administrative affairs associate Jobs in Istanbul

administrative affairs associate

administrative and financial affairs assistant Jobs in Istanbul

administrative and financial affairs assistant

executive assistant (to the ceo) Jobs in Istanbul

executive assistant (to the ceo)

executive assistant to chairman of the board & general manager Jobs in Istanbul

executive assistant to chairman of the board & general manager

front office supervisor

executive office assistant

Yıldız Holding

<div>
 
 The story of Y&inodot;ld&inodot;z Holding, which started with biscuit production in Istanbul in 1944, continues today with our food-snack products that we have reached 4 billion people in 5 continents with more than 300 brands and with our retail companies all over Turkey. With our 82 thousand employees, the majority of whom are located in Turkey, we aim to reach the better without stopping, and we produce a wide range of products from biscuits to chocolate, from frozen food to packaging in a total of 46 factories, 25 of which are abroad. We always raise the bar in economic contribution, employment, exports, social solidarity and sustainability. We give priority to social contribution with the principle of "Make Happy Be Happy" and we have been producing happiness for more than 75 years with our products, services and sustainable social responsibility understanding.
 
 
 
 
 
 
 
 
 If you want to be a part of this global world with us, apply for the position of
 
 Executive Office Assistant
 
 and join us.
 
 
 
 
 
 
 
 
 
 What Awaits You, What Will Be Your Responsibilities?
 
 
 
 
 
 <ul>
 <li>
 Support the Senior Executive Assistant in coordinating and executing daily operational tasks across the Executive Office.
 </li>
 <li>
 Communicate effectively with internal teams and external service providers (drivers, couriers, logistics teams, suppliers, etc.) to ensure seamless operations.
 </li>
 <li>
 Oversee and follow up on courier, maintenance, cleaning, supply, and logistics processes in a timely and organized manner.
 </li>
 <li>
 Assist with procurement tasks, including collecting quotations, tracking approvals, coordinating deliveries, and maintaining proper documentation and accurate filing.
 </li>
 <li>
 Provide logistical and administrative support for meetings, travel arrangements, and events when needed.
 </li>
 <li>
 Assist in the preparation and tracking of financial and administrative documents, including invoices, delivery receipts, reimbursement forms, and related paperwork.
 </li>
 <li>
 Monitor ongoing tasks, maintain updated trackers, and ensure timely follow-up on pending matters assigned by the Senior Executive Assistant.
 </li>
 <li>
 Step in to support coordination and administrative duties during the absence of the Senior Executive Assistant or when additional support is required.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What Are the Qualifications We Expect:
 
 
 
 
 
 <ul>
 <li>
 Highly proactive, agile, and detail-oriented with strong organizational skills.
 </li>
 <li>
 Experience in administrative support, coordination, or operational roles is an asset.
 </li>
 <li>
 A good command of written and spoken English.
 </li>
 <li>
 A good command of MS Office applications.
 </li>
 <li>
 Strong interpersonal and communication skills with a professional demeanor.
 </li>
 <li>
 High level of confidentiality, reliability, and discretion.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 &ldquo;&Ccedil;al&inodot;&scedil;an Aday&inodot; Ayd&inodot;nlatma Metni i&ccedil;in ; https://www.yildizholding.com.tr/tr/kisisel-verilerin-korunmasi sayfam&inodot;z&inodot; ziyaret edebilirsiniz.&rdquo;
 
</div>

Executive Office Assistant

Hilton

<div>Assistant Executive Housekeeper - Conrad Istanbul Bosphorus
An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. 
 
