office administrator

proposal coordinator

regulatory coordinator

senior coordinator, operations & it Jobs in Seattle

senior coordinator, operations & it

senior executive assistant - cabinet Jobs in Seattle

senior executive assistant - cabinet

executive coordinator

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
Amazon Stores Security- Business Security Teams (Stores-BST) seeks a dedicated, self-driven Executive Assistant with strong communication skills to support two Directors. In partnership with a team of EAs, you will offer comprehensive support for a global organization. You will have experience with heavy calendar management, travel coordination, event planning, cross-org internal team meetings, leadership meetings, and external meeting coordination. This role requires high-quality planning, time management, and a passion for organization. High attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across teams is critical. You will have a strong bias for action and the ability to think proactively and strategically, while anticipating needs. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative.
 
 
This role requires five (5) days a week in office.
 
 
Key job responsibilities 
<ul><li>Manage complex calendars and scheduling in multiple locations and time zones with diplomacy and discretion</li><li>Set up internal and external meetings including conference rooms, AV needs, document distribution, tracking attendance</li><li>Coordinate domestic and international travel itineraries with seamless logistics</li><li>Manage expense report coordination and submission</li><li>Track and help drive completion of key deliverables and follow up on open items</li><li>Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
</li><li>Partner closely with the leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization</li><li>Organize, execute, and assist with team activities (staff meeting agendas, all-staff meetings, offsites, and other team events)</li><li>Willingness/ability to travel to support team off-sites &amp; events as needed</li></ul> 
About the team 
Amazon Customer Service is dedicated to delivering world-class help and support to customers worldwide. We build the tools, technology, and teams that empower customers to get fast and effective help. From self-service innovations to human-assisted support, we are relentlessly focused on making every customer interaction effortless and trustworthy. 
Security and trust are foundational to a great customer service experience. The Amazon Customer Service Security (CS Sec) team is dedicated to protecting the integrity of customer interactions and safeguarding the data customers entrust to us. 
 
Amazon Health Services is focused on making it easier and more affordable to access health care. We are building technology, products, and services to make it easier and faster for customers to find, buy, and engage with the health care solutions they need. From Amazon Pharmacy to Amazon One Medical, we are aiming to simplify and transform how customers get the healthcare that they need.
 
 
Privacy, security, and trust are paramount to a quality healthcare experience. The Amazon HealthSec team is dedicated to the mission of ensuring Amazon&rsquo;s health services build customer trust and protecting the privacy of our customer&rsquo;s data. We are tasked with moving at the speed of business while ensuring that Amazon&rsquo;s high security bar is always met. We solve for &ldquo;yes&rdquo; without making security tradeoffs. We innovate to create the smoothest customer experience with industry leading security. This is no small challenge.</div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>Experience with Microsoft Office products and applications</li><li>5+ years of executive assistant experience</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually</div>

Executive Assistant , Customer Service Security (CS Sec)

Amazon Web Services

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? 
 
We are looking for a dedicated, well-organized and customer-obsessed Executive Assistant to become part of our Special Programs &amp; Enablement Team at Amazon Web Services. This EA will support two U.S.-based Sales, Marketing &amp; Global Services (SMGS) business operations Directors and requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. 
 
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You&rsquo;ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. 
 
This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel.
 
 
Key job responsibilities 
<ul><li>Management of complex calendar and scheduling to support teams in multiple locations
</li></ul>Manage domestic and international travel
 
<ul><li>Manage expense report coordination and submission</li><li>Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)</li><li>Track and help drive completion of key deliverables and follow up on unfinished items</li><li>Act as a liaison for direct reports
</li><li>Management of team space, including moves and reconfigurations</li><li>Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization</li><li>Document writing, editing, and readiness</li><li>Have fun at work and help others do the same</li></ul> 
A day in the life 
This role will work closely with both Director's and their respective teams on large scale operation topics such as event management, travel and calendar management, site visits, communications, space planning, and other potential special projects. The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations. 
 
