ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul><p></p><p><b>
Executive Assistant Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul><br>
<p></p>
<br>
<br>
<p>U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</p></div>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3>
<p>Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
</p><p>U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
</p><p>U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</p></div>

Marketing Executive Assistant

Talent Portus

<p><b>Job Title &ndash; Administrative Assistant (793672)</b></p><p><b>Location &ndash; Onsite in Indianapolis, IN 46204 (Need Local Only)</b><br/><b>Visa: All Visa Open </b></p><p><b>Duration &ndash; 12+ Months </b></p><p><b>Interview &ndash; F2F/Onsite in Final Round </b></p><p><b>Pay Rate &ndash; $17 - $18/hr. On 1099/C2C</b></p><p><b>Job Description:</b></p><p><b>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation</b></p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as an Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy, procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p><b>Required /Desired Skill</b></p><p>High School or equivalent Required</p><p>Prior administrative assistant experience. Required 3 Years</p><p>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) Required 3 Years</p><p>Strong written and verbal communication skills</p><p>Strong organization skills</p><p>Experience in a food preparation environment.</p><p>Job Type: Contract</p><p>Pay: $17.00 - $18.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Administrative Assistant

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473399
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><div><b><br>
About the Department of Financial Institutions:</b></div></div><div>
The Indiana Department of Financial Institutions (DFI) works to promote growth and prosperity of local Indiana communities through effective and common-sense regulation. We regulate and supervise financial services providers in a manner that protects the interest of depositors, borrowers, shareholders, and consumers.</div><div></div><div><br>
We seek qualified candidates that embrace a dynamic and high-performing work environment that has well-identified career pathways and significant opportunities to progress throughout the organization.</div><div></div><div><b><br>
Role Overview</b>:
</div><div>The Administrative Assistant Travel Coordinator serves as the agency&rsquo;s lead and subject matter expert for agency-wide travel operations. The role is responsible for administering and coordinating travel-related services for Department employees in accordance with state travel guidelines and agency policy. The position provides guidance to agency staff on travel planning, reimbursements, and policy compliance. The role manages complex, high-volume travel activity and serves as the central point of contact for travel-related questions, issue resolution, and policy interpretation. This individual communicates regularly with third-party sponsors of training events and with IDOA Travel Services. Responsibilities include researching and analyzing travel activity, maintaining accurate records, and developing guidance and training materials to support consistent application of travel policies. Work is performed with a high degree of independence, requiring sound judgment in applying rules and guidelines to varied, often time-sensitive situations.</div><div></div><div><br>
The position is also responsible for administering the CSBS State Examiner Certification System. Primary duties include logging qualified training courses and hours into the system; ensuring examiners meet their annual and three-year requirements to maintain their certifications. The position reconciles CEH totals between the CSBS system and UnCL and provides summary reports to supervisors to aid in examiner certification tracking.</div><div>
The position will assist with a variety of other administrative tasks within the organization.</div><div></div><p><b><br>
Critical Skills and Abilities</b></p><ul><li><b>
Policy Interpretation and Compliance</b> &ndash; Ability to interpret and consistently apply state statutes, agency procedures, and travel policies to operational scenarios.</li><li><b>
Analytical and Organizational Skills</b> &ndash; Ability to review travel data, identify trends or issues, and maintain accurate documentation to support program oversight. Responsibilities emphasize program administration, coordination, and compliance, sometimes with urgency.</li><li><b>
Professional Communication</b> &ndash; Ability to explain requirements, provide guidance, and coordinate effectively with agency staff, leadership, and external partners.</li></ul><p><br>
</p><div><b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant - Travel Coordinator

