executive assistant

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
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 Manage and coordinate complex calendars and appointments
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 Schedule meetings, calls, and events across multiple time zones
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 Anticipate scheduling conflicts and proactively resolve them
 
 
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 Email &amp; Communication Management
 
 
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 Monitor and manage inboxes, including drafting and responding to emails
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 Prioritize communications and ensure timely follow-up
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 Serve as a liaison between clients and internal/external contacts
 
 
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 Administrative Support
 
 
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 Prepare documents, presentations, and reports
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 Handle data entry, file organization, and record maintenance
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 Assist with project coordination and task tracking
 
 
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 </ul>
 Travel &amp; Event Coordination
 
 
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 Research and book travel arrangements (flights, hotels, transportation)
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 Create detailed itineraries and manage travel changes
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 Coordinate virtual and in-person meetings or events
 
 
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 </ul>
 Operations &amp; Task Management
 
 
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 Support day-to-day business operations
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 Conduct research and compile information as needed
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 Identify opportunities to improve processes and efficiency
 
 
 
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 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
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 Strong organizational and time management skills
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 Excellent written and verbal communication
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 High attention to detail and accuracy
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 Ability to manage multiple clients and deadlines
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 Proactive, resourceful, and solution-oriented mindset
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 Ability to work independently in a remote environment
 
 
 
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 </ul>
 
 Preferred
 
 
 
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 Bilingual (English/French and/or Spanish)
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 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
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 </ul>
 
 Qualifications
 
 
 
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 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
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 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
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 Experience supporting multiple clients or executives preferred
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 Typing ability of at least 50 WPM with accuracy
 
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
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 Calendar management tools (Google Calendar, Outlook)
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 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
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 Communication tools (Slack, Zoom, Teams)
 
 
 
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 </ul>
 
 Work Requirements
 
 
 
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 Reliable high-speed internet, computer, and phone
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 Ability to maintain confidentiality and professionalism
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 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
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 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 <ul>
 <li>
 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
 </li>
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 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 </li>
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 Please always verify communications:
 </li>
 <ul>
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 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
 </li>
 </ul>
 <li>
 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
 </li>
 <li>
 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

Ready- Contractors

Job Overview Ready- Contractors, a reputable company that has been serving the eastern North Carolina community with quality workmanship since 1969, is seeking a highly organised and self-motivated individual to join our team as a WFH Administrative Assistant. This is a full-time, remote position based in the United States, offering the flexibility to work from home. The successful candidate will be responsible for providing comprehensive administrative support to ensure the efficient operation of our construction business. We are looking for a proactive professional with excellent communication skills and a keen eye for detail. Responsibilities  <ul><li>Manage and maintain executives' schedules, appointments, and travel arrangements.</li><li>Handle and screen incoming calls and correspondence, directing them to the appropriate person.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organise and maintain digital filing systems, ensuring documents are easily accessible.</li><li>Liaise with clients, suppliers, and internal staff in a professional and courteous manner.</li><li>Assist with basic bookkeeping duties, including data entry and expense tracking.</li><li>Provide administrative support for various construction projects as needed.</li><li>Coordinate virtual meetings, prepare agendas, and take minutes when required.</li></ul>Qualifications  <ul><li>Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.</li><li>Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.</li><li>Strong written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other common office software.</li><li>Ability to work independently with minimal supervision in a remote setting.</li><li>High level of attention to detail and accuracy.</li><li>Experience within the construction industry is highly desirable but not essential.</li><li>A proactive approach to problem-solving and a 'can-do' attitude.</li></ul> Benefits  <ul><li>Competitive hourly wage of $40 - $100 USD, based on experience and qualifications.</li><li>A fully remote position offering an excellent work-life balance.</li><li>The opportunity to be part of a well-established company with a strong reputation for quality and reliability.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

