executive assistant

accounts executive/ book keeper Jobs in Islamabad

accounts executive/ book keeper

admin and hr executive

administration executive Jobs in Islamabad

administration executive

customer service executive Jobs in Islamabad

customer service executive

executive secretary

Wolfiz Solutions Pvt. Ltd

Wolfiz Solutions is looking for an organized and experienced Executive Secretary who will protect executive time, increase decision velocity, and reduce operational noise.Responsibilities<ul><li>Manage calendars across internal and external stakeholders</li><li>Coordinate meetings and conferences</li><li>Prepare agendas for internal and external meetings</li><li>Create reports, meeting minutes, and presentations</li><li>Draft replies, handle email correspondence, follow-ups, and documentation where appropriate</li><li>Schedule travel, including planning, booking, and logistics</li><li>Track expenses, maintain reimbursement logs, and follow up on contract documentation</li></ul>Qualifications<ul><li>2+ years of experience as an Executive Secretary, Personal Secretary, Executive Assistant, or in a similar role supporting senior executives</li><li>Proficient in ChatGPT and Microsoft Office Suite</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and multitasking abilities</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary : 2 years (Required)</li></ul>Location:<ul><li>Islamabad (Required)</li></ul>Work Location: In person

Executive Secretary

PROGCONSULT PRIVATE LIMITED

Personal Secretary to Country Director (Female Only)Location: Islamabad / Lahore | Travel-Intensive Industry: Solar EPC | Energy Solutions Salary: PKR 37,000 Basic + Travel + IncentivesNot a Job &mdash; A Position of Trust &amp; ProximityWe are hiring a high-presence Personal Secretary to work in direct, close coordination with the Country Director.This role is for someone who is confident, highly presentable, bold and comfortable operating at the center of executive activity &mdash; in meetings, travel, and high-level environments.Role Snapshot<ul><li>Work closely alongside the Country Director on daily basis</li><li>Manage schedules, communication, and executive priorities</li><li>Travel frequently for business engagements and meetings</li><li>Handle confidential matters with absolute discretion</li><li>Represent the Director&rsquo;s office with confidence and professionalism</li><li>Maintain a polished, well-groomed, executive appearance at all times</li><li>Support meetings, presentations, and client interactions</li></ul>What We&rsquo;re Looking For<ul><li>Bold, confident personality with strong presence</li><li>Highly presentable and well-groomed (professional appearance is essential)</li><li>Comfortable with close executive coordination and frequent travel with esecutive</li><li>Discreet, loyal, and trustworthy</li><li>Strong communication (English &amp; Urdu)</li><li>Quick-thinking, adaptable, and responsive</li></ul>Who Should Apply<ul><li>Females seeking high exposure and fast career growth</li><li>Backgrounds in PR, hospitality, client handling, or executive support preferred</li><li>Fresh or experienced &mdash; confidence matters more than experience</li></ul>What You Get<ul><li>Direct exposure to top-level decision-making</li><li>Fast-track professional growth and network expansion</li><li>High-visibility role with real influence and responsibility</li></ul>Apply NowSend your CV (+ optional short intro video) Subject: CEO Assistant Application &ndash; [Your Name] Email: careers@progconsult.org/ enquiries@proglink.orgFinal NoteIf you are confident, presentable, and ready to work closely with leadership in a high-trust environment &mdash;this role is designed for you.Job Types: Full-time, Contract, Internship, Fresher Contract length: 12 monthsPay: Rs37,000.00 - Rs50,000.00 per monthAbility to commute/relocate:<ul><li>Islamabad: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Write 02/ 03 lines (In case of yes) on below paragraph considering yourself as a personality and how you best fit for this role.</li><li>Explain Why you consider yourself as best suitable candidate and why we hire you?</li><li>What is your Vision and Goal?</li><li>Rate yourself and elaborate being Bold, Outgoing, Out Of Box, Modern and a Nurtured Stature being Personal Assistant?</li></ul>Experience:<ul><li>PR Management: 1 year (Preferred)</li><li>Customer Interface: 1 year (Preferred)</li><li>Secretary: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Urdu (Preferred)</li></ul>Location:<ul><li>Islamabad (Preferred)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>Work Location: In person

