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executive assistant office of the president

YMCA

<div><div><div>Join the YMCA of Greater Seattle as Executive Assistant.
</div><div><div>Job Description
</div><div>The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.
The Executive Assistant will demonstrate the following attributes:
<ul><li>Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served
</li><li>Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas
</li><li>Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development
</li><li>Strategic, results-oriented, growth-focused, and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures
</li><li>Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk-taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships
</li><li>Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector
</li><li>Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change
</li><li>Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community
</li><li>Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)
</li>Position Type/Expected Hours of Work 
<li>
</li></ul>This is a full-time, temporary position from April 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation. 
What you'll get from working at The Y:
Membership to the YMCA of Greater Seattle for you and your household
Hiring Range: $27.00-$33.00 hourly 
</div></div><div><div>Qualifications
</div><div><ul><li>High school diploma required; bachelor&rsquo;s degree preferred
</li><li>8-10 years&rsquo; experience as an Executive Assistant
</li><li>Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred
</li><li>Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities
</li><li>Outstanding planning skills and the ability to look and plan ahead
</li><li>Excellent oral and written communication skills; comfortable interacting with senior-level executives and other staff within and outside of the organization with a great deal of tact and diplomacy
</li><li>Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
</li><li>Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism
</li><li>Demonstrated integrity and work ethics. Strong organizational and time management skills
</li><li>Experienced at organizing, prioritizing, and scheduling work assignments; employee performance management skills
</li><li>Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing
</li><li>Proficiency in any board management software strongly desired
</li><li>Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others
</li><li>Strong strategic planning skills, including execution expertise
</li><li>Demonstrated experience in financial planning, budgeting, and analysis
</li>Ability to partner and provide strategic-level input to senior leadership and the ability to influence others at all levels of the organization 
<li>
</li></ul>Preferred Qualifications
<ul><li>Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.
</li>Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred. 
<li>
</li></ul>You'll be a great fit for the Seattle Y if you :
<ul><li>Thrive on working in a collaborative environment
</li><li>Are very adaptable
</li><li>Have high ownership and strong work ethic
</li><li>Are a great problem solver who can think on your feet
</li><li>Truly enjoy being of service to people
</li><li>Like being part of a team that cares about one another as people and enjoy working together
</li>Want to know that the work you do contributes to building a better, stronger community for all 
<li>
</li></ul>OUR MISSION
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES
Respect
 
Responsibility
 
Honesty
 
Caring
 
Passion for Excellence
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org . 
</div></div><div><div>Essential Functions
</div><div>Responsibilities
<ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work.
</li><li>Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.
</li><li>Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.
</li><li>Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.
</li><li>Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.
</li><li>Independently composes, prepares, and follows up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.
</li><li>Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.
</li><li>Serves as backup to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in-person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.
</li><li>Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.
</li><li>Handles administrative tasks for the President/CEO, including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all-hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.
</li></ul><ul><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
</li></ul>Code of Conduct for Applicants
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</div></div></div></div>

