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administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant, executive Jobs in Miami

administrative assistant, executive

data entry assistant

executive assistant

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
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 Manage and coordinate complex calendars and appointments
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 Schedule meetings, calls, and events across multiple time zones
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 Anticipate scheduling conflicts and proactively resolve them
 
 
 </li>
 </ul>
 Email &amp; Communication Management
 
 
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 Monitor and manage inboxes, including drafting and responding to emails
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 Prioritize communications and ensure timely follow-up
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 Serve as a liaison between clients and internal/external contacts
 
 
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 </ul>
 Administrative Support
 
 
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 Prepare documents, presentations, and reports
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 Handle data entry, file organization, and record maintenance
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 Assist with project coordination and task tracking
 
 
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 </ul>
 Travel &amp; Event Coordination
 
 
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 Research and book travel arrangements (flights, hotels, transportation)
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 Create detailed itineraries and manage travel changes
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 Coordinate virtual and in-person meetings or events
 
 
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 </ul>
 Operations &amp; Task Management
 
 
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 Support day-to-day business operations
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 Conduct research and compile information as needed
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 Identify opportunities to improve processes and efficiency
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
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 Strong organizational and time management skills
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 Excellent written and verbal communication
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 High attention to detail and accuracy
 </li>
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 Ability to manage multiple clients and deadlines
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 Proactive, resourceful, and solution-oriented mindset
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 Ability to work independently in a remote environment
 
 
 
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 </ul>
 
 Preferred
 
 
 
 <ul>
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 Bilingual (English/French and/or Spanish)
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 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
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 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
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 Experience supporting multiple clients or executives preferred
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 Typing ability of at least 50 WPM with accuracy
 
 
 
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 </ul>
 
 Technical Skills
 
 
 
 <ul>
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 Google Workspace and/or Microsoft Office
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 Calendar management tools (Google Calendar, Outlook)
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 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
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 Communication tools (Slack, Zoom, Teams)
 
 
 
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 </ul>
 
 Work Requirements
 
 
 
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 Reliable high-speed internet, computer, and phone
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 Ability to maintain confidentiality and professionalism
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 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
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 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 <ul>
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 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
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 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
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 Please always verify communications:
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 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
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 </ul>
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 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
 </li>
 <li>
 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

Leeds Professional Resources

<div>
 
 
 Executive Assistant | Private Equity
 
 
 
 A premier private equity firm with a thriving presence in Miami is seeking an exceptional Executive Assistant to provide seamless support to senior leadership. This is an outstanding opportunity for a highly polished, resourceful professional who excels in a dynamic, fast-paced environment and takes pride in serving as a trusted partner to executives.
 
 
 
 Key Responsibilities
 
 
 <ul>
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 Deliver comprehensive executive support, including complex calendar management, meeting scheduling, and domestic and international travel coordination
 </li>
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 Serve as a strategic point of contact between senior leadership, internal stakeholders, investors, and external partners
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 Prepare, edit, and manage professional correspondence, presentations, reports, and investor-facing materials
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 Oversee expense reporting, invoice processing, and administrative workflows with precision and confidentiality
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 Coordinate high-level meetings, conference calls, board-related activities, and corporate events
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 Maintain sensitive records and handle confidential information with the highest level of discretion and professionalism
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 Assist with special projects, research initiatives, and other executive priorities as needed
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 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum of 5 years of Executive Assistant experience, preferably within private equity, investment management, financial services, or a professional services environment
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 Outstanding organizational skills with the ability to manage competing priorities and deadlines
 </li>
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 Strong attention to detail and a proactive, solutions-oriented mindset
 </li>
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 Excellent written and verbal communication abilities
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 Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
 </li>
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 Demonstrated ability to exercise sound judgment, maintain confidentiality, and operate effectively under pressure
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 </ul>
 
 
 Preferred Background
 
 
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 Experience supporting C-suite executives or senior investment professionals
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 Familiarity with private equity, investment, or financial services terminology and workflows
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 Bachelor&rsquo;s degree preferred
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 </ul>
 