Indianapolis Public Schools

<div><p><b>WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS!</b></p><p>
At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you&rsquo;ll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students&rsquo; lives.</p><p></p><p><br>
In return, no matter your role here, we expect a commitment to excellence and accountability. You&rsquo;ll be held to high standards. Resilience and passion are key&mdash;you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential.</p><p></p><p><br>
Together, we are <i>Proving What&rsquo;s Possible</i> by building a community where everyone belongs and each student has the opportunity to fulfill their potential.</p><p></p><p><b><br>
A Career in IPS Offers&hellip;</b></p><p><b>
Purpose and Impact:</b></p><ul><li><b>
Essential Contributions:</b> In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you&rsquo;re maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment.</li><li><b>
Belonging and Community:</b> IPS is a place where every employee is valued. You&rsquo;ll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families.</li></ul><p><b>
Professional and Personal Growth:</b></p><ul><li><b>
Training and Development Opportunities:</b> IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher.</li><li><b>
Skill Enhancement:</b> Whether you&rsquo;re new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement.</li></ul><p><b>
Comprehensive Compensation and Benefits:</b></p><ul><li><b>
Fair Compensation:</b> IPS ensures competitive wages and regularly reviews pay structures to maintain equity.</li><li><b>
Extensive Benefits Package:</b> Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs.</li></ul><p><b>
Work-Life Balance and Well-being:</b></p><ul><li><b>
Generous Leave Policies:</b> IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance.</li><li><b>
Wellness Programs:</b> IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling.</li></ul><p></p><p><b><br>
What We Expect:</b></p><ul><li><b>
Professionalism and Reliability:</b> Every role at IPS is vital to the district&rsquo;s success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families.</li><li><b>
Collaboration and Communication:</b> IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture.</li><li><b>
Flexibility and Problem-Solving:</b> As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools.</li></ul><h4 class="jobSectionHeader"><b><br>
JOIN US!</b></h4><p>
Indianapolis Public Schools is more than a workplace; it&rsquo;s a community where purpose, impact, and belonging come together to help <i>Prove What&rsquo;s Possible</i> &ndash; in your career and in your school. If you&rsquo;re ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you.</p><p></p><p><b><br>
SUMMARY OF OPPORTUNITY:</b></p><p>
The bilingual assistant assists English Learners in his/her assigned building with understanding academic concepts and content. The bilingual assistant also communicates with parents and staff, assists in enrollment, provides written translations and oral interpretation when required.</p><p></p><p><b><br>
WHAT YOU&rsquo;LL DO:</b></p><p>
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.</p><p><b>
Core Duties and Responsibilities</b></p><ul><li>
Provide assistance to English learners who are experiencing difficulty understanding academic content.</li><li>
Serve as a link between the school and families.</li><li>
Interpret for any school function or meeting that requires this service.</li><li>
Assist in the enrollment process.</li><li>
Provide written translation of notes to parents, important information that is shared with all families.</li><li>
Work towards building a positive self-image in English learners.</li><li>
Help students view their culture and themselves with pride.</li><li>
Help the school staff to be aware of and sensitive to cultural differences.</li><li>
Work with administration, teachers, and staff to help English learners reach academic goals.</li><li>
Be present at work.</li></ul><p></p><p><b><br>
&ldquo;Day In the Life&rdquo; Overview</b></p><p>
On a regular day, as the Bilingual Assistant, you might:</p><ul><li>
Push into a math class and assist a small group of students working on a practice assignment</li><li>
Translate parent phone calls</li><li>
Meet with the ENL teacher to discuss scaffolds needed for particular students</li></ul><p></p><p><b><br>
WHAT YOU&rsquo;LL BRING: SKILLS AND MINDSETS</b></p><p>
As an ideal candidate for this role, you will be able to achieve the following:</p><ul><li>
Exceptional fluency and literacy in English.</li><li>
Demonstrated fluency and literacy in an additional language.</li><li>
Understand basic mathematical concepts and be able to explain them to students in the students&rsquo; first language. Knowledge of more advanced mathematics such as algebra and geometry is necessary to work in secondary schools.</li><li>
Be able to carry out instructions that are written, spoken or appear in diagram form.</li><li>
Create a warm and welcoming environment for English learners and their families.</li><li>
Collaborate and take direction from ENL and classroom teachers.</li></ul><p></p><p><b><br>
EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS</b></p><ul><li>
Sixty semester hours; or an Associate&rsquo;s Degree; or successfully pass the Para Professional Assessment Exam</li><li>
Must work under the supervision of a licensed teacher</li></ul><p></p><p><b><br>
FLSA CLASSIFICATION:</b></p><p>
Non-Exempt</p><p></p><p><b><br>
ELIGIBILITY FOR REMOTE WORK:</b></p><p>
Not eligible</p><p></p><p><b><br>
PHYSICAL REQUIREMENTS:</b></p><p>
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.</p><p>
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.</p><p></p><p><b><br>
EEOC STATEMENT:</b></p><p>
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals&rsquo; dignity or interferes with their ability to learn or work.</p><p></p><p><b><br>
DISCLAIMER:</b></p><p>
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.</p></div>

