executive assistant

legal office assistant

senior administrative assistant Jobs in Baltimore

senior administrative assistant

executive office administrator

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Hybrid (US) 
Employment Type: Full-Time 
Department: Executive Administration 
Reports To: Chief of Staff / Executive Director
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership. The ideal candidate will manage executive calendars, prepare reports and presentations, coordinate internal communications, and ensure smooth office operations.
This role requires exceptional organizational skills, strong communication abilities, and discretion in handling sensitive executive information.
Key ResponsibilitiesExecutive Support
Manage executive calendars, appointments, and travel arrangements. 
Prepare reports, presentations, and executive correspondence. 
Coordinate meetings and ensure proper follow-ups.
Administrative Operations
Maintain office systems, records, and documentation. 
Support communication across departments and teams. 
Assist in special projects, initiatives, and events as needed.
Reporting &amp; Compliance
Generate executive-level reports and briefings. 
Ensure compliance with internal policies and confidentiality standards.
Cross-Functional Collaboration
Coordinate with internal teams, HR, and operations to support leadership objectives. 
Assist in process improvement initiatives for executive office efficiency.
Required Qualifications
Bachelor&rsquo;s degree in Business Administration, Executive Support, or related field. 
3&ndash;5 years of experience in executive administration or high-level administrative support. 
Proficiency in Microsoft Office Suite and collaboration tools. 
Excellent organizational, communication, and interpersonal skills. 
Ability to manage confidential and sensitive information responsibly.
Preferred Qualifications
Experience supporting executives in government contracting or defense environments. 
Familiarity with multi-office coordination and executive operations.
Core Competencies
Integrity &amp; Confidentiality 
Attention to Detail 
Analytical Thinking 
Interpersonal Communication 
Organizational Skills 
Adaptability &amp; Initiative
Work Environment
Professional office environment (or hybrid/remote if applicable). 
May require occasional travel. 
Must be eligible to work in the United States. 
Ability to obtain and maintain security clearance may be required.
Compensation &amp; Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
Competitive base salary (commensurate with experience) 
Medical, Dental, and Vision Insurance 
401(k) with company match 
Paid Time Off (PTO) and Holidays 
Life and Disability Insurance 
Professional development opportunities
Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Executive Office Administrator

