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california licensed virtual clinical coordinator (part-time)

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executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

administrative assistant - investment firm Jobs in San Francisco

california licensed virtual clinical coordinator (part-time) Jobs in San Francisco

executive administrative assistant - san francisco Jobs in San Francisco

executive assistant california institute of integral studies

California Institute of Integral Studies

<div>Location: San Francisco, CA Category: Staff Positions Job Type: Exempt Posted On: Tue Apr 28 2026 Job Description: 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES 
 
The Executive Assistant (EA) provides administrative oversight for the Provost, including the coordination of communications and pertinent data among a group of the Provost's subordinate management staff. Performs and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the Provost on matters of significance.
The principal responsibility of the EA is to support the Provost in scheduling, meeting preparation (e.g. briefings), and logistics. Includes managing the weekly calendar and adjusting to accommodate shifting priorities. The EA reports directly to Provost. The EA also manages Provost Office procurement activities and the Provost Office listservs (e.g. program chairs and Provost Division lists) and contact lists. Other duties include preparation of submission of travel and entertainment reimbursement requests for the Provost, exceptional approval requests (submitted by departments), sabbatical data management, core faculty contract process in collaboration with the Vice Provost and other divisional AP and/or finance work as assigned.
They must be an effective, professional and diplomatic liaison from the provost to a variety of audiences including University leadership, faculty, staff, alumni and other constituents. They will maintain a high level of confidentiality and discretion while serving in this role. This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail and accuracy are essential to success in this position. The individual in this position must demonstrate a commitment to the principles of inclusive excellence and must present the highest level of professionalism and integrity at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Management of Executives' Schedule and Meeting Coordination
<ul><li>Manage all aspects of the Provost's schedule, including but not limited to calendaring large and complex meetings with internal and external stakeholders, tracking meeting requests and commitments, communicating efficiently and punctually with meeting participants and support staff, and coordinating meeting logistics and facilitating travel arrangements.</li><li>
Serve as the first point of contact for the Provost and function as the facilitator and/or gatekeeper, prioritizing issues according to urgency and anticipating needs.</li><li>
Respond to routine inquiries from faculty, staff, students and the public on behalf of the Provost and forward situations/issues presented by staff, faculty, and external constituents to appropriate senior administrators as needed.</li><li>
Provide planning and logistical support for meetings, retreats, travel, and events including scheduling, participant communication and interface, organizing travel, maintaining distribution lists, updating website information as it pertains to leadership lists, the Provost's profile, and the office, making room reservations, arranging for catering, prepping and distributing materials, AV support, student assistant oversight, and related tasks.</li><li>
Take meeting notes at leadership meetings and department chair meetings.</li></ul>
Executive Support Functions
<ul><li>Manage the Provost's to-do list, provide daily briefings, advise on priorities and deadlines and track status of pending issues.</li><li>
Have regular check-in meetings with Provost and prepare agendas with status updates and action items in advance.</li><li>
Draft, edit, and disseminate communications on behalf of the provost, addressing concerns received through the general provost office email. Proof, draft, edit, and send emails to the community or specific groups within the University.
</li><li>Independently investigate issues and problems; gather and compile information from departments and prepare summary reports.</li><li>
Provide talking points and briefing materials for the Provost for various projects.</li><li>
Review materials prepared by others for the provost's review or signature, obtain provost approval and signature, scan, record and file as appropriate.</li><li>
Establish and maintain strong working relationships with all levels of constituents, both internal and external to the University, which requires a high level of discretion and diplomacy.</li></ul>
Division Support Functions
<ul><li>Coordinate with Vice Provost, Dean of Faculty, and academic units to support academic personnel communications and planning, including chair appointments (e.g., timelines, polling processes, appointment letters, and related coordination).</li><li>
Holds the office credit card and coordinates procurement activities for the dean's office.</li><li>
Supports planning of divisional events (e.g., divisional welcome, student welcome, annual retreat) in partnership with development and other divisional staff.</li><li>
Performs and/or coordinates special projects independently, and/or as a member of a team.</li><li>
Other duties as assigned by the Executive Dean, Deans and/or members of the Divisional team as deputized by the Dean.</li><li>
Maintain Provost Division external website and internal SharePoint.</li><li>
Organizes and manages events and programs for the Office of Provost. Organizes and assists with assigned Faculty Governance committees</li><li>
May supervise work-study students and other temporary staff.</li><li>
Perform other duties as assigned.</li></ul> 