About the team 
Join our international, diverse team, which is going above and beyond for our internal customers across AWS. The Worldwide Field Enablement (WWFE) team delivers bar-raising enablement to unleash the full potential of every Field member as we maximize their productivity with customers and partners. We always focus on delivering the best results for our customers by working backwards from their needs. We work to create a collaborative and supportive team culture, where everyone can do their best work, teaming together and driven by customer obsession and supporting our end customers on their cloud journey.
</div><h2 class="jobSectionHeader">BASIC QUALIFICATIONS</h2><ul><li>5+ years of senior level leadership support experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience designing processes to maximize efficiency</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>7+ years of senior level leadership support experience</li><li>Experience working with large global teams</li><li>Experience in a fast-paced, high-tech company</li><li>Experience with end-to-end project management</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, NY, New York - 81,600.00 - 142,800.00 USD annually 
USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually</div>

Executive Assistant, SMGS Operations, SPE

University Of Washington

<div>Job Description
The Department of Neurological Surgery has an outstanding opportunity for a Research Coordinator 2 to join their team.
DUTIES AND RESPONSIBILITIES
50% Training Project startup:
<ul><li>Partner with investigators, research teams and IHS clinics from across the country on the national training start-up. Support the design and implementation of clinical training.
</li><li>Ensure that projects are executed successfully and completed within needed timeframes to meet research objective
</li><li>Serve as the point-person for tracking tasks and documents between UW and the IHS, and provide reports to faculty leadership on a weekly basis.
</li><li>Assist in complex IRB submittals
</li><li>Oversee and facilitate regulatory, budgetary, contractual, and all other aspects of training protocols, ensuring compliance with applicable federal regulations, institutional policies, and the principles of Good Clinical Practice (GCP) as needed.
</li><li>Obtaining and submitting budget/billing information, initiation of CTAs, developing billing grids, communicating with clinical sites.
 </li><li>Identify potential challenges and suggest appropriate courses of action in a timely manner and forward concerns and solutions to training leadership as appropriate.
</li></ul>25% Research Operations Support:
<ul><li>Assist in the design and rollout of the training modules
</li><li>Coordinate multiple protocol-specific training curriculum efforts across clinical sites
</li><li>Maintain clear communication with the investigator and associated staff.
</li><li>Reconcile and review financial issues with department staff.
</li><li>Work closely with departmental staff and central offices to ensure financial stability, and confidentiality of the data for the projects.
</li></ul>20% Project Management
<ul><li>Assist in developing protocols for training grants to meet successful milestones and adhere to monthly and annual timelines.
</li><li>Work with training team and directors to develop standard protocols for IRB documentation, status report submissions invoicing and billing.
</li><li>Identify and troubleshoot situations throughout the training rollout and implementation for successful outcomes.
</li></ul>5% Other duties as assigned
MINIMUM REQUIREMENTS
<ul><li>Bachelor&rsquo;s degree in a related field and two years of relevant experience.
</li></ul>Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
A D DITIONAL REQUIREMENTS
<ul><li>Experience in human subject&rsquo;s research
</li><li>Demonstrated experience as a research coordinator for both investigator-initiated human subjects research projects and industry-sponsored clinical trials
</li><li>Excellent written and verbal communication, including patient interactions, consulting, and customer service skills
</li><li>Proficiency with standard MS Office software and database management, event planning and scheduling
</li><li>Ability to adapt and respond appropriately to competing priorities
</li><li>Highly self-motivated ability to take initiative to improve existing processes
</li><li>Familiarity with NIH and federally funded research or training grants
</li><li>Experience working in a clinical setting or for research related care
</li><li>Skilled in conference planning and online meeting management
</li></ul>DESIRED QUALIFICATIONS
<ul><li>Management experience
</li><li>Experience with large scale or multi-site researcher studies
</li><li>Previous startup, regulatory, billing experience
</li><li>Experience working with American Indian or Alaska Native populations
</li></ul><div>Pay Rate Information
</div><div>The salary information provided below is for a full-time position and will be prorated for part-time.
</div>Compensation, Benefits and Position Details
Pay Range Minimum:
$65,352.00 annual
Pay Range Maximum:
$120,372.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
50.00%
Union/Bargaining Unit:
UAW Research
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Research Coordinator 2 (NE S UAW Research)

