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executive operations coordinator Jobs in Doha

executive operations coordinator

executive coordinator

<div>
 
 Acts as the central point of coordination for executive-level operations, ensuring smooth execution of strategic initiatives and high-level administrative tasks.
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage executive schedules, meetings, and communications.
 
 </li>
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 Coordinate cross-functional activities and ensure timely execution of executive directives.
 
 </li>
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 Support the preparation of executive reports, presentations, and documentation.
 
 </li>
 <li>
 Liaise with internal and external stakeholders on behalf of departments&rsquo; senior executives.
 
 </li>
 <li>
 Ensure confidentiality and accuracy in all executive operations.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Public Administration, Management, or a related discipline.
 
 </li>
 <li>
 Minimum 8+ years of experience in executive support or operations coordination, including at least 3 years in a governmental role within the State of Qatar.
 
 </li>
 <li>
 Strong organizational and communication skills with experience in high-level stakeholder engagement.
 
 </li>
 <li>
 Bilingual proficiency (Arabic and English) is a must.
 
 </li>
 </ul>
</div>

Executive Operations Coordinator

Al Adyat consultancy

General RoleActs as the central point of coordination for executive-level operations, ensuring smooth execution of strategic initiatives and high-level administrative tasks.Key Responsibilities&middot; Manage executive schedules, meetings, and communications.&middot; Coordinate cross-functional activities and ensure timely execution of executive directives.&middot; Support the preparation of executive reports, presentations, and documentation.&middot; Liaise with internal and external stakeholders on behalf of departments&rsquo; senior executives.&middot; Ensure confidentiality and accuracy in all executive operations.Required Experience&middot; Minimum 8+ years of experience in executive support or operations coordination, including at least 3 years in a governmental role within the State of Qatar.&middot; Strong organizational and communication skills with experience in high-level stakeholder engagement.Bilingual proficiency (Arabic and English) is a mustJob Type: Full-timePay: QAR10,000.00 - QAR15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>governmental role within the State of Qatar: 3 years (Required)</li><li>executive support or operations coordination: 8 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

move leaders

We&rsquo;re Hiring: Move Coordinator cum Customer Service ExecutiveWe are seeking a motivated and results-driven Move coordinator cum Sales Executive to join our team in Qatar. The ideal candidate must have solid experience in the Qatar for Moving industry &amp; freight forwarding market and strong client relationships within the industry.Key Responsibilities<ul><li>Develop and maintain strong relationships with importers, exporters and shipping agents in Qatar</li><li>Identify business opportunities and generate new leads</li><li>Present and promote personal effects movements and freight solutions to clients</li><li>Negotiate and close sales deals with customers</li><li>Support business growth and deliver high-quality customer service</li></ul>Requirements<ul><li>Mandatory: Proven commubication experience in Moving , logistics/shipping in the Qatar</li><li>Excellent communication, negotiation, and presentation skills</li><li>Ability to work under pressure</li><li>Fluency in English (Arabic is a plus)</li></ul>Position Type<ul><li>Full-time Employment</li><li>Based in Qatar</li><li>Salary: AED 2500 - AED 3500 per month</li><li>Salary will be increased based on performance</li></ul>To apply, send your CV to info@moveleadersgroup.comJob Type: Full-timePay: QAR2,500.00 - QAR3,500.00 per month

Move Coordinator cum customerservice executive

Ariane Holding

* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.Requirements:* Bachelor's degree of Commerce, management or equivalent* Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.* 5+ years of related experience required in working in an executive assistant role supporting C-level executives.* Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.* Excellent written and verbal communication skills, including professional etiquette and diplomacy.* Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.* Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.* Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.Job Type: Full-timeApplication Question(s):<ul><li>how long is your notice period?</li><li>What is your expected salary ( Full Package)? </li></ul>Experience:<ul><li>Secretarial : 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary - Female

Ariane Real Estate

<div>
 
 * Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.
 
 
 
 * Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.
 
 
 
 * Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items
 
 
 
 * Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.
 
 
 
 * Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.
 
 
 
 * Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.
 
 
 
 * Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.
 
 
 
 * Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.
 
 
 
 * Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.
 
 
 
 * Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 * Bachelor's degree of Commerce, management or equivalent
 
 
 
 * Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.
 
 
 
 * 5+ years of related experience required in working in an executive assistant role supporting C-level executives.
 
 
 
 * Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.
 
 
 
 * Excellent written and verbal communication skills, including professional etiquette and diplomacy.
 
 
 
 * Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.
 
 
 
 * Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.
 
 
 
 * Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.
 
 
 
 
 
