administrative assistant

executive assistant

personal assistant / household manager Jobs in Miami

personal assistant / household manager

executive & personal assistant Jobs in Miami

executive & personal assistant

executive administrative assistant Jobs in Miami

executive administrative assistant

executive assistant contract

Airbus

<div>Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com
<ul><li>Notice: Know Your Rights: Workplace Discrimination is Illegal
</li><li>Notice: Pay Transparency Nondiscrimination (English)
</li><li>Aviso: Transparencia en el Pago No Discriminación (Spanish)
</li></ul>Job Description:
Airbus Commercial Aircraft is looking for an Executive Assistant (Contract) to support our LATAM &amp; Caribbean Operations Team based in Miami, FL .
As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and &quot;helicopter view&quot; collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.
This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.
Your Working Environment:
In Miami you&rsquo;ll find the Airbus Latin America headquarters. A team of personnel providing sales, marketing, contracts, customer support and communications for the region&rsquo;s commercial aircraft, helicopters and space &amp; defense divisions.
Your Challenges:
<ul><li>Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.
</li><li>Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.
</li><li>Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.
</li><li>Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.
</li></ul>Your Boarding Pass:
Required:
<ul><li>Must be currently local to the Miami Metro area
</li><li>Ability to work in the US without current, or future, need of visa sponsorship/work authorization
</li><li>Education: High School diploma required.
</li><li>Minimum 4 years of international travel arrangements, event management, and document drafting.
</li><li>Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).
</li><li>Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.
</li><li>Excellent verbal and written communication in English and Spanish (Required).
</li><li>Analytical &amp; Digital: Proficient in Google Suite and MS Office.
</li><li>Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.
</li><li>Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.
</li><li>Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.
</li></ul>Preferred:
<ul><li>Portuguese or French language fluency.
</li></ul>Physical Requirements:
<ul><li>Presence: 100% Onsite (Miami).
</li><li>Travel: Ability to travel independently and at short notice (approx. 25%).
</li><li>Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.
<ul><li>Lifting/Carrying documents or equipment up to 30lbs/14kgs.
</li><li>Mobility to navigate office and production areas, including sitting, standing, and squatting.
</li></ul></li><li>PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.
</li></ul>Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.
Take your career to a new level and apply online now!
A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company&rsquo;s success, reputation and sustainable growth.
Company:
Airbus Americas, Inc.
Employment Type:
Agency / Temporary
Experience Level:
Professional
Remote Type:
On-site
Job Family:
Administration / Documentation &lt;JF-FA-SA&gt;
-
Job Posting End Date: 03.27.2026
<div><div><div><div><div><div><div>-
</div></div></div></div></div></div></div>Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment.
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
 
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .</div>

Executive Assistant (Contract)

SEGULA Technologies

<div>Company Description 
Segula Technologies is a global engineering and consulting firm specializing in innovative solutions across industries such as aerospace, automotive, energy, rail, and life sciences. Founded in 1985 and headquartered in France, Segula operates in over 30 countries, driving technological advancements, improving industrial performance, and supporting clients throughout the product lifecycle.
With expertise in design, manufacturing, testing, and project management, Segula helps businesses tackle complex engineering challenges while fostering innovation and sustainability. 
Job Description 
As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and &quot;helicopter view&quot; collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.
This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.<ul><li>
Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.</li><li>
Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.</li><li>
Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.</li><li>
Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.</li></ul> 
Qualifications 
<ul><li>
Must be currently local to the Miami Metro area</li><li>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization</li><li>
Education: High School diploma required.</li><li>
Minimum 4 years of international travel arrangements, event management, and document drafting.</li><li>
Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).</li><li>
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.</li><li>
Excellent verbal and written communication in English and Spanish (Required).</li><li>
Analytical &amp; Digital: Proficient in Google Suite and MS Office.</li><li>
Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.</li><li>
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.</li><li>
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.</li></ul>
Preferred:<ul><li>
Portuguese or French language fluency.</li></ul>
Physical Requirements:<ul><li>
Presence: 100% Onsite (Miami).</li><li>
Travel: Ability to travel independently and at short notice (approx. 25%).</li><li>
Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.</li><li>
Lifting/Carrying documents or equipment up to 30lbs/14kgs.</li><li>
Mobility to navigate office and production areas, including sitting, standing, and squatting.</li><li>
PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.</li></ul>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. 
Additional Information 
Here&rsquo;s a heads-up of the upcoming steps:<ul><li>
Phone Interview with Recruiter: We&rsquo;ll begin with an introductory call to discuss your background and interest in the role.</li><li>
Interview with the Hiring Manager</li><li>
Offer Letter: We&acute;ll extend you an offer and start the onboarding process.</li><li>
Background Check &amp; DOT Drug Screen: This step involves conducting a comprehensive background check, which includes reviewing criminal history, and other relevant records. Additionally, a Department of Transportation (DOT) drug screening will be carried out to ensure compliance with federal regulations for safety-sensitive positions</li><li>
You start your next challenge!</li></ul></div>