NAACP

<div>POSITION TITLE: Program Manager, Executive Office
SUPERVISOR: Chief of Staff
LOCATION: Hybrid, Baltimore, MD, Washington, DC
TRAVEL: 10%
JOB CLASSIFICATION: Exempt 
POSITION SUMMARY
The National Association for the Advancement of Colored People (NAACP), a 501(c)(3) nonprofit organization for equal rights, seeks a Program Manager, Executive Office, who has the skills, tools, and techniques to plan and achieve program &amp; project objectives, meeting or exceeding stakeholder needs and expectations. The Program Manager, Executive Office, will be primarily responsible for planning and executing strategic projects to ensure various cost, time, and quality goals are met. The Program Manager is responsible for working collaboratively with members of the Executive Office and other departments to proactively support strategic initiatives and the Office of the Chief of Staff. Travel for this position is limited and varies according to work assignments.
This role requires a high level of professionalism, tact, and the ability to handle sensitive information promptly. We are seeking someone who has demonstrated success in data analysis, budgeting, relationship management, and effective collaboration in a fast-paced team environment. The optimal candidate is an experienced, engaging, and driven professional with meticulous attention to detail, strong organizational skills, and the ability to be proactive while managing complex projects and programs with demanding timelines. This individual should have strong proficiency in technology, customer service principles, critical thinking, and an initiative-taking work style. 
RESPONSIBILITIES/DUTIES
Under the direction of the Chief of Staff, the Program Manager, Executive Office, will perform the following duties, to include, but not limited to:<ul><li>
Executive Support</li></ul><ul><li>
Manage complex calendars, meetings, and communication workflows.</li><li>
Provide high-level operational and administrative support, including email prioritization, task tracking, and follow‑up accountability.</li><li>
Draft and edit internal and external communications.</li><li>
Prepare the Chief of Staff for meetings by creating agendas, briefing materials, and tracking action items.</li><li>
Process invoices, expense reports, reimbursements, and travel arrangements.</li><li>
Program &amp; Project Management</li></ul><ul><li>
Lead special projects and develop project plans outlining scope, objectives, and timelines.</li><li>
Apply project management methodologies to recommend process improvements and operational efficiencies.</li><li>
Develop and track OKRs with department leaders.</li><li>
Strengthen feedback loops and cross‑department collaboration.</li><li>
Support continuous improvement across processes, tools, and operational cadences.</li><li>
Forecast project resource needs and coordinate work across internal teams.</li></ul><ul><li>
Budget Administration</li></ul><ul><li>
Serve as budget administrator for the Executive Office, including development, monitoring, and projections.</li><li>
Track multi‑year initiatives against expected outcomes and financial performance.</li><li>
Maintain advanced spreadsheets and databases, design automated processes for data entry, reporting, and analysis.</li><li>
Create data visualizations, pivot tables, and automation tools (macros/VBA).</li><li>
Prepare and reconcile expense reports, vendor invoices, purchase orders, and monthly financial documentation.</li></ul><div><ul><li>
Business Writing, Presentations &amp; Content Management</li></ul></div><ul><li>
Provide senior‑level administrative support, including drafting documents, routing correspondence, and synthesizing information.</li><li>
Develop meeting materials, outlines, and high‑level presentations.</li><li>
Design and update visually clear PowerPoint decks with charts, graphs, and other visuals.</li><li>
Anticipate information needs, manage action items, and deliver accurate, timely responses.</li><li>
Edit, proofread, and manage content in coordination with cross‑functional teams.</li></ul><div><ul><li>
Relationship Management &amp; Customer Service</li></ul></div><ul><li>
Build strong partnerships across the organization and maintain a responsive relationship with internal teams.</li><li>
Provide logistical planning for virtual and in‑person events.</li><li>
Support special projects and initiatives for the Chief of Staff and senior leadership.</li><li>
Ensure timely and accurate delivery of organizational programs and internal communications.</li><li>
Handle confidential information with discretion.</li><li>
Provide additional support to Executive Office teams as needed.</li></ul><div><ul><li>
Perform any other duties as assigned by the Chief of Staff or other designee.</li></ul></div> 
QUALIFICATIONS
Education/Experience<div><ul><li>
Bachelor&rsquo;s degree in management, business, or related degree;</li><li>
3-5 years of experience managing cross-functional or cross-team projects;</li><li>
Proficiency in MS Office Suite, Outlook, and related Project Management Software;</li><li>
3-5 years of association or non-profit experience;</li><li>
Advanced skills in PowerPoint, Adobe Illustrator, and Excel required;</li><li>
Experience supporting an executive office;</li><li>
Practical experience with project management methodologies;</li><li>
Demonstrated experience leading small- and large-scale projects aligned with the company strategy and best practices;</li><li>
Salesforce experience is preferred;</li><li>
Excellent written and verbal communication skills.</li></ul></div></div>

