legal receptionist/administrative assistant

administrative assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

bookkeeper

bookkeeper / executive assistant Jobs in Miami

bookkeeper / executive assistant

legal receptionist/administrative assistant Jobs in Miami

bookkeeper executive assistant

Cesar Benarroche MD PA

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization&rsquo;s success and efficiency.Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations</li><li>Perform bank and credit cards reconciliations.</li><li>Prepare and review construction draws and cost trackings.</li><li>Purchase of Construction Finishes and materials</li><li>Communicate with Vendors and Subcontractors</li><li>Assist with budgeting activities.</li><li>Manage calendars, meetings, and scheduling.</li><li>Coordinate calls, including across multiple time zones</li><li>Assist with document preparation, contracts, and correspondence/</li><li>Organize and maintain project files and records.</li><li>Support day-to-day operational and personal needs.</li><li>Liaise with vendors, consultants, and internal teams.</li></ul>Qualifications<ul><li>Associate or Bachelor&rsquo;s degree required</li><li>Minimum 3 years of working experience</li><li>Strong proficiency in excel</li><li>Excellent organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Strong communication skills (written and verbal).</li><li>Spanish Speaking is a plus</li><li>Ability to work independently in a remote environment</li><li>Experience in real estate or construction is a plus</li></ul>Work Environment<ul><li>90% remote role, based in South Florida</li><li>Must be available during Mountain Time working hours</li><li>Occasional in-person meetings may be required</li></ul>Pay: $48,000.00 - $54,000.00 per yearWork Location: Hybrid remote in Miami, FL 33138

Bookkeeper / Executive Assistant

Colin Cowie Enterprises

Event &amp; Lifestyle company in search of a bookkeeper to work a hybrid part-time schedule in the Miami Florida. We are looking for a skilled Bookkeeper to maintain financial records, including purchases, sales, receipts, and payments. You would be working closely with our accounting team to create and analyze financial reports and ensure legal requirements compliance, process accounts payable and receivable and manage invoices and tax payments. Our ideal candidate is familiar with accounting software packages, like QuickBooks.Bookkeeping:<ul><li>Handles all aspects of accounts payable (A/P): entering approved payables, processing payments.</li><li>Handles all aspects of accounts receivable (A/R): verifies and compiles deposits and enters accordingly.</li><li>Handles some aspects of general ledger (G/L)</li><li>Sales Tax: Multi-State monthly filing and reporting</li><li>Handles all aspects of reconciling credit cards.</li><li>Files invoices with processed checks to maintain an orderly accounting filing system</li><li>Provide financial reports as requested by VP of Finance.</li></ul>Administrative:<ul><li>Daily pick up of mail at the Post Office, FEDEX and distribution of such to appropriate staff.</li><li>Book Travel and manage calendar for Management</li><li>Assists with answering of incoming administration and development calls</li><li>Purchase supplies and equipment as authorized by management and monitor office supply levels and reorder as necessary</li><li>Drafts correspondence as requested</li><li>Participate in events as needed as a member of administrative staff.</li><li>Other duties as required by Accountant, VP of Finance &amp; Management or Human Resources.</li></ul>Experience &amp; Skills:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting preferred</li><li>Must be able to work effectively and independently in a very fast-paced, team oriented environment.</li><li>Excellent communication skills, both oral and written.</li><li>Strong organization skills and very detail oriented.</li><li>QuickBooks and Microsoft Office</li><li>5 years of Experience as a bookkeeper at a minimum.</li></ul>Hours:<ul><li>Part Time, hourly, non-exempt position.</li></ul>Job Type: Part-timeBenefits:<ul><li>Flexible schedule</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Experience:<ul><li>QuickBooks: 5 years (Required)</li><li>Bookkeeping: 5 years (Required)</li></ul>Work Location: In person and hybridPay: $25.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Work from home</li></ul>Experience:<ul><li>Bookkeeping: 5 years (Required)</li><li>Accounts payable: 5 years (Required)</li><li>Accounts receivable: 5 years (Required)</li><li>QuickBooks: 5 years (Preferred)</li></ul>Location:<ul><li>Miami, FL 33137 (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33137 (Preferred)</li></ul>Work Location: Hybrid remote in Miami, FL 33137