Executive Assistant

Canadian Health Labs

<div>
 
 
 Position Overview-3 Month Contract
 
 
 
 
 
 Are you a standout Personal Assistant who thrives in fast-paced, high-performance environments? World Health Labs is seeking a
 
 dedicated, resourceful, and discreet non-smoker
 
 to provide full-time, hands-on support to our CEO. This unique role involves ensuring the CEO&rsquo;s personal and professional life runs seamlessly.
 
 
 
 The ideal candidate is
 
 proactive, adaptable, highly organized, and thick-skinned
 
 , able to anticipate needs and manage multiple priorities with discretion and precision. You must be comfortable being
 
 on call 24/7
 
 and working
 
 onsite six to seven days per week
 
 .
 
 
 
 The Principal leads an exceptionally dynamic lifestyle focused on
 
 business growth, fitness, nutrition, health, and optimal performance
 
 .
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Wellness &amp; Lifestyle Management
 
 
 <ul>
 <li>
 
 
 Meal Preparation &amp; Nutrition:
 
 Prepare and manage all meals in accordance with a strict nutrition plan, including weighing portions, batching meals, and organizing on-bike nutrition for workouts.
 
 
 </li>
 <li>
 
 
 Grocery Shopping:
 
 Frequent shopping (5+ days per week) to maintain fresh ingredients and accommodate evolving dietary needs.
 
 
 </li>
 <li>
 
 
 Supplement Oversight:
 
 Organize and manage 70+ daily supplements.
 
 
 </li>
 <li>
 
 
 Cycling Support &amp; Equipment Maintenance:
 
 Clean, maintain, and coordinate bike repairs or replacements. Prepare cycling gear and on-bike nutrition. Provide in-car support during training sessions when required.
 
 
 </li>
 <li>
 
 
 Kitchen Management:
 
 Keep the kitchen meticulously clean and organized, ensuring supplies are always stocked.
 
 
 </li>
 </ul>
 
 2. Health &amp; Wellness Administration
 
 
 <ul>
 <li>
 
 
 Health Record Coordination:
 
 Manage health records across multiple international providers, ensuring information is consolidated and easily accessible.
 
 
 </li>
 <li>
 
 
 Healthcare Appointments:
 
 Source, negotiate, schedule, and manage appointments (physio, massage, chiropractic, etc.), including billing and follow-up.
 
 
 </li>
 <li>
 
 
 Errands:
 
 Handle all related health and personal errands efficiently.
 
 
 </li>
 </ul>
 
 3. Personal &amp; Transportation Support
 
 
 <ul>
 <li>
 
 Provide personal driving services for appointments, errands, and short trips.
 
 
 </li>
 <li>
 
 Manage grocery, personal, and household shopping while ensuring purchases align with preferences.
 
 
 </li>
 <li>
 
 Track, receive, and manage deliveries and online purchases.
 
 
 </li>
 <li>
 
 Anticipate and handle miscellaneous errands proactively.
 
 
 </li>
 </ul>
 
 4. Guest Relations &amp; Hospitality
 
 
 <ul>
 <li>
 
 Prepare the home for guests, ensuring a warm, organized, and welcoming environment.
 
 
 </li>
 <li>
 
 Greet visitors, provide refreshments, and ensure guest comfort.
 
 
 </li>
 <li>
 
 Coordinate accommodations and itineraries for visiting guests.
 
 
 </li>
 <li>
 
 Handle all hospitality needs with professionalism and discretion.
 
 
 </li>
 </ul>
 
 5. Schedule &amp; Logistics Coordination
 
 
 <ul>
 <li>
 
 Collaborate with logistics and executive teams to maintain an accurate and up-to-date calendar.
 
 
 </li>
 <li>
 
 Book travel, appointments, and personal engagements as requested.
 
 
 </li>
 <li>
 
 Proactively manage potential scheduling conflicts and ensure smooth daily operations.
 
 
 </li>
 <li>
 
 Maintain flexibility for changes or last-minute adjustments.
 
 
 </li>
 </ul>
 
 6. Household &amp; Vendor Management
 
 
 <ul>
 <li>
 
 Oversee daily upkeep and cleanliness of all properties.
 
