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admin assistant (uaen) - yas american academy (immediate start) Jobs in Abu Dhabi

executive assistant to president

La Verde Property Management

La Verde Holding Company is seeking a highly organized, proactive, and professional Personal Assistant to support the CEO in managing daily operations and executive responsibilities. The ideal candidate will be detail-oriented, confident, and capable of handling confidential information with discretion.Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, meetings, and appointments</li><li>Coordinate travel arrangements and itineraries</li><li>Prepare reports, presentations, and correspondence</li><li>Handle confidential documents and sensitive information</li><li>Communicate with internal teams and external stakeholders on behalf of the CEO</li><li>Assist in organizing events, meetings, and business activities</li><li>Follow up on tasks and ensure timely completion</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as a Personal Assistant or Executive Assistant</li><li>Excellent communication skills (English required; Arabic is a plus)</li><li>Strong organizational and multitasking abilities</li><li>Professional presentation and positive attitude</li><li>High level of discretion and confidentiality</li><li>Proficient in MS Office and email management</li></ul>Job Type: Full-time

Personal Assistant to CEO

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
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 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
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 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
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 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
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 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
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 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
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 </ul>
 
 
 Diary Management:
 
 
 <ul>
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 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
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 Screen and respond to incoming calls and take appropriate action to handle the situation.
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 Make routine telephone calls to follow up actions on behalf of the department.
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 </ul>
 
 
 Records Management
 
 :
 
 <ul>
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 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
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 </ul>
 
 
 Administration:
 
 
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 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
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 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

Executive Assistant

AD Ports Group

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. Provide support in the day-to-day administrative operations including managing the Manager&rsquo;s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
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 Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
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 Facilitate internal communication between the Unit and other departments within the same Unit.
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 Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
 </li>
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 Responsible for all the external communications with external stakeholders.
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 Assist in the execution of corporate events and meetings.
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 Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
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 <li>
 Track the budget in the Unit and highlight any issue for further consideration.
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 <li>
 Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field.
 </li>
 <li>
 Excellent English and Arabic Languages
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 <li>
 UAE National
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 <li>
 A minimum of 6-8 years of experience in a similar role
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 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite.
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 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to handle confidential information.
 </li>
 <li>
 Detail-oriented and organized, with the ability to maintain accurate office records and documentation.
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 <li>
 Demonstrated ability to prioritize and manage multiple tasks simultaneously.
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 <li>
 Good skills in time management, planning schedule and meeting deadlines.
 </li>
 </ul>
</div>

Executive Assistant (UAE National)

Property Shop Investment LLC

Job Title: Personal Assistant to CEOPosition OverviewThe Personal Assistant (PA) to the CEO provides high-level administrative, organizational, and confidential support to the Chief Executive Officer. This role requires excellent time management, discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced business environment. The ideal candidate will act as a trusted liaison between the CEO, internal teams, and external stakeholders.Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Screen, prioritize, and handle emails, calls, and correspondence on behalf of the CEO.</li><li>Prepare agendas, presentations, reports, and briefing documents for meetings.</li><li>Take meeting minutes and ensure timely follow-up on action items.</li></ul>Administrative &amp; Coordination Duties<ul><li>Coordinate with department heads, clients, partners, and vendors.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Organize files, contracts, and executive records (physical and digital).</li><li>Assist with office administration tasks as required by the CEO.</li></ul>Communication &amp; Liaison<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Draft professional emails, letters, and internal communications.</li><li>Follow up with stakeholders to ensure tasks and deadlines are met.</li></ul>Travel &amp; Logistics<ul><li>Arrange domestic and international travel, visas, accommodation, and itineraries.</li><li>Manage expense reports and reimbursement requests related to executive travel.</li></ul>Additional Responsibilities<ul><li>Support ad-hoc projects assigned by the CEO.</li><li>Anticipate the CEO&rsquo;s needs and proactively resolve issues.</li><li>Ensure smooth day-to-day operations of the CEO&rsquo;s office.</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>2&ndash;5 years of experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Experience supporting senior management or C-level executives is mandatory.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational and multitasking abilities.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage tight deadlines.</li><li>UAE experience is preferred.</li></ul>Key Competencies<ul><li>Time management &amp; prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Communication &amp; interpersonal skills</li><li>Confidentiality &amp; trustworthiness</li><li>Proactive mindset</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>EA/PA: 2 years (Required)</li></ul>