Bookkeeper

Novara Construction LLC

Bookkeeper (Construction) &ndash; QuickBooks | In-Office | Miami, FLNavarra Construction LLC 600 Northeast 185th Street, Miami, FLAbout the RoleNavarra Construction is hiring a detail-oriented Bookkeeper with construction experience to manage the financial operations of our growing company.This is a hands-on, in-office role where you will oversee bookkeeping, payroll, vendor payments, and job cost tracking across multiple construction projects.We&rsquo;re looking for someone reliable, organized, and experienced in QuickBooks and construction accounting who can take ownership of the company&rsquo;s financial processes.Key Responsibilities<ul><li>Manage full-cycle bookkeeping using QuickBooks</li><li>Track project costs, invoices, and budgets per job</li><li>Process and manage payroll and employee time tracking</li><li>Handle vendor payments, purchase orders, and materials tracking</li><li>Review and organize construction invoices and assign to correct projects</li><li>Maintain accurate financial records and reporting</li><li>Coordinate with field teams on materials, expenses, and job costs</li><li>Ensure all financial data is organized, up-to-date, and audit-ready</li></ul>Requirements<ul><li>Proven experience as a Bookkeeper (construction industry preferred)</li><li>Strong expertise in QuickBooks</li><li>Experience with job costing, invoicing, and payroll</li><li>Understanding of construction workflows, materials, and vendors</li><li>Bilingual: English and Spanish (Required)</li><li>Highly organized with strong attention to detail</li><li>Ability to work independently and manage multiple priorities</li><li>Must be able to work on-site (no remote work)</li></ul>Schedule &amp; Compensation<ul><li>Part-time or Full-time (5&ndash;8 hours/day)</li><li>Typical schedule: Monday&ndash;Friday, 9:00 AM &ndash; 3:00 PM (flexible)</li><li>$25/hour (based on experience)</li><li>Stable, long-term opportunity with growth potential</li></ul>Who This Role is Great For<ul><li>Experienced bookkeepers with construction background</li><li>Professionals looking for a stable, long-term role</li><li>Candidates seeking a flexible daytime schedule (ideal for parents)</li></ul>Why Join Navarra Construction?<ul><li>Growing construction company with strong pipeline of projects</li><li>Opportunity to own and improve financial systems</li><li>Collaborative, team-oriented environment</li><li>Long-term stability and consistent work</li></ul>Apply NowIf you have QuickBooks experience and construction bookkeeping knowledge, we want to hear from you.This role requires someone who can fully manage the company&rsquo;s bookkeeping, including payroll, vendors, and job tracking.Job Type: Full-timePay: $25.00 per hourWork Location: In person

Construction Bookkeeper (QuickBooks) - In Office | Miami, FL

Upshop

<div>
 
 
 About Upshop
 
 
 
 Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.
 
 
 
 
 
 Role Overview
 
 
 
 Upshop is seeking a highly effective
 
 Executive Assistant
 
 to support the CEO and oversee day-to-day operations of our Miami office.
 
 
 This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and prioritize the CEO&rsquo;s calendar, ensuring alignment with business priorities
 </li>
 <li>
 Coordinate travel, logistics, and meeting preparation
 </li>
 <li>
 Prepare materials for leadership, board, and external meetings
 </li>
 <li>
 Track and drive follow-up on key action items and initiatives
 </li>
 <li>
 Serve as a point of coordination across stakeholders while maintaining strict confidentiality
 </li>
 </ul>
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Oversee daily operations of the Miami office (~40 employees)
 </li>
 <li>
 Manage vendors, facilities, and office services
 </li>
 <li>
 Ensure a professional, efficient, and well-maintained work environment
 </li>
 <li>
 Coordinate onsite meetings, events, and leadership visits
 </li>
 <li>
 Support onboarding and in-office employee experience in partnership with HR
 </li>
 <li>
 Manage office-related budgets and expenses
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives, preferably at the CEO level
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 </li>
 <li>
 Ability to operate independently and manage multiple priorities
 </li>
 <li>
 Excellent communication and stakeholder management capabilities
 </li>
 </ul>
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Experience in a high-growth SaaS or technology environment
 </li>
 <li>
 Prior responsibility for office operations or workplace management
 </li>
 </ul>
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 CEO time is optimized and aligned to highest priorities
 </li>
 <li>
 Strong execution and follow-through across key initiatives
 </li>
 <li>
 Miami office operates efficiently with minimal disruption
 </li>
 <li>
 Employees and visitors experience a well-run, professional environment
 </li>
 </ul>
 
 
 