Executive Assistant - Office of the President

YMCA Of Greater Seattle

<div>Overview:<div></div><div> 
Our Commitment to Equity
 
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.</div><div> 
Job Summary</div><div>
The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.</div> 
The Executive Assistant will demonstrate the following attributes:<ul><li>
Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served</li><li>
Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas.</li><li>
Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development</li><li>
Strategic, results-oriented, growth focus and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures</li><li>
Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships</li><li>
Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector</li><li>
Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change</li><li>
Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community</li><li>
Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)</li></ul><div>
Position Type/Expected Hours of Work</div><div>
This is a full-time, temporary position from April, 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation.</div><div></div><div> 
What you'll get from working at The Y</div><ul><li>
Membership to the YMCA of Greater Seattle for you and your household</li></ul><div></div><div> 
Hiring Range: $27.00-$33.00 hourly</div>
Responsibilities:
<ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work. Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.</li><li>
Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.</li><li>
Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.</li><li>
Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.</li><li>
Independently composes, prepares, and follows-up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.</li><li>
Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.</li><li>
Serves as back up to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.</li><li>
Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.</li><li>
Handles administrative tasks for the President/CEO including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.</li><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul><div></div><div> 
Code of Conduct for Applicants</div><div></div><div> 
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.</div><div></div><div> 
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</div>
Qualifications:
<ul><li>High school diploma required; bachelor&rsquo;s degree preferred.</li><li>
8-10 years&rsquo; experience as an Executive Assistant.</li><li>
Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred.</li><li>
Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities.</li><li>
Outstanding planning skills and the ability look and plan ahead.</li><li>
Excellent oral and written communication skills; comfortable interacting with senior level executives and other staff within and outside of the organization with a great deal of tact and diplomacy.</li><li>
Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects.</li><li>
Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism.</li><li>
Demonstrated integrity and work ethics. Strong organizational and time management skills.</li><li>
Experienced at organizing prioritizing, and scheduling work assignments; employee performance management skills.</li><li>
Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing.</li><li>
Proficiency in any board management software strongly desired.</li><li>
Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others</li><li>
Strong strategic planning skills including execution expertise</li><li>
Demonstrated experience in financial planning, budgeting, and analysis</li><li>
Ability to partner and provide strategic level input to senior leadership and the ability to influence others at all levels of the organization</li></ul><div> 
Preferred Qualifications</div><ul><li>
Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.</li><li>
Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred.</li></ul>
You'll be a great fit for the Seattle Y if you:<ul><li>
Thrive on working in a collaborative environment.</li><li>
Are very adaptable.</li><li>
Have high ownership and strong work ethic.</li><li>
Are a great problem solver who can think on your feet.</li><li>
Truly enjoy being of service to people.</li><li>
Like being part of a team that cares about one another as people and enjoy working together.</li><li>
Want to know that the work you do contributes to building a better, stronger community for all.</li></ul>
OUR MISSION
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES<ul><li>
Respect</li><li>
Responsibility</li><li>
Honesty</li><li>
Caring</li><li>
Passion for Excellence</li></ul>
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org.</div>

NationSafe Protection

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.Duties<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul>www.NationSafeUSA.comEmail: HR@NationSafeUSA.comPay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98115

Executive Assistant

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
North America Stores Finance is looking for an Executive Assistant to work in a fast-paced, high-impact and highly visible organization. We are looking for someone who is self-motivated with a proven history of high performance, high integrity, and the ability to build trust amongst the team and business partners. This role is located in Seattle, WA, supporting two Directors in North America Stores Finance. 
 
This role requires attention to detail, high organizational skills, and the ability to understand business priorities. It&rsquo;s a busy work environment, and you'll need to possess the skills to complete complex tasks quickly, have the business acumen to react with appropriate urgency to emerging situations, and be comfortable enough with ambiguity to be able to take effective action without having to know the complete picture. You will be self-driven, able to work with minimal oversight and guidance. 
 
This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of sensitive and confidential tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities. 
 
This role requires five (5) days a week during business hours (8am - 5pm PT) in office. 
 
Key job responsibilities 
Responsibilities include but are not limited to: 
 
<ul><li>Management of complex scheduling</li><li>Clerical duties including printing documents, document retention and tracking.</li><li>Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner</li><li>Track and help drive completion of key deliverables and follow up on pending items</li><li>Work closely with the leadership team, Human Resources, recruiting, and other Executive Assistants to provide support to the organization</li><li>Contribute to longer term Finance EA team projects &amp; programs</li><li>Manage domestic and international travel as needed</li><li>Be comfortable with ambiguity and able to make decisions without guidance when appropriate</li><li>Have fun at work and help others do the same!</li></ul></div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>5+ years of executive assistant experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience with Microsoft Office products and applications</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually</div>

Executive Assistant II, NASF, North America Stores Finance

ATREG, Inc.