WFH Administrative Assistant

Miami Heat Limited Partnership

<div><div>The Director of Marketing owns the end-to-end integrated marketing plan for the division, translating the Executive Director&rsquo;s commercial goals into cohesive campaign strategies that drive revenue outcomes across all channels and audiences. This role serves as the primary coordination layer across all marketing functions, ensuring every department is briefed, aligned, and going to market with consistent messaging and a unified plan. Additional responsibilities include serving as the corporate marketing liaison to Corporate Sales and Partnerships, building and fulfilling marketing inventory packages, and overseeing the promotional schedule across broadcast to ensure ticketing and retail opportunities are maximized.</div> 
<div></div>
<div>
Essential Duties and Responsibilities
</div>
<div>ESSENTIAL FUNCTIONS: The following are examples of the various functions required. The job requirements are not limited to the items on this list.
<ul><li>Own the division&rsquo;s integrated campaign strategy, translating the organization&rsquo;s revenue goals and strategic direction into channel-specific plans that drive cohesive, revenue-focused marketing across all platforms and audiences.</li></ul>
</div>
<div><ul><li> Serve as the division&rsquo;s primary orchestrator ensuring that all verticals and other revenue-generating functions are operating from aligned briefs and consistent messaging before any campaign goes to market.</li></ul>
<ul><li> Collaborate with the Sr. Manager of Ticket Marketing, Sr. Manager of Arena Marketing, and F&amp;B Marketing to receive their strategic goals and briefs, then determine how each initiative should be activated across channels to maximize reach, relevance, and commercial impact.</li></ul>
<ul><li> Collaborate with channel leads to ensure all campaign activity is coordinated, sequenced, and going to market on a unified schedule, with each channel owning their own execution tactics and the Director owning that everything is aligned and moving together.</li></ul>
<ul><li> Serve as the division's central source of truth on campaign status, maintaining real-time visibility into what is live, what is upcoming, and where alignment is needed across all marketing functions.</li></ul>
<ul><li> Lead the review and approval of all campaign channel plans before execution, maintaining strategic integrity and ensuring every activation is consistent with the division&rsquo;s commercial priorities and brand standards.</li></ul>
<ul><li> Collaborate on the the post-campaign reporting process ensuring channel performance is captured, analyzed, and fed back into future campaign planning.</li></ul>
<ul><li> Partner with the creative and content department to ensure creative assets, content, and storytelling are briefed and delivered in alignment with the integrated campaign plan and channel strategy.</li></ul>
<ul><li> Manage and develop two direct reports, providing clear direction, campaign priorities, and development support to the Manager of Integrated Marketing &amp; Senior Manager of Arena Marketing.</li></ul>
<ul><li> Represent the Integrated Marketing function in division planning sessions, campaign briefings, and cross-functional meetings, serving as the Executive Director&rsquo;s operational partner in ensuring the division executes with strategic consistency.</li></ul>
<ul><li> Serve as the corporate marketing liaison to Corporate Sales and Partnerships, proactively building marketing inventory packages and fulfilling requests to support the team&rsquo;s sales and upsell efforts. Ensure marketing assets, co-branded materials, and promotional inventory are developed, organized, and available to support active and prospective corporate partnerships.</li></ul>
<ul><li> Collaborate with the Business Communication and Broadcast team to ensure the promotional schedule across all broadcasts maximizes revenue opportunities, confirming that the appropriate promotions are planned, sequenced, and reflected in the broadcast calendar.</li></ul>
<ul><li> Maintain a division-wide promotional calendar that provides a real-time, cross-channel view of what is being promoted, where, and when across all active marketing channels. Produce a weekly summary for Executive of Marketing that consolidates promotional activity across verticals, identifies gaps or conflicts in the schedule, and ensures the division has a holistic understanding of its marketing presence at all times.</li></ul>
<ul><li> Oversee the creator marketing strategy to support revenue goals and audience growth opportunities
</li></ul><ul><li> Oversee the relationship with Levy, the division&rsquo;s food and beverage partner, in partnership with Integrated Marketing Manager and co-develop the F&amp;B marketing strategy to ensure the food and beverage story is fully integrated into the division&rsquo;s overall marketing narrative.
</li></ul><ul><li> Oversee venue marketing efforts in partnership with the Sr. Manager of Arena Marketing and the Arena Enterprise division, ensuring all arena and venue marketing is integrated into the division&rsquo;s broader campaign strategy and brand standards. Provide strategic oversight and cross-functional alignment while supporting and deferring to the Sr. Manager&rsquo;s subject matter expertise on arena-specific programming and activations.</li></ul></div><div> 

