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accounting administrative assistant

administrative assistant top level management Jobs in Miami

assistant, administrative

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executive personal assistant

Career Group

<div>
 
 A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment.
 
 
 
 
 
 
 Job Title:
 
 Executive / Personal Assistant (EA/PA)
 
 
 
 Location:
 
 Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood)
 
 
 
 Schedule:
 
 Full-time with a 24/7 mentality; flexibility required based on evolving priorities
 
 
 
 Compensation:
 
 Competitive; market range with opportunity for growth
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Manage complex and busy calendars across Zoom and in-person meetings
 
 
 &bull; Coordinate domestic and international travel, including personal travel that may convert into business
 
 
 &bull; Serve as liaison with family office, including bill pay and administrative coordination
 
 
 &bull; Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests
 
 
 &bull; Maintain consistent and prompt communication via platforms such as WhatsApp
 
 
 &bull; Support day-to-day operational needs as the firm is being formed
 
 
 &bull; Interface with external stakeholders as needed
 
 
 &bull; Remain flexible as priorities shift in a startup environment
 
 
 
 
 
 
 Requirements and Qualifications:
 
 
 
 &bull; 3&ndash;6 years of EA/PA experience
 
 
 &bull; Based in Miami with flexibility to work in-office when needed
 
 
 &bull; Highly responsive, communicative, and proactive
 
 
 &bull; Comfortable with a 24/7 mindset and fluid schedule
 
 
 &bull; Strong organizational skills and ability to pivot quickly
 
 
 &bull; Discreet and professional when handling sensitive matters
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

Executive Personal Assistant

Beacon Hill

<div>
 
 
 Executive Personal Assistant to $95K - Support a Senior Leader!
 
 
 
 Our client, a fast‑growing property management organization, is seeking an Executive Personal Assistant to provide dedicated support to a Managing Partner and help establish a new Miami office. In this role, you'll coordinate complex administrative and personal logistics, manage office operations, and serve as the steady point of organization for a leader with shifting priorities. The ideal candidate brings 5+ years of executive or personal assistant experience, exceptional adaptability, and a proactive, detail‑driven working style.
 
 
 Position Details:
 
 <ul>
 <li>
 Location: Miami, FL
 </li>
 <li>
 Work Model: In Office
 </li>
 <li>
 Degree: Not Required
 </li>
 <li>
 Responsibilities include coordinating business and personal travel arrangements; managing a dynamic executive calendar; preparing, organizing, and tracking documents; supporting special projects and general research needs; overseeing office operations including supplies, equipment, mail, and vendor coordination; greeting visitors and managing incoming calls; assisting with personal support such as family scheduling, events, and occasional errands; preparing correspondence, reports, and meeting materials; coordinating catering, meeting logistics, and onsite needs; managing document flow related to leases, closings, and invoices; and providing flexible administrative support as needs evolve.
 </li>
 <li>
 The ideal candidate possesses 5+ years supporting senior executives; exceptional organization and time‑management skills; strong communication and writing abilities; advanced proficiency with Microsoft Office and Outlook; ability to remain calm and resourceful amid changing plans; comfort working in a very small, low‑social office environment; sound judgment and complete discretion handling personal and confidential information; and a proactive mindset that anticipates needs and offers solutions.
 </li>
 </ul>
 
 Join this opportunity to support a Managing Partner during an exciting office launch while enjoying a competitive salary, discretionary bonus, and a stable, long‑term client relationship!
 
 
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Trivium Group

<div>
 
 Life Manager / Executive Assistant to Entrepreneur
 
 
 
 
 📍
 
 Location:
 
 Miami (Hybrid)
 
 💰
 
 Compensation:
 
 $5,000 - $7,000/month + bonuses
 
 🕘
 
 Schedule:
 
 Generally 8AM-6PM with flexibility
 
 
 We're looking for a
 
 highly organized Life Manager / Executive Assistant
 
 to support a fast-moving entrepreneur based in
 
 Miami
 
 .
 
 
 This role goes far beyond traditional executive support. You will act as the
 
 right hand to the founder
 
 , helping manage daily operations, personal logistics, and key administrative tasks so the founder can stay focused on high-impact work.
 
 
 If you love
 
 organization, solving problems, and operating in a dynamic entrepreneurial environment
 
 , this could be a great fit.
 
 
 
 What You'll Do
 
 
 
 
 &bull; Manage and optimize the founder's calendar and daily schedule
 
 &bull; Coordinate meetings, reservations, and appointments
 
 &bull; Organize domestic and international travel (flights, hotels, itineraries)
 
 &bull; Manage inbox organization and key communications
 
 &bull; Conduct research on mentors, advisors, and opportunities
 
 &bull; Coordinate personal logistics (appointments, errands, shopping, etc.)
 