<div>Job Description
The Department of Medicine: Hematology and Oncology has an outstanding opportunity for a Research Coordinator 1 to join their team.
The University of Washington's Division of Hematology &amp; Oncology includes 130+ faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Center, and the VA Puget Sound Health Care System. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.
The Division of Hematology &amp; Oncology has an outstanding opportunity for a full-time Clinical Research Coordinator. The purpose of this position is to promote the research objectives of the Cancer Vaccine Institute (CVI) in the Division of Medical Oncology. This position will work as a member of the Clinical Research Team that conducts primarily Phase I and Phase II Investigator-initiated clinical trials to test immune-based therapies for cancer.
Position Complexities
Complexities and dimensions of this position include the requirement for close collaboration with research partners in community oncology practices to identify potential study patients, to interview patients to assess interest in clinical trial participation, and to review medical records to determine if patients are eligible for immunotherapy trials. Patients currently being enrolled in CVI trials typically have advanced stage cancer, and the emotional impact of working closely with this patient population can be a challenge. This position requires the collection and organization of a large volume of detailed medical and clinical research information, and the ability to continually refine processes and procedures to work more efficiently and effectively.
Position Dimensions and Impact to the University
The UW Medicine CVI's mission is to conduct basic and clinical research that leads to the development of effective immune-based cancer therapies and diagnostic tests. The Research Coordinator 1 will play a key role in implementing clinical trials that test new cancer therapies. They will be knowledgeable and observant of all applicable rules, regulations, and guidelines for the safe and ethical conduct of clinical research.
DUTIES AND RESPONSIBILITIES
Clinical Trial Intake: 40%
&middot; Act as initial point of contact for all new clinical trial referrals and inquiries.
&middot; Respond to all incoming inquiries and referrals in a timely and professional manner.
&middot; Independently obtain medical records as it pertains to the clinical trial screening and eligibility; including but not limited to: imaging, labs, surgical notes, chart notes .
&middot; Initiate and maintain communication with outside physicians who refer patients to UWMC and/or FHCC for clinical trials. Communicate research requirements effectively with all providers involved in patient care including outside physicians who are interested in referring patients to CVI for clinical trials.
&middot; Provide scheduling, as needed, for study consent, screening and eligibility tests.
&middot; Develop preliminary patient eligibility assessment and triage patients for potential studies, with assistance as needed.
&middot; Update and maintain clinical trial patient lists and waitlists.
&middot; Document intake assessments and processes in study specific databases.
&middot; Maintain polite and professional communication via phone, e-mail, and electronic medical record (EMR).
&middot; Ensure all intake procedures meet compliance requirements of all aspects of Institution, Federal Drug Administration (FDA) and National Institutes of Health (NIH) regulations pertaining to clinical research in human subjects (e.g. investigator financial disclosure requirements of the FDA).
&middot; Additional duties as requested.
Clinical Participant Communications: 30%
&middot; Explain key logistical and clinical aspects of clinical trials to potential study participants and referring providers by telephone, e-mail, and/or in written documents, request assistance, as needed.
&middot; Obtain and abstract clinical information for research participants in order to conduct preliminary patient eligibility assessment, enter data into study specific data capture systems, and document, assess, and report adverse events and safety data to study investigators, sponsors, IRB&rsquo;s and other regulatory authorities when applicable.
&middot; Communicate with patients to discuss logistical and scientific aspects of clinical trials, assess preliminary eligibility, and assess interest in clinical trials.
&middot; Participate in informed consent process for potential patients involving minimal risk procedures.
Study and Data management: 30%
&middot; Facilitate and track study visits, tests, and procedures in accordance with the protocol, ensuring billing compliance, and accurate and complete data collection, including informed consent forms and source documentation.
&middot; Work with research team to ensure that projects are executed successfully and completed within required time frames to meet research objectives.
&middot; Work with monitors to develop and implement corrective action plans to ensure protocol adherence, and data integrity, and to resolve queries in a timely manner.
&middot; Coordinate and assist with patient visits at the UW Medical Center with CVI clinical research staff.
&middot; Maintain patient information in study management systems
&middot; Manage complex patient schedules.
&middot; Maintain regulatory documents, and work with regulatory manager to review and complete regulatory submissions to Institutional Review Boards and other regulatory and reviewing boards.
&middot; Actively participate in meetings and/or trainings as required.
MINIMUM REQUIREMENTS
&middot; Bachelor's Degree, preferably in science or health-related field
&middot; At least one year of experience in a research setting or data analysis and entry
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
DESIRED QUALIFICATIONS
&middot; Previous experience working with patients
&middot; Previous experience conducting research in a hospital or academic setting
&middot; Excellent, professional, and kind written and verbal communication skills
&middot; Strong computer skills and competency with Microsoft Office
&middot; Ability to work well independently and as a member of a team
&middot; Self-motivated, good organizational and interpersonal skills, detail-oriented, ability to multitask, prioritize and meet deadlines
CONDITIONS OF EMPLOYMENT
&middot; The Cancer Vaccine Institute is located at the UW Medicine at South Lake Union campus.
&middot; Work is typically deadline driven and requires a high level of accuracy, extensive communication with staff and external collaborators from diverse backgrounds.
&middot; Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete it within 90 days of hire
&middot; This position may require a flexible work schedule.
#UWDeptMedicineJobs
Compensation, Benefits and Position Details
Pay Range Minimum:
$60,000.00 annual
Pay Range Maximum:
$70,800.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
UAW Research
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Research Coordinator 1

