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executive administrative assistant Jobs in Miami

executive administrative assistant

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executive assistant to the ceo

The COOL Company

<div>
 
 About The COOL Company
 
 
 
 The COOL company is a global leader in AI-powered advertising technology, helping brands, agencies, and publishers simplify advertising and amplify performance.
 
 
 Powered by COOL AI, our intelligent platform unifies creative generation, media activation, optimization, and attribution into one continuously learning system. Instead of relying on fragmented tools and manual campaign management, COOL AI executes thousands of real-time micro-optimizations across search, social, display, video, and connected TV&mdash;helping customers launch faster, optimize continuously, and achieve stronger business outcomes.
 
 
 Our innovation and growth have earned industry-wide recognition, including being named a 7-time recipient of the Inc. 5000 list of America's Fastest-Growing Private Companies, a 2-time Deloitte Technology Fast 500 honoree, recognized on Crain's New York Fast 50, honored by the Digiday Media Awards for helping modernize digital media, and named one of Adweek's Top 10 Fastest Growing Solution Providers globally.
 
 
 We're building the future of advertising, where every signal becomes intelligence and every optimization drives performance. As we continue to grow globally, we're looking for curious, ambitious people who want to work with cutting-edge AI technology, solve complex challenges, and help redefine what's possible in modern advertising.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support our CEO at a fast-growing AdTech company. The ideal candidate will have 5+ years of experience supporting an executive, with strong communication skills, excellent judgment, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 This role requires someone who is detail-oriented, resourceful, and comfortable working across time zones while maintaining a high level of professionalism and confidentiality.
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
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 Provide high-level administrative support to a senior executive
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 Manage complex calendars, schedule meetings, and coordinate across multiple time zones
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 Handle email management, prioritize communications, and draft professional correspondence
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 Coordinate internal and external meetings, including preparing agendas, documents, and follow-ups
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 Arrange domestic and international travel, including flights, accommodations, and itineraries
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 Support meeting preparation, take notes, and track action items
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 Liaise with internal teams, external partners, and stakeholders on behalf of the executive
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 Maintain organized records, documents, and reports
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 Assist with special projects, research, and operational tasks as required
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 Ensure smooth day-to-day operations by anticipating needs and proactively solving problems
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
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 5+ years of experience as an Executive Assistant supporting an executive
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 Excellent written and verbal communication skills in English
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 Strong organizational and time-management skills
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 Ability to manage confidential information with discretion
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 Experience coordinating across international time zones
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 Proficiency with tools such as Google Workspace, Slack, Zoom, and calendar management systems
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 Strong attention to detail and ability to prioritize tasks effectively
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 Comfortable working in a fast-paced, startup environment
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
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 Experience working in technology or AdTech companies
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 Experience supporting senior leadership or C-level executives
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 Ability to manage multiple projects simultaneously
 
 
 </li>
 </ul>
 
 
 What We Offer
 
 
 
 
 <ul>
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 Opportunity to work closely with senior leadership
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 Exposure to a fast-growing global AdTech company
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 Dynamic and collaborative work environment
 
 
 </li>
 </ul>
 
 
 Cultural Competencies
 
 
 
 
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 Must be able to work primarily between the hours of 9:30 AM - 6:30 PM ET
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 Must have a player/coach mentality, willing to both execute and lead
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 Ability to juggle multiple projects concurrently and set and meet deadlines
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 Skilled at receiving and providing direct feedback
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 Collaborative mindset and great teamwork skills
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 Entrepreneurial &amp; adaptable; great learning skills
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 Curious, research-minded, data-informed
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 Able to search for possible solutions and apply them
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 Creative confidence
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 Proactive communicator
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 A sense of humor and a love of online culture
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 Thrives in a start-up culture
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 </ul>
</div>

Executive Assistant to the CEO

StevenDouglas

<div>
 
 StevenDouglas has been retained by a highly profitable, fast-growing financial services organization headquartered in Miami's Brickell financial district. Backed by a nationally recognized parent company with significant institutional resources, the business combines the autonomy and pace of an entrepreneurial firm with the stability and infrastructure of a large, established organization.
 