Program Manager, Executive Office

University of Maryland Medical System

<div>Job Requirements
 
<h2 class="jobSectionHeader">Company Description</h2> 
The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state&rsquo;s future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System&rsquo;s anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.<h2 class="jobSectionHeader"> 
Job Description</h2> 
Under general supervision, provides a variety of administrative services to an organizational unit requiring a thorough knowledge of departmental practices and procedures. Assist in budget preparation and control activities as well as the preparation and control of records, statistics and reports regarding operations, personnel changes, etc. Research, collect and prepare data for management assignments, reports and presentations. Utilize personal computer, word processing, spreadsheet applications and database management in performing tasks. May provide work direction to lower level clerical staff.
Principal Responsibilities and Tasks 
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
Administrative Assistants perform administrative duties for various departments throughout the Medical System and duties vary slightly based upon the needs of the particular department; major responsibilities are as follows:<ul><li>
Prepares and ensures the accuracy of a variety of materials (correspondence, memos, grants, confidential documents, policies, procedures, reports, charts, tables, graphs, minutes, medical manuscripts, etc.) in accordance with department procedures. Proofreads typed materials, makes corrections and recommends changes. Edits and makes photocopies as needed. Collates and assembles reports, documents and various materials.</li><li>
Composes responses to routine inquiries in accordance with departmental procedures. Reviews and edits outgoing correspondence for format, typographical and grammatical accuracy, and conformance with procedures.</li><li>
Performs bookkeeping functions, expense account preparation, petty cash, payroll processing, budget monitoring or other financial information monitoring/record maintenance. Reviews and verifies statistical reports, employee time sheets and other reports for completeness, propriety, adequacy and accuracy of computation prior to distribution or use.</li><li>
Collects and compiles a variety of statistical information such as office visit charges, clinical procedures, supplies, medications, patient visits, census data, department activity data, and other such data as required. Performs related duties such as cross-checking, proofing, preparation of tables, completion of forms, etc.</li><li>
Provides support for special projects and assignments. Researches, analyzes, and summarizes information and source materials for reports. Prepares data on projects and studies, such as updating procedure manuals or analyzing department activities.</li><li>
Receives and screens telephone calls and visitors. Independently handles or refers callers to others as appropriate. Determines urgency of situation and calms parents/patients/employees if necessary. Decides emergency need to interrupt, contacts physicians, or administrator and/or clinicians, prioritizes patient/customer problems for referrals and appointments. Demonstrates and observes UMMS guest relations practices when answering telephone and in-person inquires or providing information to patients, visitors and staff.</li><li>
Schedules and coordinates meetings, appointments, and conferences. Prepare agendas and assembles background materials. May attend meetings and prepare notes. Makes necessary arrangement for travel and performs required administrative follow-up and record keeping.</li><li>
Sets up and maintains various department manual and computerized filing systems, particularly confidential files, in accordance with department procedures or TJC record keeping requirements. Enters, updates, and retrieves information stored in files and databases; customizes special reports. Supervises retrieval of medical records, admission sheets, tests, X-rays, etc. where appropriate.</li><li>
Orders and maintains office and/or clinical supplies and equipment using the Materials Management Information System and maintains related expense records. Assists in the care and maintenance of department office equipment.</li><li>
Orders, sorts and distributes incoming and outgoing mail; prioritizes mail for department head/administrator and brings priority items to the supervisor&rsquo;s attention. Responds to routine correspondence on own initiative.</li><li>
Gives routine assignments to and/or assists in overseeing the general work activities of lower level clerical and secretarial staff as directed by the department head/administrator.</li><li>
Maintains established hospital/departmental unit policies, procedures, objectives, quality assurance, safety, environmental and infection control standards.</li><li>
Attends and participates in in-service training and various educational programs for professional growth and development. Keeps up-to-date on changes in the field.</li><li>
Performs related duties as required.</li></ul><h2 class="jobSectionHeader"> 
Qualifications</h2> 
<ul><li>
Completion of a high school level of course work with attainment of a high school diploma or a state High School Equivalency Certificate (GED) is required. An Associates degree or graduation from an accredited secretarial science degree program is preferred.</li><li>
A minimum of three years general clerical/administrative experience in a business, professional office or health care environment, or equivalent, is required.</li><li>
Highly proficient knowledge of computer equipment and various graphics, word processing, spreadsheet and database software packages and the use of various office equipment, such as, photocopy machine, typewriter and FAX machine. Familiarity with medical terminology is preferred. Highly proficient filing, organizing and proper English usage skills are required.</li><li>
Demonstrated ability to type a minimum of 60 WPM is required. Ability to effectively operate a multi-line telephone console, where appropriate, and to use professional telephone etiquette is required. Proficient transcription skills from dictaphone may be required in some departments.</li><li>
Ability to use resourcefulness in researching various documents, department information screens or other resources to problem-solve in handling telephone and in-person inquires.</li><li>
Ability to apply UMMS guest relations skills of listening and courtesy, in providing information to and handling inquires from patients, visitors, staff or other relevant parties.</li><li>
Ability to lift and carry patient medical records or other records/files of no more than 20 lbs., on occasion, is required in some department units.</li><li>
Highly effective verbal communication skills including courtesy, resourcefulness and efficiency in answering questions, giving directions, locating staff and explaining hospital/departmental policies and procedures are necessary. Highly effective writing skills are also required in order to compose correspondence and respond appropriately to confidential memoranda.</li></ul><h2 class="jobSectionHeader"> 
Additional Information</h2> 
All your information will be kept confidential according to EEO guidelines.
Compensation:<ul><li>
Pay Range: $18.75 - $30.12</li><li>
Other Compensation (if applicable):</li><li>
Review the 2025-2026 UMMS Benefits Guide</li></ul>
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at careers@umms.edu.</div>