 
What will I be doing? 
As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience. An Assistant Executive Housekeeper will also be required to assist the Executive Housekeeper/Housekeeping Manager and monitor standards. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Assist with overseeing Housekeeping/Laundry operations</li>
<li>Operate within departmental budgets through effective stock and cost controls and well managed schedules</li>
<li>Support departmental targets and objectives, work schedules, budgets, and policies and procedures</li>
<li>Ensure consistently high operating standards in every area of Housekeeping and Laundry, as identified by the hotel brand standards</li>
<li>Perform routine inspections of all Housekeeping areas and report any issues to the Executive Housekeeper</li>
<li>Implement, effectively, all Housekeeping policies and procedures including Health and Safety and security</li>
<li>Monitor the appearance, standards, and performance of all Housekeeping Team Members with an emphasis on training and team work</li>
<li>Ensure team members have an up-to-date knowledge of all room categories and amenities</li>
<li>Assist the Executive Housekeeper to maintain good communication and work relationships in all hotel areas and with external customers and suppliers</li>
<li>Ensure staffing levels cover business demands</li>
<li>Ensure ongoing training to support the Executive Housekeeper</li>
<li>Ensure communication meetings are conducted</li>
<li>Manage staff performance issues in compliance with company policies and procedures</li>
<li>Support managing, training and developing the team</li>
<li>Deputise in absence of the Executive Housekeeper</li>
<li>Provide excellent guest service</li>
<li>Assist other departments wherever necessary</li></ul>
What are we looking for? 
An Assistant Executive Housekeeper serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Housekeeping/laundry experience in the hotel/leisure/retail sector in a managerial or supervisory capacity</li>
<li>A high school certificate or equivalent</li>
<li>High level of commercial awareness and cost control capabilities</li>
<li>Proficiency, at a basic level, with computers and computer programs, including Microsoft Office</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Committed to delivering high levels of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Knowledge of Workplace, Health, Safety and Hygiene is essential</li>
<li>Strong communication skills</li>
<li>A passion for delivering exceptional levels of guest service</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Familiar with Property Management Systems</li>
<li>Experience managing a department and Profit and Loss account</li>
<li>High level of IT proficiency</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Executive Housekeeper - Conrad Istanbul Bosphorus

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Conduct in depth financial and business analyses for Large Commercial segment clients
 </li>
 <li>
 Prepare &ldquo;Executive Summary&rdquo; reports in English based on credit proposals prepared by Business Line
 </li>
 <li>
 Attend Head Office level and Credit Committee level meetings and present the Executive Summary along with Credit Allocation opinion
 </li>
 <li>
 Manage end-to-end credit allocation processes from initial assessment to final decision and post-approval monitoring.
 </li>
 <li>
 Collaborate with Line of Business, Branches, Regional Allocation &amp; Sales Departments, Risk, Legal, Compliance and Operations to ensure smooth loan execution and portfolio management
 </li>
 <li>
 Monitor portfolio performance, identify early warning signals, and propose appropriate risk mitigation measures
 </li>
 <li>
 Contribute to process improvements, digital development projects and internal reporting enhancements
 </li>
 <li>
 Participate actively in internal trainings sharing knowledge and supporting junior credit analysts
 </li>
 <li>
 Conduct regular client and facility visits
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Both Manager and Assistant Manager positions will be reporting to Senior Manager.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Economics, Finance or Engineering
 </li>
 <li>
 Minimum 5 years (for Manager) or 2 years (for Assistant Manager) of experience in corporate or commercial credit allocation / underwriting /monitoring.
 </li>
 <li>
 Proficiency in English (both written and spoken)
 </li>
 <li>
 Strong analytical and financial analysis skills; ability to interpret financial statements and evaluate risks &amp; mitigants
 </li>
 <li>
 Presentation and communication skills as the position holder is expected to present credit files to senior management, Credit Committee members
 </li>
 <li>
 Ability to display both macro and micro based approaches in proactive style
 </li>
 <li>
 Capability in managing multiple tasks in a fast-paced environment
 </li>
 <li>
 Strong collaboration skills and teamwork mindset across departments
 </li>
 <li>
 High proficiency in MS Office programs and relevant financial analysis tools
 </li>
 </ul>
 
 
</div>

SME Credit Analysis Manager / Assistant Manager

ESTA Construction

<div>
 
 ESTA is seeking a
 
 highly trusted Executive Assistant
 
 to directly support the Chairman of the Board and the General Manager within an international construction and project management environment.
 
 
 
 
 
 This role goes beyond traditional assistant duties and requires strong organization, discretion, digital agility, and the ability to manage both business and personal priorities efficiently.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Managing complex calendars, meetings, and daily priorities of senior executives
 </li>
 <li>
 Coordinating internal and external meetings; preparing agendas, taking notes, and tracking action items
 </li>
 <li>
 Organizing all domestic and international travel arrangements (flights, visas, accommodation, transfers)
 </li>
 <li>
 Managing emails, calls, and written correspondence with a high level of confidentiality
 </li>
 <li>
 Preparing documents, reports, and presentations; maintaining organized digital files
 </li>
 <li>
 Supporting both business and personal agendas with accuracy and discretion
 </li>
 <li>
 Acting as a communication bridge with key stakeholders, partners, and close contacts
 </li>
 <li>
 Organizing special dates, gifts, and personal arrangements
 </li>
 <li>
 Using
 
 AI-based tools and digital platforms
 
 to increase efficiency (calendar optimization, document drafting, summarization, reminders, workflow tracking, etc.)
 </li>
 <li>
 Proactively identifying improvements in daily workflows and administrative processes.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 University degree
 </li>
 <li>
 Advanced English (spoken and written) &ndash; mandatory
 </li>
 <li>
 Russian or Chinese is an advantage
 </li>
 <li>
 Proven experience as an Executive Assistant to senior management
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of discretion, trustworthiness, and emotional intelligence
 </li>
 <li>
 Comfortable working in a fast-paced, changing environment
 </li>
 <li>
 Strong digital literacy and openness to using AI-supported tools
 </li>
 <li>
 Flexibility in working hours
 </li>
 <li>
 Based in Istanbul; no travel restrictions
 </li>
 </ul>
 
 
 This is a long-term role for candidates seeking stability through responsibility and trust.
 
