virtual assistant

executive assistant

Agency VA

Job Title: Executive Assistant to the VP of OperationsLocation: Agency VA Pakistan NASTP RWPJob Type: Full-TimeDepartment: EA DivisionReports To: VP of OperationsPosition Overview:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Vice President of Operations. This role requires strong multitasking abilities, excellent communication skills, and a high degree of professionalism and discretion.Key Responsibilities:Administrative Support:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments for VP of Ops.</li><li>Handle travel arrangements, expense reporting, and itineraries.</li><li>Prepare reports, presentations, and documentation as needed.</li><li>Organize and maintain files, records, and confidential information.</li></ul>Operational Assistance:<ul><li>Assist in organizing and tracking key projects and initiatives across Operations.</li><li>Help in compiling and maintaining operational metrics and performance data.</li><li>Monitor action items and follow-ups to ensure timely completion.</li><li>Coordinate internal communications, announcements, and event logistics.</li></ul>Cross-Functional Liaison:<ul><li>Serve as a key point of contact between Operations and other departments.</li><li>Communicate and follow up with stakeholders to support project delivery and information flow.</li><li>Attend and take minutes during departmental or cross-functional meetings.</li></ul>General Office Management:<ul><li>Ensure supplies, equipment, and office needs are proactively managed.</li><li>Assist in organizing company events, team meetings, and offsites.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent experience in Business Administration, Human Resources, or related field.</li><li>Minimum of 2 years of experience as an Executive Assistant or similar administrative role.</li><li>Excellent organizational, time management, and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>High level of discretion and confidentiality.</li><li>Proficiency in Microsoft Office Suite and calendar management tools (e.g., Google Workspace, Microsoft Teams, etc.).</li><li>Experience supporting multiple executives is a strong advantage.</li></ul>Key Competencies:<ul><li>Proactive and resourceful problem-solver</li><li>Exceptional attention to detail</li><li>Strong interpersonal skills and professional demeanor</li><li>Ability to manage competing priorities with grace and efficiency</li><li>Discrete and trustworthy with sensitive information</li></ul>Job Type: Full-timePay: From Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Rawalpindi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary in PKR?</li><li>How would you rate your grip over the English language on a scale of 1 to 10?</li><li>What is your expected Salary?</li><li>This role will be based at our new office location in the vicinity of G-9, Islamabad. The working hours will be 6:00 PM to 3:00 AM (Pakistan Standard Time), Monday to Friday.</li></ul>Please confirm if you are comfortable with this arrangement?Work Location: In person

Executive Assistant

TalentPop App

<div>
 
 About The Role
 
 
 
 We&rsquo;re looking for a highly organized and detail-oriented Events &amp; Travel Coordinator to support TalentPop&rsquo;s global team. In this role, you&rsquo;ll lead the planning and execution of both internal and external events while managing travel logistics and ensuring seamless experiences for our team and partners.
 
 
 If you enjoy bringing people together, managing multiple moving parts, and creating memorable experiences, this role is for you.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Lead planning and execution of company events including sales dinners, conferences, team gatherings, off-sites, and retreats
 </li>
 <li>
 Research and secure venues and manage reservations
 </li>
 <li>
 Coordinate vendors including catering, AV, entertainment, d&eacute;cor, and production partners
 </li>
 <li>
 Create event timelines, run-of-show documents, and execution checklists
 </li>
 <li>
 Ensure consistent brand experience across all events
 </li>
 <li>
 Coordinate flights, accommodations, and travel logistics for team members
 </li>
 <li>
 Ensure cost efficiency and alignment with company travel policies
 </li>
 <li>
 Manage event budgets, track expenses, and negotiate vendor contracts
 </li>
 <li>
 Maintain and improve event planning systems and processes (Google Sheets, Notion)
 </li>
 <li>
 Partner with internal teams and external stakeholders for events and activations
 </li>
 <li>
 Serve as the main point of contact for event-related inquiries
 </li>
 <li>
 Provide regular updates to stakeholders
 </li>
 <li>
 Identify ways to enhance attendee experience and engagement
 </li>
 <li>
 Stay updated on trends in event planning and experiential marketing
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Strong communication and collaboration skills
 </li>
 <li>
 Experience managing vendors, budgets, and multiple projects
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Professional, reliable, and able to handle confidential information
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 At least 1 year of experience in event planning, corporate events, or a related field
 </li>
 <li>
 At least 1 year of experience as an Executive Assistant supporting senior leadership
 </li>
 <li>
 Experience coordinating travel logistics is a plus
 </li>
 <li>
 Strong project management and multitasking skills
 </li>
 <li>
 Ability to thrive in a fast-paced environment
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need To Work From Home
 