Personal Assistant to CEO - European Speakers | Abu Dhabi

PROMPT Holding

About the RoleWe are seeking a proactive, detail-oriented Executive Assistant &amp; Accounts Officer to support senior management in a fast-paced construction environment. This role requires ownership, confidence, and strong follow-through &mdash; not passive task execution.The successful candidate will act as a key support to the Managing Director, ensuring timely approvals, financial accuracy, and operational efficiency.Key Responsibilities<ul><li>Prepare and review financial reports, analyses, and summaries with full understanding of content</li><li>Proactively follow up on pending approvals and ensure no operational delays</li><li>Escalate discrepancies or unclear instructions before execution</li><li>Support accounts functions including reconciliations, documentation control, and reporting</li><li>Anticipate management queries and come prepared with clear explanations</li><li>Coordinate across departments to ensure smooth execution</li></ul>What We&rsquo;re Looking For<ul><li>Strong sense of ownership and accountability</li><li>Confident communicator who can respond clearly under pressure</li><li>Ability to challenge respectfully and seek clarification when needed</li><li>Fast-paced, solution-oriented mindset</li><li>Minimum 3&ndash;5 years' experience in accounts and executive support</li><li>Experience in construction industry preferred</li></ul>This Role Is Not Suitable For<ul><li>Candidates who prefer purely administrative task execution</li><li>Individuals uncomfortable with proactive follow-up and escalation</li><li>Those who require constant direction without independent judgment</li></ul>What We Offer<ul><li>Direct exposure to senior leadership</li><li>Growth in a structured, performance-driven environment</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistant &amp; Accounts Officer: 3 years (Preferred)</li></ul>

Executive Assistant & Accounts Officer (High-Performance Environment)

Town Properties

Job SummaryWe are seeking a professional and highly organized Executive Secretary to support the CEO in daily operations and coordination.Key Responsibilities<ul><li>Manage CEO calendar, meetings, and appointments</li><li>Prepare contracts, reports, and official correspondence</li><li>Coordinate with agents, clients, and developers</li><li>Handle confidential documents and real estate agreements</li><li>Organize travel and event arrangements</li><li>Maintain organized documentation and filing systems</li></ul>Requirements<ul><li>Proven experience as Executive Secretary / Personal Assistant</li><li>Experience in real estate is a plus</li><li>Strong communication skills (English required, Arabic is an advantage)</li><li>Proficient in MS Office</li><li>Excellent time management and organizational skills</li><li>Based in UAE</li></ul>What We Offer<ul><li>Competitive salary</li><li>Professional work environment</li><li>Career growth opportunities</li></ul>Job Type: Full-timeExperience:<ul><li>Executive Secretary: 3 years (Required)</li></ul>

Executive Secretary to CEO

Modon

<div>
 
 
 
 Job Purpose:
 
 
 
 
 Provides high-level administrative support by managing schedules, communications, and confidential tasks. This is a full-time role, requiring a proactive approach to ensure the smooth running of daily operations and strategic initiatives.
 
 
 
 
 
 
 Qualifications:
 
 A bachelor&rsquo;s degree in business administration, communications, or a related field.
 
 
 
 
 
 
 Experience:
 
 At least 2+ years of experience in an administrative assistant or similar role.
 