King County Regional Homelessness Authority

<div>Title: Senior Coordinator, Operations &amp; IT

Location: Seattle, WA; In person 3 days a week 
Organizational Overview

The King County Regional Homelessness Authority (KCRHA) is a public administrative agency created by an interlocal agreement between the City of Seattle and King County. KCRHA is responsible for unifying, coordinating, and administering the funding of emergency services for people experiencing homelessness &mdash; to provide oversight and accountability. Our mission is to administer effective, performance-based homeless services to support a high-functioning homelessness crisis response system to significantly decrease the incidence of unsheltered homelessness across King County using equity and social justice principles. Crisis response includes services that support those who are not yet in permanent housing such as: Emergency shelter, Transitional Housing, Tiny Home Villages, Rapid Re-Housing, Day Centers, and Severe Weather shelter. 
 
 
Team Overview

The Operations Division reports into the Office of the Chief People Officer which oversees Human Resources and Operations. The team directly interacts with all offices across KCRHA, working closely with the Executive Office to ensure direct operation alignment with the strategy and goals of the agency. 


Role Description

The Senior Coordinator will oversee KCRHA&rsquo;s facilities operations and technology infrastructure as well as support the Manager in ensuring the reliability of our IT systems, security and efficiency while aligning technology solutions with business goals. They will support IT, equipment and supply inventory as well as other operational responsibilities to provide support and customer service to KCRHA employees. 


Accountabilities

System Operations 
<ul>
<li>
Assist in all IT related tasks as instructed by the Manager of IT.</li>
<li>Maintain a high level of understanding in overall KCRHA system operations, and information technology including but not limited to Microsoft 365, Azure AD, Adobe Acrobat, Smartsheet, and Halo ITSM.</li>
<li>Ensure that high quality services and communication are delivered, and best practices are continuously integrated into the Authority&rsquo;s day-to-day functions.</li>
<li>Set up, configure, and maintain computers, laptops, mobile phones, and other IT hardware and ensure end-user devices and systems are operational.</li>
<li>Assists in the development of IT and system policies and procedures to support day-to-day internal operations.</li></ul> 


Operations Support 
<ul>
<li>
Oversee and support ongoing tracking of office equipment setup, workspace planning, distribution, maintenance and inventory tracking across the Authority.</li>
<li>Support operations with purchasing supplies and equipment.</li>
<li>Manage Business Operations contracts for equipment, licenses, and software as well as their renewals.</li>
<li>Assist facilities with purchasing, vendor relations and office/workspace setup.</li></ul> 


Continuous Improvement 
<ul>
<li>
Explore tech equipment and software to ensure functionality and efficiency, according to KCRHA internal needs.</li>
<li>Execute on day-to-day operations to promote the execution of short-term and long-term goals.</li>
<li>Work closely with the Manager of IT to create feedback loops for internal staff to better inform and identify areas of improvement.</li>
<li>Proactively identify the latest trends and best practices as it relates to organizational operations, and information technology to enhance the Authority&rsquo;s day-to-day operations by detecting needs for updates, configurations or new systems and equipment.</li></ul> 


Documentation &amp; Reporting 
<ul>
<li>
Maintain detailed records of IT assets, configurations, and support tickets.</li>
<li>Responsible for the documentation of troubleshooting steps, solutions, and system configurations.</li>
<li>Generate periodic reports on system performance, incidents, and IT-related activities.</li>
<li>Conduct regular audits to reconcile IT asset records and identify discrepancies.</li></ul> 


