executive assistant

administrative/front desk assistant Jobs in Boston

administrative/front desk assistant

administrative assistant

administrative assistant senior Jobs in Boston

administrative assistant senior

executive / legal assistant Jobs in Boston

executive / legal assistant

executive administrative sales assistant

<p></p><div><div><b>About VRC:</b></div><div></div><div><br>
VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&amp;A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us.</div><div></div><div><b><br>
About this role:</b></div><p>
This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions.</p><p>
This position is primarily on-site, in our Boston office.</p><div><b>
What you will do:</b></div><p>
Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action.</p><p>
Specific functions include but are not limited to:</p><ul><li><b>
Office Administration</b><ul><li>
Assist in the office move from Norwood to Boston (Prudential Building) in March 2026</li><li>
Coordinate daily use of offices and desks as needed once in Boston office</li><li>
Process and review incoming and outgoing correspondence, reports and communications</li><li>
Maintain and communicate activity calendars and travel itineraries, as required</li><li>
In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention</li><li>
Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices</li><li>
Assist members of the Boston office with monthly expense reporting</li><li>
Assist in the hiring process</li><li>
Coordinate orientation of new employees regarding general office procedures</li><li>
Assist Corporate with processing of new employee entry documents and the employee exit process</li><li>
Control inventory of office supplies and coordinate equipment maintenance</li><li>
Organize periodic office outings</li><li>
Perform general administrative duties as needed, which may include filing, photocopying, and mailing</li></ul></li><li><b>
Business Development</b><ul><li>
Assist in scheduling calls and meetings</li><li>
Prepare schedules, materials, and arrangements for sales meetings and internal meetings</li><li>
Work with Business Development to conceptualize and organize client outings and engagements<ul><li>
Manage guest list and relevant post-event follow up</li></ul></li><li>
Help update and maintain CRM databases with customer and prospect information</li><li>
Assist in preparation of client engagement letters, correspondence, reports and presentations</li></ul></li><li>
Other tasks as needed to support office and business development needs</li></ul><div></div><div><b><br>
What you will need:</b></div><ul><li>
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position</li><li>
Excellent knowledge of Microsoft Office</li><li>
Proficiency in English</li><li>
Exemplary planning, attention to detail, and time management skills</li><li>
Up-to-date experience with advancements in office gadgets and applications</li><li>
Ability to multitask and prioritize daily workload</li><li>
High level verbal and written communications skills</li><li>
Discretion and confidentiality</li><li>
High School degree; additional qualification as personal assistant would be considered an advantage</li></ul><div></div><p><b><br>
What we offer you:</b></p><ul><li>
Competitive bonus program</li><li>
Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options</li><li>
Generous time off/ Flexible work arrangements</li><li>
Reimbursement for admission fees and study material for professional designations</li><li>
Growth - VRC is growing, and so can your career</li><li>
For more information on our various benefit offerings visit our Careers page</li></ul><p><b>
Our Commitment to Diversity &amp; Inclusion</b></p><p>
VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person&rsquo;s talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email careers@valuationresearch.com</p></div><p></p>

Executive Administrative Sales Assistant

Daley And Associates, LLC

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      Executive Assistant
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    We are currently seeking candidates for an Executive Assistant to opportunity with a highly successful alternative asset management firm located in Boston, MA. The Executive Assistant will be responsible for providing executive support to the CEO and C-Suite leadership, including performing complex calendar management, coordinating domestic and international travel arrangements, and overseeing meeting preparation. Additionally, the Executive Assistant will manage day-to-day office operations to ensure efficient daily operations. The ideal candidate will have 4-6+ years of executive assistant, administrative assistant, or office management experience in investment management, financial services, or related professional services environment.
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    This is a 3-6+ month contract-to-hire opportunity, paying between $40-$50/hour (depending on experience). This position supports a hybrid work-model (onsite 4 days and remote 1 day per week). &nbsp;
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      Provide executive support to the CEO and C-Suite leaders, while overseeing day-to-day office operations
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      Manage complex calendars, meetings, and domestic and international travel
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      Prepare and manage executive correspondence, presentations, and briefing materials
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      Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
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      Track priorities and ensure timely follow-through on action items
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      Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
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      Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
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      Handle confidential information with discretion and support special projects as needed
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      Perform additional responsibilities as needed
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      Bachelor&rsquo;s degree (required)
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      4-6+ years of executive, administrative, and office assistant experience in investment management, financial services, or related professional services&nbsp;
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      Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
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      Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
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      Strong organizational, time management, and prioritization skills
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      High degree of professionalism, discretion, and sound judgement
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      Exceptional follow through skills with strong attention to detail
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    For immediate consideration, interested and qualified candidates should send their resume to Jenny at&nbsp;jfriedman@daleyaa.com.
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Executive Assistant

