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administrative assistant Jobs in Rawalpindi

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executive assistant

3S Solutions

Executive Assistant (Full-Time)Location: Adyala Road, Rawalpindi Shift Timing:<ul><li>Summer: 6 PM &ndash; 2 AM</li><li>Winter: 7 PM &ndash; 3 AM</li></ul>About UsWe are a well-established outsourcing firm with 14+ years of experience supporting international clients across e-commerce, digital, and business operations. We provide a dynamic work environment where adaptability, innovation, and continuous learning are highly valued.Job ResponsibilitiesThe Executive Assistant will be responsible for managing diverse tasks across e-commerce operations, content management, and digital coordination. Key duties include but are not limited to:<ul><li>Managing e-commerce operations: product listings, customer support, order handling, and returns management.</li><li>Maintaining CRMs, CMS platforms, and online databases with accuracy.</li><li>Creating, migrating, and updating content for websites, product catalogs, and marketing campaigns.</li><li>Assisting in website updates, minor troubleshooting, and coordinating with technical teams.</li><li>Preparing advanced reports, dashboards, and trackers using Excel/Google Sheets.</li><li>Designing and executing email campaigns via Mailchimp, Klaviyo, or Omnisend.</li><li>Designing basic marketing visuals using Canva (Photoshop knowledge is a plus).</li><li>Conducting market research, competitor analysis, and data scraping.</li><li>Supporting project management using Asana, ClickUp, Monday, or similar tools.</li><li>Drafting professional emails, proposals, and business documents for client and internal use.</li></ul>Skills &amp; QualificationsRequired:<ul><li>Hands-on experience Amazon, eBay, Walmart, Etsy, Shopify, WooCommerce, Wix, or WordPress.</li><li>Advanced knowledge of VLOOKUP, XLOOKUP, Macros, Pivot Tables, advanced formulas.</li><li>Proficiency with CRM/project management tools (Asana, ClickUp, Monday.com, Trello, Slack).</li><li>Knowledge of Mailchimp, Klaviyo, Omnisend, etc.</li><li>Strong English communication skills (written and verbal).</li><li>Excellent internet and computer proficiency, including fast typing and effective use of keyboard shortcuts &ndash; please don&rsquo;t bother applying if you are not at an advanced computer user, you will be tested.</li><li>Ability to adapt quickly and learn new software tools independently.</li></ul>Preferred (a strong plus):<ul><li>Graphic design tools (Photoshop/Illustrator).</li><li>Familiarity with AI productivity tools (ChatGPT, Copilot, Jasper, etc.).</li><li>Knowledge of automation tools.</li><li>Basic HTML/CSS for content updates.</li><li>Prior experience working with international clients in outsourcing or virtual assistance roles.</li></ul>What We Value<ul><li>Fast, self-motivated learners with problem-solving abilities.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to thrive in a fast-paced, ever-changing environment.</li></ul>Note: Salary will be discussed only after the evaluation stage. Compensation is negotiable based on skills and performance.P.S. There'll be a mandatory, paid probation period before a permanent contract is offered.Job Type: Full-timeApplication Question(s):<ul><li>This is an on-site job, and no remote work option is available. Are you comfortable with the timing (night shift, more details in job description) and location (Adyala Road, Rawalpindi)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Operations Assistant (IT)

TalentPop App

<div>
 
 About The Role
 
 
 
 We&rsquo;re looking for a highly organized and detail-oriented Events &amp; Travel Coordinator to support TalentPop&rsquo;s global team. In this role, you&rsquo;ll lead the planning and execution of both internal and external events while managing travel logistics and ensuring seamless experiences for our team and partners.
 
 
 If you enjoy bringing people together, managing multiple moving parts, and creating memorable experiences, this role is for you.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
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 Lead planning and execution of company events including sales dinners, conferences, team gatherings, off-sites, and retreats
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 Research and secure venues and manage reservations
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 Coordinate vendors including catering, AV, entertainment, d&eacute;cor, and production partners
 </li>
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 Create event timelines, run-of-show documents, and execution checklists
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 Ensure consistent brand experience across all events
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 Coordinate flights, accommodations, and travel logistics for team members
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 Ensure cost efficiency and alignment with company travel policies
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 Manage event budgets, track expenses, and negotiate vendor contracts
 </li>
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 Maintain and improve event planning systems and processes (Google Sheets, Notion)
 </li>
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 Partner with internal teams and external stakeholders for events and activations
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 Serve as the main point of contact for event-related inquiries
 </li>
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 Provide regular updates to stakeholders
 </li>
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 Identify ways to enhance attendee experience and engagement
 </li>
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 Stay updated on trends in event planning and experiential marketing
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
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 Strong communication and collaboration skills
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 Experience managing vendors, budgets, and multiple projects
 </li>
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 Highly organized with strong attention to detail
 </li>
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 Ability to work independently in a remote environment
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 Professional, reliable, and able to handle confidential information
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
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 At least 1 year of experience in event planning, corporate events, or a related field
 </li>
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 At least 1 year of experience as an Executive Assistant supporting senior leadership
 </li>
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 Experience coordinating travel logistics is a plus
 </li>
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 Strong project management and multitasking skills
 </li>
 <li>
 Ability to thrive in a fast-paced environment
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need To Work From Home
 