Technical Support 

<ul>
<li>Monitor and manage network infrastructure, including switches, routers, and firewalls, to ensure optimal performance and security.</li>
<li>Ensure compliance with relevant regulatory standards and software licensing requirements.</li>
<li>Conduct regular audits of end-user access and permissions.</li></ul> 


Software &amp; Application Support 
<ul>
<li>
Install, configure, and update software applications used by the organization.</li>
<li>Provide training and guidance to end users on software usage, troubleshooting common issues, and best practices.</li>
<li>Collaborate with software vendors and internal teams to resolve issues and implement upgrades.</li>
<li>Other duties as assigned.</li></ul> 


Minimum Requirements
<ul>
<li>Fluency in equity and racial justice concepts and language, understanding their privilege and power, and can bring equity impact analysis to life in the context of their tasks. 
</li>
<li>4+ years of related work experience in a similar role. 
</li>
<li>Comfortable with ambiguity, flexible and adaptable to</li>
<li>Strong organization, written and oral communications</li>
<li>Proficiency in supporting Windows, macOS, and iOS software and devices.</li>
<li>Fluency in equity and racial justice concepts and language, understand their own privilege and power, and can bring equity impact analysis to life in the context of their</li>
<li>Possesses working knowledge of Azure and Microsoft Admin Portals (Teams, SharePoint, Exchange, Defender/Security, and Intune).</li></ul> 


Additional Requirements
<ul>
<li>Experience with government and community stakeholders in King County</li>
<li>Valid Washington State Driver's License</li>
<li>Ability to travel up to 10%, in state and out-of-state</li>
<li>Superior oral and written communication skills</li>
<li>Exceptional planning, organizing, and prioritizing skills in order to manage a diverse workload, multiple demands, and deadline sensitive projects</li>
<li>Project management experience a plus</li>
<li>A track record of success in day-to-day operations and stakeholder engagement</li>
<li>High level of customer service orientation and attention to detail</li>
<li>Ability to provide and accept feedback</li>
<li>Must be able to lift up to 30 pounds at times</li></ul> 


Benefits

The KCRHA offers a comprehensive beneﬁts package. 


Health: Medical, dental, and vision coverage.

Insurance: Group Term Life, Additional Employee + Dependent Life and Long-Term Disability (LTD) coverage.

Retirement: Pension and Deferred Compensations Plan for eligible employees.

Paid Time Off: Unlimited vacation, 96 hours of paid sick and safe leave, 12 oﬃcial holidays, and 2 personal holidays.

Flexible Spending Account (FSA): Pre-tax savings for eligible medical and dependent care expenses.

Employee Assistance Program (EAP): Confidential support for personal and work-related challenges.

Commuter Benefit: Subsidized ORCA card. 


EEO Statement

The KCRHA is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, creed, religion, color, national origin, age, alienage or citizenship status, ancestry, nationality, national origin, marital or domestic partnership or civil union status, familial status, sex, sexual orientation, pregnancy, gender identity, or any other characteristic protected by federal, state or local law. In addition, The KCRHA will provide reasonable accommodation for qualified individuals with disabilities.</div>

Senior Coordinator, Operations & IT

Sound Transit

<div>Salary range is $81k to $144k with a midpoint of $98k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:
<ul>
<li>Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.</li>
<li>Long-Term Disability and Life Insurance.</li>
<li>Employee Assistance Program.</li>
<li>Retirement Plans: 401a &ndash; 10% of employee contribution with a 12% match by Sound Transit; 457b &ndash; up to IRS maximum (employee only contribution).</li>
<li>Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.</li>
<li>Parental Leave: 12 weeks of parental leave for new parents.</li>
<li>Pet Insurance.</li>
<li>ORCA Card: All full-time employees will receive an ORCA card at no cost.</li>
<li>Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.</li>
<li>Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you&rsquo;ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.</li></ul> 


GENERAL PURPOSE:

Under general supervision, this position provides a full range of comprehensive administrative office support work to the Agency Deputy Chief Executive Officer requiring the application of specialized administrative knowledge, customer focus, organization and attention to detail, initiative, and independent judgment. It is the highest level within the administrative support series and is distinguished from all other administrative support classifications in that the major duties performed require independent judgment and prioritization, tracking, and communication on behalf of the senior-most executives within Sound Transit&rsquo;s structure. Secretarial/clerical duties may still be required but are performed less frequently with notable independence and accountability for the work results. This position serves as liaison with regard to programs, policies, procedures, and assigned functions for the department; acts as a liaison with other departments/divisions; coordinates executive schedules and meeting calendars; coordinates their principals&rsquo; process flow; handles travel arrangements and logistics; makes process improvement decisions, and coordinates communications with other Agency departments, divisions, and outside agencies on behalf of the Agency Deputy Chief Executive Officer and the department.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
<ul>
<li>Provides direct administrative support to the Agency Deputy Chief Executive Officer in order for them to complete their duties and ensures department administrative functions run smoothly.</li>
<li>Supports the Administrative Manager with the preparation of the Agency Deputy Chief Executive Officer's daily schedule.</li>
<li>Meets with the Administrative Manager and COS regularly to understand scheduling and issue priorities and execute short-term and long-term planning to ensure the maximization of the Agency Deputy Chief Executive Officer's time.</li>
<li>Schedules meetings and manages meeting calendars and appointments on behalf of the Agency Deputy Chief Executive Officer, interacting directly with executive leadership, elected officials, Board members, partner agency staff, and other external stakeholders as needed. Plans, coordinates and ensures the Agency Deputy Chief Executive Officer's schedule is followed and respected.</li>
<li>Provides &ldquo;gatekeeper&rdquo; and &ldquo;gateway&rdquo; role, creating win-win situations for direct access to the Agency Deputy Chief Executive Officer's time and office.</li>
<li>Ensures the maximization of the Agency Deputy Chief Executive Officer's time and prepares them for meetings by ensuring they have support materials needed for each meeting.</li>
<li>Serves as a point of contact between the Office of the CEO and external entities; receives, analyzes, and triages incoming inquiries and complaints from a variety of sources, and ensures information is routed to the appropriate staff members for response.</li>
<li>Greets visitors; ensures they have proper directions and up-to-date communication should there be changes to the Agency Deputy Chief Executive Officer's schedule.</li>
<li>Responds to time-sensitive requests for information and assistance regarding the Office of the CEO.</li>
<li>Operates a variety of office equipment; acts as contact for all business machine issues; utilizes various computer applications and software packages; oversees the ordering of special-order office supplies.</li>
<li>Ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations established by the Agency and the Office of the CEO.</li>
<li>Provides calendar printout/email summary of daily meeting schedule.</li>
<li>Coordinates all meeting logistics, including staff support, car reservations, directions, room reservations, equipment, beverages and meals, in compliance with ST policies.</li>
<li>As requested, takes and transcribes detailed minutes for executive meetings, and tracks action items for the Agency Deputy Chief Executive Officer.</li>
<li>Coordinates official travel for the Agency Deputy Chief Executive Officer, including completion of travel preauthorization form, travel expense claim and travel card reconciliation, and ensures compliance with Sound Transit travel policy.</li>
<li>Processes event registrations, special office supply requests, and other routine expenditures, and reconciles and justifies expenses in accordance to Sound Transit procurement card policy.</li>
<li>Handles sensitive personnel and business information on behalf of the Agency Deputy Chief Executive Officer with utmost discretion and care.</li>
<li>As needed, assists with onboarding for new department or division employees, which may include: handling confidential employee information, ensuring new employees have the equipment, software, supplies and basic information needed to work at Sound Transit; and providing basic training to new administrative support staff.</li>
<li>As needed, coordinates with Human Resources to schedule interviews and distribute sensitive personnel documents such as resumes.</li>
<li>Prepares reports and supporting documentation on issues external to the department or issues having a high impact on the department and Agency.</li>
<li>Collects and compiles statistical, financial and other information for a variety of reports.</li>
<li>Receives, sorts, prioritizes and tracks the Agency Deputy Chief Executive Officer's correspondence, and tees up those that require approval or response.</li>
<li>Gathers information and prepares letters, reports or memoranda as directed.</li>
<li>Reviews and checks documents and records for accuracy, completeness, and conformance with the Agency Deputy Chief Executive Officer's initial guidance, as well as applicable rules and regulations.</li>
<li>Prepares and/or assists in the preparation of agendas, notices, minutes, announcements, applications, resolutions and other documents.</li>
<li>Manages the Agency Deputy Chief Executive Officer's office organization and filing, which includes highly sensitive files.</li>
<li>Ensures compliance with records management policies and procedures.</li>
<li>Monitors effectiveness of current office procedures and determines the need to change procedures to meet department goals/needs.</li>
<li>Coordinates and monitors defined projects and activities within department and recommends actions and modifications as appropriate.</li>
<li>Manages project deadlines, files and information.</li>
<li>Coordinates with team members within the Office of the CEO on defined projects and activities within the purview of the CEO&rsquo;s Office.</li>
<li>Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.</li>
<li>Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit&rsquo;s Equity &amp; Inclusion Policy.</li>
<li>It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.</li>
<li>It is the responsibility of all employees to integrate sustainability into everyday business practices.</li>
<li>Other duties as assigned.</li>
</ul>
MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor&rsquo;s degree in Business Administration or closely related field. Four years of experience, providing full-time administrative support functions, such as schedule management, travel coordination, budget/procurement, and special projects, to one or more executive leaders (C-suite) in a complex organization with a large budget; Or an equivalent combination of education and experience.