 
 Why Join Upshop
 
 
 <ul>
 <li>
 Direct exposure to executive leadership
 </li>
 <li>
 High-impact role with broad organizational visibility
 </li>
 <li>
 Opportunity to help shape a growing office and team
 </li>
 </ul>
</div>

Office Manager

Gopowerbike

Overview We are seeking an experienced, detail-oriented Bookkeeper to support our growing business operations. This is an in-person position based in Miami Beach and will begin as a part-time role (20&ndash;30 hours per week) with the opportunity to grow into a full-time position for the right candidate.The ideal candidate has at least 5 years of bookkeeping experience, strong knowledge of QuickBooks, and is comfortable maintaining accurate financial records and coordinating with our CPA for monthly and year-end reporting.This role requires someone organized, reliable, and capable of managing day-to-day bookkeeping functions independently.Responsibilities<ul><li>Maintain accurate financial records using QuickBooks</li><li>Record and categorize financial transactions</li><li>Accounts Payable: manage vendor bills and payments</li><li>Accounts Receivable: create invoices, track payments, and follow up on receivables</li><li>Perform bank and credit card reconciliations</li><li>Assist with preparation of monthly financial reports (P&amp;L, Balance Sheet, Cash Flow)</li><li>Maintain organized financial documentation and records</li><li>Work with management and the CPA to ensure books are accurate and tax-ready</li><li>Track expenses and assist with budgeting and financial organization</li><li>Help maintain financial accuracy across multiple business activities if needed</li><li>Qualifications</li><li>Minimum 5 years of bookkeeping experience</li><li>Strong knowledge of QuickBooks (Online or Desktop)</li><li>Experience with bank reconciliations and financial reporting</li><li>Experience managing accounts payable and receivable</li><li>Comfortable preparing books for CPA review and tax preparation</li><li>Strong organizational and attention-to-detail skills</li><li>Proficiency with Excel or spreadsheets</li><li>Ability to handle confidential financial information</li></ul>Preferred Experience<ul><li>Experience working with multiple business entities</li><li>Experience with inventory or operational businesses</li><li>Experience preparing monthly financial reports for management</li></ul>Work Environment<ul><li>In-person position in Miami , Magic City location</li><li>Flexible scheduling within 20&ndash;30 hours per week</li><li>Opportunity for long-term growth into a full-time role</li></ul>Compensation$25 &ndash; $40 per hour depending on experience and qualifications.How to ApplyPlease submit:<ul><li>Your resume</li><li>Brief summary of your bookkeeping experience</li><li>Your experience working with QuickBooks</li></ul>&ldquo;Please include the phrase &lsquo;organized and detail oriented&rsquo; in your application so we know you carefully read the job description.&rdquo;also tell us &ldquo;How many businesses have you managed bookkeeping for at the same time?&rdquo;Pay: $24.56 - $40.00 per hourWork Location: In person

Part-Time In-House Bookkeeper (Growth to Full-Time)

