office administrator

executive assistant

office manager

secretary

accounting assistant

executive assistant to president

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

APCC Piling And Marine Contracting- L.L.C - O.P.C

Job description:We are seeking a reliable and proactive Personal Assistant to provide comprehensive administrative and personal support to CEO. The ideal candidate will have strong organizational skills, excellent communication abilities, and the professionalism to handle confidential information with discretion.Requirements:&middot; Opportunity for Arabic nationalite&middot; Minimum Qualification: Graduation&middot; 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.&middot; Excellent communication skills in English and Arabic.&middot; Strong organizational and time management abilities.&middot; Proficiency in Microsoft Office Suite and other office management tools.Interested Candidates can send resume to apccwll@gmail.comWork Location: In person

Personal Assistant to CEO

Teltek Solutions

The Executive Assistant will provide comprehensive administrative support to ensure the smooth and efficient functioning of daily office operations. The role involves managing calendars, handling email communications, maintaining timesheets, tracking tasks and follow-ups, and performing other general office duties. The ideal candidate should be organized, detail-oriented, and capable of managing multiple priorities with minimal supervision.Key Responsibilities:Calendar &amp; Scheduling:<ul><li>Manage and coordinate meetings, appointments, and events.</li><li>Ensure timely reminders and schedule updates for management and team members.</li></ul>Email &amp; Communication Management:<ul><li>Monitor and respond to incoming emails on behalf of management when required.</li><li>Draft, format, and proofread correspondence and official communications.</li><li>Maintain organized email filing and ensure timely follow-ups.</li></ul>Task &amp; Follow-up Tracking:<ul><li>Maintain and update task lists, ensuring timely completion of assigned actions.</li><li>Follow up with internal and external stakeholders on pending matters.</li><li>Prepare brief summaries or reports on progress and key pending issues.</li></ul>Timesheet &amp; Attendance Management:<ul><li>Collect, review, and maintain staff timesheets.</li><li>Track attendance and leave records accurately.</li><li>Coordinate with HR or Finance for payroll-related inputs if required.</li></ul>General Office Administration:<ul><li>Assist in day-to-day administrative operations including filing, documentation, and record keeping.</li><li>Support procurement of office supplies and services as needed.</li><li>Coordinate logistics for meetings, travel, and other office activities.</li></ul>Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field preferred.</li><li>Available to join immediately and on spouse visa.</li><li>Minimum of 2&ndash;3 years of experience in an administrative or executive assistant role.</li><li>Preference will be given to candidates with IT background</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and task management tools.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Detail-oriented with a proactive and professional attitude.</li><li>Master use of technology such as Microsoft Tools, Co-pilot, AI tools</li></ul>Work Location: In person

Confidential

<div>
 
 The Executive Assistant provides high-level administrative, coordination, and operational support to the Department Director. The role ensures the effective management of the Director&rsquo;s office, facilitates internal and external coordination, and supports the smooth execution of departmental priorities related to research, learning programs, and partnerships
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the Department Director, including calendar management, meeting coordination, and correspondence handling.
 </li>
 <li>
 Coordinate and follow up on key departmental initiatives, ensuring alignment with strategic priorities in research and learning programs.
 </li>
 <li>
 Support the preparation of reports, presentations, and briefing materials related to departmental activities, including research outputs, learning programs, and partnerships.
 </li>
 <li>
 Facilitate communication and coordination between the Director and internal teams, external stakeholders, and strategic partners.
 </li>
 <li>
 Assist in organizing high-level meetings, workshops, and knowledge convenings, including logistics and documentation.
 </li>
 <li>
 Track progress of departmental initiatives and ensure timely follow-up on action items and deliverables.
 </li>
 <li>
 Maintain organized records, documents, and correspondence related to research, publications, and program activities.
 </li>
 <li>
 Support coordination with universities, think tanks, and cultural institutions in line with partnership initiatives.
 </li>
 <li>
 Ensure confidentiality and professionalism in handling sensitive information and communications.
 </li>
 </ul>
 
 
 Shared Activities
 
 
 <ul>
 <li>
 Carry out any other duties and responsibilities related to the role as requested by the direct manager.
 </li>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Demonstrate compliance with organizational values and ethics at all times to support a value-driven culture.
 </li>
 <li>
 Contribute to identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.
 </li>
 <li>
 Take an active role in Environmental, Health &amp; Safety (EHS) initiatives.
 </li>
 <li>
 Adhere to Occupational Safety and Health policies, regulations, and applicable laws, and support the implementation of safety management systems.
 </li>
 <li>
 Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately and participate in related investigations as required.
 </li>
 </ul>
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 1&ndash;2 years of experience in executive support, administrative coordination, or similar roles.
 </li>
 <li>
 Experience supporting senior leadership in government, cultural, or non-profit organizations is preferred.
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong stakeholder coordination and relationship management skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
 </li>
 </ul>
 
 
</div>

Executive Assistant- UAE National

Bloom Holding

<div>
 
 
 Executive Assistant to Chief Design Officer (CDO):
 
 
 