Required Knowledge and Skills:
<ul>
<li>Strong scheduling experience: capable of managing multiple calendars and adjusting schedules as needed in a fast-paced environment</li>
<li>Demonstrating a positive customer service orientation with both internal and external clients.</li>
<li>Performing responsible and difficult administrative support duties involving the use of independent judgment and personal initiative and resourcefulness.</li>
<li>Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, boards of directors, high level stakeholders, community groups and the general public.</li>
<li>Working with high-level executives.</li>
<li>Organization and strong attention to detail.</li>
<li>Problem solving and next-step thinking with the ability to anticipate needs and identify, improve and implement process.</li>
<li>Operational characteristics, services, and activities of assigned functions, programs, and departmental operations.</li>
<li>Work organization and office management principles and practices.</li>
<li>Time and meeting management systems and practices, focusing preparation and follow-up on action items.</li>
<li>Processes, procedures, and practices of budget preparation and administration.</li>
<li>Principles and practices of fiscal, statistical, and administrative research and report preparation.</li>
<li>Customer service methods and techniques.</li>
<li>Pertinent federal, state, and local laws, codes, and regulations.</li>
<li>Principles and practices used in establishing and maintaining files and information retrieval systems.</li>
<li>Direct and tactful communication skills and strategies to respond to and route incoming inquiries to the appropriate staff member, collaborate with team members, and elicit requested information from staff.</li>
<li>Administrative practices for office management.</li>
<li>Methods and techniques of proper phone etiquette.</li>
<li>Principles for writing, editing and formatting various business communication, including formal letters, emails, memoranda, and reports.</li>
<li>English usage, spelling, grammar, and punctuation.</li>
<li>Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.</li>
<li>Work with boards of directors, high level stakeholders and the general public is strongly preferred.</li>
<li>Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.</li>
<li>Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.</li>
<li>Understanding the organization and operation of the Agency and of outside agencies as necessary to assume assigned responsibilities.</li>
<li>Implementing and maintaining a file system from beginning to end.</li>
<li>Researching, compiling, analyzing, and interpreting data.</li>
<li>Preparing clear, concise reports, correspondence and memoranda.</li>
<li>Typing and entering data, taking and transcribing dictation at a speed necessary for successful job performance.</li>
<li>Planning and organizing work to meet changing priorities and deadlines.</li>
<li>Applying appropriate oral and written communication techniques to various individuals.</li>
<li>Working cooperatively with other departments, Agency officials, and outside agencies.</li>
<li>Interpreting and applying applicable federal, state, and local policies, laws, and regulations as it pertains to assigned area.</li>
</ul>
Preferred Knowledge and Skills:
<ul>
<li>Advanced computer literacy skills: Microsoft Word, Excel, Outlook, PowerPoint and Publisher.</li>
<li>Work with boards of directors, high level stakeholders and the general public.</li>
</ul>
Physical Demands / Work Environment:
<ul><li>Work is performed in an office environment.</li>
<li>The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.</li></ul> 


Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.</div>

Senior Executive Assistant - Cabinet

Pima Medical Institute

<div>Merge Your Passions Here!

You don't have to choose between the clinic you love and the teaching you're passionate about. We're seeking a Dental Hygiene Instructor (RDH) to do both: inspire students with real-world expertise and shape the future of patient care, all from within our academic community.