Administrative Assistant, Respiratory, Pulmonary Diagnostics

Johns Hopkins University

<div>We are seeking an Associate Administrator - Clinical who will manage the financial and administrative activities of two (2) growing divisions: Divisions of Nephrology and Responsible AI, Data Sciences, and Education in Medicine (RAISE) Center at the East Baltimore &amp; JHBMC campus as well as satellite programs. The position reports directly to the Division Directors and the Administrator for the Department of Medicine to ensure efficient and coordinated functioning of the Divisions. This job encompasses the management of a large and complex divisional structure including finances, human resources, program/business development, and other fiscal and administrative operations of the divisions for 55+ faculty/physicians, 22+ learners and 70+ staff. 
Specific Duties and Responsibilities 
Financial<ul><li>
Manage all financial lines of business (clinical, research, gift, endowment, etc.) whose total revenues are in excess of $22 million dollars. Monitor for profitability and complexity. Develop and maintain various computerized management systems with spreadsheets and databases to assist with this process. Review monthly account and/or business plan activity, correct errors, and inform Division Director(s), faculty, and DOM Administrator of any problems or discrepancies.
</li><li>Provide, review, and analyze the clinical practice finances and operations of the division. Develop appropriate billing strategies to appropriately maximize annual charges (in excess of $20 million).
</li><li>Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
</li><li>Develop faculty profit and loss statements with quarterly reporting.
</li><li>Develop strategies with the Division Directors and faculty for establishing and utilizing discretionary funds for the preservation of the Divisions&rsquo; teaching, research, and patient care missions.</li><li>
Supervise budget development of all grant and contract proposals. Develop and oversee staff completing sponsored research applications (annual awards in excess of $7 million) for accurate and timely submission. Organize and coordinate the grant preparation process (in excess of 40+ proposals annually) with faculty and support staff. Develop and maintain tracking system for pending and active grant proposals.</li><li>
Monitor faculty and staff (130+) percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts. Maintain computerized database for tracking salary distribution on all division accounts.</li><li>
Develop division's fiscal operating budgets for submission to the Department of Medicine, School of Medicine, and JHH.</li><li>
Develop the annual operating budget for the Bloomberg Distinguished Professor in Nephrology and Kidney Care and Bloomberg Distinguished Professor for Health Informatics for submission to the School of Medicine and the central university finances office and actively manage the use of the BDP endowment, recruitment funds and cost sharing between multiple University divisions.</li><li>
Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for Division Directors, Departmental Director &amp; Administrators. Design and produce other special reports as requested by Department Director, Division Directors and other faculty members.</li><li>
Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, special payroll (advance) check requests, and telephone service requests. Prepare electronic budgets and expenditure transfers.</li></ul> 
Program Planning &amp; Development<ul><li>
Develop detailed business plans for new and existing clinical, research, and education programs to include market demand assessment, capital needs, facilities, divisional strengths and weaknesses, operational requirements, and implementation plans.</li><li>
Formulate tactical business plans in conjunction with administrative leaders in the DOM, SOM, JHH, and other affiliated institutions.</li><li>
Develop and maintain detailed business plans to operationalize the vision to expand renal research and clinical programs across JHM, including working with financial leaders at partner hospitals, senior executives at Johns Hopkins Community Physicians and Johns Hopkins Health Care as well as staff in areas such as facilities, marketing and clinic operations.
</li><li>Present regular updates about the growth of renal clinical services and renewal and clinical informatics research and education to institutional leaders such as Deans, CEOs, and CFOs.</li><li>
In partnership with the Division Directors and leaders with Johns Hopkins International (JHI), identify opportunities, design programs, cultivate stakeholder relationships, and execute clinical care, education, and research consultation and process improvement projects in international settings.</li><li>
In partnership with JHI, maintain budgets, oversee performance, ensure compliance with institutional policies and local, federal, and international regulations, and provide operational leadership for executing projects in a variety of international settings.</li><li>
In partnership with the Clinical Directors, identify opportunities, design programs, cultivate stakeholder relationships, and execute clinical care, education, and research consultation and process improvement projects with providers outside of JHHS.</li><li>
In partnership with the Division Directors, expand access to patient care through network development and enhance collaboration across all mission areas between the Division and providers throughout Johns Hopkins Medicine, including JHHS hospitals, JHCP practices, Johns Hopkins International, and Johns Hopkins Health Care..</li>
In partnership with the division directors and joint venture leaders, facilitate increased partnership between nephrology and national dialysis service providers (Fresenius and DaVita) to achieve operational efficiency, support growth in patient volumes, compliance with billing and national quality measures. 
<li>
</li></ul> 
Administrative<ul><li>