</div><div>Desired Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
</div>
<div><ul><li> 8+ years of experience in integrated marketing, campaign strategy, or brand marketing, preferably in sports, entertainment, or a consumer-facing industry.</li></ul>
<ul><li> Proven track record of owning multi-channel campaign strategy across paid, owned, and earned media from brief through execution.</li></ul>
<ul><li> Strong cross-functional communicator with demonstrated ability to align multiple stakeholders, functions, and timelines around a unified campaign plan.</li></ul>
<ul><li> Experience managing marketing calendars and campaign workflows across a complex, multi-function organization.</li></ul>
<ul><li> Familiarity with live sports and entertainment marketing, including how ticket marketing, arena events, and F&amp;B integrate into a broader campaign strategy.</li></ul>
<ul><li> Highly organized with strong attention to detail and the ability to manage multiple concurrent campaigns without losing strategic alignment or executional quality.</li></ul>
<ul><li> Experience managing direct reports and developing junior marketing talent.</li></ul>
<ul><li> Comfortable operating between strategic direction and executional detail &mdash; able to receive a high-level commercial goal and translate it into a clear, channel-specific plan.</li></ul>
<ul><li> Experience with media buying or a working understanding of media planning principles, including how broadcast promotional inventory is structured, scheduled, and optimized across a season.</li></ul>
<ul><li> Familiarity with corporate partnerships and sponsorship marketing, including how marketing packages are structured and how co-branded activations are developed and fulfilled.</li></ul>
<ul><li> Experience working with project management platforms such as Wrike, Monday.com, or equivalent tools, with the ability to manage campaign workflows, timelines, and cross-functional dependencies at scale.</li></ul>

Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university in marketing, communications, or related field; and 8+ years of experience in integrated marketing, campaign strategy, or brand marketing, preferably in sports, entertainment, or a consumer-facing industry; or equivalent combination of education and experience. Proven track record of owning multi-channel campaign strategy across paid, owned, and earned media from brief through execution. Experience managing marketing calendars and campaign workflows across a complex, multi-function organization. Familiarity with live sports and entertainment marketing, including how ticket marketing, arena events, and F&amp;B integrate into a broader campaign strategy. Experience managing direct reports and developing junior marketing talent.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender/gender identity, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE &amp; DFWP
</div>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Director, Marketing

Rescom Financial Services

VP of Operations Company: Rescom Financial Services Location: Miami, Florida, United States Employment Type: Full-time Salary: $85,000 - $130,000 USD per annum Job Overview Rescom Financial Services is seeking a dynamic and experienced VP of Operations to join our senior leadership team. With a strong reputation built on years of learning, adapting, and delivering exceptional results for our clients, we pride ourselves on our professionalism and client-centric approach. The successful candidate will be a strategic leader responsible for overseeing and optimising all operational aspects of our organisation. This role is pivotal in driving efficiency, productivity, and the overall performance of the company, ensuring we continue to provide the unparalleled service our clients expect. Responsibilities As the VP of Operations, you will be responsible for the smooth and efficient running of the company. Your key duties will include: - Developing and implementing operational strategies, policies, and procedures to support the company’s strategic goals. - Leading, mentoring, and developing the operations teams to foster a culture of high performance and continuous improvement. - Overseeing the daily workflow of key business functions, including mortgage processing and client services, to ensure targets are met. - Analysing operational processes and identifying opportunities for enhancement, automation, and increased efficiency. - Managing departmental budgets, forecasting requirements, and ensuring resources are allocated effectively. - Ensuring full compliance with all relevant financial regulations and industry standards. - Collaborating with other executive team members to align operational activities with broader business objectives. - Monitoring and reporting on operational performance, using data-driven insights to guide decision-making. Qualifications The ideal candidate will possess a combination of industry expertise, leadership skills, and strategic vision. Key qualifications include: - Proven experience in a senior operational leadership role, such as Director or VP of Operations, preferably within the mortgage or financial services industry. - A comprehensive understanding of mortgage industry processes and regulations. - Exceptional leadership and people management skills, with a demonstrated ability to inspire and motivate teams. - Strong strategic planning and business development capabilities. - Excellent analytical and problem-solving skills, with a talent for process optimisation. - Strong financial acumen with experience in budget management and financial analysis. - Outstanding communication and interpersonal skills, capable of building strong relationships with stakeholders at all levels. - A Bachelor’s degree in Business Administration, Finance, or a related field is required; an MBA is highly desirable. What We Offer - A competitive salary ranging from $85,000 to $130,000 USD per annum, dependent on experience. - A key leadership position with the opportunity to make a significant impact on the company's growth and success. - A professional, positive, and friendly work environment where your experience is valued. - The chance to work with a dedicated team committed to providing the best possible solutions for our clients.