Bilingual Assistant 26/27 SY

City of Indianapolis & Marion County

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2></div>
<div><p><b>Agency Summary</b><br>
The Office of Corporation Counsel (OCC) provides legal services to the City and County through its three main divisions. First, OCC represents the City, County agencies, and City-County employees in litigation, handling a diverse docket that ranges from tort and contract matters to constitutional law. Second, through its counseling division, OCC provides legal advice to City and County agencies, officials, and oversight bodies to ensure that public entities remain compliant with the law and standards of ethical conduct, to safeguard public funds, and to promote the efficient functioning of local government for Marion County taxpayers. OCC&rsquo;s third division is the Office of the City Prosecutor, which is responsible for enforcing City-County ordinances. OCC also oversees the Office of Equal Opportunity, which administers the City&rsquo;s human rights ordinance, protecting against discrimination in employment and other contexts. In exercising these crucial legal functions, OCC cultivates a productive, collaborative, and compliant work environment that prioritizes the needs of our clients and the residents of Indianapolis and Marion County.<br>
<br>
<b>Job Summary</b><br>
The holder of this position will be a front-line attorney with immediate responsibility for handling a wide range of civil litigation matters on behalf of City-County agencies. The position holder will serve as an assistant corporation counsel within OCC&rsquo;s litigation division.</p></div>
<div><h2 class="jobSectionHeader"><b>Position Responsibilities</b></h2></div>
<div><div>The primary responsibility of a litigation attorney is to represent the City-County and related agencies in civil litigation matters in state and federal court. The City-County is involved in a diverse array of litigation matters, including federal civil rights suits, tort claims, contract disputes, prisoner litigation, appeals at the state and federal level, and administrative and regulatory matters.<br>
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This position will provide immediate experience in all facets of complex civil litigation. On many cases, the holder of this position will assume the role of the primary attorney. This role representing our public agency clients includes preparing complaints, answers, and other pleadings; researching and filing motions and briefs; handling discovery and depositions; judicial hearings; settlement negotiations; and trial advocacy. Front-line litigation attorneys benefit from the assistance of more experience co-counsel and supervisors in many cases but should expect to have immediate responsibility for handling a diverse, challenging caseload.<br>
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On litigation matters for which the litigation attorney is not the primary attorney but is assisting a more senior attorney, case assignments will involve conducting in-depth legal research of issues presented by a case, communicating with client agencies and employees as part of the discovery process, assisting in the drafting of pleadings, briefs, and other court filings, and other essentials of diligent case management.<br>
The litigation attorney position also involves the following additional responsibilities:<br>
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<ul><li>Providing advice to client agencies on litigation strategy and settlement negotiations.</li><li>Keeping clients, including senior agency staff and elected officials, fully informed on litigation matters affecting their agencies.</li><li>Advising clients and colleagues in the Office of Corporation Counsel on compliance with law and the avoidance of future litigation risk.</li><li>Preparing advisory opinions and memos on issues related to litigation or future litigation risk, at the request of the Corporation Counsel or client agencies.</li><li>Representing City-County agencies in administrative hearings or similar settings.</li><li>Keeping apprised of relevant legal developments at the state and federal level.</li><li>Overseeing the support work of the litigation staff team, including paralegals, investigators, and office assistants.</li><li>Performing other duties as assigned by the Chief Litigation Counsel or the Corporation Counsel.</li></ul><br>
