executive assistant to president

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Mind Base Education

<div>
 
 Key Responsibilities
 
 
 
 Chairman Support
 
 
 &bull; Act as the primary point of contact for the Chairman with internal and external stakeholders
 
 &bull; Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel schedules
 
 &bull; Organize and prioritize meeting requests to ensure effective time management
 
 &bull; Prepare agendas, briefing materials, presentations, and supporting documents
 
 &bull; Attend meetings, record minutes, track action items, and ensure timely follow-up
 
 &bull; Manage correspondence, emails, and document flow on behalf of the Chairman
 
 &bull; Coordinate travel arrangements, logistics, and expense tracking
 
 &bull; Handle sensitive and confidential information with the highest level of discretion
 
 
 
 Senior Leadership &amp; Senior Management Office Support
 
 
 &bull; Coordinate meetings, workshops, and leadership sessions
 
 &bull; Support the Senior Management Office with scheduling, documentation, and reporting
 
 &bull; Assist in preparing executive presentations, reports, and summaries
 
 &bull; Maintain structured digital and physical filing systems
 
 &bull; Facilitate communication and coordination between senior leadership and internal teams
 
 &bull; Track commitments, deadlines, and cross-functional initiatives
 
 
 
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred
 
 &bull; Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
 
 &bull; Experience supporting C-level executives, Chairman, or senior leadership
 
 &bull; Strong organizational, time-management, and prioritization skills
 
 &bull; Excellent written and verbal communication skills
 
 &bull; High level of discretion and integrity when handling confidential information
 
 &bull; Strong attention to detail and accuracy, particularly in documentation and data entry
 
 &bull; Proficiency in Microsoft Office, Google Workspace, and office productivity tools
 
 &bull; Ability to work independently, take initiative, and adapt to changing priorities
 
 
 
</div>

Loft Orbital Solutions

<div><div><div>Wanna join the adventure?</div>
<div></div>
<div>We are looking for a highly capable and detail-oriented Executive Assistant to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.</div>
<div></div>
<div>You must be sharp, discreet, and proactive, able to anticipate needs before they arise and</div>
<div>manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.</div>
<div></div>
<div>If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.</div></div>
<div><div><h3 class="jobSectionHeader">About this Role:</h3><div><div><ul>
<li>Own and manage the CEO&rsquo;s professional and personal calendar end to end including</li>
<li>board meetings, leadership offsites, personal appointments, and family events</li>
<li>Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up</li>
<li>Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed</li>
<li>Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel</li>
<li>Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency</li>
<li>Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time</li>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times</li>
</ul>
</div></div></div></div><div></div><div><div><h3 class="jobSectionHeader">Must Haves:</h3><div><div><ul>
<li>Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines</li>
<li>Excellent written and verbal communication skills in English. Arabic is a plus</li>
<li>High level of discretion, integrity, and trustworthiness</li>
<li>Strong problem-solving ability and resourcefulness in high-pressure situations</li>
<li>Comfortable managing both professional and personal tasks in a blended role</li>
<li>Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li>
</ul></div></div></div></div><div><div>Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.</div></div></div>

Loft Orbital

<div>
 
 Wanna join the adventure?
 
 
 
 We are looking for a highly capable and detail-oriented
 
 Executive Assistant
 
 to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.
 
 
 You must be sharp, discreet, and proactive, able to anticipate needs before they arise and
 
 
 manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.
 
 
 If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.
 