 
 
 
 
 We have been retained on a confidential basis to identify a Vice President of Finance &mdash; a newly created role that will serve as the senior-most finance leader for the business and the right hand to the CEO.
 
 
 
 
 
 
 
 Why This Role Is Different
 
 
 
 
 This is a rare opportunity to build a finance function from the ground up at a company that is already profitable and scaling quickly. Most finance leaders inherit systems, processes, and teams. This person will create them.
 
 <ul>
 <li>
 
 You will own the entire finance and accounting function.
 
 Today, month-end close and core accounting are handled by an external firm. You will bring those functions in-house, establish standardized processes, and build the infrastructure to support the company's next phase of growth.
 </li>
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 You will select and implement a new ERP system.
 
 The business currently runs on manual, spreadsheet-driven processes. You will lead the evaluation, selection, and deployment of a modern accounting platform
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 You will build FP&amp;A from scratch.
 
 Budgeting, forecasting, variance analysis, and management reporting are all yours to design. You will define what good looks like here.
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 You will partner directly with the CEO.
 
 This is a genuine seat at the table. You will be the financial voice in strategic decisions, providing the analytical rigor and discipline that supports confident, informed growth.
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 The scope is CFO-level.
 
 Full P&amp;L ownership, systems strategy, team building, and board-level reporting &mdash; the breadth of a CFO role at a much larger organization, with the hands-on involvement of a growing company.
 </li>
 </ul>
 
 
 
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
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 Serving as the senior finance leader for the business, reporting directly to the CEO with a dotted-line relationship to the parent company's Division CFO
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 Transitioning all accounting and finance operations in-house from an outsourced provider
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 Owning the month-end close, financial reporting, and internal controls
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 Leading the selection and implementation of a new ERP platform
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 Building and owning budgeting, forecasting, and variance analysis processes
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 Managing and developing a team of financial analysts, and driving Power BI dashboard and reporting infrastructure
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 Partnering with revenue-generating teams on pricing analysis, product economics, and profitability modeling
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 Providing analytical rigor and disciplined financial perspective to executive decision-making
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 Scaling the finance organization as the company grows
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 </ul>
 
 
 
 
 
 
 What We're Looking For
 
 
 
 
 
 Required:
 
 
 <ul>
 <li>
 Bachelor's Degree in Accounting, Finance or related field; CPA strongly preferred
 </li>
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 10+ years of progressive finance and accounting experience with industry experience in financial services, insurance, or investment banking finance
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 Strong technical accounting foundation &mdash; you understand financial statements, month-end close, and how transactions flow through the balance sheet
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 Progressive finance leadership experience with demonstrated ownership of accounting and FP&amp;A functions
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 Hands-on operator mindset; comfortable doing the work, not just managing people who do it
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 Confidence and executive presence &mdash; the ability to hold your own with sophisticated, intellectually demanding stakeholders and to respectfully challenge assumptions
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 Strong financial modeling, forecasting, and analytical capability
 </li>
 </ul>
 
 
 
 
 If interested, please apply directly to this posting or send your resume/information to bosterlund@stevendouglas.com!
 
</div>

Vice President of Finance for High-Growth, Financial Services Firm!