 The ideal candidate will be responsible for all administration and document control for the department through all stages of Architecture and Interior design. Administration tasks, maintaining organized and updated documents using document management software where required, coordinate internal and external resources to expedite workflow and provide administrative support to senior leaders.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Deliver effectively on all administrative tasks including preparing communications such as memos, emails, invoices, reports, travel itinerary&rsquo;s and perform bookkeeping.
 </li>
 <li>
 Handling office tasks such as generating reports, issuing purchase orders, following up on payments to vendors, setting up for meetings, and reordering supplies.
 </li>
 <li>
 Coordinating with and supporting the design team with all documentation requirements including printing and distributing documents as needed.
 </li>
 <li>
 Establishing via direct input documentation systems and its maintenance/control. This will involve creating a customized system where none may exist for all design-related documents.
 </li>
 <li>
 Sorting, storing and retrieving electronic and hard copy documents on behalf of the company and industry professionals.
 </li>
 <li>
 Serve as the eyes and ears of the office, providing information, coordinating requests, assisting the team, contact database, employee list, and inventories.
 </li>
 <li>
 File documents in physical and digital records and ensure appropriate storage.
 </li>
 <li>
 Creating templates for documents, file types, and document databases
 </li>
 <li>
 Filing and archiving relevant documentation including cleanup of duplicates and errors.
 </li>
 <li>
 Coordinating/managing multiple stakeholders and demonstrate the ability to build robust, long-term relationships and integrated teams
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree (Project management qualification will be an advantage)
 </li>
 <li>
 Proven ability to independently establish a documentation system (non-software based)
 </li>
 <li>
 Knowledge of Electronic Document Management Systems (EDMS)
 </li>
 <li>
 UAE experience in a similar role with a Developer is essential.
 </li>
 <li>
 Proficient typing and editing skills, MS Excel &amp; Word, PPT (basic AutoCAD knowledge an advantage)
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

Irwin & Dow

The Role
 Constant change, strategic support, high attention to detail and exceptional prioritisation skills are required for this Executive Assistant role to support a CEO with a large global mandate. This is a one-on-one role, where you will be the right hand to a very busy individual, who works across multiple time zones and engages with international and local government leaders, global business leaders, and UAE dignitaries; priorities are shifting on an hourly basis, and we are seeking strong initiative and emotional intelligence from the EA. It is vital that applicants have worked at the highest levels of C-Suite support and especially at a very international level. Board level organisation and support is vital, and the role is a strategic, business partner to the CEO, and is the gatekeeper of his time. This role is all encompassing, as well as the traditional EA responsibilities, hectic global travel being one of them, and highly complex diary management another, we are looking for good financial acumen and project management ability. The role will be highly operational, and the successful applicant will be able to manage up. The role provides a sounding board for the CEO; senior document sign off approval, budget oversight and review of legal documentation and contracts are also part of your remit, requiring exceptional diligence. The role demands a highly skilled EA, able to navigate a broad range of priorities, yet remain calm and pragmatic under pressure, coordinating with all internal and external stakeholders effectively, whilst understanding when to push back, when challenging necessary and managing competing deadlines and constant change. The EA will be able to represent the CEO with absolute professionalism and discretion and is always his ambassador. A hyper-organised individual, the successful applicant will have exceptional spoken communication and written capabilities in English. Additionally, a second European language and / or Arabic fluency would be considered highly advantageous. Importantly, motivation, drive and energy need to be demonstrated along with strong cultural and political understanding of the region. This is a career defining role, working at highest levels, and is not a 9-5 role. It is vital that candidates are living in Abu Dhabi as this is a full-time, office-based role.
 
Requirements
 The role demands a highly skilled EA, able to navigate a broad range of priorities, yet remain calm and pragmatic under pressure, coordinating with all internal and external stakeholders effectively, whilst understanding when to push back, when challenging necessary and managing competing deadlines and constant change. The EA will be able to represent the CEO with absolute professionalism and discretion and is always his ambassador. A hyper-organised individual, the successful applicant will have exceptional spoken communication and written capabilities in English. Additionally, a second European language and / or Arabic fluency would be considered highly advantageous. Importantly, motivation, drive and energy need to be demonstrated along with strong cultural and political understanding of the region. This is a career defining role, working at highest levels, and is not a 9-5 role. It is vital that candidates are living in Abu Dhabi as this is a full-time, office-based role.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant to CEO

Fev Outlet

Company Overview: Fev Outlet is a registered retail brand located at 88 Fashion Boulevard, Abu Dhabi, UAE. We specialize in delivering quality fashion products at competitive prices while providing an exceptional shopping experience. We are currently seeking an experienced Vice President of Operations to lead our operational strategies and drive efficiency across our retail operations.Position Overview:As the Vice President of Operations, you will be responsible for overseeing and enhancing the company&rsquo;s operational processes to ensure a seamless shopping experience for our customers. You will work closely with various departments to implement strategies that align with our business goals.Key Responsibilities:<ul><li>Develop and implement effective operational strategies that enhance efficiency and support business growth.</li><li>Oversee daily operations, including inventory management, logistics, and customer service.</li><li>Collaborate with the executive team to define operational goals and drive initiatives that improve performance.</li><li>Monitor KPIs and analyze operational data to identify areas for improvement and optimization.</li><li>Foster a culture of excellence, accountability, and continuous improvement within the operations team.</li></ul>Qualifications:<ul><li>Proven experience as a Vice President of Operations or in a senior management role within the retail industry.</li><li>Strong knowledge of retail operations, supply chain management, and inventory control.</li><li>Excellent leadership and team management skills, with a focus on building high-performing teams.</li><li>Strong analytical and problem-solving abilities.</li><li>Exceptional communication skills, with the ability to engage stakeholders at all levels.</li></ul>Salary and Benefits:<ul><li>Competitive hourly salary ranging from 80 to 160 SAR/hr.</li><li>Opportunity to work in a dynamic and innovative retail environment.</li><li>Access to professional development and advancement opportunities.</li></ul>If you are a strategic leader with a passion for retail operations and a commitment to excellence, we encourage you to apply! Join Fev Outlet and help us shape the future of fashion retail.Job Types: Full-time, Part-time, PermanentPay: AED80.10 - AED160.34 per hourWork Location: On the road

Vice President of Operations

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