 
 
 <ul>
 <li>
 Your own computer or laptop (i5 processor or equivalent preferred)
 </li>
 <li>
 A reliable internet connection with at least 20 Mbps upload and download speed
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive pay with annual performance-based increases
 </li>
 <li>
 Paid time off to support your well-being
 </li>
 <li>
 Comprehensive health and dental insurance or a monthly health stipend
 </li>
 <li>
 Holiday bonuses to recognize your contributions
 </li>
 <li>
 Fully remote work setup with no commute
 </li>
 <li>
 Opportunities for career growth and advancement
 
 
 </li>
 </ul>
 If you enjoy creating seamless experiences and want to be part of a growing global team, we&rsquo;d love to hear from you.
</div>

Event & Travel Coordinator

Meds IT Nexus

Job Title: HR AssistantLocation: RawalpindiDepartment: Human ResourcesCompany: Meds Nexus Pvt LtdJob Summary:The HR Assistant ( must be from medical industry experience ) will assist the HR department with various HR functions, including recruitment, employee relations, benefits administration, and record-keeping. All responsibilities, updates, and task outcomes will be directly reported to the HR Executive or HR Manager to ensure alignment with department goals and company policies. This role supports a smooth and efficient HR operation by acting as a liaison between employees and the HR Executive/HR Manager.Key Responsibilities:<ul><li>To assist in all HR-related activities.</li><li>Maintain accurate employee records in the HR information system (HRIS) and physical files,</li><li>submitting regular updates to the HR Executive or HR Manager.</li><li>To assist all in all Recruitment &amp; Selection related activities.</li><li>To maintain all employee records.</li><li>To scan employee files and maintain the e-file system.</li><li>To handle all HR-related printing material.</li><li>To maintain and update the CV Database regularly.</li><li>To act as a resource to employees for resolving workplace issues.</li><li>Any other work delegated by the manager HR/Assistant Manager HR.</li></ul>8. General HR Support:Assist in any ad-hoc HR projects or initiatives as the HR Executive or HR Manager requires.Foster a positive workplace culture aligned with company values, reporting suggestions and feedback directly to the HR Executive or HR Manager.Requirements:Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.Experience: 1-2 years in HR or administrative support roles preferred.Skills:Strong communication and interpersonal skills.Excellent organizational skills and attention to detail.Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with HR software/HRIS.Ability to handle sensitive information with confidentiality and integrity.Key Competencies:Reporting: Regularly communicates with the HR Executive or HR Manager on all aspects of the role.Customer Service Orientation: Responds to employee needs and inquiries promptly and professionally.Adaptability: Able to manage competing priorities and work under pressure.Team Player: Works collaboratively within the HR team and across departments, with all actions aligned to the guidance of the HR Executive or HR Manager.Job Rewards and Benefits:Paid LeavesHR BonusLeave EncashmentInflation BonusPromotionIncrementsEmployee Contributory Saving PlanSaturday and Sunday OffComplimentary Food (Dinner) &amp; Tea/Green Tea (Two times)Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to commute the Office #1, Top Floor, Gold Mark Plaza, Asghar Mall Rd, Rawalpindi.?</li><li>Are you willing to work onsite in duty timing 5:30 PM To 2.30 AM (Monday to Friday)?</li></ul>Work Location: In person

HR Assistant (Medical billing )