VP of Operation

Aveniya

Aveniya is seeking an experienced Supply Chain Manager to oversee and optimize our end-to-end supply chain operations. This remote position will play a critical role in procurement, supplier management, inventory planning, logistics coordination, and strategic sourcing initiatives that support product development and manufacturing growth.The ideal candidate has experience managing complex supply chains within manufacturing, medical device, engineering, industrial technology, or advanced materials environments and possesses a strong ability to build scalable processes that support rapid organizational growth.<h2> </h2><h2>Key Responsibilities</h2><h3>Supply Chain Operations</h3><ul><li>Manage end-to-end supply chain activities including procurement, inventory management, supplier performance, and logistics.</li><li>Develop and implement supply chain strategies that improve efficiency, reduce costs, and support business objectives.</li><li>Monitor inventory levels and establish forecasting models to ensure material availability while minimizing excess inventory.</li><li>Collaborate with manufacturing, engineering, and operations teams to support production schedules and new product launches.</li></ul><h3>Strategic Sourcing &amp; Procurement</h3><ul><li>Identify, evaluate, and qualify new suppliers and vendors.</li><li>Negotiate contracts, pricing agreements, and service-level expectations.</li><li>Build strong supplier relationships to ensure quality, reliability, and continuity of supply.</li><li>Develop contingency plans to mitigate supply chain risks and disruptions.</li></ul><h3>Inventory &amp; Logistics Management</h3><ul><li>Oversee inventory control procedures and inventory optimization initiatives.</li><li>Coordinate domestic and international shipments and logistics operations.</li><li>Monitor supplier lead times and proactively address delivery challenges.</li><li>Ensure efficient warehouse and distribution processes where applicable.</li></ul><h3>Process Improvement</h3><ul><li>Analyze supply chain performance metrics and implement continuous improvement initiatives.</li><li>Utilize ERP and supply chain management systems to improve visibility and operational efficiency.</li><li>Develop KPI dashboards and reporting for executive leadership.</li><li>Identify opportunities for automation and process standardization.</li></ul><h3>Cross-Functional Collaboration</h3><ul><li>Partner closely with engineering, manufacturing, finance, and quality teams.</li><li>Support commercialization efforts and production scale-up initiatives.</li><li>Participate in strategic planning and operational growth projects.</li><li>Ensure compliance with company policies and industry requirements.</li></ul><h2> </h2><h2>Qualifications:</h2><ul><li>Bachelor's degree in Supply Chain Management, Business, Operations, Engineering, Logistics, or a related field.</li><li>3+ years of supply chain, procurement, sourcing, or logistics experience.</li><li>Experience supporting manufacturing, engineering, medical device, industrial technology, or related industries.</li><li>Strong understanding of inventory planning, forecasting, procurement, and supplier management.</li><li>Experience with ERP, MRP, or supply chain management systems.</li><li>Excellent analytical, negotiation, and problem-solving skills.</li><li>Ability to work independently in a remote environment.</li></ul><h3> </h3><h2>Benefits</h2><ul><li>Competitive Salary</li><li>Performance-Based Bonus Program</li><li>Health, Dental, and Vision Insurance</li><li>401(k) with Company Match</li><li>Paid Time Off and Paid Holidays</li><li>Flexible Work Schedule</li><li>Professional Development Assistance</li><li>Career Growth Opportunities</li><li> </li></ul><h2>Why Join Aveniya?</h2>Join a fast-growing technology company developing innovative manufacturing solutions that are reshaping how advanced products are designed and produced. You'll have the opportunity to build scalable supply chain systems, collaborate with industry experts, and contribute directly to the commercialization of breakthrough technologies.Aveniya is an Equal Opportunity Employer and welcomes applicants from all backgrounds.