Centner Academy

Chief Operating Officer (COO) &ndash; Wellness CenterLocation: Brickell | Type: Full-Time | Reports To: CEOPosition SummaryWe are seeking a high energy, positive and proactive leader to oversee daily operations across our premier 15,000 square foot wellness center, specializing in longevity, regenerative medicine, and non-invasive aesthetics, as well as two smaller satellite locations. The COO will lead the team, lead sales and marketing initiatives, and direct core HR processes to drive culture, growth, and an elevated client experience.Core Responsibilities&middot; Leadership: Provide leadership, management, accountability and direction to the team.&middot; Culture: Foster an environment that promotes high performance, accountability, and exceptional client experience.&middot; Daily Operations &amp; Superior Client Experience: Oversee daily center operations to ensure high quality client care, including client retention and maximizing utilization of services. This includes ensuring clear, complete, succinct documentation to support all processes.&middot; Human Resources &amp; People Management: Direct the full HR lifecycle&mdash;including recruitment, onboarding, training, coaching, performance reviews and retention.&middot; Marketing &amp; Sales Oversight: Drive growth strategies, lead intake and sales pipelines, and align marketing efforts with conversion goals to expand high-value memberships and packages.&middot; Financial Performance: Manage the P&amp;L, maximize device/room utilization, and build recurring revenue through optimized pricing, sales pipelines, and retention programs.&middot; Team &amp; Clinical Leadership: Supervise multidisciplinary teams&mdash;including medical staff, wellness specialists, wellness technicians, operations, marketing and sales &mdash;fostering a high-performance, compliant environment.&middot; Compliance &amp; Safety Standards: Ensure strict adherence to labor laws, medical safety protocols, device maintenance schedules, HIPAA regulations, and healthcare marketing standards.Key Qualifications&middot; Experience: 5+ years of executive operational leadership within a Clinic, Wellness Center, or Spa setting.&middot; Startup Agility: Demonstrated success operating in fast-paced startup environments&mdash;building operational infrastructure, scaling teams, and establishing systems from the ground up.&middot; HR Leadership: Direct experience managing human resources processes, talent acquisition, labor compliance, and organizational development.&middot; Commercial Acumen: Proven track record of directly driving revenue through marketing alignment, high-ticket sales strategies, and client acquisition/retention loops.&middot; Technical &amp; Industry Knowledge: Understanding of non-invasive aesthetic modalities, regenerative protocols, and advanced biohacking hardware.&middot; Tech Acumen: Proficiency with CRMs, lead-tracking tools, and practice management/EHR software (e.g., GHL, Zenoti).&middot; Education: Bachelor&rsquo;s degree in Healthcare Administration, Business, Human Resources, or related field (MBA or Master&rsquo;s preferred).&middot; Availability: Be available and on-call 7 days a week (excluding scheduled vacations without internet or phone access).Work Location: In person

Chief Operating Officer (COO)

Sheraton

<div>Sheraton Miami Airport Hotel &amp; Executive Meeting Center is looking for a Night Auditor Supervisor to join our team! As the Night Auditor Supervisor, you will oversee and manage the overnight Front Office operations while ensuring accurate completion of the nightly audit process, exceptional guest service, and a safe and secure hotel environment. You will be responsible for supervising the overnight front desk team, maintaining financial accuracy, resolving guest concerns, and serving as the overnight leader in the absence of senior management. The Night Auditor Supervisor plays a vital role in ensuring a seamless transition between business days while upholding brand standards and delivering outstanding hospitality.
Essential Duties:<ul><li>
Lead and supervise the overnight Front Office team, ensuring exceptional guest service and efficient hotel operations.</li><li>
Oversee all overnight front desk functions, including guest check-in, check-out, reservations, billing, and guest inquiries.</li><li>
Complete the nightly audit by balancing and reconciling daily financial transactions, ensuring accuracy of all hotel revenue and reports.</li><li>
Provide training, coaching, and support to Night Auditors and overnight Front Desk Associates.</li><li>
Ensure compliance with hotel policies, procedures, cash handling standards, and brand requirements.</li><li>
Must be able to withstand prolonged periods of standing and/or walking.</li><li>
Ability to sit at a desk and work on a computer for prolonged periods of time.</li><li>
Must be able to lift up to 30 pounds at times.</li><li>
Ability to work a flexible overnight schedule, including weekends and holidays.</li></ul>
Specific requirements of the role:<ul><li>
Supervise all overnight Front Office operations, ensuring accurate completion of the night audit and end-of-day processes.</li><li>
Review and verify guest accounts, room charges, tax postings, cash transactions, and credit card settlements for accuracy.</li><li>
Prepare and distribute daily financial, operational, and management reports.</li><li>
Monitor and resolve guest concerns promptly and professionally while serving as the primary overnight manager on duty.</li><li>
Ensure compliance with accounting procedures, cash controls, and data security standards.</li><li>
Coordinate with Housekeeping, Engineering, Security, and other departments to maintain smooth overnight operations and prepare for the following business day.</li><li>
Monitor hotel safety and security throughout the overnight shift and respond appropriately to emergencies or operational issues.</li><li>
Assist with scheduling, onboarding, training, and performance development of overnight Front Office associates.</li><li>
Maintain accurate records and communicate important operational updates to hotel leadership.</li><li>
Ensure compliance with safety, security, and hospitality standards.</li><li>
Perform other duties as assigned.</li></ul><ul><li>
High school diploma or equivalent required; associate or bachelor's degree in hospitality management, Business Administration, Accounting, or a related field preferred, or an equivalent combination of education and work-related experience.</li><li>
Previous hotel Front Office or Night Audit experience required; supervisory or leadership experience preferred.</li><li>
Accounting or bookkeeping experience is a plus.</li><li>
Strong organizational, analytical, and time management skills with exceptional attention to detail.</li><li>
Strong leadership and communication skills; able to delegate responsibilities and communicate professionally with guests, associates, and management.</li><li>
Excellent customer service, conflict resolution, and problem-solving abilities.</li><li>
Experience with hotel Property Management Systems (PMS) and night audit software preferred.</li><li>
Proficiency in Microsoft Office Suite or related software.</li><li>
Ability to work independently, exercise sound judgment, and maintain professionalism in a fast-paced environment.</li></ul>
Sheraton Miami Airport Hotel &amp; Executive Meeting Center is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Sheraton Miami Airport Hotel &amp; Executive Meeting Center is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Sheraton Miami Airport Hotel &amp; Executive Meeting Center are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Sheraton Miami Airport Hotel &amp; Executive Meeting Center will not tolerate discrimination or harassment based on any of these characteristics and encourages applicants of all ages.</div>