Supervise/train/lead administrative staff in excess of 75+ individuals. Assist other divisional supervisors with hiring/firing of staff necessary for day-to-day program operations. Develop staff job descriptions for new hires and restructure current job descriptions for upgrading of staff positions as needed. Work closely with Department and SOM Human Resources for appropriate grading and salaries.</li><li>
Ensure that division payroll is completed in a timely and accurate manner. Stay apprised of weekly and semi-monthly payroll deadlines and ensure that forms for new hires, termination, and salary and/or budget changes for current employees are processed. Keep apprised of annual review dates. Inform immediate supervisor and provide him/her with Performance Appraisal forms and salary increase options as they relate to the fiscal budget.
</li><li>Coordinate and approve all support staff leave and overtime. Oversee and maintain compliance of the web-based time and attendance system (E210).</li><li>
Orient all new employees to the Divisions, ensuring that all forms are properly filled out and submitted, and that new employees contact all necessary offices (e.g., Human Resources, Registrar, Parking, I.D., etc.)</li><li>
Develop new administrative policies and procedures as needed to ensure smooth operation of the Division. Make recommendations to Division Director in the form of decision options.</li><li>
Maintain space and equipment inventories for compliance with SOM, JHH, and governmental guidelines.</li><li>
Outline existing opportunities to improve space utilization and define needs and justification for additional space to the DOM, SOM, and JHH.</li><li>
Provide information concerning Division, Department, and School policies to divisional personnel. Provide divisional information as requested by Department, School, Hospital, or other external entities as requested and appropriate. Attend Department of Medicine monthly division meetings and disseminate information as necessary to faculty and staff.</li><li>
Coordinate Division response to internal disasters (e.g., flooding, facilities issues, etc.) and external emergencies (e.g., severe weather, international incidents, etc.)</li><li>
Maintain Division compliance with all appropriate regulatory and accrediting bodies (e.g., NIH, HSCRC, The Joint Commission) in all areas of operations, including personnel management, facilities, clinical workflows, etc.</li></ul> 
Climate Setting &amp; Leadership<ul><li>
To conduct self in an exemplary fashion to achieve goals and set example for others within the division.</li><li>
To establish communication channels with staff and physicians to ensure that they receive information on internal and external issues which effect the operations of the assigned areas, as well as provide advice, assistance, and service that aids them in attaining related objectives; and to be a source of information to senior leadership and other external and internal personnel.
</li><li>Lead initiatives to cultivate strong employee engagement among faculty and staff within the Division.</li><li>
Lead Division implementation of institutional change initiatives (e.g., new clinical information system deployments, employee mandates, etc.)</li><li>
Positively contribute to the culture and environment of the Department of Medicine as a whole through citizenship and service on a variety of departmental initiatives.</li><li>
Positively contribute to the field of health care management through involvement with professional societies, representing Hopkins in broader initiatives, and providing mentoring opportunities to students and emerging leaders.</li></ul> 
Patient Satisfaction/Complaints<ul><li>
Serve as a liaison to health care agencies and insurance companies in a manner consistent with the University's policies and goals. Address concerns that agencies and companies may have with Departmental Administrator.</li><li>
Address patient complaints and ensure prompt resolution of their concerns.
</li>Ensure availability and, if necessary, develop patient and family support services for the assigned areas. 
<li>
</li></ul> 
Growth &amp; Profitability<ul><li>
With the Directors, allocate services and resources within the division to develop efficiencies, improve and maintain the services of the assigned areas, and ensure profitability.
</li><li>Seek and prepare proposals for external funding possibilities from governmental or other private sources in conjunction with the Administrators, divisional faculty, Research Administration, or the Business Office.</li><li>
Collaborate with development officers to grow philanthropic giving directed towards renal and bioinformatics research.</li></ul> 
Information Systems<ul><li>
Research and evaluate software packages and make suggestions regarding purchases of new programs and upgrades of existing programs to maximize productivity with divisional faculty and staff. Integrate applications, troubleshoot software problems and provide basic instructional and technical support.</li><li>
Design and implement customized computer database applications as needed by division members for specific job tasks and special projects. Train users in the use of these programs.</li></ul> 
Skills and Abilities<ul><li>
Ability to supervise, lead, and train financial staff.</li><li>
Knowledge of accounting and budgeting theory and practices. Preferred knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices. Specific knowledge of the operation of the Division preferred.</li><li>
Ability to make independent judgments and to act on decisions on a daily basis. Ability to work for long periods of time without direction.</li><li>
Ability to prioritize own work and work of staff as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.</li><li>
Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.</li><li>
Ability to maintain confidentiality.</li><li>
Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor&rsquo;s Degree in Finance, Accounting, Business, Health Care Administration or related field.</li><li>
Eight years of progressively responsible professional-level</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent</li></ul> 
Classified Title: Associate Administrator - Clinical 
Role/Level/Range: L/04/LF
 