 &bull; Assist with spreadsheets and organizational systems
 
 &bull; Help manage important reminders such as birthdays, health appointments, and commitments
 
 &bull; Support occasional household logistics and vendor coordination
 
 
 
 
 Requirements
 
 
 
 
 Who You Are
 
 
 
 
 ✔ Extremely organized and detail-oriented
 
 ✔ Strong critical thinker with common sense
 
 ✔ Proactive and able to work independently
 
 ✔ Confident communicator who isn't afraid to speak up
 
 ✔ Resourceful and solution-oriented
 
 ✔ Outgoing personality with high emotional intelligence
 
 
 Bonus if you have experience supporting
 
 entrepreneurs, founders, or executives
 
 .
 
 
 
 Ideal Background
 
 
 
 
 &bull; 3-5+ years in an Executive Assistant, Personal Assistant, or Life Manager role
 
 &bull; Strong calendar and travel coordination experience
 
 &bull; Comfortable supporting both
 
 personal and professional responsibilities
 
 
 &bull; Tech-savvy (Google Workspace, Slack, spreadsheets, etc.)
 
 
 
 
 Benefits
 
 
 
 
 Additional Details
 
 
 
 
 📍 Hybrid role in
 
 Miami
 
 
 💰 $5K-$7K/month depending on experience
 
 💸 Performance bonuses available
 
 🐶 Dog-friendly candidate preferred
 
 
 You'll be working with a
 
 friendly, ambitious entrepreneurial couple in a fast-paced environment
 
 , with opportunities to grow and take on more responsibility over time.
 
</div>

Personal Assistant to CEO

Deborah Group LLC

Looking for a Part-Time Personal Assistant /Driver. Flexible schedule, located in Miami-Edgewater. Job will be about 70% school &amp; activity pick-ups and drop-offs, 30% grocery shopping &amp; light housework/errands. All driving will be done on our family car. Must be very responsible, reliable, pleasant and professional. Ideally looking to turn this position into Full-Time for the right person, but no pressure. Must have references. Will hire the right candidate immediately. Please call Deborah at 305.322.1456. Thank you!Job Type: Part-timePay: $17.00 - $20.00 per hourWork Location: In person

Personal Assistant/Chauffeur

OUTFORM

<div>
 At Outform Group, our guiding philosophy is Dare To Innovate.
 
 
 Outform Group specializes in creating tangible consumer engagements that elevate, connect and humanize brand experiences. We unite leading experts in research, strategy, design, innovation and manufacturing, who work together to create unforgettable brand experiences.
 
 
 Lean, interdisciplinary teams work in close collaboration with clients, helping them to solve their user&rsquo;s biggest problems. Our user-centric, data-driven approach focuses on creating a seamless experience across different environments.
 
 
 
 Position Summary
 
 
 
 The Executive Assistant will manage complex calendars, coordinate high‑visibility initiatives, and serve as a trusted partner to senior leadership. This role will also play a key role in internal communications, cross‑functional coordination, and company culture initiatives. The Executive Assistant will provide strategic and operational support to our CEO and Executive Leadership Team (ELT). This role is designed for a polished professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings exceptional judgment, discretion, and organizational excellence to every interaction.
 
 
 
 Key Responsibilities
 
 
 
 
 CEO Support
 
 
 
 <ul>
 <li>
 Manage and coordinate the CEO&rsquo;s complex calendar, ensuring alignment with priorities and strategic objectives
 </li>
 <li>
 Book, coordinate, and troubleshoot domestic and international travel arrangements
 </li>
 <li>
 Prepare, submit, and track CEO expense reports
 </li>
 <li>
 Draft, edit, and format documents, spreadsheets, and presentations in Word, Excel, and PowerPoint
 </li>
 <li>
 Prepare reports and presentations with accuracy and professionalism
 </li>
 <li>
 Prepare and refine slide decks for ELT and SLT meetings
 </li>
 <li>
 Lead and support project management initiatives as assigned by the CEO
 </li>
 <li>
 Administer office space assignments and seating plans for the Miami office
 </li>
 <li>
 Coordinate vendors needed for facility upkeep and improvements
 </li>
 <li>
 Coordinate company holiday parties, leadership events, and special gatherings
 </li>
 <li>
 Organize Board of Directors meetings, maintain the Board calendar, and support Board-related logistics
 </li>
 <li>
 Approve vacation requests, travel requests, and expense reports on behalf of the CEO
 </li>
 <li>
 Participate in and contribute to the Miami site Health &amp; Safety Committee
 
 
 </li>
 </ul>
 
 ELT (Executive Leadership Team) Support
 
 
 