Night Audit Supervisor

Medsien Inc.

<div>Full time 1099 position

We are seeking a Remote Certified Medical Assistant that is bilingual in Russian

Must be a Nationally Certified Medical Assistant

Medsien is a leading provider of Chronic Care Management and Remote patient monitoring services to medical practices across the United States.

Medsien is seeking a skilled and compassionate Certified Medical Assistant (CMA) to join our team. In this role, you will play a crucial part in assisting patients in enrolling into various healthcare programs. The ideal candidate should possess exceptional communication skills, a strong understanding of medical terminology, and a passion for helping others access necessary healthcare services.

We provide highly personalized care for each patient. Patients have the same care partner &ndash; a Certified Medical Assistant (CMA) &ndash; that calls and stays in touch with the patient each month. The patients and care partners know each other well, building strong relationships and trust. Care partners know their patient's health and health history well, so they can provide comprehensive, continuous support to their patients. Patients and practices each see the Medsien care team as an extension of the practice. Strong relationships between patients and the care team build engagement, which improves patient health outcomes. Personalized care is a key component of Medsien programs' long-term success.
Responsibilities:
<div>
<ul><li>Patient Enrollment: Guide patients through the enrollment process for healthcare programs, ensuring accurate and complete documentation.</li></ul>
<ul><li>Program Eligibility Assessment: Evaluate patient eligibility for specific healthcare programs based on criteria provided, such as age, medical conditions, or other qualifying factors.</li></ul>
<ul><li>Patient Consultation: Conduct comprehensive consultations with patients to gather necessary information and explain the benefits and requirements of various healthcare programs.</li></ul>
<ul><li>Documentation and Record-Keeping: Accurately document patient information, enrollment details, and program eligibility assessments in electronic health records (EHR) or other designated systems.</li></ul>
<ul><li>Follow-Up and Coordination: Monitor the progress of enrollment applications, communicate with patients, and collaborate with internal and external stakeholders to facilitate the enrollment process.</li></ul>
<ul><li>Patient Education: Provide patients with clear and concise explanations regarding healthcare programs offered by Medsien.</li></ul>
<ul><li>Compliance and Privacy: Adhere to all relevant privacy regulations, such as HIPAA, and maintain strict confidentiality of patient information.</li></ul>
<ul><li>Program Updates: Stay informed about changes, updates, and new offerings related to healthcare programs, and effectively communicate these changes to patients.</li></ul>
<ul><li>Collaborative Approach: Work closely with healthcare providers, insurance companies, social workers, and other relevant parties to ensure seamless patient enrollment.</li></ul>
</div>
Requirements:
<div>
<ul><li>Certified Medical Assistant: Possess an active certification as a Medical Assistant from a nationally accredited institution ( NHA, AAMA,NCCT, NAHP, etc).</li></ul>
<ul><li>Medical Terminology: Strong knowledge of medical terminology, procedures, and diagnoses to accurately assess patient eligibility.</li></ul>
<ul><li>Communication Skills: Excellent verbal and written communication skills, with the ability to explain complex information in a clear and understandable manner.</li></ul>
<ul><li>Empathy and Compassion: Demonstrated ability to interact with patients empathetically, showing sensitivity to their needs and concerns.</li></ul>
<ul><li>Attention to Detail: Keen eye for detail to ensure accurate completion of enrollment applications and documentation.</li></ul>
<ul><li>Organization and Time Management: Effective organizational skills to manage multiple patient enrollments, prioritize tasks, and meet deadlines.</li></ul>
<ul><li>Technology Proficiency: Familiarity with electronic health records (EHR) systems, computer proficiency, and the ability to quickly learn new software applications.</li></ul>
<ul><li>Ethical Conduct: Maintain a high level of professionalism, integrity, and ethical conduct when dealing with sensitive patient information.</li></ul>
<ul><li>Team Player: Ability to work collaboratively in a fast-paced environment, demonstrating flexibility, adaptability, and a positive attitude.</li></ul>
</div>
Join our team and make a meaningful impact on patients' lives by ensuring they have access to essential healthcare programs. If you are a compassionate and dedicated Certified Medical Assistant with a passion for helping others, we invite you to apply. 
 