Job Requirements: 
MINIMUM QUALIFICATIONS
<ul><li>Bachelor's Degree for an accredited institution in an appropriate area of specialization.</li><li>
Five years of professional full-time experience as an executive assistant or administrative assistant to a senior management level position.</li><li>
Any appropriate combination of relevant education, experience, and/or certifications may be considered.</li><li>
Demonstrated proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Office 365 (Teams, OneDrive, etc.), and Adobe</li></ul>
ENVIRONMENTAL DEMANDS
Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.
PHYSICAL ABILITIES
This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.
LOCATION
Hybrid position with a minimum of 2-3 days onsite. 
Additional Information: 
WAGES AND BENEFITS
Annual salary of $92,000-$96,000 and includes a competitive benefits package.
NOTES TO CANDIDATE
<ul><li>Working Conditions Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.</li><li>
Background Check Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.</li><li>
Visa Sponsorship Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.</li><li>
Relocation Assistance This position is not eligible for relocation assistance.</li></ul>
EQUAL EMPLOYMENT OPPORTUNITY POLICY
At the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all.
As an Equal Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment.
CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional mission and values.</div>

Executive Assistant - California Institute of Integral Studies

Career Group

<div>
 
 
 Executive Assistant
 
 
 
 Salary: $130 - 150k + Exceptional Bonus &amp; Benefits
 
 
 Location: San Francisco, Financial District
 
 
 Schedule: Hybrid - 4/1
 
 
 
 
 
 Our client, a high-performing Private Equity team, is looking for a highly capable Executive Assistant to support a senior Partner/Co-Head and a small group of senior investment professionals. This role is critical to the day-to-day effectiveness of the team and requires sound judgment, discretion, and the ability to operate at a high velocity. A special opportunity to join a world-class firm that offers a wonderful supportive culture and work/life balance.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Proactive, complex calendar management for senior leadership
 </li>
 <li>
 Coordination of internal and external meetings across multiple stakeholders
 </li>
 <li>
 Thoughtful meeting preparation, logistics, and follow-through
 </li>
 <li>
 Coordinating highly detailed travel logistics and expense management
 </li>
 <li>
 Clear, professional communication to ensure priorities remain aligned and operations run smoothly
 </li>
 <li>
 Close partnership with another Executive Assistant to support the broader team
 </li>
 </ul>
 
 
 
 
 
 Profile
 
 
 <ul>
 <li>
 5&ndash;10 years of experience supporting senior executives in the finance industry
 </li>
 <li>
 High level of intelligence, strong judgment, and attention to detail
 </li>
 <li>
 Comfortable operating in a fast-paced, high-intensity environment
 </li>
 <li>
 Professional, discreet, and composed; maintains confidentiality at all times
 </li>
 <li>
 Highly responsive with strong communication skills
 </li>
 <li>
 Tech-savvy and curious, with a continuous improvement mindset
 </li>
 <li>
 Degree required
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 
 
 
 SF:
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
 
 
 
 
 Francisco Fair Chance Ordinance.
 
 California applicants, please view our Privacy Notice here:
 
 
 
 https://careergroupcompanies.com/california-privacy-notice/
 
 .
 
</div>

Executive Assistant

SF Research Institute Inc.

