administrative assistant Jobs in Abu Dhabi

administrative assistant

office administrator

executive assistant

executive secretary

accounting assistant

executive staff assistant

Smart Research System

Arabic Speaker Required &ndash; Executive AssistantJob Title: Executive Assistant Section: Legal AdministrationRole SummaryThe Executive Assistant provides high‑level administrative and secretarial support to the Office of the General Counsel. The role ensures effective coordination, confidential document handling, and smooth day‑to‑day administrative operations within the Legal Administration function.Key Responsibilities<ul><li>Provide executive‑level administrative and secretarial support</li><li>Manage calendars, meetings, correspondence, and document preparation</li><li>Draft, translate, and review correspondence in Arabic and English</li><li>Maintain records, files, and confidential legal documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Support office operations and ensure timely follow‑up on assigned actions</li></ul>Requirements<ul><li>Fluent Arabic speaker (mandatory)</li><li>Strong English communication skills</li><li>Proven experience as an Executive Assistant or Administrative Assistant</li><li>High attention to detail and ability to handle confidential information</li><li>Proficient in MS Office and office management tools</li><li>Organized, professional, and able to work independently</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant - Arabic Speaker Required

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Course

<div>
 
 
 Role Overview
 
 
 
 The Executive Assistant will be responsible for calendar management, coordination, communication, and executive support, ensuring that leadership is fully supported in executing strategic priorities.
 
 
 This role requires someone who can anticipate needs, manage competing priorities, and operate with minimal supervision.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide full administrative and operational support to senior leadership
 </li>
 <li>
 Act as a gatekeeper and point of contact between the executive and internal/external stakeholders
 </li>
 <li>
 Anticipate needs and proactively resolve issues before they arise
 </li>
 </ul>
 
 
 
 
 
 Calendar &amp; Meeting Management
 
 
 <ul>
 <li>
 Manage complex and dynamic calendars, meetings, and appointments
 </li>
 <li>
 Coordinate internal and external meetings, including high-level stakeholders
 </li>
 <li>
 Prepare meeting agendas, documents, and follow-ups
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Draft, review, and manage emails, reports, and official correspondence
 </li>
 <li>
 Ensure timely and professional communication on behalf of the executive
 </li>
 <li>
 Handle sensitive information with strict confidentiality
 </li>
 </ul>
 
 
 
 
 
 Coordination &amp; Logistics
 
 
 <ul>
 <li>
 Arrange travel, accommodations, and itineraries
 </li>
 <li>
 Coordinate events, meetings, and executive engagements
 </li>
 <li>
 Ensure smooth execution of all logistical requirements
 </li>
 </ul>
 
 
 
 
 
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Prepare presentations, reports, and briefing materials
 </li>
 <li>
 Maintain organized records, files, and documentation
 </li>
 <li>
 Track action items and ensure timely follow-ups
 </li>
 </ul>
 
 
 
 
 
 Mandatory Requirements (Non-Negotiable)
 
 
 <ul>
 <li>
 Minimum 8&ndash;10 years of experience as an Executive Assistant supporting C-level, Director General, or Chairman-level leadership
 </li>
 <li>
 Proven ability to manage highly complex calendars and priorities
 </li>
 <li>
 Exceptional communication skills in English (Arabic is highly preferred)
 </li>
 <li>
 High level of discretion, professionalism, and confidentiality
 </li>
 <li>
 Strong experience in government, semi-government, or large organizations
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Ability to work under pressure and manage multiple priorities
 </li>
 <li>
 Strong interpersonal and stakeholder management skills
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 </ul>
</div>