 Monday - Friday
 Remote in the United States only

 This is a 1099 role and does not come with benefits</div>

Remote Certified Medical Assistant- Bilingual Russian

Kelly Professional & Industrial

<div>
 
 
 Head of Operations &amp; Supply Chain
 
 
 
 
 Miami Florida (Hybrid)
 
 
 
 
 Direct Hire
 
 
 
 
 Lead the operations behind a growing luxury brand.
 
 
 
 
 
 
 
 Kelly Services is partnering with an internationally recognized luxury retailer seeking a Head of Operations &amp; Supply Chain to lead U.S. operations. This is a highly visible leadership role reporting directly to executive management and offers the opportunity to build scalable processes while supporting rapid retail growth across boutiques, wholesale, and eCommerce.
 
 
 
 
 
 
 
 If you've led operations, supply chain, inventory, logistics, fulfillment, or distribution for a luxury, premium retail, fashion, beauty, accessories, jewelry, watch, or lifestyle brand, we'd love to speak with you.
 
 
 
 
 
 
 
 What You'll Own
 
 
 <ul>
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 Lead all U.S. operations, supply chain, logistics, inventory, customer service, and fulfillment.
 </li>
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 Develop inventory strategies supporting retail stores, wholesale accounts, and eCommerce.
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 Manage forecasting, replenishment, inventory planning, and product allocation.
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 Oversee warehouse operations, transportation, distribution, and third-party logistics (3PL) partners.
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 Ensure import/export compliance, customs documentation, and broker management.
 </li>
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 Lead customer service and order management for both wholesale and direct-to-consumer channels.
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 Oversee repair and after-sales operations to deliver an exceptional luxury customer experience.
 </li>
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 Support inventory planning for boutique openings, product launches, VIP events, and special projects.
 </li>
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 Build KPIs, improve operational performance, and implement scalable processes that support continued growth.
 </li>
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 Lead, mentor, and develop a team of eight operations professionals while partnering closely with global leadership.
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For
 
 
 <ul>
 <li>
 5+ years of leadership experience in Operations, Supply Chain, Logistics, Inventory, Distribution, or Fulfillment.
 </li>
 <li>
 Luxury retail experience strongly preferred. We welcome candidates from luxury fashion, jewelry, watches, beauty, cosmetics, accessories, footwear, apparel, handbags, premium consumer goods, and omnichannel retail.
 </li>
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 Experience managing inventory across retail, wholesale, and eCommerce channels.
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 Strong background with warehouse operations, transportation, customs, imports/exports, and 3PL management.
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 Experience leading and developing high-performing teams.
 </li>
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 ERP experience with strong Excel skills; CEGID or M3 experience is a plus.
 </li>
 <li>
 Bachelor's degree preferred.
 </li>
 </ul>
 