Overview Join our dynamic team as the Executive Administrator supporting the CEO of a leading Global Clinical Testing Institute. This pivotal role offers an exciting opportunity to be at the heart of groundbreaking healthcare research and innovation. As the right hand to our executive leadership, you will streamline daily operations, coordinate complex projects, and ensure seamless communication across departments. Your energetic approach and meticulous organizational skills will empower our CEO to focus on strategic initiatives while you handle essential administrative functions with precision and enthusiasm.Duties<ul><li>Manage and maintain the CEO&rsquo;s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.</li><li>Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and preparing reports with attention to detail.</li><li>Coordinate and organize high-level meetings, conferences, and events, handling logistics such as venue booking, catering, and technical setup.</li><li>Oversee office management tasks including filing, data entry, maintaining supplies, and ensuring a professional front desk environment.</li><li>Handle multi-line phone systems with excellent phone etiquette, screening calls and directing inquiries appropriately.</li><li>Utilize QuickBooks for basic bookkeeping tasks such as expense tracking and invoice processing; assist with personal assistant duties as needed.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items.</li><li>Manage confidential information with integrity while ensuring all administrative processes adhere to organizational policies.</li></ul>Skills<ul><li>Proven experience in office management, administrative support or executive assistance within a fast-paced environment.</li><li>Strong organizational skills with the ability to multitask effectively across various projects simultaneously.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.</li><li>Excellent typing speed and transcription skills for accurate documentation and correspondence.</li><li>Knowledge of Office experience including filing systems, front desk operations, and multi-line phone systems.</li><li>Familiarity with bookkeeping software such as QuickBooks; experience with DocuSign for electronic signatures is a plus.</li><li>Exceptional communication skills demonstrating professionalism in customer service and phone etiquette.</li><li>Ability to proofread documents meticulously while maintaining high standards of accuracy.</li><li>Experience in event planning from small meetings to large conferences; adept at managing logistics seamlessly. This role offers a vibrant environment where your proactive approach will make a meaningful impact on our organization&rsquo;s success! We value energetic professionals eager to contribute their skills in a collaborative setting dedicated to advancing clinical research worldwide.</li></ul>Pay: $100,000.00 - $125,000.00 per yearWork Location: In person

Executive Administrator for CEO of Global Clinical Testing Institute

Okta

<div>
 
 
 Secure Every Identity, from AI to Human
 
 
 
 Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.
 
 
 This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.
 
 
 Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to the VP, Global Communications and VP, Brand &amp; Creative. The environment is fast-paced, and the right person has the ability to take initiative, is professional, quick, creative, and motivated. The ideal Executive Assistant is dedicated to the Executive and her/his success. This role will have a high amount of visibility and is pivotal in optimizing executive time, acting as a go-to connector between executives, the team, and external partners to drive priorities forward. The Executive Assistant is committed and has the ability to stay a step ahead of the Executive.
 
 
 What You'll Be Doing
 
 
 
 Calendar and Administrative Management:
 
 
 <ul>
 <li>
 Proactively manage complex executive calendars with scheduling across time zones and competing priorities.
 </li>
 <li>
 Organize and manage travel logistics for high-stakes international trips, handling complex itineraries with multiple legs.
 </li>
 <li>
 Prepare high-level meeting materials, presentations, and maintain the organizational activity calendar.
 </li>
 <li>
 Manage, process, and submit all timely and accurate expense reports, ensuring expenses adhere to company protocols.
 </li>
 </ul>
 
 
 Meeting and Event Coordination:
 
 
 <ul>
 <li>
 Coordinate high-stakes meetings, both internal and external customers, with a sense of urgency, ensuring all logistics are handled.
 </li>
 <li>
 Handle logistics for large team events, off-site meetings, and departmental All Hands, including assisting with slides and managing Q&amp;A segments.
 </li>
 <li>
 Partner with the executive to define the goals, agenda, and overall vision for off-sites, managing the budget and confidential information.
 </li>
 <li>
 Take meeting minutes for key discussions, ensuring action points are clearly documented and followed up.
 </li>
 </ul>
 
 
 Project and Communication Oversight:
 
 
 <ul>
 <li>
 Coordinate tasks and track progress across multiple medium to large projects, ensuring timelines are met and maintaining detailed documentation.
 </li>
 <li>
 Act as the primary liaison between the executives, staff, and external clients, managing communications effectively.
 </li>
 <li>
 Resolve complex scheduling conflicts and manage multiple, competing executive priorities, ensuring timely execution of tasks.
 </li>
 <li>
 Proactively monitor executive calendars one month out, alerting managers of rolling conflicts.
 </li>
 </ul>
 