<div>
 
 
 Senior Executive Assistant
 
 &nbsp;
 
 
 
 
 
 
 Company:
 
 &nbsp;ATREG |&nbsp;
 
 Location:
 
 &nbsp;Seattle, WA |&nbsp;
 
 Reports to:
 
 &nbsp;Chief&nbsp;Operating Officer&nbsp;
 
 
 
 
 
 
 About ATREG
 
 &nbsp;
 
 
 Founded in 2000 and headquartered in Seattle, ATREG is the premier global advisory firm specializing in semiconductor manufacturing asset transactions. We&nbsp;operate&nbsp;at the highest levels of the industry,&nbsp;advising&nbsp;Fortune 500 companies and leading semiconductor manufacturers on complex, time-sensitive deals across multiple continents.&nbsp;
 
 
 
 
 
 
 Role Summary
 
 &nbsp;
 
 
 The Senior Executive Assistant is a high-impact role serving as the primary strategic partner to the COO. This position combines executive-level support with broad&nbsp;operational oversight &mdash; spanning IT infrastructure, marketing&nbsp;operations, and financial administration. As a "force multiplier," you will&nbsp;identify&nbsp;operational gaps, manage complex projects, and ensure the COO is positioned to lead effectively. No task is too small, no project&nbsp;too&nbsp;big or complex.&nbsp;
 
 
 
 
 
 
 Key Responsibilities
 
 &nbsp;
 
 
 
 Executive Strategy &amp; Communications
 
 &nbsp;
 
 <ul>
 <li>
 Provide comprehensive COO support through proactive&nbsp;calendar&nbsp;orchestration, time management, and&nbsp;high-level inbox management, including triaging and responding to correspondence on behalf of the executive.&nbsp;
 </li>
 <li>
 Draft sophisticated communications for senior executives and&nbsp;manage&nbsp;critical outreach to high-value clients across the semiconductor ecosystem.&nbsp;
 </li>
 <li>
 Conduct deep-dive research and prepare briefing materials for client meetings, conferences, and business development opportunities.&nbsp;
 </li>
 <li>
 Own end-to-end coordination of complex travel&nbsp;logistics&nbsp;across multiple time zones &mdash; often with shifting itineraries, time-sensitive bookings, and last-minute changes.&nbsp;
 </li>
 <li>
 Act as a sounding board for leadership, providing recommendations, solutions, and feedback to&nbsp;optimize&nbsp;operations&nbsp;and&nbsp;executive&nbsp;productivity.&nbsp;
 </li>
 <li>
 Build and&nbsp;maintain&nbsp;trust-based relationships with the internal team and top-tier clients, serving as a professional point of contact on behalf of leadership.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 IT &amp; Infrastructure
 
 &nbsp;
 
 <ul>
 <li>
 Oversee the organization's IT ecosystem, including vendor management, procurement, software licensing, and IT service provider relationships.&nbsp;
 </li>
 <li>
 Serve as&nbsp;an&nbsp;internal expert for Microsoft 365 and Teams while managing data and workflows within CRM platforms (Microsoft Dynamics).&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Financial &amp; Marketing&nbsp;Operations
 
 &nbsp;
 
 <ul>
 <li>
 Manage&nbsp;procurement&nbsp;workflows, accounts payable, and&nbsp;operational budget tracking. Ensure rigorous expense tracking and financial record-keeping via Concur.&nbsp;
 </li>
 <li>
 Drive marketing&nbsp;operations&nbsp;including&nbsp;LinkedIn outreach strategies, digital presence, and coordination with remote contractors. Lead or support brand refresh initiatives to ensure consistency across all external-facing materials.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Recruiting Support
 
 &nbsp;
 
 <ul>
 <li>
 Support the recruiting process through LinkedIn and candidate generation tools, coordinating pipelines, scheduling, and onboarding documentation in partnership with leadership.&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Candidate Profile
 
 &nbsp;
 
 
 