 
 
 <ul>
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 Your own computer or laptop (i5 processor or equivalent preferred)
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 A reliable internet connection with at least 20 Mbps upload and download speed
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
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 Competitive pay with annual performance-based increases
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 Paid time off to support your well-being
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 Comprehensive health and dental insurance or a monthly health stipend
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 Holiday bonuses to recognize your contributions
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 Fully remote work setup with no commute
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 Opportunities for career growth and advancement
 
 
 </li>
 </ul>
 If you enjoy creating seamless experiences and want to be part of a growing global team, we&rsquo;d love to hear from you.
</div>

Event & Travel Coordinator

Meds IT Nexus

Job Title: HR AssistantLocation: RawalpindiDepartment: Human ResourcesCompany: Meds Nexus Pvt LtdJob Summary:The HR Assistant ( must be from medical industry experience ) will assist the HR department with various HR functions, including recruitment, employee relations, benefits administration, and record-keeping. All responsibilities, updates, and task outcomes will be directly reported to the HR Executive or HR Manager to ensure alignment with department goals and company policies. This role supports a smooth and efficient HR operation by acting as a liaison between employees and the HR Executive/HR Manager.Key Responsibilities:<ul><li>To assist in all HR-related activities.</li><li>Maintain accurate employee records in the HR information system (HRIS) and physical files,</li><li>submitting regular updates to the HR Executive or HR Manager.</li><li>To assist all in all Recruitment &amp; Selection related activities.</li><li>To maintain all employee records.</li><li>To scan employee files and maintain the e-file system.</li><li>To handle all HR-related printing material.</li><li>To maintain and update the CV Database regularly.</li><li>To act as a resource to employees for resolving workplace issues.</li><li>Any other work delegated by the manager HR/Assistant Manager HR.</li></ul>8. General HR Support:Assist in any ad-hoc HR projects or initiatives as the HR Executive or HR Manager requires.Foster a positive workplace culture aligned with company values, reporting suggestions and feedback directly to the HR Executive or HR Manager.Requirements:Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.Experience: 1-2 years in HR or administrative support roles preferred.Skills:Strong communication and interpersonal skills.Excellent organizational skills and attention to detail.Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with HR software/HRIS.Ability to handle sensitive information with confidentiality and integrity.Key Competencies:Reporting: Regularly communicates with the HR Executive or HR Manager on all aspects of the role.Customer Service Orientation: Responds to employee needs and inquiries promptly and professionally.Adaptability: Able to manage competing priorities and work under pressure.Team Player: Works collaboratively within the HR team and across departments, with all actions aligned to the guidance of the HR Executive or HR Manager.Job Rewards and Benefits:Paid LeavesHR BonusLeave EncashmentInflation BonusPromotionIncrementsEmployee Contributory Saving PlanSaturday and Sunday OffComplimentary Food (Dinner) &amp; Tea/Green Tea (Two times)Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to commute the Office #1, Top Floor, Gold Mark Plaza, Asghar Mall Rd, Rawalpindi.?</li><li>Are you willing to work onsite in duty timing 5:30 PM To 2.30 AM (Monday to Friday)?</li></ul>Work Location: In person

HR Assistant (Medical billing )