 What You'll Bring to the Role:
 
 
 The ideal candidate will have the professional experience and behaviors that drive efficient execution and strategic thinking:
 
 <ul>
 <li>
 A minimum of
 
 3+ years of
 
 experience supporting Sr. level Executives with a strong preference for supporting more than one senior-level executive (VP/SVP).
 </li>
 <li>
 
 Logistics Mastery:
 
 Extensive experience with complex schedules and logistics across multiple time zones, utilizing web-based scheduling and collaboration tools.
 </li>
 <li>
 
 Proactive Ownership:
 
 Dedicated, with the ability to anticipate next steps and make appropriate judgment calls autonomously.
 </li>
 <li>
 
 Results &amp; Detail:
 
 Extraordinary time management skills and attention to detail. Must effectively work on multiple projects, lead priorities, and accurately set expectations.
 </li>
 <li>
 
 Communication &amp; Composure:
 
 Excellent verbal and written communication skills and a proven ability to interact in a professional and composed manner with all internal and external stakeholders (Customers, Board Members, etc.).
 </li>
 <li>
 
 Confidentiality:
 
 Complete confidentiality on all business matters.
 </li>
 <li>
 
 Adaptability &amp; Teamwork:
 
 Ability to quickly learn new tools, maintain a positive and energetic attitude in a demanding environment, and work well with a variety of personalities, embracing teamwork.
 </li>
 </ul>
 
 
 STRENGTHS YOU WILL NEED:&nbsp;
 
 
 <ul>
 <li>
 Adaptable &ndash; has demonstrated flexibility in the face of change
 </li>
 <li>
 Organized - has good time, space and task management skills
 </li>
 <li>
 Proactive - has the ability to foresee problems and prevent them by taking action
 </li>
 </ul>
 
 
 
 &nbsp;
 
 
 P25082_3415500
 
 
 The annual base salary range for this position for candidates located in the San Francisco Bay area is between: : $117,000 USD - $161,000 USD
 
 
 Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.&nbsp;&nbsp;&nbsp;
 
 
 The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:: $104,000 USD - $143,000 USD
 
 
 
 
 The Okta Experience
 
 
 <ul>
 <li>
 Supporting Your Well-Being&nbsp;
 </li>
 <li>
 Driving Social Impact&nbsp;
 </li>
 <li>
 Developing Talent and Fostering Connection + Community
 </li>
 </ul>
 
 We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.
 
 
 Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.
 
 
 If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please&nbsp;use this Form to request an accommodation.
 
 
 Notice for New York City Applicants &amp; Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please&nbsp;click here to view our full NYC AEDT Notice.
 
 
 Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at&nbsp;https://www.okta.com/legal/personnel-policy/.
 
</div>

Executive Assistant, Global Comms. & Brand/Creative

UCSF Health

<div>
 
 Job Description
 
 
 
 Under the supervision of a Clinical Research Supervisor or Principal Investigator (PI), the incumbent will perform entry-level duties related to the support and coordination of clinical studies, and may receive training and development to prepare and advance for journey-level work at the next level within the series.
 
 
 May be responsible for the coordination of one or more single or multi-site, active or follow-up clinical trials; help prepare protocols for study initiation; help design flow sheets, data forms and source documents; gather and interpret medical, surgical and laboratory data regarding clinical trial subjects; may apply understanding of inclusion/exclusion eligibility criteria for protocols; help recruit, enroll, register, schedule and retain study subjects; record protocol specific treatments and assure collection and shipment of samples; assist research personnel to keep patients on study schedules; complete study forms to submit to sponsors and/or appropriate agencies; collect, enter and clean data into study databases, maintaining data quality; assist with data analysis; assist with preparation of reports and tables; attend team meetings; and perform other duties as assigned.
 
 
 
 Department Description
 
 
 
 The UCSF Helen Diller Family Comprehensive Cancer Center (HDFCCC) is one of only two cancer centers in the Bay Area to receive the prestigious designation of &ldquo;comprehensive&rdquo; from the National Cancer Institute (NCI).
 