 <ul>
 <li>
 Coordinate ELT meetings, offsites, and strategic planning sessions
 </li>
 <li>
 Manage SLT meeting calendars and scheduling needs
 </li>
 <li>
 Maintain the ELT group calendar and oversee team-wide activities and commitments
 </li>
 <li>
 Provide administrative support for department offsites, including Commercial Summit, Operations Summit, and other leadership gatherings
 </li>
 <li>
 Provide occasional travel support for ELT members as needed
 
 
 </li>
 </ul>
 
 Internal Communications
 
 
 
 <ul>
 <li>
 Distribute company-wide communications, including &ldquo;all hands&rdquo; emails, Outform Insider videos, and CEO/ELT announcements
 </li>
 <li>
 Draft internal memos, announcements, and communication materials to support CEO and ELT messaging
 </li>
 <li>
 Support ELT and HR functions with internal communication regarding culture initiatives
 </li>
 <li>
 Ensure clarity, consistency, and professionalism in all internal communications
 
 
 </li>
 </ul>
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Serve as backup to the Miami Receptionist as needed
 </li>
 <li>
 Act as an escalation point for administrative support matters, providing guidance to the Administrative Assistant in the Miami office
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's Degree required
 </li>
 <li>
 5+ years of executive support experience, with at least 3 years supporting C‑suite leaders
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
 </li>
 <li>
 Strong written and verbal communication skills; able to draft polished, executive‑level communications
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Proven ability to handle confidential information with discretion and professionalism
 </li>
 <li>
 Strong project management skills and comfort working cross‑functionally
 </li>
 <li>
 A proactive, resourceful, and solutions‑oriented mindset
 </li>
 <li>
 Ability to work onsite in Miami and support occasional after-hours or urgent needs
 
 
 </li>
 </ul>
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Working conditions are in a normal office environment.
 </li>
 <li>
 While performing the duties of this job, the employee is regularly required to walk; sit and stand; using the hands to handle, finger, or feel objects, tools, or controls
 </li>
 <li>
 Occasionally, the employee must crouch or kneel
 </li>
 <li>
 The employee must occasionally exert or lift up to 20 pounds
 </li>
 <li>
 Successful performance requires good eyesight with or without corrective lenses
 </li>
 <li>
 Requires long periods of time working at a computer and includes phone work
 </li>
 <li>
 Some travel may be required for special company events (for example in Union City CA or Chicago)
 
 
 </li>
 </ul>
 
 Characteristics
 
 
 
 <ul>
 <li>
 Excellent communication, problem-solving and stakeholder management skillsets
 </li>
 <li>
 Strategic and innovative thinker, excelling with a high degree of autonomy in entrepreneurial environments
 </li>
 <li>
 Great communicator who can distill powerful messages that resonate with clients
 </li>
 <li>
 Proactive and able to command respect through intelligence, hard work, and persistence
 </li>
 <li>
 Problem-solver, with a consistent track record of flawless project execution
 </li>
 <li>
 Personal passion and fervor for utilizing enabling technologies
 </li>
 <li>
 Strong organizational skills, and the ability to adhere to deadlines
 </li>
 <li>
 Strong interpersonal skills, with the ability to drive decision-making
 </li>
 <li>
 Continuous and thoughtful listener, able to learn from clients and leverage input
 </li>
 <li>
 Strong personal work ethic focused on high priority issues; action and results oriented
 
 
 </li>
 </ul>
</div>

Executive Assistant

Hispanos Exitosos 

Job Overview We are seeking a detail-oriented and highly organized Legal Assistant to join our dynamic immigrat nonprofit . The ideal candidate will provide comprehensive administrative and legal support across various practice areas, including estate planning, environmental law, family law, litigation, and more. This role offers an excellent opportunity to develop legal expertise in diverse fields while supporting attorneys in delivering exceptional client service. The Legal Assistant will be responsible for managing case files, conducting legal research, drafting documents, and ensuring smooth office operations. Strong organizational skills, proficiency with legal software, and effective communication are essential for success in this position.Responsibilities<ul><li>Assist attorneys with case management using document management systems such as iManage, PCLaw, and LexisNexis</li><li>Conduct legal research across multiple practice areas including estate planning, environmental law, immigration law, tribal law &amp; regulations, patent law, and securities law</li><li>Draft and proofread legal documents, contracts, pleadings, and correspondence with accuracy and attention to detail</li><li>Manage electronic and physical filing systems to ensure proper document organization and retrieval</li><li>Perform data entry and maintain accurate client records within case management platforms like Westlaw and legal case management software</li><li>Support litigation activities through document review, discovery processes, and trial preparation</li><li>Coordinate meetings, interviews, and appointments; handle phone etiquette professionally</li><li>Provide executive administrative support including scheduling, calendar management, and correspondence handling</li><li>Assist with client communication by preparing reports and summaries as needed</li><li>Ensure compliance with confidentiality standards and legal procedures at all times</li></ul>Qualifications<ul><li>Proven experience as a Legal Assistant or Paralegal with familiarity in multiple practice areas such as estate planning, family law, workers' compensation law, personal injury law, landlord-tenant law, or litigation preferred</li><li>Strong research skills utilizing Westlaw, LexisNexis, and other legal research tools</li><li>Proficiency with legal software including iManage, Clio, PCLaw, Document Management Systems, and data entry platforms</li><li>Excellent writing skills with the ability to draft clear legal documents and correspondence</li><li>Exceptional proofreading and transcription abilities to ensure accuracy of all materials</li><li>Solid organizational skills with the ability to manage multiple priorities efficiently</li><li>Experience in legal administrative tasks such as filing, document review, and case management systems</li><li>Effective communication skills coupled with professional phone etiquette</li><li>Ability to work independently as well as part of a team in a fast-paced environment</li><li>Prior experience supporting attorneys in complex legal environments is highly desirable</li></ul>This position offers an engaging work environment where you can grow your legal career while supporting a dedicated team of professionals. We value meticulous attention to detail combined with proactive organizational skills to ensure the highest level of service for our clients.Job Type: Full-timePay: $22.87 - $27.54 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Legal Assistant