Arthur Lawrence

We are hiring a &quot;Virtual Assistant&quot; &ndash; Front Office We are looking for a highly organized and professional &quot;Virtual Assistant&quot; with prior experience in front office operations. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Handle front office tasks such as managing emails, scheduling appointments, and responding to inquiries.</li><li>Maintain professional communication with clients and stakeholders.</li><li>Organize and update records, documents, and databases.</li><li>Coordinate meetings and manage calendars effectively.</li><li>Provide administrative support to ensure smooth daily operations.</li></ul>Requirements:<ul><li>Proven experience as a Virtual Assistant or in a front office/admin role.</li><li>Relevant experience of 1&ndash;2 years.</li><li>Exceptional verbal and written communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office, Google Workspace, and communication tools.</li></ul>Interested candidates submit your Resumes at:sibgha.munis@arthurlawrence.netJob Type: Full-timePay: Rs75,000.00 - Rs100,000.00 per monthWork Location: In person

Virtual Assistant

Revmed

Job OverviewWe are hiring a Payroll Executive with at least 1 year of experience in HR, finance or accounts. The ideal candidate must have a strong command of Microsoft Excel and working knowledge of FlowHCM. This is a full-time night shift position (Monday to Friday).Shift &amp; Schedule<ul><li>Night Shift: 6:00 PM &ndash; 3:00 AM</li><li>Monday to Friday</li><li>Full-time</li></ul>Key Responsibilities<ul><li>Assist in daily financial and accounting operations</li><li>Prepare and maintain financial reports in Excel</li><li>Manage payroll coordination through FlowHCM</li><li>Maintain financial records and documentation</li><li>Support audits and account reconciliations</li><li>Ensure compliance with company policies</li></ul>Requirements<ul><li>Minimum 1 year of relevant finance/accounts experience</li><li>Strong proficiency in Microsoft Excel (formulas, reports, data analysis)</li><li>Working knowledge of FlowHCM</li><li>Strong numerical and analytical skills</li><li>Attention to detail and accuracy</li><li>Ability to work night shift</li></ul>Benefits<ul><li>PKR 40,000 &ndash; 50,000 per month</li><li>PKR 10,000 Monthly Performance Bonus</li><li>Pick &amp; Drop</li><li>Family Health Insurance up to PKR 900,000</li><li>36 Paid Leaves annually</li><li>Leave Encashment</li><li>Annual Increment</li><li>Promotion-Based Increment</li><li>Retention Bonus</li></ul>Location5th Road, RawalpindiJob Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

Payroll Executive- Female

Think Higher Consultants

We are seeking a competent and proactive Human Resource Executive to join our team at our Giga Mall, Islamabad office. The ideal candidate will support day-to-day HR operations, particularly in recruitment, employee management, and HR administration, while ensuring smooth office functioning.Key Responsibilities:<ul><li>Manage end-to-end recruitment for multiple roles across departments</li><li>Source, screen, and shortlist candidates based on job requirements and organizational fit</li><li>Coordinate with hiring managers to understand hiring needs and refine job descriptions</li><li>Post job advertisements on various platforms (Indeed, LinkedIn, Facebook, etc.)</li><li>Build and maintain a strong candidate pipeline for current and future hiring needs</li><li>Conduct initial interviews and coordinate further interview processes</li><li>Perform reference checks and assist in extending job offers</li><li>Maintain and update employee records (attendance, payroll, leaves, etc.)</li><li>Develop and implement onboarding plans for new hires</li><li>Support HR policies, procedures, and compliance requirements</li><li>Assist in designing and improving HR processes, including recruitment and employee engagement</li><li>Maintain candidate and employee databases accurately</li><li>Track recruitment metrics and prepare hiring reports</li><li>Coordinate with the recruitment team to ensure smooth hiring operations</li></ul>Skills &amp; Requirements:<ul><li>Minimum 2 years of relevant HR experience</li><li>BBA/MBA (HR specialization preferred)</li><li>Strong understanding of recruitment and onboarding processes</li><li>Proficiency in MS Office and Outlook</li><li>Excellent organizational and time-management skills</li><li>Strong communication and interpersonal abilities</li><li>Problem-solving mindset with attention to detail</li><li>High level of professionalism, ethics, and reliability</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs65,000.00 per monthWork Location: In person

Human Resource Executive

Cloud Rexpo Pvt. Ltd.