 
 The HDFCCC integrates the work of researchers and clinicians dedicated to four fundamental pursuits: laboratory research into the causes of cancer progression; clinical research to translate new knowledge into viable treatments; compassionate, state-of-the-art patient care; and population research that can lead to improvements in prevention, early detection, and quality-of-life for those living with cancer. The twin pillars of precision medicine and precision population health guide research and treatment at HDFCCC.
 
 
 
 Qualifications
 
 
 
 Required Qualifications :
 
 
 <ul>
 <li>
 HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training.
 </li>
 <li>
 Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team.
 </li>
 <li>
 Attention to details
 </li>
 <li>
 Proficiency with Microsoft Word, PowerPoint, and Windows.
 </li>
 <li>
 Excellent analytical and problem-solving skills.
 </li>
 <li>
 Ability to work effectively in a fast-paced, team-based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects.
 </li>
 <li>
 Ability to establish cooperative working relationships with patients, co-workers, &amp; physicians.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Demonstrated proficiency with medical terminology.
 </li>
 <li>
 Experience working with patients or study subjects.
 </li>
 <li>
 Ability to abstract data from medical records and transfer it to data collection forms or directly into databases.
 
 
 </li>
 </ul>
 
 About UCSF
 
 
 
 
 ABOUT US
 
 
 
 The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world&rsquo;s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
 
 
 
 Pride Values
 
 
 
 UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values .
 
 
 In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .
 
 
 Join us to find a rewarding career contributing to improving healthcare worldwide.
 
 
 
 Equal Employment Opportunity
 
 
 
 
 The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
 
 
 
 
 Salary Information
 
 
 
 The final salary and offer components are subject to additional approvals based on UC policy.
 
 
 Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
 
 
 To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
</div>

Assistant Clinical Research Coordinator

Singular Builders

Executive Assistant to the FoundersSingular Builders &mdash; San Francisco, CA $115,000 &ndash; $145,000 + bonusAbout UsSingular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona.Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area, with a strong and growing pipeline of complex, design-forward projects across multiple markets.What sets us apart is not just the projects we take on, but how we execute them&mdash;through thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level.We are building a team of curious and caring teammates who are driven to get the job done, embrace each challenge, and pursue excellence, and who take pride in the work they deliver.The RoleWe are seeking a highly capable Executive Assistant to support the founders and leadership team. This is a high-impact role that goes beyond traditional administrative support&mdash;you will help keep leadership focused, projects coordinated, and operations running smoothly across multiple active jobs.The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multi-project environment. You will act as a central point of coordination across executives, project teams, clients, and vendors.Key ResponsibilitiesExecutive Support<ul><li>Manage complex and dynamic calendars, prioritizing competing demands</li><li>Coordinate meetings with clients, consultants, subcontractors, and internal teams</li><li>Draft and manage professional correspondence and internal communications</li><li>Coordinate travel logistics and detailed itineraries</li><li>Serve as a gatekeeper and liaison for executive communications</li></ul>Operations &amp; Project Coordination<ul><li>Support active construction projects through documentation, scheduling, and coordination</li><li>Track project deadlines, deliverables, and follow-ups across multiple teams</li><li>Assist with permits, contracts, and project documentation organization</li><li>Coordinate with project managers, subcontractors, and consultants</li><li>Help ensure clear communication between office and field teams</li></ul>Financial &amp; Administrative Support<ul><li>Track invoices, expenses, and reimbursements</li><li>Assist with vendor coordination and basic bookkeeping</li><li>Maintain organized filing and document systems</li></ul>General Support<ul><li>Assist with company events, meetings, and team coordination</li><li>Build strong cross-functional relationships</li><li>Take ownership of ad hoc projects and problem-solving as needed</li></ul>Qualifications<ul><li>5+ years experience supporting executives or leadership teams</li><li>Experience in construction, real estate, architecture, or related industries preferred</li><li>Strong organizational and project coordination skills</li><li>Excellent written and verbal communication</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>High level of discretion and professionalism</li><li>Proactive mindset with strong problem-solving ability</li><li>Bachelor&rsquo;s degree preferred but not required</li></ul>Technical Skills<ul><li>Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)</li><li>Google Workspace</li><li>DocuSign and document management tools</li><li>Familiarity with construction documentation is a plus</li></ul>What We&rsquo;re Looking For<ul><li>Someone who anticipates needs rather than reacts</li><li>Comfortable working across office and project environments</li><li>Highly detail-oriented with strong follow-through</li><li>Calm under pressure and adaptable to changing priorities</li><li>Interested in growing with a company over time</li></ul>Why Join Singular Builders<ul><li>Work directly with experienced founders on complex, high-quality projects</li><li>Be part of a fast-growing company with real momentum in the Bay Area</li><li>Gain exposure to both executive leadership and construction operations</li><li>Play a meaningful role in shaping how a growing company operates</li><li>Join a team that values quality, collaboration, and thoughtful problem-solving</li></ul>Compensation &amp; Benefits<ul><li>$115,000 &ndash; $145,000 base salary (depending on experience)</li><li>Performance bonus</li><li>Profit sharing</li><li>401(k)</li><li>Health, dental, and vision insurance (with select plans 100% covered by the company)</li><li>4 weeks paid time off</li><li>Paid holidays</li></ul>Work Environment<ul><li>This is an in-office role based in San Francisco (not remote)</li><li>Occasional visits to project sites and meetings</li><li>Some flexibility required based on project and executive needs</li></ul>Equal Opportunity EmployerThe Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave , or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.Pay: $115,000.00 - $145,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 6 years (Required)</li><li>construction, or related industries: 5 years (Required)</li><li>Microsoft Office - Outlook, Excel, Word, PowerPoint, Teams: 5 years (Required)</li><li>Google Workspace and DocuSign: 5 years (Required)</li><li>with construction documentation : 5 years (Required)</li></ul>Location:<ul><li>San Francisco, CA 94104 (Preferred)</li></ul>Ability to Commute:<ul><li>San Francisco, CA 94104 (Required)</li></ul>Work Location: In person