Revmed

Job OverviewWe are hiring a Payroll Executive with at least 1 year of experience in HR, finance or accounts. The ideal candidate must have a strong command of Microsoft Excel and working knowledge of FlowHCM. This is a full-time night shift position (Monday to Friday).Shift &amp; Schedule<ul><li>Night Shift: 6:00 PM &ndash; 3:00 AM</li><li>Monday to Friday</li><li>Full-time</li></ul>Key Responsibilities<ul><li>Assist in daily financial and accounting operations</li><li>Prepare and maintain financial reports in Excel</li><li>Manage payroll coordination through FlowHCM</li><li>Maintain financial records and documentation</li><li>Support audits and account reconciliations</li><li>Ensure compliance with company policies</li></ul>Requirements<ul><li>Minimum 1 year of relevant finance/accounts experience</li><li>Strong proficiency in Microsoft Excel (formulas, reports, data analysis)</li><li>Working knowledge of FlowHCM</li><li>Strong numerical and analytical skills</li><li>Attention to detail and accuracy</li><li>Ability to work night shift</li></ul>Benefits<ul><li>PKR 40,000 &ndash; 50,000 per month</li><li>PKR 10,000 Monthly Performance Bonus</li><li>Pick &amp; Drop</li><li>Family Health Insurance up to PKR 900,000</li><li>36 Paid Leaves annually</li><li>Leave Encashment</li><li>Annual Increment</li><li>Promotion-Based Increment</li><li>Retention Bonus</li></ul>Location5th Road, RawalpindiJob Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

Payroll Executive- Female

Think Higher Consultants

We are seeking a competent and proactive Human Resource Executive to join our team at our Giga Mall, Islamabad office. The ideal candidate will support day-to-day HR operations, particularly in recruitment, employee management, and HR administration, while ensuring smooth office functioning.Key Responsibilities:<ul><li>Manage end-to-end recruitment for multiple roles across departments</li><li>Source, screen, and shortlist candidates based on job requirements and organizational fit</li><li>Coordinate with hiring managers to understand hiring needs and refine job descriptions</li><li>Post job advertisements on various platforms (Indeed, LinkedIn, Facebook, etc.)</li><li>Build and maintain a strong candidate pipeline for current and future hiring needs</li><li>Conduct initial interviews and coordinate further interview processes</li><li>Perform reference checks and assist in extending job offers</li><li>Maintain and update employee records (attendance, payroll, leaves, etc.)</li><li>Develop and implement onboarding plans for new hires</li><li>Support HR policies, procedures, and compliance requirements</li><li>Assist in designing and improving HR processes, including recruitment and employee engagement</li><li>Maintain candidate and employee databases accurately</li><li>Track recruitment metrics and prepare hiring reports</li><li>Coordinate with the recruitment team to ensure smooth hiring operations</li></ul>Skills &amp; Requirements:<ul><li>Minimum 2 years of relevant HR experience</li><li>BBA/MBA (HR specialization preferred)</li><li>Strong understanding of recruitment and onboarding processes</li><li>Proficiency in MS Office and Outlook</li><li>Excellent organizational and time-management skills</li><li>Strong communication and interpersonal abilities</li><li>Problem-solving mindset with attention to detail</li><li>High level of professionalism, ethics, and reliability</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs65,000.00 per monthWork Location: In person