Emed

<div><h1 class="jobSectionHeader">Executive Social Content Creator</h1><h2 class="jobSectionHeader">
Job Summary</h2>
The Executive Social Media Manager will be responsible for building, managing, and scaling the social presence of a high-profile executive across both personal and professional platforms.
This role goes far beyond content creation. It is a hybrid of strategist, creator, editor, operator, and on-the-ground content producer. Owning the end-to-end execution of the executive&rsquo;s social presence from idea to publish.
You will shape how the executive shows up in the world; capturing real moments, translating them into compelling content, and ensuring a consistent, high-quality presence across platforms including LinkedIn, Instagram, X, TikTok, and other emerging channels.
This role requires close partnership with the executive, including real-time content capture, travel when needed, and the ability to operate in fast-moving, high-visibility environments.
The ideal candidate understands how to balance authenticity with performance. Creating content that feels human, timely, and culturally relevant, while also driving engagement, reach, and influence.<h2 class="jobSectionHeader">
Duties / Responsibilities</h2><h3 class="jobSectionHeader">
Executive Social Strategy &amp; Presence</h3><ul><li>
Own the overall social strategy for Linda&rsquo;s brand</li><li>
Define content pillars, voice, and positioning aligned with business priorities and thought leadership goals</li><li>
Identify opportunities to insert Linda into relevant cultural, industry, and real-time conversations</li><li>
Ensure consistency and quality across all platforms</li></ul><h3 class="jobSectionHeader">
Content Capture (Including Travel &amp; Real-Time Moments)</h3><ul><li>
Capture content in real-time during meetings, events, travel, and day-to-day moments</li><li>
Travel as needed to document key moments, speaking engagements, and behind-the-scenes content</li><li>
Proactively identify and capture authentic, unscripted content opportunities</li><li>
Operate with discretion, professionalism, and strong situational awareness in executive environments</li></ul><h3 class="jobSectionHeader">
Content Creation &amp; Editing</h3><ul><li>
Concept, script, film, and edit high-quality social content across formats (short-form video, carousels, static, text-based posts)</li><li>
Turn raw footage and real-world moments into polished, platform-native content</li><li>
Develop content that balances storytelling, education, and personality</li><li>
Ensure all content aligns with brand, compliance, and messaging standards</li></ul><h3 class="jobSectionHeader">
Publishing &amp; Platform Management</h3><ul><li>
Manage posting across all platforms, including timing, formatting, tagging, and optimization</li><li>
Write captions in Linda&rsquo;s voice</li><li>
Monitor comments, engagement, and conversations, identifying opportunities for response or amplification</li><li>
Maintain a consistent cadence of high-quality output</li></ul><h3 class="jobSectionHeader">
Performance &amp; Optimization</h3><ul><li>
Analyze content performance across platforms (engagement, reach, growth, etc.)</li><li>
Identify patterns and insights to continuously improve content strategy</li><li>
Test new formats, tones, and content types to expand reach and relevance</li><li>
Balance data-driven optimization with creative instinct 
</li></ul><h3 class="jobSectionHeader">
Cross-Functional Collaboration</h3><ul><li>
Partner with Marketing, PR, Communications, and Leadership to align messaging and priorities</li><li>
Coordinate with internal teams to ensure accuracy, compliance, and strategic alignment</li><li>
Act as a trusted partner and extension of Linda&rsquo;s voice and presence</li></ul><h2 class="jobSectionHeader">
Required Skills / Abilities</h2><ul><li>
Strong understanding of social platforms (LinkedIn, Instagram, X, TikTok) and what performs on each</li><li>
Proven experience managing or supporting a personal brand, executive presence, or creator account</li><li>
Exceptional storytelling ability with a strong sense of voice, tone, and timing</li><li>
High proficiency in video editing tools (CapCut, Adobe Premiere, etc.) and design tools (Canva, Figma, etc.)</li><li>
Ability to operate in real-time, fast-paced environments with minimal direction</li><li>
High level of professionalism, discretion, and emotional intelligence</li><li>
Strong organizational skills with the ability to manage multiple priorities and deadlines</li><li>
Data-aware mindset with the ability to interpret performance and optimize content</li><li>
Comfortable traveling and working flexible hours as needed</li></ul><h2 class="jobSectionHeader">
Education and Experience</h2><ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Media, or related field preferred</li><li>
5-7+ years of experience in social content creation, personal branding, or digital media</li><li>
Experience working with executives, founders, or public-facing leaders is highly preferred</li><li>
Experience in healthcare, wellness, or regulated industries is a plus</li><li>
Portfolio required demonstrating content creation, storytelling, and platform fluency</li></ul>
Benefits<ul><li>
Health Care Plan (Medical, Dental &amp; Vision)</li><li>
Retirement Plan (401k with Company Match)</li><li>
Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li><li>
Paid Time Off</li><li>
Short Term &amp; Long Term Disability</li><li>
Training &amp; Development</li><li>
Catered breakfast and lunch daily, snacks</li><li>
Wellness Resources</li></ul> 