Job Type:Full-time: (Office-based) Job Location: Bahria Town Phase 7, Rawalpindi Shift timing: Night 9PM - 6AM, Monday - FridayCompany Overview:We are a fast-growing BPO and IT technology company providing services to clients across global markets. With a workforce of 700+ employees, the company operates in a highly competitive and performance-driven environment while maintaining structured processes and professional standards. Our teams support international clients through technology, operations, and customer service solutions.The organization currently operates from two locations in Rawalpindi: Bahria Town Phase 7 and Rehmanabad, offering employees opportunities to grow within a dynamic and expanding organization.Job Overview:The HR Executive will support the Human Resources Manager in executing daily HR operations, ensuring smooth coordination between departments, and maintaining accurate employee records. The role focuses on recruitment support, HR documentation, data management, and operational coordination while ensuring adherence to company policies and SOPs.The position requires strong organizational skills, attention to detail, and the ability to manage HR data and processes efficiently.Key Responsibilities :HR Operations &amp; Managerial Support<ul><li>Assist the HR Manager in executing HR strategies, policies, and operational processes.</li><li>Support the implementation and monitoring of HR policies, SOPs, and compliance procedures.</li></ul>Recruitment &amp; Onboarding Support<ul><li>Assist in recruitment processes including interview coordination, and candidate communication.</li><li>Coordinate onboarding processes for new hires including documentation and orientation scheduling.</li></ul>HR Data Management &amp; Reporting<ul><li>Maintain and update employee records, HR databases, and documentation.</li><li>Perform accurate data entry in HR systems, ERP platforms, and CRM tools.</li><li>Support HR Manager with HR analytics and operational insights.</li></ul>Attendance, Documentation &amp; Filing<ul><li>Maintain employee attendance, leave records and documentation in coordination with HR Manager.</li><li>Ensure proper filing and record management of contracts, warnings, confirmations, and other HR documents.</li></ul>Communication &amp; Coordination<ul><li>Act as a point of coordination between HR and Operations.</li><li>Support employee communication related to HR policies, documentation, and operational updates.</li><li>Assist in resolving employee queries and administrative HR matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree (BS/BA) in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of HR or administrative experience preferred (BPO or corporate environment is a plus).</li><li>Basic understanding of HR processes and documentation.</li></ul>Skills &amp; Competencies:<ul><li>Strong data entry and documentation skills</li><li>Good logical understanding of operational workflows</li><li>Proficiency in MS Excel, MS Office, and HR/CRM systems</li><li>Strong organizational and filing skills</li><li>Good communication and interpersonal abilities</li><li>Ability to handle confidential information responsibly</li><li>Detail-oriented with strong record management capabilities</li><li>Ability to coordinate with multiple departments efficiently</li></ul>Benefits:<ul><li>Competitive salary package based on experience</li><li>Professional and structured work environment</li><li>Career growth opportunities within a rapidly expanding organization</li><li>Exposure to international clients and BPO operations</li><li>Skill development and on-the-job learning opportunities</li><li>Supportive management and collaborative team culture</li><li>Paid leaves and company-recognized holidays</li><li>Performance-based growth opportunities</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs90,000.00 per monthApplication Question(s):<ul><li>This is strictly office Based Job and the position is available in Bahria Town Phase 7, are you comfortable to commute to our location?</li><li>The working hours in Night Shift from 9PM - 6AM/Monday - Friday, are you comfortable with Night Shift? Please do not apply if you are not comfortable working onsite in Night Shift.</li><li>Do you have at least BS Degree in relevant field?</li><li>Have you gone through with all the responsibilities and requirements for this role?</li><li>We are hiring on immediate basis, will you be able to give joining immediately if you get selected for this role?</li></ul>Work Location: In person

Human Resources Executive (Female)

Explore 69+ Executive assistant in Rawalpindi this April. Find roles across top companies and apply now to boost your career.