 
 Location &amp; Culture
 
 
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 Based in the firm's Miami office, providing support to leadership teams across both Miami and New York
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 Collaborative, high-performing, and entrepreneurial environment
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 Opportunity to work alongside accomplished professionals within a respected investment platform
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 </ul>
 
 
 Compensation &amp; Benefits
 
 
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 Competitive compensation package based on experience
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 Comprehensive benefits, including medical coverage, paid time off, and retirement savings plan
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 Long-term growth potential within a stable and well-established organiza
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 </ul>
 
 
 
</div>

Executive Administrative Assistant

DC Global Talent Inc.

<div>
 
 
 OPERATIONS &amp; EXECUTIVE SUPPORT MANAGER
 
 
 
 Hospitality Investment Firm &bull; Miami, FL &bull; USD $75K-$85K
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 We are searching for an Operations &amp; Executive Support Manager for a Miami-based hospitality investment firm. This is a high-trust, fully in-office role for someone who thrives in a fast-moving environment and takes genuine pride in keeping things running smoothly. You will be the operational anchor of the office and a trusted right-hand to senior leadership, blending executive assistance with office management and cross-functional support.
 
 
 
 
 
 One non-negotiable: this firm is serious about AI. They want someone who already uses AI tools daily as a core part of how they work, not someone curious about it.
 
 
 
 
 
 
 WHAT YOU'LL DO
 
 
 
 &bull; Manage the COO's calendar, correspondence, and complex domestic and international travel logistics
 
 
 &bull; Prepare briefing materials, meeting agendas, and follow-ups for senior leadership
 
 
 &bull; Oversee the day-to-day running of the Brickell office, including vendors, facilities, and supplies
 
 
 &bull; Coordinate in-office events, executive engagements, and team gatherings
 
 
 &bull; Provide project-based support to the marketing function on select deliverables
 
 
 &bull; Drive process improvements and support internal documentation and communications
 
 
 
 
 
 
 WHAT YOU BRING
 
 
 
 &bull; 3 to 5 years of executive assistant experience supporting C-suite or senior leadership
 
 
 &bull; Demonstrated daily use of AI tools (ChatGPT, Claude, Copilot, or similar) - this will be assessed at interview
 
 
 &bull; Based in Miami; Brickell-adjacent strongly preferred. This is a fully in-office role with no remote option
 
 
 &bull; Highly organised, discreet, and proactive with strong written and verbal communication skills
 
 
 &bull; Proficient in Microsoft Office and Google Workspace
 
 
 &bull; Spanish fluency is a meaningful advantage given the firm's regional footprint
 
 
 
 
 
 
 WHAT'S OFFERED
 
 
 
 &bull; Salary of USD $75K-$85K
 
 
 &bull; In-office role at a growing hospitality investment firm in Miami
 
</div>

Operations Executive Support Manager

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

US Department of Veterans Affairs

Secretary (OA)

Law Office of Avel Arriera

Paralegal/ Legal Assistant / Law Clerk (Part-Time or Full-Time)Location: 8660 West Flagler Street, Miami, Florida Schedule: Part-Time or Full-Time (3&ndash;5 days per week) Compensation: $15&ndash;$25 per hour, depending on experienceJob Overview We are seeking a motivated and detail-oriented Paralegal, Legal Assistant, or Law Clerk to join our dynamic legal team. This role offers flexibility with part-time or full-time schedules and provides an excellent opportunity to gain comprehensive experience across a variety of legal practice areas. The successful candidate will support attorneys by managing case files, conducting legal research, drafting documents, and assisting with client communications. We value proactive individuals who thrive in fast-paced environments and are eager to develop their legal expertise while contributing to meaningful legal work.Responsibilities<ul><li>Assist attorneys with case management, including organizing and maintaining legal files.</li><li>Conduct thorough legal research utilizing Westlaw, LexisNexis, and other research tools to support case strategies across diverse practice areas including civil litigation, family law, and personal injury.</li><li>Draft and review legal documents such as contracts, pleadings, discovery requests, and correspondence with precision and clarity.</li><li>Support litigation processes by preparing exhibits, summarizing depositions, proofreading filings, and transcribing recorded statements.</li><li>Manage client communications via phone and email with professionalism and courtesy while maintaining confidentiality.</li><li>Assist in scheduling appointments, coordinating meetings, and providing executive administrative support as needed.</li></ul>Skills<ul><li>Experience preffered as a paralegal or legal assistant within a law office environment.</li><li>Proficiency with legal research platforms such as Westlaw and LexisNexis.</li><li>Ability to prioritize tasks effectively in a busy setting.</li><li>Strong writing skills for drafting legal documents and correspondence; keen proofreading abilities for accuracy.</li><li>Ability to maintain attention to detail.</li><li>Effective communication skills</li></ul>** Law students and paralegal students encouraged to apply.Pay: $15.00 - $25.00 per hourWork Location: Hybrid remote in Miami, FL 33144