 
 
 About this Role:
 
 
 
 <ul>
 <li>
 Own and manage the CEO&rsquo;s professional and personal calendar end to end including
 </li>
 <li>
 board meetings, leadership offsites, personal appointments, and family events
 </li>
 <li>
 Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
 </li>
 <li>
 Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
 </li>
 <li>
 Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
 </li>
 <li>
 Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency
 </li>
 <li>
 Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time
 </li>
 <li>
 Handle sensitive information with the highest level of confidentiality and professionalism
 </li>
 <li>
 Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times
 
 
 
 </li>
 </ul>
 
 Must Haves:
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
 </li>
 <li>
 Exceptional organizational skills with the ability to manage multiple priorities and deadlines
 </li>
 <li>
 Excellent written and verbal communication skills in English. Arabic is a plus
 </li>
 <li>
 High level of discretion, integrity, and trustworthiness
 </li>
 <li>
 Strong problem-solving ability and resourcefulness in high-pressure situations
 </li>
 <li>
 Comfortable managing both professional and personal tasks in a blended role
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and scheduling tools
 
 
 
 </li>
 </ul>
 Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.
</div>

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

<div>
 
 The Executive Assistant is a pivotal role that goes well beyond traditional administrative support. You will serve as a strategic partner, gatekeeper, and operational extension of the CEO Office, ensuring the smooth functioning of the executive office in a dynamic, high-stakes environment. This role requires exceptional judgement, discretion, and the ability to operate with minimal supervision across multiple priorities simultaneously.
 
 
 
 
 
 The ideal candidate thrives in fast-moving environments, anticipates needs before they arise, and understands that supporting a CEO in the autonomous delivery space means engaging with everything from investor relations and government partnerships to product launches and international travel logistics.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Strategic Calendar and Schedule Management
 
 
 <ul>
 <li>
 Own and manage the CEO&rsquo;s calendar end-to-end, including prioritization, scheduling, and real-time adjustments across multiple time zones
 </li>
 <li>
 Act as gatekeeper for all meeting requests, exercising sound judgement on priorities and time allocation
 </li>
 <li>
 Prepare daily and weekly briefings with agendas, background materials, and action items for upcoming engagements
 </li>
 </ul>
 
 
 Communications and Correspondence
 
 
 <ul>
 <li>
 Draft, review, and manage high-level correspondence on behalf of the CEO, including emails, memos, and formal letters
 </li>
 <li>
 Serve as the first point of contact for internal and external stakeholders seeking access to the CEO
 </li>
 <li>
 Handle sensitive and confidential communications with the utmost discretion
 </li>
 </ul>
 
 
 Travel and Logistics
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel arrangements, including flights, accommodation, visa processing, and ground transportation
 </li>
 <li>
 Prepare detailed travel itineraries and briefing packs for conferences, investor meetings, government engagements, and site visits
 </li>
 <li>
 Manage last-minute changes and contingencies with composure and efficiency
 </li>
 </ul>
 
 
 Meeting and Event Coordination
 
 
 <ul>
 <li>
 Organize and coordinate board meetings, executive leadership meetings, investor presentations, and high-profile events
 </li>
 <li>
 Prepare meeting materials, capture minutes, and track follow-up actions to ensure accountability
 </li>
 <li>
 Liaise with internal teams and external parties to ensure seamless execution of events
 </li>
 </ul>
 
 
 Operational and Administrative Support
 
 
 <ul>
 <li>
 Support the CEO with research, data gathering, and preparation of presentations and reports
 </li>
 <li>
 Manage expense reporting, procurement requests, and office administration related to the executive office
 </li>
 <li>
 Maintain organized filing systems for confidential documents, contracts, and strategic materials
 </li>
 </ul>
 
 
 Stakeholder Liaison
 
 
 <ul>
 <li>
 Build and maintain strong working relationships with key internal and external stakeholders, including board members, investors, government officials, and senior leadership
 </li>
 <li>
 Represent the Office of the CEO with professionalism and poise in all interactions
 </li>
 </ul>
 