Supply Chain (Remote)

FirstService Residential

<div>Description
Temp to Perm Administrative Assistant
Schedule: Monday-Friday
Pay: $23.50 hourly 
Job Overview:
As an Administrative Assistant, you&rsquo;ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. 
Your Responsibilities:<ul><li>
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.</li><li>
Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.</li><li>
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager&rsquo;s review and approval.</li><li>
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
</li><li>Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
</li><li>Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.</li><li>
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
</li><li>Sets up meetings for Board Approval process.
</li><li>Keeps packages updated with new memos and policies as required.
</li><li>Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).</li><li>
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.</li><li>
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.</li><li>
Follows safety procedures and maintains a safe work environment.</li><li>
Other duties as required.</li></ul> 
Skills &amp; Qualifications:
<ul><li>Associates degree with concentration in business preferred, or equivalent combination of education and experience.</li><li>
Three (3) to Five (5) plus years of related work experience.
</li><li>Computer literacy: Intermediate proficiency in Microsoft Windows software.
</li></ul><ul><li>Must possess a strong administrative background.
</li><li>Strong working knowledge of customer service principles and practices.</li><li>
Excellent interpersonal, office management and communications skills.</li><li>
Self-starter with excellent communication, interpersonal and customer service and telephone skills.</li></ul> 
Physical Requirements:
<ul><li>Physical demands include ability to lift up to 50lbs.</li><li>
Standing, sitting, walking and occasional climbing.
</li><li>Required to work at a personal computer for extended periods of time.</li><li>
Talking on the phone for extended periods of time.
</li><li>Ability to detect auditory and/or visual emergency alarms.
</li><li>Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
</li><li>Driving when necessary.</li></ul> 
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. 
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 
 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Administrative Assistant - Temp to Perm

SkyWater Technology

Job Overview SkyWater Technology is seeking a highly organised and proactive Remote Appointment Scheduler to join our team on either a Part-Time or Full-Time basis. As a leading U.S.-based semiconductor manufacturer and a DMEA-accredited Category 1A Trusted Supplier, SkyWater Technology is at the forefront of technological innovation. This remote role is crucial for ensuring the smooth and efficient coordination of appointments and meetings, supporting our teams as we serve the growing markets of aerospace &amp; defence, automotive, biomedical, industrial, and quantum computing. The ideal candidate will be a self-motivated individual with exceptional communication skills and a keen eye for detail. Responsibilities  <ul><li>Manage and coordinate complex calendars for various departments and senior staff.</li><li>Schedule, reschedule, and confirm appointments, meetings, and conference calls with both internal teams and external stakeholders.</li><li>Communicate professionally via email and telephone to coordinate availability and provide necessary information.</li><li>Send out timely meeting invitations, reminders, and follow-up correspondence.</li><li>Proactively identify and resolve scheduling conflicts in a timely and efficient manner.</li><li>Maintain accurate and up-to-date records within our scheduling systems.</li><li>Prepare and distribute meeting agendas or relevant materials to participants in advance.</li><li>Provide general administrative support to ensure seamless operational workflow.</li></ul>Qualifications  <ul><li>Proven experience as an Appointment Scheduler, Virtual Assistant, or in a similar administrative or coordination role.</li><li>Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.</li><li>Excellent verbal and written communication skills with a professional demeanour.</li><li>High level of proficiency with calendar management software (e.g., Microsoft Outlook, Google Calendar) and the wider MS Office Suite.</li><li>Meticulous attention to detail and a commitment to accuracy.</li><li>The ability to work independently and manage a diverse workload in a remote setting.</li><li>Strong problem-solving skills and the ability to adapt to changing priorities.</li><li>Experience working across different time zones is considered an advantage.</li></ul>

Remote Appointment Scheduler (PT/FT)

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