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Skills Required</b><br>
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<b>Strong independent judgment.</b> Guidance from more senior attorneys will be available, but successful litigation attorneys must have the good judgment to take responsibility for what they can handle themselves and seek assistance when doing so is in the client&rsquo;s best interests.<br>
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<b>Analytical ability and intellectual curiosity</b>. This position faces a wide variety of legal issues and fact patterns. While litigation attorneys are encouraged to develop areas of expertise over time, the position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using legal research tools to acquire mastery of all the issues raised by each litigation matter as it arises.<br>
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<b>Proficiency at legal writing and other written communication</b>. This includes more formal work product like summary judgment briefs, motions to dismiss, and memoranda. Litigation attorneys must also be skilled at more informal communications, including messages to clients, communications with opposing counsel, and summaries of legal research.<br>
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<b>Oral communications skills</b>. Our attorneys will have immediate opportunities to speak on their feet, whether in administrative proceedings, pre-trial hearings before judicial officers, or jury trials. Litigation attorneys must concisely, effectively communicate their arguments, be adept at improvising and thinking on their feet, and be able to adapt their tone and messaging to the needs of different audiences in different settings.<br>
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<b>Zealous advocacy.</b> Many of the litigation matters handled by this position will be high stakes &ndash; both financially and emotionally. Litigation attorneys must keep in mind that their client is ultimately the public and must treat their work with the attention and seriousness that it deserves.<br>
Litigation Attorney 2022<br>
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<b>Time management skills.</b> Litigation attorneys will be responsible for considerable caseloads. Success in the position requires efficiency, strong time management, and the ability to prioritize the most pressing or important tasks.<br>
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<b>Ethics and professionalism.</b> Holders of this position are public servants, and so are their clients. All attorneys at the Office of Corporation Counsel are expected to uphold the highest standards of professional ethics and responsible advocacy.</div></div>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<div><div><b>Minimum Job Requirements and Qualifications</b><br>
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<ul><li>Doctor of Jurisprudence (J.D.) from an ABA-accredited law school.</li><li>Valid license to practice law in Indiana.</li><li>Must be admitted to practice in the Southern District of Indiana.</li><li>Proficiency in legal research tools, including Westlaw, and familiarity with electronic filing and records management systems.</li><li>At least two (2) years&rsquo; experience in the practice of law as a licensed attorney (may include a judicial clerkship).</li></ul><br>
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Preferred Job Requirements and Qualifications</b><br>
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<ul><li>Professional experience with litigation, either as a litigating attorney or as a judicial clerk.</li><li>Knowledge of, or experience in, local government and/or the administrative process.</li><li>Knowledge of, or experience in, one or more of the following areas: federal civil rights, constitutional law, torts, contract law, appellate practice.</li><li>Experience with any of the following litigation processes: authoring dispositive motions, electronic discovery, conducting depositions, in-court oral advocacy.</li></ul></div></div></div></div>