Executive Assistant - Emirati Applicants

KTalk Coaching & Consulting

Job Overview: We are seeking a highly organized and proactive Executive Assistant with experience in art gallery management. The role combines executive support with hands-on involvement in exhibitions, inventory control, and gallery coordination.Key Responsibilities:<ul><li>Provide full executive support including scheduling, correspondence, and coordination</li><li>Manage and organize art exhibitions, including setup and logistics</li><li>Maintain accurate inventory of artworks and gallery assets</li><li>Coordinate with artists, clients, and vendors</li><li>Assist in planning gallery events and exhibitions</li><li>Ensure proper handling, documentation, and storage of artwork</li><li>Maintain records, reports, and administrative files</li></ul>Requirements:<ul><li>Proven experience in an art gallery, museum, or similar environment</li><li>Proven experience in an Executive Assistant role</li><li>Strong background in artwork handling, exhibition management, and inventory control</li><li>Excellent organizational and multitasking skills</li><li>Strong communication and interpersonal abilities</li><li>Proficient in Microsoft Office and administrative systems</li><li>Ability to work independently and manage priorities effectively</li><li>Fluent in English (spoken and written)</li><li>Ability to work independently and manage priorities in a fast-paced environment</li></ul>Preferred Qualifications:<ul><li>Experience supporting senior management or executives</li><li>Knowledge of art curation or gallery operations</li><li>Experience in galleries, museums, or creative/art institutions</li><li>Strong attention to detail and professional presentation</li></ul>If you are passionate about art and have strong administrative and gallery management experience, we would love to hear from you.Job Type: Full-timeWork Location: In person

Executive Admin Assistant

Higher Colleges of Technology

<div>
 Position Summary
 
 
 The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager&rsquo;s communication in a professional manner.
</div>

Executive Assistant - Al Ain

Reportage Properties LLC

<div>
 
 
 About Us:
 
 
 
 We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.
 
 
 
 
 
 We are seeking a highly organized and proactive assistant to provide dedicated support to one of our leaders. In this role, you will be his right hand in managing daily operations, international scheduling, travel logistics, and business expansion support across several African countries. You will work independently, anticipate needs, and ensure their time and priorities are maximized.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Operations &amp; Scheduling
 
 
 <ul>
 <li>
 Organize day-to-day operations for the executive.
 </li>
 <li>
 Schedule and coordinate both in-person and online meetings with branch offices across several African countries.
 </li>
 <li>
 Manage calendar conflicts and time-zone differences effectively.
 </li>
 </ul>
 
 
 2. Travel &amp; Logistics
 
 
 <ul>
 <li>
 Arrange all required travel including flights, accommodations, and ground transport.
 </li>
 <li>
 Handle multi-country visa applications and supporting documentation.
 </li>
 <li>
 Prepare detailed itineraries for trips involving multiple African destinations.
 </li>
 </ul>
 
 
 3. Communication &amp; Reporting
 
 
 <ul>
 <li>
 Liaise with branch managers across different time zones.
 </li>
 <li>
 Proactively gather information, updates, and reports from branch offices.
 </li>
 <li>
 Ensure timely and accurate flow of information between headquarters and African branches.
 </li>
 </ul>
 
 
 4. Documentation &amp; Corporate Records
 
 
 <ul>
 <li>
 Draft letters, memos, and other correspondence as required.
 </li>
 <li>
 Prepare and format corporate documents including:
 </li>
 <li>
 Minutes of board meetings
 </li>
 <li>
 Resolutions
 </li>
 <li>
 Official internal communications
 </li>
 </ul>
 
 
 5. Filing &amp; Deadline Management
 
 
 <ul>
 <li>
 Organize and maintain a logical filing system (physical or digital).
 </li>
 <li>
 Set up alerts and reminders for critical deadlines.
 </li>
 <li>
 Ensure all documents are easily retrievable and up to date.
 </li>
 </ul>
 
 
 6. Business Development Support
 
 
 <ul>
 <li>
 Assist in the setup of new foreign offices in African countries.
 </li>
 <li>
 Communicate with professionals (lawyers, consultants, agents), suppliers, and partners.
 </li>
 <li>
 Request, compare, and compile fees and quotes for management decision-making.
 </li>
 </ul>
 
 
 
 
 
 Required Qualification and Experience:
 
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience as a Personal Assistant or Executive Assistant.
 </li>
 <li>
 Proven experience supporting international operations (Africa experience strongly preferred).
 </li>
 <li>
 Strong working knowledge of:
 </li>
 <li>
 MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Online meeting platforms (Zoom, Microsoft Teams, Google Meet)
 </li>
 <li>
 Cloud filing systems (Google Drive, SharePoint, Dropbox)
 </li>
 <li>
 Excellent written English &ndash; ability to draft formal corporate documents.
 </li>
 <li>
 French language is a strong advantage (for Francophone African countries).
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Competitive salary and commission-based incentives.
 </li>
 <li>
 A dynamic and professional work environment.
 </li>
 <li>
 Career growth opportunities in a leading real estate firm.
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume toTalent@reportageuae.com "
 
 EA &ndash; Real Estate
 
 ."
 