Trinity Episcopal Cathedral

Position Overview Trinity Episcopal Cathedral, serving as a beacon of faith, worship, and community engagement in the heart of Miami, seeks a highly organized, detail-oriented, and mission-driven professional to serve as Assistant to the Provost.This part-time position provides essential administrative and operational support to the Provost, clergy, and Cathedral staff. The Assistant to the Provost plays a key role in ensuring the smooth daily functioning of the Cathedral office while embodying hospitality, professionalism, discretion, and a collaborative spirit.The ideal candidate is proactive, adaptable, technologically competent, and able to manage multiple priorities with grace and efficiency.Core ResponsibilitiesAdministrative Support to the Provost<ul><li>Manage and maintain the Provost&rsquo;s calendar, scheduling meetings, events, and appointments with attention to priorities and pastoral sensitivities.</li><li>Manage correspondence, reports, memos, newsletters, and official communications.</li><li>Assist with preparation of materials for meetings, Chapter gatherings, fund raising, and special events.</li><li>Maintain confidential files and records with discretion and accuracy.</li><li>Track deadlines and follow up on action items on behalf of the Provost.</li></ul>Clergy and Support Staff<ul><li>Provide assistance and scheduling to clergy and staff for liturgical services, weddings, funerals, baptisms, and special events.</li><li>Assist with preparation of worship bulletins, service materials, and printed documents incollaboration with clergy and music staff.</li><li>Coordinate facility use schedules and assist with event logistics</li><li>Maintain parish database records and membership information.</li><li>Assist in communication with volunteers and ministry leaders.</li></ul>Office Management &amp; Operations<ul><li>Serve as first point of contact in the Cathedral office, offering a welcoming and professional presence to parishioners and visitors.</li><li>Answer phone calls and respond to general email inquiries.</li><li>Maintain office supplies and coordinate orders as needed.</li><li>Assist in maintaining organized digital filing systems and cloud storage.</li><li>Support financial and administrative processes in coordination with Cathedral accounting staff.</li><li>Help manage facility requests, contracts, and documentation.</li></ul>Communications &amp; Projects<ul><li>Assist with e-News preparation, website updates, and social media scheduling as needed.</li><li>Support special initiatives such as capital campaigns, Cathedral celebrations, community partnerships, and major Cathedral events.</li><li>Help coordinate invitations, printed materials, and donor correspondence.</li><li>Maintain updated contact lists and communications databases.</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>2+ years of administrative or executive assistant experience</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication abilities</li><li>High proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and management systems.</li><li>Experience in church, nonprofit, or mission-based environments preferred</li><li>Bilingual (English/Spanish) required.</li></ul>Personal Attributes<ul><li>Warm, welcoming, and service-oriented demeanor.</li><li>Strong attention to detail.</li><li>Self-starter who can work independently and collaboratively.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Ability to manage multiple tasks in a dynamic environment.</li><li>Commitment to the mission and values of Trinity Episcopal Cathedral.</li></ul>Physical Requirements<ul><li>Ability to work seated at a computer for extended periods.</li><li>Occasional lifting of light office materials (up to 20 lbs.)</li></ul>Pay: $25.00 per hourWork Location: In person

Assistant to the Provost

Explore 181+ Executive personal assistant in Miami this March. Find roles across top companies and apply now to boost your career.

181 executive personal assistant jobs In Miami

Executive Personal Assistant

Executive Personal Assistant

Personal Assistant to CEO

Personal Assistant/Chauffeur

Executive Assistant

Legal Assistant

Assistant to the Provost