</div>

Executive Secretary -  Female

Helitrope Ventures

We are seeking a highly qualified and multilingual Executive Assistant to provide comprehensive administrative, technical, and strategic support directly to the Director. The ideal candidate possesses advanced academic credentials (MBA in Finance/Business), project management and business analysis experience, and the ability to work independently using business language across multicultural environments. This role involves managing complex schedules, coordinating projects, handling confidential matters, and supporting the Director in decision-making, while leveraging technical and analytical knowledge to optimize office operations and strategic initiatives.KEY RESPONSIBILITIESExecutive Support &amp; Administration<ul><li>Manage and coordinate the Director&rsquo;s calendar, meetings, and appointments efficiently.</li><li>Prepare, edit, and review correspondence, reports, presentations, and meeting materials.</li><li>Handle sensitive and confidential information with discretion.</li><li>Conduct research and prepare business reports, financial summaries, and strategic insights.</li><li>Assist with project management and ensure timely completion of strategic initiatives.</li><li>Provide personal support to the Director, including private scheduling and planning.</li></ul>Travel &amp; Event Coordination <ul><li>Arrange and manage domestic and international travel, including itineraries, accommodations, and logistics.</li><li>Plan and execute corporate events, leadership meetings, conferences, and team building activities.</li><li>Liaise with vendors, service providers, and internal teams to ensure smooth operations.</li></ul>Office &amp; Operations Management<ul><li>Oversee daily office operations to ensure efficiency and productivity.</li><li>Manage budgets, expenses, and office supply inventories.</li><li>Implement and maintain office procedures, systems, and policies.</li><li>Supervise and support administrative staff, including training and onboarding.</li></ul>Stakeholder Communication <ul><li>Serve as the main point of contact between the Director, internal teams, clients, and external partners.</li><li>Facilitate communication across teams and stakeholders to streamline workflows.</li><li>Prepare agendas, meeting briefs, minutes, and follow-ups for executive sessions.</li></ul>Continuous Improvement &amp; Strategic Initiatives <ul><li>Own and execute special projects, including operational improvements, corporate initiatives, and strategic programs.</li><li>Support corporate communications, leadership calls, webinars, and virtual town halls.</li><li>Optimize administrative workflows and implement tools to enhance efficiency.</li></ul>QUALIFICATIONSEducation <ul><li>MBA in Finance or Business preferred &bull; Master&rsquo;s in Correspondence advantageous</li><li>Bachelor&rsquo;s degree in Commerce, Psychology, Business Administration, or related field</li></ul>Experience <ul><li>5+ years supporting C-level executives or Directors in multinational or technical environments</li><li>Project management and business analysis experience preferred</li><li>Proven experience in office management, corporate travel management, and event coordination</li></ul>Technical Skills <ul><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook), Teams, Zoom, Asana, Salesforce, and project management tools</li><li>Technical knowledge and understanding of business, finance, and operational processes</li><li>Familiarity with corporate communication tools and travel booking systems</li></ul>Communication &amp; Language Skills <ul><li>Multilingual; fluent in English and business language</li><li>Strong business communication skills for internal and external stakeholder engagement</li></ul>Core Competencies <ul><li>Highly organized, proactive, and detail-oriented</li><li>Able to work independently and handle multiple priorities simultaneously</li><li>Strong analytical, problem-solving, and decision-making skills</li><li>Professional integrity and discretion in all dealings</li><li>Fluent in business language and capable of translating complex instructions into actionable tasks</li><li>Successfully organized international conferences and corporate events with 200+ participants.</li><li>Executed strategic projects and corporate initiatives, optimizing workflows and office efficiency.</li><li>Provided extensive support in executive decision-making, business reporting, and project coordination.</li></ul>Job Type: Full-timePay: From QAR4,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Are you multi-lingual? If yes, please specify.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li> supporting C-level executives or Directors : 5 years (Preferred)</li><li>supporting in Multinational and Technical environment: 5 years (Preferred)</li><li>business, finance, and operational processes : 5 years (Preferred)</li><li> organized international conferences and corporate events : 3 years (Preferred)</li><li>Project management and business analysis: 5 years (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Executive Assistant

Fusion Group Holding

The Role
 The Administration Coordinator will provide high-level executive and administrative support to the Managing Director of Fusion Integrated Solutions. This role ensures smooth daily operations by managing schedules, communications, documentation, and cross-department coordination. The position requires strong organizational skills, professionalism, and the ability to operate effectively in a fast-paced, technology-driven environment. Key responsibilities include managing calendars and travel, preparing reports and presentations, coordinating with HR, Finance, and Operations, maintaining confidential records, and supporting special projects and stakeholder communications. The ideal candidate is detail-oriented, proactive, and technologically adept, with strong communication skills in Arabic and English.
 
Requirements
 <ul>
<li>Diploma or bachelor’s degree in IT, Computer Science, Business Administration, or related field • 3–6 years’ experience in administrative or executive support roles, ideally in an IT environment • Exceptional organizational, communication & multitasking skills • Strong attention to detail and professionalism • Ability to manage confidential information • Tech-savvy mindset; understanding of IT systems is a plus • Experience with helpdesk or ticketing systems is an advantage • Proactive, solutions-driven attitude • High proficiency in Microsoft Office; familiarity with Jira is a plus</li>
</ul>
About the company
 Specialised in business support services, Fusion Group Holding provides foreign investors, companies, and individuals with a streamlined and financially efficient approach to conducting business successfully in Qatar, Oman, and the UAE. With several highly specialised subsidiaries, the Group offers its clients over 360 services, ranging from immigration services through to company formation and local company partnership. Our team of experts prides themselves on their wealth of knowledge and local connections, allowing foreign investors to establish a commercial presence.

Administration Coordinator

Explore 347+ Executive coordinator in Doha this December. Find roles across top companies and apply now to boost your career.

347 executive coordinator jobs IN Doha

Executive Operations Coordinator

Executive Operations Coordinator

Move Coordinator cum customerservice executive

Executive Secretary - Female

Executive Secretary - Female

Executive Assistant

Administration Coordinator