Litigation Attorney

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2></div>
<p></p><div><p>The Office of Corporation Counsel (OCC) provides legal services to the City and County through its three main divisions. First, OCC represents the City, County agencies, and City-County employees in litigation, handling a diverse docket that ranges from tort and contract matters to constitutional law. Second, through its counseling division, OCC provides legal advice to City and County agencies, officials, and oversight bodies to ensure that public entities remain compliant with the law and standards of ethical conduct, to safeguard public funds, and to promote the efficient functioning of local government for Marion County taxpayers. OCC&rsquo;s third division is the Office of the City Prosecutor, which is responsible for enforcing City-County ordinances. OCC also oversees the Office of Equal Opportunity, which administers the City&rsquo;s human rights ordinance, protecting against discrimination in employment and other contexts. In exercising these crucial legal functions, OCC cultivates a productive, collaborative, and compliant work environment that prioritizes the needs of our clients and the residents of Indianapolis and Marion County.</p><p>
The holder of this position will be a front-line attorney with immediate responsibility for handling a wide range of general legal matters on behalf of City-County agencies. The position holder will serve as an assistant corporation counsel within the City&rsquo;s Office of Corporation Counsel.</p><p>
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Position Responsibilities</b></h2></div>
<p></p><div><p>The primary responsibility of a Counseling Attorney is to represent and advise the City-County and related agencies in general legal matters. The City-County is involved in a diverse array of matters requiring sound legal advice and guidance, including in the areas of contracts, real estate, employment, land use, tax, environmental law, public safety, legal drafting and administrative and regulatory matters.</p><p>
 This position will provide immediate experience in all facets of client service and representation. This role representing our public agency clients includes preparing and reviewing contracts, leases, and other transactional documents; representing City-County clients at Board and Commission meetings; researching and answering general legal questions and providing advisory opinions; and drafting ordinances, reviewing legislation and handling other legislative matters. Front-line attorneys benefit from the assistance of more experienced Counseling attorneys and supervisors in many cases, but should expect to have immediate responsibility for handling a diverse and challenging workload.</p><p>
The Counseling attorney position also involves the following additional responsibilities:</p><ul><li>
Keeping clients, including senior agency staff and elected officials, fully informed on matters affecting their agencies.</li><li>
Advising clients and colleagues in the Office of Corporation Counsel on compliance with law and the avoidance of future litigation risk.</li><li>
Preparing advisory opinions and memos on general legal matters, at the request of the Corporation Counsel or client agencies.</li><li>
Representing City-County agencies in Board or Commission meetings or similar settings.</li><li>
In conjunction with the Litigation section, providing advice to client agencies on litigation strategy and settlement negotiations.</li><li>
Keeping apprised of relevant legal developments at the state and federal level.</li><li>
Performing other duties as assigned by the Chief Counsel, Deputy Chief Counsel, or the Corporation Counsel.</li></ul><p><b>
Strong independent judgment</b>. Guidance from more senior attorneys will be available, but successful Counseling attorneys must have the good judgment to take responsibility for what they can handle themselves, and seek assistance when doing so is in the client&rsquo;s best interests.</p><p><b>
Analytical ability and intellectual curiosity. </b>This position faces a wide variety of legal issues and fact patterns. While Counseling attorneys are encouraged to develop areas of expertise over time, the position requires rapidly digesting new information, integrating it into an existing body of knowledge, and adeptly using legal research tools to acquire mastery of all the issues raised by each matter as it arises. Counseling attorneys will also be called upon to determine alternative legal and administrative approaches to solving problems.</p><p><b>
Proficiency at legal writing and other written communication. </b>Counseling attorneys must be particularly adept at working with and informally communicating with clients and other City-County leaders and staff. This position will also require more formal work product like preparation of contracts, leases, ordinances and resolutions, and formal advisory opinions.</p><p><b>
Oral communications skills. </b>This includes providing advice in meetings and conferences, communicating in a clear and concise manner, as well as explaining complex legal issues to non- lawyers. Counseling attorneys must be adept at improvising and thinking on the spot and be able to adapt their tone and messaging to the needs of different audiences in different settings.</p><p><b>
Zealous advocacy. </b>Many of the general legal matters handled by this position will be important, both operationally and financially. Position holders must keep in mind that their client is ultimately the public and must treat their work with the attention and seriousness that it deserves.</p><p><b>
Time management skills. </b>Counseling attorneys will be responsible for considerable caseloads. Success in the position requires efficiency, strong time management, and the ability to prioritize the most pressing or important tasks.</p><p><b>
Ethics and professionalism. </b>Holders of this position are public servants, and so are their clients. All attorneys at the Office of Corporation Counsel are expected to uphold the highest standards of professional ethics and responsible advocacy.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><p><b>Minimum Job Requirements and Qualifications</b></p><ul><li>
Doctor of Jurisprudence (J.D.) from an ABA-accredited law school</li><li>
Valid license to practice law in the State of Indiana</li><li>
Proficiency in legal research tools, including Westlaw</li><li>
At least <b>one year&rsquo;s </b>experience in the practice of law as a licensed attorney (may include a judicial clerkship)</li></ul><p><b>
Preferred Job Requirements and Qualifications</b></p><ul><li>
Professional experience in one or more areas of Counseling practice: contracts, real estate, employment, land use, tax, environmental law, public safety, legal drafting, and/or administrative and regulatory matters; or other experience relevant to a governmental practice.</li><li>
Knowledge of, or experience in, local government and/or the administrative process.</li><li>
Experience with any of the following Counseling attorney responsibilities: advising, drafting, researching and/or counseling clients.</li></ul></div></div></div><p></p>

Counseling Attorney

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