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Overview:<br>
Research in the Ob/Gyn Department at MGH includes basic and clinical science performed in the Vincent Center for Reproductive Biology. Researchers&rsquo; primary research emphasis include infertility, aging and cancer as they pertain to the ovary and uterus.
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The Executive Assistant performs duties of a responsible and discretionary nature to assist the MGB Vice Chair of Research, Director of the VCRB. Administrative Director, Faculty, Associate Faculty, and staff. The position serves as a resource to other Ob/Gyn employees at all levels and acts as liaison between VCRB and MGB Ob/Gyn Offices. The Executive Assistant works independently, receiving minimal supervision and guidance, and possesses expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of the Center staff. Daily responsibilities encompass scheduling of administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, and helping the Administration with department projects and initiatives. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.<br>
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Additional duties include purchasing, accounts payable, and database management, and preparing documents needed for grant applications. Additionally, the Executive Assistant will help coordinate various HR functions for non-clinical, research personnel, including new hire coordination, and timekeeping and offboarding.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.<br>
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Does this position require Patient Care?<br>
No<br>
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Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.</li><li>Work requires some analysis and use of initiative and independent judgment.</li><li>Remain knowledgeable of corporate policy.</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.</li><li>Perform payroll functions for executive team.</li><li>Assists other administrative/executive assistants and may assist with orientation and training of staff.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required. Bachelor&rsquo;s degree in Business, or related field preferred<br>
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Can this role accept experience in lieu of a degree?<br>
No<br>
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Licenses and Credentials<br>
<br>
Experience<br>
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
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Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Blossom Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Melick & Porter

<p>Melick &amp; Porter, LLP is a dynamic and respected law firm that has been providing exceptional legal services for over forty years. With offices in Boston, Providence, and throughout New England, we specialize in a broad array of practice areas, including civil litigation, insurance defense, and insurance coverage.</p><p>We are seeking an Executive/Legal Assistant with civil litigation experience to provide high level administrative and legal support to multiple attorneys. This full-time role requires a highly organized, flexible, and tech-savvy professional who thrives in a fast-paced legal environment.</p><p>Interested applicants should submit a resume to careers@melicklaw.com.</p><p><b>Position Overview:</b></p><p>The ideal candidate will demonstrate strong multitasking abilities, exceptional attention to detail, and the ability to work both independently and as part of a team. The role requires proficiency in Microsoft Office Suite, strong writing and proofreading skills, familiarity with e-filing systems, and the discretion to handle confidential information.</p><p><b>Role Responsibilities:</b></p><p>As an Executive/Legal Assistant, you will support attorneys in a range of civil litigation and administrative tasks. Your duties will include, but are not limited to:</p><p><b>Case Management:</b></p><ul><li>Manage assigned litigation matters and related tasks to ensure timely completion of case milestones</li><li>Track deadlines and ensure compliance with Massachusetts state and federal court rules</li></ul><p><b>Calendar &amp; Deadline Management:</b></p><ul><li>Maintain and monitor complex attorney calendars</li><li>Schedule and coordinate meetings, depositions, court appearances, and client appointments</li><li>Proactively communicate upcoming deadlines and scheduling changes</li></ul><p><b>Civil Litigation Support:</b></p><ul><li>Assist with case management and trial preparation</li><li>Organize and track litigation materials for attorneys, experts, witnesses, and opposing counsel</li><li>Draft, revise, proofread, and properly format legal documents, including motions, notices, pleadings, and memoranda in compliance with court rules</li><li>Prepare and file documents electronically in state and federal courts (including PACER)</li></ul><p><b>Executive &amp; Administrative Support:</b></p><ul><li>Provide executive-level support to attorneys and firm leadership</li><li>Draft professional correspondence, emails, and internal memoranda</li><li>Coordinate and arrange attorney travel, including booking flights, hotels, transportation, and preparing detailed travel itineraries</li><li>Maintain organized electronic and physical files using document management systems</li></ul><p><b>Communication:</b></p><ul><li>Serve as a point of contact for clients, medical providers, court clerks, and insurance representatives</li><li>Communicate clearly and professionally with clients and colleagues</li><li>Handle sensitive matters with discretion and confidentiality</li></ul><p><b>Billing &amp; Financial Support:</b></p><ul><li>Assist with billing tasks and time entry (prior experience preferred but not required)</li></ul><p><b>Required Skills and Experience:</b></p><ul><li>Education: Bachelor's degree preferred;</li><li>Prior law firm experience preferred;</li><li>Experience: 5+ years of Executive/Legal Assistant experience preferred.</li></ul><p><b>Skills:</b></p><ul><li>Exceptional attention to detail with the ability to multitask and meet deadlines.</li><li>Strong written and verbal communication skills.</li><li>Organizational skills and time management capabilities.</li><li>Proficiency with office tools such as Word, Excel, and document management platforms.</li><li>Familiar with State and Federal Court filings, including submission of electronic filings.</li><li>Ability to work independently and in a team environment on multiple projects simultaneously.</li><li>A client-friendly, team-oriented attitude and professionalism in all interactions.</li><li>Ability to maintain a high level of confidentiality.</li><li>Flexibility: Willingness to manage additional duties and responsibilities as assigned.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary starting from $75,000-85,000 per year.</li><li>Comprehensive benefits package, including medical, dental, and vision</li><li>401(k) plan.</li><li>Generous PTO policy, plus 11 paid holidays.</li><li>On-site fitness center and employee community involvement opportunities.</li><li>Professional development assistance</li></ul><p><b>About Melick &amp; Porter, LLP:</b></p><p>Melick &amp; Porter, LLP is a respected trial and appellate law firm providing high-end legal representation across Massachusetts, Connecticut, Rhode Island, and throughout New England. With a team of seasoned attorneys, we are committed to delivering exceptional service to our clients and fostering a collaborative and supportive work environment for our team members.</p><p>Melick &amp; Porter, LLP is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We do not discriminate against any employee or applicant based on race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected category.</p><p>Job Type: Full-time<br/>Pay: From $75,000-85,000 per year<br/>Location: Boston, MA 02109<br/>Schedule: Monday to Friday, 8-hour shifts.</p><p>If you are an experienced, detail-oriented professional who thrives in a fast-paced legal environment, we encourage you to apply.</p><p>**We will not accept resumes from recruiters if they do not have a written agreement with us **</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>Day shift</li><li>Monday to Friday</li></ul><p>Work Location: In person</p><p>Pay: $75,000.00 - $85,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive / Legal Assistant