Personal Secretary to Country Director

Pakistan Single Window

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
The Personal Secretary provides confidential secretarial and administrative support to the Director General, ensuring effective scheduling, documentation management and coordination for meetings, travel and official correspondence.
Responsibilities:<ul><li>
Manage the DG&rsquo;s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.</li><li>
Prepare meeting files, maintain records, take notes/minutes when required, and ensure timely circulation of meeting outputs.</li><li>
Handle confidential correspondence, emails and files; maintain an organized filing and document retrieval system.</li><li>
Coordinate travel arrangements, logistics, and protocol-related requirements for DG&rsquo;s official engagements.</li><li>
Manage incoming and outgoing communications, ensuring timely drafting, formatting, dispatch and follow-up as directed.</li><li>
Maintain office routines, track pending tasks, and support the DG Office in day-to-day administrative requirements.</li><li>
Support coordination with the BoG Secretariat for meeting scheduling and documentation when required.</li>
Perform other duties assigned by the DG/Staff Officer to support smooth functioning of the DG Office. 
<li>
 
</li></ul> 
 
Requirements 
 
Education:<ul><li>
Bachelor&rsquo;s degree (minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline.</li></ul>
Experience:<ul><li>
Minimum 2 years of relevant secretarial/administrative experience, preferably supporting senior leadership in public sector or regulatory organizations, development sector and well reputed multi-national corporations.</li><li>
Strong command over office productivity tools (MS Word, Excel, PowerPoint), email and document management.</li><li>
Excellent drafting, formatting, and record-keeping skills with high confidentiality and professionalism.</li></ul></div>

Personal Secretary (DG Office) | NAFSA

Faj IT Solutions

FAJ IT Solutions is seeking a highly organized, proactive, and sensitive Executive Assistant to the CEO to provide high-level administrative and personal support. This role requires close coordination with the CEO and plays a critical part in ensuring smooth daily operations, effective time management, and seamless communication across internal and external stakeholders.The ideal candidate will be detail-oriented, trustworthy, and capable of handling sensitive information while working in a fast-paced executive environment.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Key Responsibilities<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Handle confidential documents, communications, and sensitive information with discretion.</li><li>Prepare reports, presentations, briefs, and meeting agendas as required.</li><li>Coordinate meetings, take minutes, and follow up on action items.</li><li>Assist the CEO with personal and professional administrative tasks.</li><li>Support day-to-day executive operations and ensure deadlines are met.</li><li>Departments to ensure alignment on priorities and timelines.</li><li>Manage emails, correspondence, and documentation on behalf of the CEO when required.</li></ul>Required Knowledge, Skills, and Abilities<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Exceptional organisational, time management, and multitasking skills.</li><li>Strong written and verbal communication skills in English.</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Ability to work independently and adapt to changing priorities.</li><li>Strong interpersonal skills with the ability to coordinate across teams.</li></ul>The Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRMOther IT Skills<ul><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience using calendar management, email systems, and collaboration tools.</li><li>Ability to prepare professional presentations and reports.</li><li>Familiarity with video conferencing tools (Zoom, Google Meet, Microsoft Teams).</li></ul>Job Types: Full-time, ContractPay: Rs45,000.00 - Rs65,000.00 per monthWork Location: In person

Job for Executive Assistant (Female ) to CEO

Khattaksons Pvt LTD

A Personnel Secretary (often called an HR Secretary or Administrative Secretary in HR departments) supports the daily operations of the human resources or personnel office. The role combines administrative duties with basic HR functions.Here&rsquo;s a clear breakdown of the job description:Job Title: Personnel SecretaryPersonnel Secretary provides administrative and clerical support to the HR or personnel department. To help maintain employee records, assist with recruitment processes, and ensure smooth communication within the organization.Key Responsibilities1. Administrative Support<ul><li>Manage office correspondence (emails, letters, phone calls)</li><li>Schedule meetings, interviews, and appointments</li><li>Prepare reports, memos, and documents</li><li>Maintain filing systems (physical and digital)</li></ul>2. Employee Records Management<ul><li>Maintain and update employee files</li><li>Handle confidential personnel information securely</li><li>Record attendance, leave, and payroll-related data</li></ul>3. Recruitment Assistance<ul><li>Post job advertisements</li><li>Schedule interviews and communicate with candidates</li><li>Prepare interview documents and employment contracts</li></ul>4. Communication &amp; Coordination<ul><li>Act as a link between employees and HR management</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Coordinate internal communications</li></ul>5. Office Management Tasks<ul><li>Order office supplies</li><li>Maintain office equipment</li><li>Ensure smooth day-to-day office operations</li></ul>Required Skills<ul><li>Strong organizational and time management skills</li><li>Good communication (written and verbal)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Attention to detail and accuracy</li><li>Ability to handle confidential information</li><li>Basic knowledge of HR procedures</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, HR, or related field</li><li>Previous administrative or secretarial experience (preferred)</li></ul>Work Environment<ul><li>Typically office-based</li><li>Works closely with HR managers and staff</li><li>Standard working hours (may vary depending on organization)</li></ul>Pay: From Rs30,000.00 per monthWork Location: In person