 
</div>

Executive Assistant to Chairman of the Board & General Manager

<div>
 At EY, we&rsquo;re all in to shape your future with confidence.
 
 
 We&rsquo;ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
 
 
 Join EY and help to build a better working world.
 
 
 
 The opportunity
 
 
 
 EY is a global leader in Assurance, Consulting, SaT (Strategy &amp;Transactions) and Tax services.
 
 
 Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow. The insights and quality services we provide help build trust and confidence in the capital markets and in economies the world over. Our offices around the world use the same methodology and are linked through an integrated technology platform to enable instantaneous communication and collaboration among team members, regardless of location. As a member of EY Global, in T&uuml;rkiye we operate in 6 offices located in &Idot;stanbul, Ankara, Bursa, &Idot;zmir and Adana, with more than 1800 people for over 40 years.
 
 
 At EY, we empower our 400.000 people in more than 150 countries with the right mindsets and skills to navigate what&rsquo;s next, become the transformative leaders the world needs, pursue careers as unique as they are, and build their own exceptional EY experiences. We work together across our full spectrum of services and skills so that business, people and the planet can thrive together.
 
 
 Together, all in, to build a better working world.
 
 
 We are seeking for an
 
 Executive Assistant
 
 to join our
 
 Tax Team
 
 in
 
 &Idot;stanbul
 
 
 
 
 Your Key Responsibilities
 
 
 
 <ul>
 <li>
 Providing full administrative support to managers regarding clients and engagements
 </li>
 <li>
 Prepare formatted written documents like engagement letters, reports and proposals
 </li>
 <li>
 Arrange and coordinate meeting schedules, business travels and etc.
 </li>
 <li>
 Managing incoming and outgoing calls
 </li>
 <li>
 Maintain calendar of the Managers
 </li>
 <li>
 Input datas to specific databases and monitoring
 
 
 </li>
 </ul>
 
 What We Look For
 
 
 
 <ul>
 <li>
 2 or 4-year university graduates from relevant programs to be trained for the Executive Assistant position
 </li>
 <li>
 A Good command of written and spoken English is a must
 </li>
 <li>
 Very good knowledge of MS Office applications is a must
 </li>
 <li>
 Able to handle high-level confidential information
 </li>
 <li>
 Ability to organize and manage daily activities of Management Team
 </li>
 <li>
 Ability to handle multi tasks
 </li>
 <li>
 Dynamic and enthusiastic
 
 
 </li>
 </ul>
 
 What We Offer You
 
 
 
 At EY, we&rsquo;ll develop you with future-focused skills and equip you with world-class experiences. We&rsquo;ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.
 
 
 Are you ready to shape your future with confidence? Apply today.
 
 
 To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.
 
 
 
 EY
 
 | Building a better working world
 
 
 EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
</div>

EY Türkiye - Executive Assistant / TAX Department (İstanbul Office)

Constructor Tech

<div>
 Our mission
 
 
 Constructor's mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency.
 
 
 With strong expertise in machine intelligence and data science, Constructor's all-in-one platform for education and research addresses today's pressing educational challenges: access inequality, tech clutter, and low engagement of students.
 
 
 
 Please send your resume in English only.
 
 
 
 We are looking for a high-impact Business Manager to work in close partnership with, directly shadowing and supporting the President for T&uuml;rkiye &amp; the Balkans.
 
 
 This position combines Executive Assistant responsibilities with hands-on business execution and commercial support.
 
 
 The Business Manager will closely follow the President's daily agenda, priorities, and decision flow &mdash; acting as an extension of the President in execution, coordination, and follow-through.
 