Human Resource Executive

SOURCE CODE ACADEMIA

About SourceCode AcademySourceCode Academy is a multidisciplinary learning ecosystem dedicated to developing future-ready individuals through education, technology, and professional training. Our organization delivers high-quality professional courses through both live and recorded online learning models, enabling students and professionals to learn from anywhere in the world.We are building a scalable global education platform, and strong leadership in Human Resources is critical to our continued growth.Role OverviewWe are seeking a highly experienced Chief Human Resources Officer (CHRO) who will lead the entire HR vision, strategy, and execution for SourceCode Academy.This is a senior executive leadership role designed for someone with extensive experience managing HR in large organizations, especially remote-first or online education companies that deliver courses remotely.The CHRO will play a key role in building high-performance teams, designing scalable HR systems, strengthening company culture, and ensuring the organization attracts and retains exceptional talent globally.You will work closely with the CEO and executive leadership to build an organization that is structured, scalable, and capable of supporting rapid growth.Key ResponsibilitiesStrategic HR Leadership<ul><li>Design and implement a long-term HR strategy aligned with company vision and growth objectives.</li><li>Build scalable HR systems suitable for remote-first and hybrid learning organizations.</li><li>Advise executive leadership on organizational structure, workforce planning, and leadership development.</li><li>Develop policies that support a fast-growing digital education company.</li></ul>Global Recruitment &amp; Talent Acquisition<ul><li>Lead recruitment strategy to attract top-tier global talent across technology, education, marketing, operations, and leadership roles.</li><li>Build strong hiring frameworks, talent pipelines, and employer branding strategies.</li><li>Oversee senior-level hiring and leadership recruitment.</li><li>Ensure efficient hiring processes for both remote and on-site teams.</li></ul>Performance Management &amp; Organizational Development<ul><li>Establish performance management frameworks, KPIs, and evaluation systems across departments.</li><li>Implement leadership development and career growth pathways for employees.</li><li>Create systems that promote accountability, productivity, and professional growth.</li></ul>Remote Workforce Management<ul><li>Develop HR structures optimized for remote teams and online learning environments.</li><li>Implement systems for managing distributed teams, remote instructors, and digital workforce operations.</li><li>Ensure effective collaboration across remote, hybrid, and on-site teams.</li></ul>Culture &amp; Employee Engagement<ul><li>Build a high-performance culture focused on excellence, innovation, and collaboration.</li><li>Lead employee engagement initiatives that improve retention, morale, and productivity.</li><li>Manage conflict resolution, employee relations, and internal communication.</li></ul>HR Operations &amp; Compliance<ul><li>Oversee payroll systems, HR documentation, policies, and compliance.</li><li>Maintain HR dashboards and workforce analytics for executive decision-making.</li><li>Ensure company policies meet legal and organizational standards.</li></ul>RequirementsEducationMaster&rsquo;s degree in Human Resources, Business Administration, Organizational Development, or a related field (MBA-HR strongly preferred).Experience<ul><li>Extensive senior-level HR experience (10&ndash;15+ years preferred).</li><li>Proven experience in strategic HR leadership roles such as Head of HR, HR Director, or CHRO.</li><li>Strong experience working with remote organizations or online education companies delivering courses remotely (live or recorded).</li><li>Experience managing large teams and building scalable HR systems.</li></ul>Skills<ul><li>Strategic HR leadership and organizational design</li><li>Talent acquisition strategy and executive recruitment</li><li>Remote workforce management and distributed team structures</li><li>Performance management frameworks and KPI systems</li><li>HR analytics and workforce planning</li><li>Strong leadership, negotiation, and communication skills</li><li>Policy design, compliance, and HR governance</li></ul>What We Offer<ul><li>Competitive executive salary PKR 150,000 &ndash; 250,000 per month</li><li>Opportunity to shape the HR vision of a rapidly growing education organization</li><li>Work directly with executive leadership to build a global learning platform</li><li>A professional environment focused on innovation, leadership, and impact</li></ul>Work Environment &amp; Hours<ul><li>Location: Rawalpindi (On-site)</li><li>Working Days: Monday &ndash; Saturday</li><li>Working Hours: 9:00 AM &ndash; 6:00 PM (including 1-hour break)</li></ul>If you are an experienced HR leader who understands how to build and scale teams in modern online organizations, we invite you to apply and become part of SourceCode Academy&rsquo;s leadership team.Job Type: Full-timePay: Rs150,000.00 - Rs250,000.00 per monthWork Location: In person

Chief Human Resources Officer (CHRO)

Mercium Limited

Export Logistics Executive &ndash; Freight ForwardingSovereign Express Trade (SET)Rawalpindi (Peshawar Road) Full-Time | 12:00 PM &ndash; 8:00 PM (PKT)Job DescriptionSovereign Express Trade (SET) is seeking a detail-oriented and proactive Export Logistics Executive to manage and handle outbound shipments, ensuring smooth and efficient export operations. The ideal candidate will oversee shipment handling, documentation, and coordination with clients and internal teams while ensuring compliance with export regulations.Key Responsibilities<ul><li>Handle and manage export shipments from initiation to final delivery</li><li>Manage customer communication via email, phone, and messaging</li><li>Track and monitor export shipments in real-time</li><li>Prepare and review export documentation and ensure compliance</li><li>Coordinate with internal teams, carriers, and agents</li><li>Maintain accurate shipment records in the system</li><li>Ensure timely customs clearance and delivery</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (Required)</li><li>Strong computer skills</li><li>Knowledge of export documentation and logistics processes</li><li>Familiarity with customs software (Destin8, CNS, Descartes E-Customs preferred)</li><li>Excellent English communication skills (written &amp; verbal)</li><li>Professional, organized, and customer-focused</li></ul>SalaryCompetitive (based on experience)How to ApplySend your CV to kiran.hr@setlimited.net with the subject: Export Logistics Executive ApplicationJob Type: Full-timeApplication Question(s):<ul><li>What is your current salary (PKR)?</li><li>Are you available to work 12:00 PM &ndash; 8:00 PM (PKT)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Export Logistics: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Rawalpindi Gpo (Preferred)</li></ul>Work Location: In person

Export Logistics Executive – Freight Forwarding

Explore 88+ Executive assistant in Rawalpindi this April. Find roles across top companies and apply now to boost your career.