 Required Qualifications
 
 &nbsp;
 
 <ul>
 <li>
 Minimum of&nbsp;5+ years of progressively increasing responsibility supporting C-Suite leadership&nbsp;and leading strategic&nbsp;operations&nbsp;initiatives&nbsp;(Executive Business Partner, Executive&nbsp;Assistant, Executive&nbsp;Operations&nbsp;Manager).&nbsp;
 </li>
 <li>
 Proven success providing executive support&nbsp;while managing&nbsp;multi-stream&nbsp;operations&nbsp;projects in a startup, family office, boutique firm, or nonprofit environment where adaptability, resourcefulness, and comfort with ambiguity and an intense pace are essential.&nbsp;
 </li>
 <li>
 Track record&nbsp;of crafting&nbsp;high-level correspondence on behalf of&nbsp;C-Suite executives,&nbsp;with the ability to adapt tone and messaging for diverse audiences and high-value stakeholders.&nbsp;
 </li>
 <li>
 Expert-level:&nbsp;Microsoft 365, Microsoft Teams, Concur, Microsoft Dynamics (or similar CRM systems&nbsp;i.e.&nbsp;Salesforce) and IT procurement processes.&nbsp;
 </li>
 <li>
 Reside&nbsp;in the Greater Seattle area&nbsp;
 </li>
 <li>
 BS/BA Degree&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 &nbsp;
 
 <ul>
 <li>
 
 Strategic Ownership:
 
 &nbsp;Spots opportunities for innovation,&nbsp;anticipates&nbsp;operational gaps, and drives improvements through to completion with a growth mindset.&nbsp;
 </li>
 <li>
 
 Communication Mastery:
 
 &nbsp;Builds relationships with ease and communicates with clarity and poise across all levels &mdash; from internal team members to C-suite executives and global clients.&nbsp;
 </li>
 <li>
 
 Operational Discipline:
 
 &nbsp;High attention to detail with an ability to balance efficiency and effectiveness under pressure while juggling multiple priorities.&nbsp;
 </li>
 <li>
 
 Discretion &amp; Judgment:
 
 &nbsp;Handles confidential and sensitive information with the utmost integrity and professionalism.&nbsp;
 </li>
 <li>
 
 Accountability:
 
 &nbsp;Ownership of outcomes &mdash; accountable to yourself, your team, and leadership.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Benefits Include
 
 &nbsp;
 
 
 
 
 <ul>
 <li>
 Competitive salary ($80-$100k)&nbsp;
 </li>
 <li>
 Individual and company performance based annual bonus&nbsp;
 </li>
 <li>
 PTO, STO &amp; Holidays&nbsp;
 </li>
 <li>
 Comprehensive health benefits including medical, dental &amp; vision&nbsp;
 </li>
 <li>
 401(k) benefits with company matching contribution&nbsp;
 </li>
 <li>
 Offsite team retreats&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 ATREG Core Values
 
 &nbsp;
 
 
 Utmost integrity &middot; Unparalleled customer service &middot; Personalized approach &middot; Creative and collaborative teamwork &middot; Continuous learning &middot; Sensitivity to cultural differences&nbsp;
 
</div>

Senior Executive Assistant

Amazon Web Services

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
Our team builds and operates the foundational database technologies that power the world's fastest-growing startups and largest enterprises. We are the critical layer where data meets possibility, enabling customers to build and scale applications that millions of people depend on every day. 
 
We are looking for an exceptionally organized and proactive Executive Assistant to support VP within our organization. In this role, you will be the operational backbone that enables our leaders to scale their impact and drive key initiatives. You will do more than just manage schedules and logistics; you are a force multiplier who anticipates challenges, streamlines complex processes, and acts as a central point of communication for a fast-paced global team. 
 
Your work will directly contribute to the success of a team shaping the future of the cloud. 
 
You will masterfully navigate competing priorities, manage intricate calendars for your executive across multiple time zones, and coordinate high-impact team activities. 
 