 
 
 
 
 Ideal Backgrounds
 
 
 
 
 We are especially interested in leaders with experience in:
 
 
 <ul>
 <li>
 Luxury Fashion
 </li>
 <li>
 Jewelry &amp; Watches
 </li>
 <li>
 Beauty &amp; Cosmetics
 </li>
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 Premium Apparel
 </li>
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 Accessories &amp; Handbags
 </li>
 <li>
 Footwear
 </li>
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 Luxury Home Goods
 </li>
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 Consumer Lifestyle Brands
 </li>
 <li>
 Omnichannel Retail
 </li>
 <li>
 Distribution &amp; Supply Chain Leadership
 </li>
 </ul>
 
 
 
 
 
 Why This Opportunity?
 
 
 <ul>
 <li>
 Salary + bonus
 </li>
 <li>
 Hybrid work schedule
 </li>
 <li>
 Executive-level visibility and influence
 </li>
 <li>
 Lead operations during an exciting period of expansion
 </li>
 <li>
 Build and improve scalable supply chain and operational processes
 </li>
 <li>
 Join a collaborative, entrepreneurial leadership team
 </li>
 <li>
 Long-term career growth with a rapidly expanding luxury organization
 </li>
 </ul>
 
 
 
 
 
 If you're a strategic, hands-on operations leader who enjoys building teams, optimizing supply chains, and delivering exceptional customer experiences in a luxury environment, we'd love to hear from you.
 
 
 
 
 
 
 
 Apply today! Send your resume to
 
 CHRC511@kellyservices.com
 
 .
 
 
</div>

Head of Operations and Supply Chain

MARTHA VIERA MD PA

<div>
 
 
 Company Description
 
 MARTHA VIERA MD PA is a medical practice located at in Coral Gables, Florida, serving patients from the greater Miami area. The practice focuses on providing personalized, high-quality medical care in a professional and respectful environment. Team members work closely with patients and clinicians, contributing to efficient office operations and positive patient experiences. The practice values reliability, collaboration, and a strong commitment to patient service, offering opportunities to grow skills in a community-focused healthcare setting.
 
 
 
 Role Description
 
 The Medical Assistant will support daily clinical and administrative operations in an on-site setting located in Miami, FL. This part-time role includes preparing exam rooms, taking vital signs, assisting with procedures, and supporting patient flow throughout the day. The Medical Assistant will help with patient intake, documenting medical histories, updating electronic medical records, and ensuring accurate and confidential handling of patient information, qssitinf in medical and aesthetic procedures. Additional responsibilities include scheduling appointments, coordinating follow-ups, managing supplies, and communicating clearly and compassionately with patients and team members. The role requires consistent adherence to clinical protocols, infection control standards, and practice policies.
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Clinical support skills in Medical Assisting and Patient Care, including vital signs, basic procedures, and patient preparation.
 </li>
 <li>
 Knowledge of Medical Terminology to accurately understand and document clinical information.
 </li>
 <li>
 Experience in a Medical Office setting, including front desk support, appointment scheduling, and patient communication.
 </li>
 <li>
 Ability to manage and maintain Medical Records with attention to accuracy, confidentiality, and regulatory compliance.
 </li>
 <li>
 Relevant certification or training as a Medical Assistant (CMA/RMA or equivalent) preferred.
 </li>
 <li>
 Strong interpersonal, communication, and customer service skills, with a patient-centered approach.
 </li>
 <li>
 Basic computer proficiency and familiarity with electronic health record (EHR) systems.
 </li>
 <li>
 Ability to stand for extended periods, assist with clinical procedures, and follow safety and infection control protocols.
 </li>
 <li>
 Prior experience in an outpatient or private practice environment is beneficial.
 </li>
 </ul>
</div>

Medical Assistant

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