Executive Assistant to the Founders

University of California - San Francisco

<div><div><div><div>Under the supervision of the Clinical Research Manager, Clinical Research Coordinators (CRC) support the clinical trial management of investigator-sponsored, pharmaceutical-sponsored, and/or other types of consortium trials programs as assigned/needed. Responsibilities include communicating with the Clinical Trial manager to ensure aspects of study initiation of protocols are developed after regulatory and budgetary approval, and report study progress to the appropriate PI. The CRC will support 2-3 active studies and 1-2 follow-up studies, depending on the complexity of the patients and procedures. Independently, the CRC maintains protocol files, data collection and subject source records, develops project management documents and electronic data forms for each assigned study. The CRC supports the investigator in research study project management to assure compliance with the Code of Federal Regulations and the ICH Guidance on Good Clinical (Research) Practice as well as UCSF Institutional policies and IRB protocols. The CRC also supports the research team with additional duties as assigned (e.g., obtaining archived biospecimens or data for ongoing studies).
 
 
The Clinical Research Coordinator will perform independently or with general direction at the fully operational journey level of the series to execute, manage, and coordinate research protocols, as directed by the Clinical Research Supervisor and/or Principal Investigator (PI); may coordinate the data collection and operations of several concurrent clinical research studies under the guidelines of research protocols, UCSF and regulating agency policies. 
 
The duties may include, but will not be limited to supporting the management and coordinating the tasks of single or multiple clinical research studies, depending on their size and complexity; act as intermediary between services and departments while overseeing data and specimen management; manage and report on study results; create, clean, update, and manage databases and comprehensive datasets and reports; coordinate staff work schedules, assist with training of Assistant CRCs, and assist Clinical Research Supervisor and/or PI with oversight of other research staff; manage Investigator&rsquo;s protocols in the Committee on Human Research online system, as well as renewals and modifications of protocol applications and the implementation of new studies; participate in the review and writing of protocols to ensure institutional review board approval within University compliance; help assure compliance with all relevant regulatory agencies; oversee study data integrity; implement and maintain periodic quality control procedures; interface with departments to obtain UCSF approval prior to study initiation; maintain all regulatory documents; report study progress to investigators; participate in any internal and external audits or reviews of study protocols; and perform other duties as assigned. 
 