If you thrive on orchestrating order in a fast-paced world and want to be at the center of technological innovation, we would love to hear from you. 
 
This role requires five (5) days a week in office.
 
 
Key job responsibilities 
<ul><li>Experience supporting senior management in large, corporate environments or equivalent</li><li>Experience managing multiple calendars, or experience with executive level calendar management</li><li>Experience with productivity and communications tools including Microsoft Office products and applications</li><li>Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience with end-to-end project management</li><li>Exceptional written, verbal, and interpersonal communication skills and attention to detail</li></ul></div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>Experience with Microsoft Office products and applications</li><li>Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed</li><li>5+ years of executive assistant, or 3+ years of Amazon experience</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li><li>Experience with domestic or international travel coordination</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually</div>

Executive Assistant , AWS Database Services

Amazon

<div>
 
 Description
 
 
 
 The Amazon Ads Advertiser Experience team is seeking a passionate and driven Executive Assistant to support two Directors in our organization.
 
 
 This role requires planning, time management, and organizational skills. You will have a strong sense of responsibility, decisiveness under pressure, and be customer service-oriented. This position requires high levels of integrity and discretion in handling confidential information and professionalism in dealing with senior executives. You must have exceptional written and verbal communication skills, be tech-savvy, resourceful, and a creative problem solver. You will act as the unifier of the team through team socials, events, and programs. You will also partner with onsite operational teams to support the Amazon Ads locations and play a major role in the team's overall site strategy. This position requires the capacity to work successfully in a team environment, and build effective working relationships.
 
 
 This role requires five (5) days a week in office.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Manage complex calendar requests, meeting invites, and conference room logistics in an ultra fast-paced environment
 </li>
 <li>
 Develop expertise on Amazon mechanisms, team organization, and proactively drive planning
 </li>
 <li>
 Plan international and domestic travel
 </li>
 <li>
 Process expense reports
 </li>
 <li>
 Partner closely with leadership and key business partners to provide holistic support to the team including proactive planning and support for the rhythm of business
 </li>
 <li>
 Manage event logistics (in-person and virtually), including catering, preparing agendas and materials to ensure meetings are productive (e.g., team meetings, offsites, town halls)
 </li>
 <li>
 Coordinate space planning for the team, coordination and execution of office moves
 </li>
 <li>
 Boost morale, recognize efforts, have fun at work, and encourage others to do the same
 </li>
 <li>
 Attend key meetings, track and help drive completion of key deliverables, and follow up on items
 </li>
 <li>
 Drive team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, and team recognition)
 </li>
 <li>
 Collaborate closely with other EAs on scheduling, events, and ad-hoc projects
 
 
 </li>
 </ul>
 A day in the life
 
 
 A day in the life of an executive assistant on the Advertiser Experience team begins with a morning check of emails and calendar updates, accommodating different time zones across our global organization. The EA meets with their executive, discussing priorities and any urgent matters. They dive into important team initiatives ranging from event planning, offsite coordination, or supporting key business reviews. They collaborate closely with other EAs across the Amazon Ads organization on scheduling, events, and ad-hoc projects, building strong partnerships that enable seamless support for leadership.
 
 
 
 About The Team
 
 
 
 The Amazon Ads organization is committed to creating a team culture that we are proud of &ndash; one that builds fulfilling careers, is inclusive, gives back to the community, and is fun to be a part of.
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 3+ years of professional or military experience
 </li>
 <li>
 Experience with executive level calendar management
 </li>
 <li>
 Experience with domestic or international travel coordination
 </li>
 <li>
 Experience with Microsoft Office products and applications
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience managing multiple calendars
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 
 
 USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually
 
 
 
 
 Company
 
 - Amazon.com Services LLC
 
 
 Job ID: A10377579
</div>

Executive Assistant, Amazon Ads, Amazon Ads - Advertiser Experience

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