Paralegal/ Legal Assistant/ Law Clerk (Part-Time or Full-Time)

Segrera Associates

<div>
 
 
 We are partnering with a growing publicly traded organization in South Florida that is seeking a Vice President of Human Resources to join its executive leadership team.
 
 
 
 
 
 
 The VP of HR will be responsible for leading and executing the organization&rsquo;s overall human capital strategy while partnering closely with executive leadership to support business growth, organizational effectiveness, and employee engagement initiatives. This role will oversee all aspects of Human Resources, including talent acquisition, employee relations, compensation &amp; benefits, performance management, compliance, organizational development, payroll coordination, workforce planning, and HR operations.
 
 
 
 
 
 
 VP of Human Resources Responsibilities:
 
 
 
 &bull; Serve as a strategic advisor to executive leadership regarding organizational structure, workforce planning, succession planning, talent management, and employee development initiatives
 
 
 &bull; Develop and implement HR strategies, policies, and programs that align with company goals, operational objectives, and long-term business growth
 
 
 &bull; Oversee all recruiting, onboarding, retention, and employee engagement initiatives to attract, develop, and retain top talent across the organization
 
 
 &bull; Lead compensation and benefits programs, including executive compensation, incentive programs, performance reviews, and market analysis to ensure competitiveness and internal equity
 
 
 &bull; Ensure compliance with all federal, state, and local employment laws while maintaining and updating HR policies, procedures, and employee handbook guidelines
 
 
 &bull; Manage employee relations matters including investigations, conflict resolution, corrective actions, performance management, and policy interpretation while fostering a positive and accountable workplace culture
 
 
 &bull; Partner with leadership on organizational change initiatives, workforce planning strategies, and overall business transformation efforts
 
 
 &bull; Oversee HR operations including payroll coordination, HRIS administration, personnel records management, reporting, and workforce analytics
 
 
 &bull; Analyze HR metrics, trends, and operational data to support strategic decision-making and improve overall organizational performance
 
 
 &bull; Partner with legal counsel and executive leadership on employment-related matters, compliance initiatives, risk management strategies, and audit support
 
 
 &bull; Design and oversee leadership development, training, and professional development programs that support employee growth and organizational effectiveness
 
 
 &bull; Lead, mentor, and develop HR team members while promoting operational excellence, accountability, collaboration, and continuous improvement throughout the department
 
 
 
 
 
 
 VP of Human Resources Qualifications:
 
 
 
 &bull; Master&rsquo;s degree in Human Resources, Business Administration, or related field required
 
 
 &bull; 12+ years of progressive HR leadership experience, including executive-level HR leadership experience
 
 
 &bull; Experience within a publicly traded company environment strongly preferred
 
 
 &bull; SHRM-SCP, SPHR, or similar HR certification preferred
 
 
 &bull; Experience with executive compensation, long-term incentive plans, and Board-level presentations preferred
 
 
 &bull; Strong understanding of compliance, internal controls, and HR operational best practices
 
 
 
</div>

Vice President Human Resources

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