Starting Salary Range: $98,200 - $171,900 Annually ($145,000 targeted; Commensurate w/exp,) 
Employee group: Full Time 
Schedule: M-F 8:30-5:00 
FLSA Status: Exempt 
Location: School of Medicine Campus 
Department name: SOM DOM Nephrology
 
Personnel area: School of Medicine</div>

Associate Administrator - Clinical

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

CareFirst BlueCross BlueShield

<div>Resp &amp; Qualifications
PURPOSE:
 
Provides administrative support for a Vice President / SVP. Performs advanced, diversified and confidential duties that may be administrative in nature or project based. Work requires broad and comprehensive experience, skills and a thorough knowledge of organization policies and practices. Prepares correspondence, reports, presentations, etc. Sets up meetings and may act as proxy for superior. Requires sufficient skills to communicate effectively with peers and senior level management staff. Performs complex tasks requiring the consideration of multiple variables to determine proper course of action. While tasks are complex, most decision-making can be made within pre-determined approaches. May lead and provide functional guidance to lower level support employees. Works under general guidance/supervision. 
 
ESSENTIAL FUNCTIONS:
Provides day-to-day administrative support (such as calendar maintenance, meeting scheduling, travel, etc.) to an Executive and members of the staff. 
<ul><li>
</li>
Screening and where possible, responding appropriately to emails on increasingly complex matters, in a manner that reflects an ability to discern between critical and less urgent matters 
<li>
 
 
</li>Tracks and coordinates with staff to ensure completion of all action items for the Executive. 
<li>
</li>
Processes all overhead invoices for fax machines, copiers, conference rooms, and cell phones. Processes all expense reports and invoices for the department. 
<li>
</li>
Procures equipment (phones, IT equipment) for all conference rooms. 
<li>
</li>
Coordinates requirements with executive staff at other locations. 
<li>
</li>
Supports offsite meetings and conferences sponsored by the executive. 
<li>
</li>
Maintains reimbursement files for the budget. 
<li>
</li>
Mentors junior Administrative Assistants. 
<li>
</li><li>
Assists higher level Executive(s) and/or their Executive Assistant(s), when needed, in the planning of meetings, executive visits, and customer visits.</li></ul> 
SUPERVISORY RESPONSIBILITY: 
Position does not have direct reports but is expected to assist in guiding and mentoring less experienced staff. May lead a team of matrixed resources. 
QUALIFICATIONS: 
 
Education Level: High School Diploma or GED. 
 