TrQbL9rWnL</div>

Executive Social Content Creator

50 Eggs

<div><div>Social Media &amp; Content Creator Manager
50 Eggs Hospitality Group | Miami, Florida (Hybrid)
Position Overview
50 Eggs Hospitality Group is seeking a highly creative, disciplined, and execution-focused Social Media &amp; Content Creator Manager to support the continued growth and development of our hospitality brands.
This is a hybrid, hands-on role working directly with the CEO and Founder, designed for a professional who thrives in a fast-paced, entrepreneurial environment and can execute across multiple creative and marketing functions with precision and accountability.
The ideal candidate will possess a strong background in social media management, content creation, graphic design, and brand storytelling, with the ability to develop compelling visual and digital content while maintaining high brand standards across multiple concepts.
This is not a strategy-only role. This is an execution-heavy position requiring strong organization, urgency, creativity, and follow-through.
Key Responsibilities: Social Media Management
<ul><li>Manage and execute social media strategies across multiple hospitality brands and platforms</li><li>
Develop and maintain content calendars aligned with brand objectives and campaigns</li><li>
Create, schedule, and publish engaging content across Instagram, Facebook, LinkedIn, TikTok, and other digital platforms</li><li>
Monitor engagement, audience growth, and performance analytics to optimize content effectiveness</li><li>
Stay current on social media trends, platform updates, and emerging content strategies</li></ul>
Content Creation &amp; Brand Storytelling
<ul><li>Develop compelling photo, video, and written content that reflects each brand&rsquo;s identity and positioning</li><li>
Capture and edit lifestyle, hospitality, food &amp; beverage, and behind-the-scenes content</li><li>
Assist in the execution of marketing campaigns, promotions, events, and brand activations</li><li>
Support new concept launches, brand refreshes, and creative initiatives across the organization</li><li>
Ensure all content maintains visual consistency and aligns with company standards</li></ul>
Graphic Design &amp; Creative Production
<ul><li>Create high-quality graphic design materials for digital and print use</li><li>
Design social media graphics, promotional assets, presentations, menus, flyers, email campaigns, and marketing collateral</li><li>
Support executive-level presentations and internal creative materials</li><li>
Maintain organized digital asset libraries and brand templates</li><li>
Ensure all creative work is accurate, polished, and delivered on schedule</li></ul>
Executive Support &amp; Cross-Functional Collaboration
<ul><li>Work directly with the CEO and Founder on marketing, branding, and creative initiatives</li><li>
Collaborate with operations, culinary, and leadership teams to support business objectives</li><li>
Coordinate with external agencies, photographers, designers, and creative vendors when necessary</li><li>
Manage multiple projects simultaneously while maintaining deadlines and execution quality</li></ul>
Qualifications
<ul><li>2&ndash;5 years of experience in social media, content creation, marketing, or graphic design</li><li>
Strong graphic design experience required</li><li>
Advanced proficiency in:<ul><li>
Adobe Creative Suite (Photoshop, Illustrator, InDesign preferred)</li><li>
Canva</li><li>
Video editing platforms and social media tools</li></ul></li><li>
Strong understanding of social media strategy, engagement, and content trends</li><li>
Excellent written and verbal communication skills</li><li>
Highly organized with strong attention to detail</li><li>
Ability to work independently while managing multiple priorities simultaneously</li><li>
Strong creative eye with an understanding of luxury, lifestyle, and hospitality branding</li></ul>
Preferred Experience
<ul><li>Hospitality, restaurant, nightlife, lifestyle, or luxury brand experience preferred</li><li>
Photography and videography experience strongly preferred</li><li>
Experience supporting multi-unit or multi-brand organizations</li><li>
Experience working in fast-paced entrepreneurial environments</li></ul>
Core Competencies
<ul><li>Creativity with strong execution discipline</li><li>
Ownership and accountability</li><li>
Attention to detail and brand consistency</li><li>
Adaptability and urgency</li><li>
Professional communication and collaboration</li><li>
Ability to thrive under pressure and shifting priorities</li></ul>
Work Environment
<ul><li>Hybrid position based in Miami, Florida</li><li>
Combination of in-office collaboration, property visits, events, and remote flexibility</li><li>
Fast-paced, entrepreneurial hospitality environment with direct access to executive leadership</li></ul>
Why Join 50 Eggs Hospitality Group
50 Eggs Hospitality Group is a hospitality-driven, multi-brand platform built on innovation, growth, and a relentless pursuit of excellence.
This role offers:
<ul><li>Direct exposure to executive leadership</li><li>
Creative involvement across multiple hospitality brands</li><li>
Hands-on participation in brand development and new concept launches</li><li>
Opportunity to contribute meaningfully to high-growth initiatives</li><li>
A dynamic environment where ownership, accountability, and execution matter</li></ul>
Position Summary
This opportunity is ideal for a motivated, creative professional seeking more than a traditional social media role. The successful candidate will be someone who can combine creativity with discipline, move quickly, think proactively, and execute at a high level while helping build brands that matter.</div>
INDHEADOFFICE</div>

Social Media & Content Manager

Explore 40+ Bookkeeper executive assistant in Miami this May. Find roles across top companies and apply now to boost your career.