 
 </li>
 <li>
 
 Coordinate with landlords, maintenance services, and vendors for repairs and projects.
 
 
 </li>
 <li>
 
 Manage household inventory and supplies.
 
 
 </li>
 <li>
 
 Research, scout, and source new accommodations or property rentals as needed.
 
 
 </li>
 </ul>
 
 7. Digital &amp; Administrative Support
 
 
 <ul>
 <li>
 
 Manage digital tasks such as email organization, online research, and document filing.
 
 
 </li>
 <li>
 
 Track ongoing projects and tasks to ensure timely completion.
 
 
 </li>
 <li>
 
 Handle travel bookings, reimbursements, and administrative follow-ups.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 <ul>
 <li>
 
 
 Non-smoker
 
 with a professional, health-conscious lifestyle.
 
 
 </li>
 <li>
 
 
 10+ years of experience
 
 as a Personal Assistant and/or Executive Assistant, supporting private individuals or families.
 
 
 </li>
 <li>
 
 
 Fluent in English
 
 ; proficiency in
 
 Italian and/or Spanish
 
 is an asset.
 
 
 </li>
 <li>
 
 Highly
 
 organized, detail-oriented
 
 , and able to operate in fast-paced environments.
 
 
 </li>
 <li>
 
 
 Discreet, trustworthy
 
 , and skilled in handling sensitive information.
 
 
 </li>
 <li>
 
 Strong
 
 communication, problem-solving, and anticipatory
 
 skills.
 
 
 </li>
 <li>
 
 
 Well-connected in Miami
 
 is preferred.
 
 
 </li>
 <li>
 
 Holds a
 
 valid driver&rsquo;s license, passport
 
 , and has
 
 full-time access to a personal vehicle
 
 .
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Work Schedule
 
 
 
 
 <ul>
 <li>
 
 
 Tuesday &ndash; Friday:
 
 8 hours/day (subject to extension as needed)
 
 
 </li>
 <li>
 
 
 Saturday &amp; Sunday:
 
 8 hours/day (for weekly preparation)
 
 
 </li>
 <li>
 
 
 Monday:
 
 Approximately 3+ hours (potential day off periodically)
 
 
 </li>
 </ul>
 Must be available
 
 beyond scheduled hours
 
 as required by travel and business demands.
 
 
 
</div>

Personal Assistant to CEO-3 Month Contract

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Premium Healthcare Pharmacy

Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.ResponsibilitiesExecutive Support<ul><li>Provide direct administrative support to the Pharmacist CEO</li><li>Manage calendar scheduling, meetings, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Prepare reports, documents, and presentations as needed</li><li>Assist with operational projects and business initiatives</li></ul>Bookkeeping &amp; Financial Support<ul><li>Assist with bookkeeping tasks including invoice tracking and expense documentation</li><li>Maintain financial records and assist with account reconciliation</li><li>Support coordination with accounting and payroll departments</li><li>Organize financial reports and documentation for review</li></ul>Operational Support<ul><li>Assist with administrative coordination for retail and compounding pharmacy operations</li><li>Maintain confidential files and business records</li><li>Support compliance documentation and regulatory files</li><li>Coordinate vendor communications and supply ordering</li></ul>Qualifications<ul><li>Minimum 2&ndash;3 years of executive assistant or administrative experience</li><li>Experience with bookkeeping or financial recordkeeping preferred</li><li>Strong organizational and time management skills</li><li>High level of professionalism and discretion with confidential information</li><li>Proficiency in Microsoft Office, Excel, and general office software</li><li>Ability to multitask and work independently</li></ul>Experience working in healthcare, pharmacy, or medical environments is a plus.What We Offer<ul><li>Competitive compensation</li><li>Opportunity to work closely with executive leadership</li><li>Professional and collaborative work environment</li><li>Growth opportunities within an expanding pharmacy organization</li></ul>If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.Join our team and contribute to the success of a growing pharmacy organization!Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