Personel Secretary

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
The Director General is the chief executive of NAFSA appointed under the NAFSA Act, responsible for establishing and leading the Authority while overseeing smooth transition from legacy departments including Department of Plant Protection and Animal Quarantine Department. Reporting to the Board of Governors of NAFSA, the Director General is required to provide strategic direction and effective governance for optimal service delivery as per statutory mandate of NAFSA.
Responsibilities:<ul><li>
Timely establishment of NAFSA on modern lines with required systems, policies, SOPs, staffing to ensure effective service delivery as per assigned legal mandate under NAFSA Act 2026.</li><li>
Oversee timely transition of assets, operations and systems from legacy departments including DPP and AQD with minimal risk of business disruption or non-compliances.</li><li>
Provide strategic leadership and act as the chief executive officer of the Authority.</li><li>
Serve as ex-officio member and secretary to the Board of Governors while providing support in implementation of Board&rsquo;s decisions.</li><li>
Develop and execute NAFSA&rsquo;s strategic plan and annual work plans.</li><li>
Performance reporting to the Board and Federal Government, setting-up KPIs and robust performance appraisal mechanism.</li><li>
Establish an appropriate service structure and lead merit-based recruitment of key leadership and technical staff.</li><li>
Oversee establishment of various formations of NAFSA with clear responsibilities and development of their operational processes to optimally deliver assigned functions</li><li>
Develop effective coordination and collaboration mechanism between different formations of NAFSA</li><li>
Ensure capacity building and workforce readiness for operations and support functions</li><li>
Development of needed corporate culture and mechanisms to attract and retain best in class human resource and ensure their optimal utilization</li><li>
Approve internal policies, SOPs, delegations and control frameworks consistent with the Act and Board directions.</li><li>
Promote integrity, transparency and accountable decision-making.</li><li>
Provide stewardship of the NAFSA Fund and budget processes, ensuring financial sustainability, and effective oversight of the Finance and corporate controls.</li><li>
Ensure audit and accountability arrangements, including facilitation of internal and external audits including those by the Auditor General of Pakistan, ensure timely corrective actions and closure of observations.</li><li>
Represent NAFSA in national and international forums; coordinate with federal and provincial governments, regulators, Customs and development partners to advance SPS compliances, food safety and trade facilitation objectives especially enhancing and sustaining Pakistan&rsquo;s market access for enhanced exports of agri-products.</li><li>
Lead risk management and emergency response for SPS incidents (outbreaks, contamination, pest incursions), including crisis coordination and stakeholder communication.</li><li>
Adoption of technology and digitalization to minimize human interface and discretion in day to day operations.</li><li>
Effective management of various services providers and related service level agreements.</li>
Delegate powers and functions to authorized officers as appropriate and ensure effective oversight of delegated authorities, consistent with the Act and prescribed conditions. 
<li>
</li></ul> 
 
Requirements 
 
Education:<ul><li>
Master Degree (16 years of education) Management Sciences, Agronomy, Food Safety, Veterinary Sciences, Plant Protection, Public Health, Trade/Economics, or a related field from a reputable institution.</li></ul>
Experience:<ul><li>
Minimum 15 years of relevant professional experience with at least 5 years in an executive leadership role in a regulator, autonomous body, large public sector organization or comparable institution.</li><li>
Proven track record of leading institutional reforms, establishing organizations or large programs, and managing multi-disciplinary teams and geographically distributed operations.</li><li>
Experience in public finance and governance, including budgeting, fund management, audit oversight and implementation of internal controls.</li><li>
Demonstrated understanding of SPS systems and international standards (WTO SPS, Codex, WOAH, IPPC) and their application to import/export controls and domestic regulation.</li><li>
Strong stakeholder engagement and diplomacy skills, including coordination with federal/provincial governments and engagement with private sector and international partners.</li><li>
Excellent communication and decision-making abilities with high integrity, independence and resilience under pressure.</li><li>
Experience driving digital transformation, data-driven management and integration with national systems is an advantage.</li></ul></div>