Boston Medical Center

<div><div><div><h3 class="jobSectionHeader"><b>Executive Assistant</b></h3>
 <div></div><div><div><ul><li>47774
</li> </ul></div><div></div><div><ul><li>1 Boston Medical Center Place, Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><p>Boston Medical Center (BMC) is more than a hospital. It&acute;s a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest provider of trauma and emergency services in New England. Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to all&mdash;and is the largest safety-net hospital in New England. The hospital is also the primary teaching affiliate of the nationally ranked Boston University School of Medicine (BUSM) and a founding partner of Boston HealthNet &ndash; an integrated health care delivery systems that includes many community health centers. Join BMC today and help us achieve our Vision 2030 which is a long-term goal to make Boston the healthiest urban population in the world.</p><p><b>
Position: Executive Assistant</b></p><p><b>
Department: Emergency
</b></p><p><b>Schedule: Full Time</b></p><ul>
<li>
Provides executive administrative support to a Department Chair, Executive Director or Vice President and other department senior leaders, including, but not limited to: scheduling appointments, scheduling meetings, taking meeting notes, following up on meeting-generated tasks, preparing documents and slides using PowerPoint, Excel and Microsoft Word.</li>
<li>Composes high level correspondence and memoranda independently and with professional quality. Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports prior to submission.</li>
<li>Analyzes, categorizes, prioritizes and distributes mail. May initiate responses for Chair&rsquo;s review and/or complete and send out responses on his/her behalf, as per established protocols.</li>
<li>Maintains Chair&rsquo;s calendar and ensure it is up-to-date; coordinates vacation, schedules meetings and appointments with particular attention to preventing scheduling conflicts.</li>
<li>Makes registration and travel arrangements; makes hotel reservations; provides written itineraries for all travel plans.</li>
<li>Schedules meetings, tracks responses; coordinates audio-visual and technology requirements, orders catering services, etc., as needed. Prepares information packages for meetings, and distributes. Takes and prepares minutes of meetings, as required. Ensures that minutes and other written documents are accurate and professional.</li>
<li>Follows up with managers, to ensure adherence to project and tasks deadlines.</li>
<li>Manages invoices and accounts payable for the department. Manages subscriptions. Assists with monitoring departmental budget and account balances.</li>
<li>Monitors and maintains inventory of office supplies and equipment. Purchases supplies as needed and stays within established budget. Keeps office equipment in working order and contacts IT or service provider, as necessary, for repairs or replacements.</li>
<li>Evaluates, develops and revises administrative systems in order to improve efficiency.</li>
<li>Handles telephone calls in a professional, courteous speaking manner; determines nature of all calls and initiates appropriate disposition.</li>
<li>Creates reports, spreadsheets, charts, presentations or other correspondence requested.</li>
<li>Performs office related duties such as maintaining departmental files, manuals and records; picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals, etc.</li>
<li>Deals discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters.</li>
<li>Acts as a liaison with external customers to ensure efficient communications. Conducts online and other types of research</li>
<li>Performs other duties as assigned or as necessary.</li>
</ul><p></p><p><b>
Education:</b></p><p>
Bachelors Degree in related field is required or a combination of additional experience and training will be considered</p><p></p><p><b>
Experience:</b></p><ul>
<li>
Three to five years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).</li>
<li>1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.</li>
</ul><p><b>
Knowledge and Skills:</b></p><ul>
<li>
Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.</li>
<li>Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.</li>
<li>High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).</li>
</ul><p></p><p><b>
Compensation Range:</b></p>
$62,500.00- $87,500.00<p>
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.</p><p><b>
NOTE</b>: This range is based on Boston-area data, and is subject to modification based on geographic location.</p><p></p><p>
Equal Opportunity Employer/Disabled/Veterans</p><p>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</p></div></div></div></div>