The Department of Urology in the School of Medicine educates medical students, residents, and clinical and postdoctoral fellows in urology; conducts basic science, clinical, and epidemiological research, including clinical trials; and provides professional patient care services. The Department conducts its teaching, research, and patient care activities at five major sites: the Parnassus campus, Mission Bay, San Francisco General Hospital (SFGH), the San Francisco Veterans Administration Medical Center (SFVAMC), and the UCSF Benioff Children&rsquo;s Hospital Oakland. 
 
Note: The work schedule will be Wednesday (8 hours); remote Tuesday 8hrs via zoom Bayne TH clinic, remaining days, 8 hours a week but can be remote with occasional in-person as needed. 
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $34.32 - $55.19 (Hourly Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html</div>
</div><div>Department Description
<div>The Department of Urology in the School of Medicine (SOM) educates medical students, residents, and clinical and postdoctoral fellows in urology; conducts basic science, clinical, and epidemiological research, including clinical trials; and provides professional patient care services. The Department conducts its teaching, research, and patient care activities at five major sites: the Parnassus campus, Mission Bay, Zuckerberg San Francisco General (ZSFG), the San Francisco Veterans Administration Medical Center (SFVAMC), and the UCSF Benioff Children&rsquo;s Hospital Oakland.</div>
</div><div>Required Qualifications
<div><ul><li>HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training.</li><li>
Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments and outside institutions; and the ability to multi-task in a fast-paced environment while working with a diverse subject population.</li><li>
Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines.</li><li>
Possess strong skills for multitasking, meeting competing deadlines, prioritizing and supporting PIs for multiple departments.
</li><li>Outstanding communication skills</li><li>
Ability to learn new tasks quickly and apply good judgement in unexpected situation</li></ul></div>
</div><div>Preferred Qualifications
<div><ul><li>Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system.</li><li>
Knowledge/experience with research regulatory process</li><li>
Knowledge/experience with in RedCAP database, Oncore</li><li>
Knowledge/experience in submitting protocol to Institutional Review Board (IRB or CHR)</li><li>
Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation.</li><li>
Experience with EPIC medical record system or other electronic medical records.</li><li>
Previous UC experience</li><li>
4yrs college graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.</li><li>
Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPPA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.); knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following: Access, Stata, SASS/ SPSS, and Teleform programming platforms.</li><li>
Experience applying the following regulations and guidelines:<ul><li>
Good Clinical Practice Guidelines</li><li>
Health Information and Accountability Act (HIPAA)</li><li>
The Protection of Human Research Subjects</li><li>
CHR regulations for recruitment and consent of research subjects</li><li>
Effective Cash Handling Procedures</li><li>
Environmental Health and Safety Training</li><li>
Fire Safety Training</li></ul></li></ul></div>
</div><div>About UCSF
<div>The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world&rsquo;s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.</div>
</div><div>Pride Values
<div>UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values.
 
 
In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
 
 
Join us to find a rewarding career contributing to improving healthcare worldwide.</div>
</div><div>Equal Employment Opportunity
<div>The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.</div>
</div><div>Organization
<div>Campus</div>
</div><div>Job Code and Payroll Title
<div>009335 CLIN RSCH CRD
</div></div><div>Job Category
<div>Research and Scientific</div>
</div><div>Bargaining Unit
<div>University Professional Technical Employees &ndash; Research Support Professionals Unit (UPTE-RX)
</div></div><div>Employee Class
<div>Career</div>
</div><div>Percentage
<div>60%</div>
</div><div>Location
<div>Oakland, CA, San Francisco, CA</div>
</div><div>Campus
<div>Benioff Children's Hospital, Mission Bay (SF), Parnassus Heights (SF)</div>
</div><div>Work Style
<div>Fully On-Site</div>
</div><div>Shift
<div>Days</div>
</div><div>Shift Length
<div>6 Hours
</div></div><div>Additional Shift Details
<div>Monday - Friday</div></div></div></div><div></div>

Part-Time Clinical Research Coordinator

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