 
 Project and Initiative Support
 
 
 <ul>
 <li>
 Track and follow up on key strategic initiatives and CEO action items to ensure timely progress
 </li>
 <li>
 Assist in coordinating cross-functional projects as directed by the CEO
 </li>
 <li>
 Identify opportunities to improve workflows, processes, and efficiency within the executive office
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Communications, or a related field
 </li>
 <li>
 Minimum 7 years of experience as an Executive Assistant supporting C-suite executives, preferably in technology, logistics, automotive, or high-growth environments
 </li>
 <li>
 Experience in a startup or scale-up environment is strongly preferred
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and time management skills with the ability to manage competing priorities under pressure
 </li>
 <li>
 Outstanding written and verbal communication skills in English; Arabic is a strong advantage
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools such as Slack, Notion, or Asana
 </li>
 <li>
 Strong business acumen and the ability to understand strategic context, not just task execution
 </li>
 <li>
 High emotional intelligence with the ability to navigate complex interpersonal dynamics and maintain composure in high-pressure situations
 </li>
 <li>
 Impeccable attention to detail and a commitment to delivering work of the highest quality
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Discretion and integrity: you handle sensitive information with absolute confidentiality
 </li>
 <li>
 Proactive and resourceful: you anticipate needs and solve problems before they escalate
 </li>
 <li>
 Calm under pressure: you thrive in a fast-paced, ambiguous environment and remain composed when plans change
 </li>
 <li>
 Professional presence: you represent the CEO&rsquo;s office with confidence, warmth, and credibility
 </li>
 <li>
 Adaptable and resilient: you embrace the demands of a startup environment, including occasional extended hours, travel, and evolving responsibilities
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 A front-row seat to the future of autonomous delivery a
 </li>
 <li>
 Competitive salary and benefits package
 </li>
 <li>
 Exposure to high-level strategic decisions, investor relations, and government partnerships
 </li>
 <li>
 A collaborative, mission-driven culture where your contributions have a direct impact
 </li>
 <li>
 Professional development and growth opportunities within a rapidly scaling organization
 </li>
 </ul>
 
 
</div>

Confidential

<div>
 
 The Executive Assistant provides high-level administrative, coordination, and operational support to the Department Director. The role ensures the effective management of the Director&rsquo;s office, facilitates internal and external coordination, and supports the smooth execution of departmental priorities related to research, learning programs, and partnerships
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to the Department Director, including calendar management, meeting coordination, and correspondence handling.
 </li>
 <li>
 Coordinate and follow up on key departmental initiatives, ensuring alignment with strategic priorities in research and learning programs.
 </li>
 <li>
 Support the preparation of reports, presentations, and briefing materials related to departmental activities, including research outputs, learning programs, and partnerships.
 </li>
 <li>
 Facilitate communication and coordination between the Director and internal teams, external stakeholders, and strategic partners.
 </li>
 <li>
 Assist in organizing high-level meetings, workshops, and knowledge convenings, including logistics and documentation.
 </li>
 <li>
 Track progress of departmental initiatives and ensure timely follow-up on action items and deliverables.
 </li>
 <li>
 Maintain organized records, documents, and correspondence related to research, publications, and program activities.
 </li>
 <li>
 Support coordination with universities, think tanks, and cultural institutions in line with partnership initiatives.
 </li>
 <li>
 Ensure confidentiality and professionalism in handling sensitive information and communications.
 </li>
 </ul>
 
 
 Shared Activities
 
 
 <ul>
 <li>
 Carry out any other duties and responsibilities related to the role as requested by the direct manager.
 </li>
 <li>
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Demonstrate compliance with organizational values and ethics at all times to support a value-driven culture.
 </li>
 <li>
 Contribute to identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.
 </li>
 <li>
 Take an active role in Environmental, Health &amp; Safety (EHS) initiatives.
 </li>
 <li>
 Adhere to Occupational Safety and Health policies, regulations, and applicable laws, and support the implementation of safety management systems.
 </li>
 <li>
 Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately and participate in related investigations as required.
 </li>
 </ul>
 
 
 Qualifications and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 1&ndash;2 years of experience in executive support, administrative coordination, or similar roles.
 </li>
 <li>
 Experience supporting senior leadership in government, cultural, or non-profit organizations is preferred.
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple priorities and work under pressure.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Strong stakeholder coordination and relationship management skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
 </li>
 </ul>
 
 
</div>

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