Experience: 5 years experience supporting executive level management. 
Knowledge, Skills and Abilities (KSAs)<ul><li>
Adept at learning new technologies to perform data entry, manage calendars, and create reports.</li><li>
Proficient in Microsoft Office applications.</li><li>
Strong time-management and organizational skills.</li><li>
Excellent communication skills both written and verbal.</li></ul> 
Salary Range: $56,664 - $103,884 
Salary Range Disclaimer
The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the work is being performed. This compensation range is specific and considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, internal peer equity, and market and business consideration. It is not typical for an individual to be hired at the top of the range, as compensation decisions depend on each case's facts and circumstances, including but not limited to experience, internal equity, and location. In addition to your compensation, CareFirst offers a comprehensive benefits package, various incentive programs/plans, and 401k contribution programs/plans (all benefits/incentives are subject to eligibility requirements).
Department
Cybersecurity - CISO
Equal Employment Opportunity
CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Where To Apply
Please visit our website to apply: www.carefirst.com/careers
Federal Disc/Physical Demand
Note: The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes him/her ineligible to perform work directly or indirectly on Federal health care programs.
PHYSICAL DEMANDS:
The associate is primarily seated while performing the duties of the position. Occasional walking or standing is required. The hands are regularly used to write, type, key and handle or feel small controls and objects. The associate must frequently talk and hear. Weights up to 25 pounds are occasionally lifted.
Sponsorship in US
Must be eligible to work in the U.S. without Sponsorship.
#LI-MK1</div>

Executive Assistant I (Hybrid)