McKinsey & Company

<p></p><div><div><div><p>Job ID: 107002</p>
<div><div><li>Boston</li></div></div><p></p><div><br>
</div></div><div><br>
<br>
<div>Do you want to work on complex and pressing challenges&mdash;the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you&rsquo;ve come to the right place.
</div></div><div><div><p>YOUR IMPACT</p>
<div><p>As an Executive Assistant (EAs) you are expected to be a creative problem solver for the Senior Partner and/or Partner whom you will support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.</p><p></p><p>
The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.</p><p></p><p>
Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.</p><p></p><p>
Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.</p><p></p><p>
Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.</p><p></p><p>
These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.</p><p></p><p>
Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.</p><p></p><p>
Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.</p><p></p><p>
Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.</p></div>
</div></div><div><div><p>YOUR GROWTH</p>
<p>You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.</p><p></p><p>
In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.</p><p></p><p>
When you join us, you will have:</p><ul><li>
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.</li><li>
A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.</li><li>
Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.</li><li>
Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.</li></ul>
</div></div><div><div><p>YOUR QUALIFICATIONS AND SKILLS</p>
<div><div><div><ul><li>Undergraduate degree preferred</li><li>
3+ years supporting senior level executives or comparable experience</li><li>
Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset</li><li>
Strong typing and proofreading skills; ability to produce professional documents quickly and accurately</li><li>
Computer literacy, including strong email and calendaring skills</li><li>
Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality</li><li>
Strong technical skills, including proficiency in PowerPoint, Word and Excel</li><li>
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently</li><li>
Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment</li><li>
Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts</li><li>
Highly professional presence in person, on telephone, email, and all other work-related communications platforms</li><li>
Ability to prioritize and manage multiple workstreams</li></ul></div></div></div></div></div></div></div><p></p>

Manning Personnel Group, Inc.

<div>
 <p>
  A Biotech Firm in Somerville is seeking a talented and experienced Office Manager / Executive Assistant to handle their day-today operations, support senior executives and liaise with clients. The successful candidate will be able to thrive in a fast-paced environment while managing competing priorities. This position requires great attention to detail, organization, professionalism, and the ability to work well with all levels of internal management, staff, and visitors. This is an excellent opportunity to join a great company in a dynamic role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Serve as the first point of contact by welcoming visitors, maintaining office organization, and supporting facilities needs.
  </li>
  <li>
   Manage and coordinate with vendors.
  </li>
  <li>
   Oversee office operations including supplies, vendor management, invoice/PO tracking, maintenance coordination, and workspace assignments.
  </li>
  <li>
   Support HR and operations with onboarding, event planning and other ad hoc tasks.
  </li>
  <li>
   Provide overall administrative support to multiple executives, including travel coordination and calendar management.
  </li>
  <li>
   Provide executive support by managing calendars for senior leaders.
  </li>
  <li>
   Coordinate monthly events for team building, milestone celebrations, welcoming new employees, etc.
  </li>
  <li>
   Assist Director of Finance in purchasing, reconciling invoices, fill out payments request with proper coding.
  </li>
  <li>
   Work closely and effectively with the executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.
  </li>
  <li>
   Liaise with clients when necessary.
  </li>
  <li>
   Maintain an efficient business environment.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree.
  </li>
  <li>
   At least 5 years of relevant experience and an Office Manager and experience supporting Executives.
  </li>
  <li>
   Must have some experience in the health and life sciences space.
  </li>
  <li>
   Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
  </li>
  <li>
   Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
  </li>
  <li>
   Must have a positive can do attitude, be a consummate team player, and also work well independently with minimal supervision.
  </li>
  <li>
   Must be highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint, along with experience setting up systems and databases.
  </li>
  <li>
   Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task.
  </li>
  <li>
   A willingness to perform a wide range of tasks including working with confidential information.
  </li>
 </ul>
 <p>
  <strong>
   Compensation
  </strong>
 </p>
 <ul>
  <li>
   $85-$100k
  </li>
 </ul>
 <p>
  We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.
 </p>
</div>


OFFICE MANAGER / EXECUTIVE ASSISTANT

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