</div>

Department of Culture and Tourism – Abu Dhabi (DCT Abu Dhabi)

<div>
 
 We are currently looking for a highly organized and proactive
 
 Executive Assistant
 
 to join us at the Department of Culture and Tourism &ndash; Abu Dhabi (DCT Abu Dhabi) on a
 
 12-month freelance contract.
 
 
 
 
 
 
 DCT Abu Dhabi plays a central role in driving the sustainable growth of the emirate&rsquo;s culture and tourism sectors, positioning Abu Dhabi as a global destination for culture, creativity, and tourism. This role offers the opportunity to work at the heart of a dynamic environment, supporting senior stakeholders and contributing to the smooth execution of day-to-day operations.
 
 
 
 
 
 
 
 Role Overview
 
 
 
 
 This role is critical in ensuring efficient administrative and operational support across the team, with direct exposure to senior leadership and high-level coordination activities. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage calendars, coordinate meetings, and resolve scheduling conflicts
 </li>
 <li>
 Coordinate travel arrangements, events, and departmental activities
 </li>
 <li>
 Maintain and update stakeholder and contact databases
 </li>
 <li>
 Prepare, organize, and manage correspondence, reports, and presentations
 </li>
 <li>
 Support executive correspondence and prioritize communications effectively
 </li>
 <li>
 Track and coordinate executive approvals and signatory requirements
 </li>
 <li>
 Set up conference calls and ensure smooth communication with stakeholders
 </li>
 <li>
 Maintain both electronic and physical filing systems
 </li>
 </ul>
 
 
 
 
 
 
 Technology &amp; Tools
 
 
 
 <ul>
 <li>
 Create documents, reports, spreadsheets using Microsoft Excel, Word and PowerPoint
 </li>
 <li>
 Create presentations in PowerPoint
 </li>
 <li>
 Demonstrated proficiencies with specific technologies e.g. AdobeSign, KissFlow, Oracle, SAP, SharePoint, etc.
 </li>
 </ul>
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 Basic Qualifications
 
 
 <ul>
 <li>
 5+ years of administrative support experience, ideally within a corporate or government environment
 </li>
 <li>
 Prior experience in office management is highly desirable
 </li>
 </ul>
 
 
 
 
 
 Core Skills
 
 
 <ul>
 <li>
 Proactive and initiates projects, accepting of new assignments and challenges
 </li>
 <li>
 Manage multiple simultaneous projects and meet deadlines
 </li>
 <li>
 Capacity to multi-task, prioritize work load and effectively manage time
 </li>
 <li>
 Lead by example regarding efficient work habits and professional behavior
 </li>
 <li>
 Ability to work in fast-paced, deadline driven environment
 </li>
 <li>
 Demonstrate excellent oral and written communication skills
 </li>
 <li>
 Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
 </li>
 <li>
 Perform all tasks with attention to detail and review for accuracy.
 </li>
 <li>
 Maintain courteous, professional manner in person and on the phone.
 </li>
 <li>
 Ability to maintain confidentiality.
 </li>
 <li>
 Proficient in Microsoft Office application (Excel, Word, PowerPoint)
 </li>
 </ul>
 
 
 
 
 📍 Location: Abu Dhabi
 
 
 📅 Contract: 12 months
 
 
 
 
 
 If this sounds relevant to your background, please apply and submit your updated CV.
 
</div>

Executive Assistant (12-Month Contract)

Explore 604+ Executive staff assistant in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.

604 executive staff assistant jobs In Abu Dhabi

Executive Assistant - Arabic Speaker Required

Executive Assistant

Executive Assistant - Emirati Applicants

Executive Admin Assistant

Executive Assistant - Al Ain

Executive Assistant

Executive Assistant (12-Month Contract)