 
 
 Key Responsibilities
 
 
 
 President Shadowing &amp; Executive Support
 
 
 <ul>
 <li>
 Work in close alignment with the President, following daily priorities, meetings, and decision-making
 </li>
 <li>
 Manage and optimize the President's calendar, meetings, and travel schedule
 </li>
 <li>
 Coordinate meeting preparation, agendas, materials, and follow-ups
 </li>
 <li>
 Track action items and ensure execution after executive meetings
 </li>
 <li>
 Act as a gatekeeper and organizer for the President's time and focus
 
 
 </li>
 </ul>
 Business Execution &amp; Strategy Support
 
 
 <ul>
 <li>
 Actively support the execution of the T&uuml;rkiye &amp; Balkans strategy alongside the President
 </li>
 <li>
 Track strategic initiatives, execution plans, and regional targets
 </li>
 <li>
 Ensure follow-up on Sales, Customer Success, Strategic Partnerships, and GTM priorities
 </li>
 <li>
 Support cross-functional coordination to keep execution on track
 
 
 </li>
 </ul>
 Commercial &amp; Sales Exposure
 
 
 <ul>
 <li>
 Support sales and pipeline tracking, opportunity follow-ups, and partner coordination
 </li>
 <li>
 Assist with preparation of commercial reviews, dashboards, and reports
 </li>
 <li>
 Gain hands-on exposure to regional commercial execution and deal flow
 
 
 </li>
 </ul>
 Presentations &amp; Executive Communication
 
 
 <ul>
 <li>
 Prepare executive-level presentations, board-style decks, and briefing documents
 </li>
 <li>
 Support the President in presentation preparation and delivery
 </li>
 <li>
 Ensure high-quality storytelling, structure, and clarity in all materials
 
 
 </li>
 </ul>
 Team &amp; Stakeholder Coordination
 
 
 <ul>
 <li>
 Support leadership and team meeting cadence
 </li>
 <li>
 Coordinate internal and external stakeholders across T&uuml;rkiye and the Balkans
 </li>
 <li>
 Act as a communication bridge between the President and teams
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Fluent in English and Spanish (written and spoken)
 </li>
 <li>
 Previous experience in sales, business development, or commercial roles
 </li>
 <li>
 Proven experience in executive support, business management, or similar hybrid roles
 </li>
 <li>
 Strong presentation preparation and presentation delivery skills
 </li>
 <li>
 Experience working closely with senior executives
 </li>
 <li>
 Excellent organizational, planning, and prioritization skills
 </li>
 <li>
 Ability to manage complex schedules and multiple stakeholders
 </li>
 <li>
 High level of confidentiality, ownership, and accountability
 
 
 </li>
 </ul>
 
 Profile We Are Looking For
 
 
 
 <ul>
 <li>
 Comfortable operating in a hybrid EA + Business Manager role
 </li>
 <li>
 Able to think strategically while executing operationally
 </li>
 <li>
 Proactive, structured, and detail-oriented
 </li>
 <li>
 Strong follow-through and execution discipline
 </li>
 <li>
 Interested in long-term growth into senior business leadership roles
 
 
 </li>
 </ul>
 
 Why This Role?
 
 
 
 <ul>
 <li>
 Direct exposure to regional leadership and strategic decision-making
 </li>
 <li>
 Opportunity to work side-by-side with the President
 </li>
 <li>
 Hands-on involvement in strategy execution across T&uuml;rkiye and the Balkans
 </li>
 <li>
 Clear development path into broader business or leadership roles
 
 
 </li>
 </ul>
 
 Reporting Line
 
 
 
 Reports directly to the President, T&uuml;rkiye &amp; Balkans
 
 
 This is a hybrid role where the Business Manager closely shadows the President, combining executive assistance with active business execution.
 
 
 Office address: Vi&scedil;nezade Mah. S&uuml;leyman Seba Cad. No: 89, Be&scedil;ikta&scedil;, Istanbul
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 💻 Choice of work equipment (e.g., laptop, monitor, etc.)
 </li>
 <li>
 🇬🇧 English classes (iTalki &ndash; $130 monthly)
 </li>
 <li>
 ⏰ Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
 </li>
 <li>
 👶 Newborn bonus (&euro;500 per child)
 </li>
 <li>
 🧠 Patent remuneration
 </li>
 <li>
 🌴 Paid leave
 </li>
 <li>
 🧑&zwj;💻 Remote work in locations without our offices
 </li>
 <li>
 Hybrid work in locations with offices (2 days in-office, 3 days remote)
 
 
 </li>
 </ul>
 
 Constructor
 
 fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.
</div>

Business Manager (Sales Team)

Rixos

<div>Company Description 
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Muğla, and Istanbul regions.
We are seeking a valuable team member for the position of &ldquo;Executive Coordinator to Managing Director&quot; to be considered at Rixos Tersane İstanbul. 
Job Description 
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul> 

Qualifications 
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

Executive Coordinator to Managing Director

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