Why You&rsquo;ll Love This Role: 15 hours per week | Life-work balance | Health Benefit Eligible
<ul>
<li>Dual Passion: One Role: Seamlessly integrate your clinical knowledge with your love for instruction, preparing students for excellence in the field you love.</li>
<li>Make a Lasting Impact: Guide students from theory to hands-on practice, providing the substantive feedback and mentorship that shapes confident, skilled professionals.</li>
<li>Collaborate &amp; Grow: Join a dedicated faculty in curriculum development, accreditation projects, and professional development, staying at the forefront of dental hygiene education.</li>
</ul>
ESSENTIAL FUNCTIONS:
<ul>
<li>Demonstrate and maintain familiarity with program and course objectives.</li>
<li>Prepare and deliver instruction that aligns with the assigned course objectives of the established curriculum.</li>
<li>Develop, implement, grade, and provide substantive feedback for examinations, projects, assignments, and other assessments consistent with institutional and accreditation standards.</li>
<li>Implement daily lesson plans and class activities to align with Program competencies.</li>
<li>Utilize evidence-based teaching methodologies that support active learning, critical thinking, and professional development.</li>
<li>Monitor student attendance and coordinate with the Program Director and Student Services Coordinator when absences occur.</li>
<li>Maintain accurate and timely records of student attendance, grades, and performance in accordance with established policies.</li>
<li>Participate in curriculum review, course development, and program improvement initiatives.</li>
<li>Assist in the preparation of accreditation reports, assessments, and institutional documentation.</li>
<li>Monitor student academic progress and inform the Program Director when a student&rsquo;s grade average doesn&rsquo;t meet the minimum requirement of 77%.</li>
<li>Provide academic advisement, tutoring, and mentorship as appropriate to student needs in coordination with Clinical Director and Program Director.</li>
<li>Monitor students in the classroom. Ensures academic policies are adhered to by students.</li>
<li>Attend and participate in faculty meetings, calibration sessions, and professional development activities.</li>
<li>Obtain and maintain current knowledge of dental hygiene practice, education, and research, documented background in educational methodology consistent with teaching assignments; Current knowledge of the specific subjects being taught.</li>
<li>When assigned, supervise, evaluate, and support students in preclinical, clinical, and/or laboratory environments.</li>
<li>When assigned, provide chairside guidance and reinforcement of didactic principles through hands-on practice.</li>
<li>Evaluate student clinical and laboratory competencies using established rubrics and program standards.</li>
<li>Collaborate with clinical instructors to ensure alignment between didactic instruction and clinical performance.</li>
<li>Provide dental hygiene students with tutoring assistance as needed.</li>
<li>Refer students to the Student Services Coordinator if assistance is beyond the instructor&rsquo;s scope or at the student&rsquo;s request. The Student Services Coordinator will provide students with assistance to identify outside agencies that specialize in tutoring services, meeting specific needs.</li>
<li>Perform other related duties as assigned.</li>
</ul>
MINIMUM QUALIFICATIONS:
<ul>
<li>Must possess a Bachelor's degree from an accredited agency that is recognized by the U.S. Secretary of Education or the Council for Higher Education Accreditation (CHEA).</li>
<li>Must be a dental hygienist or dentist who is a graduate of a program accredited by the Commission on Dental Accreditation.</li>
<li>Three (3) years of clinical experience as a dental hygienist or dentist.</li>
<li>Must hold and maintain current dental or dental hygiene licenses, certifications, or other designations and fulfill all continuing education hours, mandated training, and CPR certification as required by local, state, or federal laws to work in the field.</li>
<li>Scope of practice-specific certifications, as required.</li>
<li>Proficient with Google Workplace, Microsoft Office, and other computer applications.</li>
<li>Any equivalent combination of training, education, or experience that meets the minimum qualifications.</li>
</ul>
COMPENSATION &amp; BENEFITS:
<ul><li>Hiring Range - $37.49 to $46.86</li>
<li>401(k) Plan</li>
<li>Paid Time Off (PTO) &amp; Holiday Pay</li></ul></div>

Dental Hygiene Instructor (RDH) | Part-Time

Explore 65+ Executive coordinator in Seattle this March. Find roles across top companies and apply now to boost your career.