Director General | NAFSA

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
The Director NAFSA Secretariat (Company Secretary) provides end-to-end secretarial, governance and compliance support to the Board of Governors (BoG) and its committees, enabling effective oversight, timely decision-making and documentation integrity. The role supports the Director General in his statutory capacity as Secretary to the BoG by coordinating Board and committee meetings, managing Board papers and records, tracking implementation of decisions, and maintaining statutory registers and compliance calendars under the NAFSA Act, 2026 and notified rules/regulations. The position also establishes secure digital and physical record management for governance documentation, ensuring confidentiality, transparency and auditability. 
 
Responsibilities:<ul><li>
Act as the professional secretariat for the BoG and its committees (including HR, Finance &amp; Audit, Planning &amp; Development and statutory committees), ensuring smooth governance operations and timely convening of meetings.</li><li>
Develop and manage an annual Board/committee meeting calendar; coordinate agendas, meeting logistics, circulation of notices and papers, and ensure quorum and procedural compliance.</li><li>
Coordinate preparation of Board papers by liaising with NAFSA wings and functions; ensure completeness, quality, and appropriate legal/financial vetting before submission.</li><li>
Record accurate minutes and resolutions; maintain a decision register and secure repository of approved papers, minutes and resolutions with version control and access management.</li><li>
Maintain statutory registers and governance documentation, including Board/committee composition, terms of appointment, declarations of interest, attendance, and approvals as required under the Act and governance guidelines.</li><li>
Track implementation of BoG and committee decisions across NAFSA; maintain action logs, follow-up mechanisms and periodic compliance/progress reports for Chairpersons, the BoG and the Director General.</li><li>
Draft and manage official correspondence of the BoG/committees (letters, notes, notifications and directives), handles the BoG/logistics (Agenda, Minutes, Quorum) in coordination with the Director General and relevant ministries/departments, ensuring timely dispatch and record retention.</li><li>
Coordinate induction and orientation of Board and committee members; prepare briefing packs on mandate, governance framework, ethics/conflict-of-interest, key risks and performance dashboards.</li><li>
Support development and administration of governance policies and procedures (Board charters, committee ToRs, operational guidelines, document templates and confidentiality protocols) and ensure periodic updates.</li><li>
Facilitate governance reporting requirements, including inputs to annual reports, statutory reporting to Federal Government, and coordination of meeting fee/expense processing in collaboration with Finance (as per approved policies).</li><li>
Establish and administer secure digital workflows (board portal/e-meetings, document management, e-signature and action tracking) in coordination with ICT to improve governance efficiency and audit trails.</li>
Lead, supervise and develop Secretariat staff (board affairs, committee coordination and compliance officers); set work priorities, ensure service standards and maintain strict confidentiality. 
<li>
 
</li></ul> 
 
Requirements 
 
Education:<ul><li>
Master&rsquo;s degree (16 years of education) in Public Administration, Management Sciences/Business Administration, Law, Corporate Governance or a related discipline from a recognized university; LLB/LLM is preferred for governance/legal drafting heavy environments.</li><li>
Professional qualification/certification in corporate governance or company secretarial practice (e.g., ICSA/CG qualifications or equivalent) is an advantage.
 
</li></ul>Experience:<ul><li>
Minimum 12 years of relevant experience in board/committee secretariat, company secretarial or governance roles; experience in an autonomous body, regulator, SOE, or large public/private organization is preferred.</li><li>
Demonstrated experience preparing Board agendas, papers, minutes and resolutions, and managing end-to-end meeting processes with senior stakeholders.</li><li>
Strong understanding of governance best practices, statutory compliance tracking, and record retention requirements; ability to design governance SOPs and templates.</li><li>
Experience coordinating multi-stakeholder decision implementation (action tracking, follow-ups, escalation and progress reporting).</li><li>
High level of integrity, discretion and ability to handle confidential and sensitive information; sound judgment in governance matters.</li><li>
Strong drafting, communication and stakeholder management skills, including engagement with ministries, regulators and public sector entities.</li><li>
Proficiency in digital document management/board portals and MS Office; ability to implement secure, auditable governance workflows.</li></ul></div>

Director Secretariat | NAFSA

Explore 127+ Executive secretary in Islamabad this May. Find roles across top companies and apply now to boost your career.