 
 
 
 
 
 
 Roles, Responsibilities, and Duties:
 
 
 
 
 
 
 
 
 Calendar &amp; Schedule Management:
 
 
 <ul>
 <li>
 Manage complex schedules, prioritizing meetings, events, and travel arrangements.
 </li>
 <li>
 Coordinate with internal and external stakeholders to arrange appointments and ensure timely responses.
 </li>
 <li>
 Anticipate and adjust schedules as necessary to accommodate changing priorities and urgent matters.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Correspondence:
 
 
 <ul>
 <li>
 Act as the liaison by managing emails, calls, and other communications, ensuring prompt responses.
 </li>
 <li>
 Draft, proofread, and distribute high-level correspondence, presentations, and reports.
 </li>
 </ul>
 
 
 
 
 
 Meeting Preparation &amp; Documentation:
 
 
 <ul>
 <li>
 Prepare agendas, presentations, and briefing materials for meetings.
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 <li>
 Attend key meetings, take detailed minutes, and track action items.
 </li>
 <li>
 Follow up with relevant stakeholders to ensure timely completion of post-meeting tasks.
 </li>
 </ul>
 
 
 
 
 
 Travel Planning &amp; Coordination:
 
 
 <ul>
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 Organize and manage domestic and international travel, including flights, accommodations, and itineraries.
 </li>
 <li>
 Coordinate with third parties for visas, transportation, and other travel-related logistics.
 </li>
 <li>
 Ensure all travel plans are aligned with the schedule and business priorities.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Task Management:
 
 
 <ul>
 <li>
 Support in managing special projects, coordinating with different departments to ensure progress.
 </li>
 <li>
 Track deadlines and milestones, providing updates on key initiatives.
 </li>
 <li>
 Collaborate with the executive team to ensure delegated tasks are executed effectively.
 </li>
 </ul>
 
 
 
 
 
 Confidential Support &amp; Relationship Management:
 
 
 <ul>
 <li>
 Handle sensitive and confidential information with the utmost discretion and professionalism.
 </li>
 <li>
 Build strong relationships with board members, clients, and key stakeholders, acting as a trusted point of contact.
 </li>
 <li>
 Represent the Group Operations office in interactions with internal teams and external partners, ensuring a professional image.
 </li>
 </ul>
 
 
 
 
 
 
 Competencies:
 
 
 
 
 
 Organizational &amp; Time Management Skills:
 
 
 <ul>
 <li>
 Exceptional ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail.
 </li>
 <li>
 Expertise in coordinating complex schedules, travel plans, and high-level meetings.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Interpersonal Skills:
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.
 </li>
 <li>
 Excellent interpersonal skills, able to liaise with senior executives, clients, and key stakeholders diplomatically.
 </li>
 </ul>
 
 
 
 
 
 Problem-Solving &amp; Decision-Making:
 
 
 <ul>
 <li>
 Ability to anticipate the needs of the executives and resolve issues quickly and efficiently.
 </li>
 <li>
 Proactive in addressing challenges and offering solutions that support executive priorities.
 </li>
 </ul>
 
 
 
 
 
 Discretion &amp; Confidentiality:
 
 
 <ul>
 <li>
 Proven ability to handle sensitive and confidential information with professionalism and discretion.
 </li>
 <li>
 Trustworthy and reliable, acting as a gatekeeper for the Group Operations office.
 </li>
 </ul>
 
 
 
 
 
 Technological Proficiency:
 
 
 <ul>
 <li>
 Advanced skills in using digital tools for scheduling, document preparation, and project tracking.
 </li>
 <li>
 Familiarity with virtual meeting platforms and other collaboration tools.
 </li>
 </ul>
 
 
 
 
 
 Leadership &amp; Relationship Management:
 
 
 <ul>
 <li>
 Strong leadership qualities, capable of coordinating with other executive assistants and cross-functional teams.
 </li>
 <li>
 Excellent relationship-building skills, ensuring smooth communication between the Group Operations office and internal/external stakeholders.
 </li>
 </ul>
 
 
</div>

Senior Associate Sports Operations

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