Just Hub LLC

Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience in office management, event planning, and bookkeeping is highly desirable to ensure smooth daily operations and effective executive support.Duties<ul><li>Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate complex travel arrangements and prepare detailed itineraries for executives.</li><li>Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and professionalism.</li><li>Handle incoming calls with excellent phone etiquette on multi-line phone systems; direct inquiries appropriately.</li><li>Organize and maintain filing systems&mdash;both electronic and physical&mdash;to ensure quick retrieval of information.</li><li>Assist with event planning for company functions, meetings, or special events from inception to execution.</li><li>Perform data entry tasks using various software including QuickBooks for bookkeeping and financial record keeping.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.</li><li>Provide office management support including supply procurement, office equipment maintenance, and front desk duties.</li><li>Manage personal assistant responsibilities such as personal scheduling or errands as needed by executives.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for preparing presentations and reports.</li><li>Conduct proofreading of documents to ensure clarity, accuracy, and consistency across all communications.</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Excellent typing speed with high accuracy; strong data entry skills.</li><li>Experience with bookkeeping software such as QuickBooks is preferred.</li><li>Strong project coordination abilities with a focus on detail-oriented execution.</li><li>Exceptional communication skills including phone etiquette and professional correspondence writing.</li><li>Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.</li><li>Office management experience including filing systems, front desk operations, and clerical support.</li><li>Knowledge of event planning processes from logistics to execution.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar.</li><li>Demonstrated ability to proofread documents thoroughly and perform transcription accurately.</li><li>Prior experience supporting executives or high-level professionals is highly desirable. This position offers an engaging opportunity for a dedicated professional eager to support leadership through effective administrative management in a dynamic work environment.</li></ul>Job Types: Full-time, Part-time, TemporaryPay: $48,946.73 - $58,946.61 per yearWork Location: Hybrid remote in Miami, FL 33134

Andover Properties

<div>
 
 
 Position Title:
 
 Executive &amp; Personal Assistant
 
 
 
 Location:
 
 Miami, FL
 
 
 
 Hours:
 
 Approximately 25 - 30 hours per week
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Manage and update the Executive's calendar using Microsoft Outlook, including appointment reminders and schedule coordination.
 </li>
 <li>
 Provide basic technical support for iPhone and Apple devices (installing apps, organizing photos, iCloud syncing, dictation assistance, updating software).
 </li>
 <li>
 Monitor incoming communication to identify scams, phishing attempts, and fraudulent outreach.
 </li>
 <li>
 Assist with company-related tasks such as:
 </li>
 <li>
 Answering the corporate phone line when scheduled.
 </li>
 <li>
 Conducting research for internal projects.
 </li>
 <li>
 Completing ad hoc assignments within the Microsoft 365 environment (Word, Excel, Teams, Outlook).
 </li>
 </ul>
 
 
 Personal Support:
 
 
 <ul>
 <li>
 Drive the
 
 Executive
 
 to local appointments, errands, and meetings.
 </li>
 <li>
 Appointment scheduling
 </li>
 <li>
 Basic technology assistance
 </li>
 <li>
 General household or errand‑related needs.
 </li>
 <li>
 Organize physical files, documents, and personal records.
 </li>
 </ul>
 
 
 Professional Conduct:
 
 
 <ul>
 <li>
 Maintain strict confidentiality regarding personal and company information.
 </li>
 <li>
 Communicate clearly and respectfully with the
 
 Executive
 
 and internal team members.
 </li>
 <li>
 Demonstrate patience, reliability, and a consistent positive attitude.
 </li>
 <li>
 Adapt to changing needs and maintain flexibility with daily tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Valid driver&rsquo;s license and clean driving record.
 </li>
 <li>
 Minimum of three years of experience as an administrative, executive, or personal assistant.
 </li>
 <li>
 Strong proficiency in Microsoft 365 (Outlook, Word, Excel).
 </li>
 <li>
 Comfortable using Apple devices (iPhone, iPad, Apple TV).
 </li>
 <li>
 Ability to identify and flag spam, scams, and suspicious digital communication.
 </li>
 <li>
 Excellent organizational skills and time‑management abilities.
 </li>
 <li>
 Strong verbal communication and interpersonal skills.
 </li>
 <li>
 High attention to detail and follow‑through.
 </li>
 <li>
 Ability to maintain confidentiality and exercise good judgment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualities
 
 
 <ul>
 <li>
 Experience supporting senior‑level executives.
 </li>
 <li>
 Patience and comfort working with an older individual who may require step‑by‑step guidance.
 </li>
 <li>
 Ability to troubleshoot simple technology issues calmly and effectively.
 </li>
 <li>
 Reliable, punctual, and professional presentation.
 </li>
 </ul>
</div>

Executive & Personal Assistant

Explore 124+ Executive assistant contract in Miami this March. Find roles across top companies and apply now to boost your career.

124 executive assistant contract jobs In Miami

Executive Assistant (Contract)

Executive Assistant

Personal Assistant to CEO-3 Month Contract

Executive Assistant (Remote)

Executive Administrative Assistant

Executive Assistant

Executive & Personal Assistant