Gross Mendelsohn & Associates

<div>Gross Mendelsohn, one of the Mid-Atlantic&rsquo;s leading independent CPA and advisory firms, is seeking a strategic and technically strong Director of Cybersecurity Governance, Risk &amp; Compliance (GRC) to build and lead our cybersecurity and IT risk advisory capabilities.
This is a visible, high-impact leadership role responsible for designing, implementing, and overseeing enterprise cybersecurity and IT compliance programs for both clients and the firm, particularly government contractors and organizations operating in regulated environments.
As cybersecurity requirements continue to intensify, this role will sit at the intersection of IT architecture, regulatory compliance, risk advisory, and executive leadership. The Director will help position Gross Mendelsohn as a trusted advisor in cybersecurity governance, CUI compliance, and federal regulatory readiness.
Recognized with nine Top Workplace awards, Gross Mendelsohn is committed to professional excellence, collaboration, and long-term growth. This opportunity offers leadership visibility, strategic influence, and the ability to build and expand a critical service line within a respected independent firm.
Key Responsibilities
Cybersecurity &amp; IT Governance Leadership<ul><li>
Serve as the firm&rsquo;s senior leader for cybersecurity governance, risk, and compliance advisory services</li><li>
Design and oversee enterprise cybersecurity frameworks aligned with NIST CSF, NIST SP 800-171, NIST SP 800-53, ISO 27001, and related standards</li><li>
Lead end-to-end CUI and federal compliance programs, including development and maintenance of System Security Plans (SSP) and Plans of Action &amp; Milestones (POA&amp;M)</li><li>
Conduct NIST SP 800-171 gap assessments and develop prioritized remediation roadmaps</li><li>
Support clients with DFARS 252.204-7012 compliance, SPRS scoring, and CMMC readiness initiatives</li><li>
Prepare clients for audits, mock assessments, and government inquiries</li></ul>
IT Infrastructure &amp; Security Oversight<ul><li>
Oversee implementation and validation of technical cybersecurity controls, including:</li><li>
Multi-factor authentication</li><li>
Encryption (data at rest and in transit)</li><li>
Endpoint protection</li><li>
Logging, SIEM, and continuous monitoring</li><li>
Network segmentation</li><li>
Secure configuration and hardening standards</li><li>
Provide advisory oversight of secure cloud environments, including Microsoft GCC High, Azure Government, and AWS GovCloud</li><li>
Establish identity and access management frameworks and privileged access controls</li><li>
Evaluate backup, disaster recovery, and business continuity processes</li><li>
Direct incident response strategy and regulatory reporting obligations</li></ul>
Supply Chain &amp; Flow-Down Advisory<ul><li>
Advise prime contractors on subcontractor cybersecurity flow-down requirements</li><li>
Assess subcontractor readiness and compliance risk exposure</li><li>
Support documentation required for federal scrutiny</li></ul>
Training &amp; Continuous Improvement<ul><li>
Develop and deliver CUI-specific and role-based cybersecurity training</li><li>
Implement measurable security awareness initiatives, including phishing simulations</li><li>
Lead annual program reviews and continuous improvement initiatives</li><li>
Maintain compliance posture during infrastructure changes, acquisitions, or system transitions</li></ul>
Executive Advisory &amp; Reporting<ul><li>
Prepare executive-level cybersecurity risk reports and board-ready briefings</li><li>
Translate complex technical risk into actionable business guidance</li><li>
Collaborate with firm leadership to expand cybersecurity service offerings</li></ul>
<ul><li>Bachelor&rsquo;s degree in Cybersecurity, Information Systems, Computer Science, Engineering, or related field</li><li>
7&ndash;12+ years of progressive experience in cybersecurity, IT risk, compliance, or security architecture</li><li>
Demonstrated experience leading CUI, DFARS, and NIST 800-171 compliance initiatives</li><li>
Experience working within a government contractor or regulated environments strongly preferred</li><li>
Experience with secure federal cloud platforms such as GCC High or GovCloud preferred</li><li>
Professional certifications preferred: CISSP, CISM, CISA, ISO 27001 Lead Implementer, Security+, or equivalent</li></ul>
Required Skills and Competencies
Technical Expertise<ul><li>
Deep understanding of modern IT infrastructure, cloud security, and cybersecurity architecture</li><li>
Strong working knowledge of NIST frameworks and federal cybersecurity regulations</li><li>
Experience leading risk assessments and remediation programs</li><li>
Strong documentation, audit-readiness, and control validation capabilities</li></ul>
Analytical Strength<ul><li>
Exceptional risk analysis and problem-solving skills</li><li>
Ability to align cybersecurity controls with business processes</li><li>
Strong systems thinking and governance design capability</li></ul>
Interpersonal &amp; Professional Skills<ul><li>
Strong executive presence and communication skills</li><li>
Ability to present complex cybersecurity risks clearly to non-technical audiences</li><li>
Collaborative leadership style with the ability to build cross-functional relationships</li><li>
Growth-oriented mindset with interest in expanding advisory capabilities</li></ul>
Additional Requirements<ul><li>
U.S. Citizenship required</li><li>
Ability to travel up to 30% to client sites as needed</li><li>
Proficiency in Microsoft Office and cybersecurity reporting tools</li></ul>
Why Join Gross Mendelsohn?<ul><li>
Lead and grow a high-impact cybersecurity advisory capability</li><li>
Work directly with firm leadership in a visible strategic role</li><li>
Contribute to modernization initiatives within a respected independent firm</li><li>
Collaborative, growth-oriented culture</li><li>
Competitive compensation and comprehensive benefits</li><li>
Free parking at our Locust Point/McHenry Row office</li><li>
Hybrid flexibility is available with approval</li></ul>
Work Environment
This role offers flexibility to work hybrid or fully remote; however, the Director of Cybersecurity will be expected to be present at client sites or in the office as business needs require, particularly for client delivery, team leadership, and strategic initiatives.
Physical Requirements
Ability to sit for extended periods, lift up to 20 pounds, and manage physical files and documentation as needed.
Join Us<div><div>
If you are a strategic and execution-driven cybersecurity leader who thrives in a collaborative, growth-oriented professional services firm and is energized by building, scaling, and protecting a high-impact practice, we encourage you to apply.</div></div>
Gross Mendelsohn is an equal opportunity employer
committed to fostering a respectful and inclusive workplace.</div>

Director of Cybersecurity, Governance, Risk and Compliance

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