executive assistant

accounts assistant

front office manager

office administrator

office manager

executive staff assistant

Big Fish Consult

<div>
 
 We are seeking a highly organized and proactive
 
 Executive Assistant
 
 to provide comprehensive secretarial, administrative, and coordination support to our Executive Director. This role goes beyond traditional EA duties, with responsibilities spanning
 
 data management, meeting coordination, presentation preparation, approval workflows, and key project support
 
 .
 
 
 
 
 
 
 Key Highlights:
 
 
 <ul>
 <li>
 Manage the Executive Director&rsquo;s calendar, correspondence, and travel arrangements
 </li>
 <li>
 Prepare and review approval requests, reports, and high-quality presentations
 </li>
 <li>
 Coordinate Board meetings, record minutes, and follow up on action items
 </li>
 <li>
 Handle confidential documents, communications, and guest management
 </li>
 <li>
 Support special projects, events, and cross-team coordination
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proficiency in Excel and Power point Presentation (MUST)
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration (or related field)
 </li>
 <li>
 5+ years&rsquo; executive assistance experience in the UAE (real estate sector preferred)
 </li>
 <li>
 Strong proficiency in English (spoken and written)
 </li>
 <li>
 Excellent organizational, communication, and multitasking skills
 </li>
 </ul>
 
 
</div>

Executive Assistant

Big Fish Recruitment

The Role
 <ul>
<li>Provide high-level administrative and operational support to the Executive Director • Manage complex calendars, schedule meetings, and coordinate travel and logistics • Prepare professional presentations, reports, and departmental documents with accuracy and attention to detail • Handle confidential information with discretion and professionalism • Support operational processes, ensuring timely follow-up and coordination across departments • Utilize advanced Excel functions for data tracking, reporting, and analysis • Assist in organizing department-wide activities and communications • Serve as a liaison between the Executive Director and internal/external stakeholders</li>
</ul>
Requirements
 <ul>
<li>Proven experience as an Executive Assistant or Administrative Assistant • Strong verbal and written communication skills in both English and Arabic • Proficiency in Microsoft Excel (including formulas and data management) • Skilled in preparing presentations and reports • Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.</li>
</ul>
About the company
 Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.

Ethara

<div>
 
 
 Executive Assistant to the Chief Digital &amp; Technology Officer
 
 
 
 Digital &amp; Technology
 
 
 Abu Dhabi, UAE
 
 
 
 
 
 
 Job Overview:
 
 
 <ul>
 <li>
 The Executive Assistant to the Chief Digital &amp; Technology Officer (CDTO) will provide comprehensive executive and operational support to enable the smooth delivery of Ethara&rsquo;s digital transformation and technology strategy.
 </li>
 <li>
 This role requires a highly organized, tech-savvy, and proactive professional who can manage executive priorities, coordinate projects, and act as a trusted liaison across stakeholders.
 </li>
 <li>
 The Executive Assistant will play a pivotal role in ensuring that the CDTO&rsquo;s office operates efficiently and effectively.
 </li>
 </ul>
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 Executive &amp; Operational Support
 
 
 
 <ul>
 <li>
 Manage the CDTO&rsquo;s calendar, travel, and scheduling with precision, ensuring optimal time management.
 </li>
 <li>
 Organize and prepare for meetings (internal/external), including agendas, materials, presentations, and action points.
 </li>
 <li>
 Track and follow up on key deliverables from meetings, ensuring accountability and timely completion.
 </li>
 <li>
 Act as the primary liaison between the CDTO and internal/external stakeholders, ensuring smooth communication flow.
 </li>
 </ul>
 
 
 
 Project &amp; Delivery Coordination
 
 
 
 <ul>
 <li>
 Support the execution of digital transformation and innovation projects by tracking tasks, aligning owners, and monitoring deadlines.
 </li>
 <li>
 Maintain dashboards, trackers, and reports to provide visibility into project status, risks, and dependencies.
 </li>
 <li>
 Assist in documenting business processes, SOPs, and workflows.
 </li>
 <li>
 Coordinate across cross-functional teams and business units to ensure alignment with CDTO priorities.
 </li>
 </ul>
 
 
 
 Technology &amp; Data Support
 
 
 
 <ul>
 <li>
 Utilize productivity and collaboration tools (MS Office, Google Workspace, Asana, Jira, Trello, or similar) to manage projects and communications effectively.
 </li>
 <li>
 Conduct research and prepare high-quality, data-driven presentations, briefs, and reports.
 </li>
 <li>
 Provide light technical support (e.g., system onboarding, digital tool setup) to improve team efficiency and adoption of digital platforms
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Job Specifications:
 
 </li>
 <li>
 Minimum 5+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior or C-level executives.
 </li>
 <li>
 Strong background in technology, digital transformation, live entertainment, sports, or related industries.
 </li>
 <li>
 Proven track record in managing complex schedules, executive priorities, and multi-stakeholder coordination.
 </li>
 <li>
 Familiarity with digital transformation initiatives, IT systems, or tech operations is highly desirable.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Information Technology, or related field
 </li>
 <li>
 Master&rsquo;s degree preferred
 </li>
 <li>
 Project management certifications (PMP, Prince2, Agile/Scrum) are an advantage.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Required Skills:
 
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
 </li>
 <li>
 Skilled in project management and collaboration tools (Asana, Jira, Trello, Monday.com, MS Teams, SharePoint, Confluence, etc.).
 </li>
 <li>
 Ability to create dashboards, trackers, and executive reports with strong data visualization skills.
 </li>
 <li>
 Strong presentation and report design capability.
 </li>
 <li>
 Comfortable providing light IT support for digital tools (system setup, onboarding, troubleshooting).
 </li>
 <li>
 Familiarity with enterprise systems (ERP, HRIS, or ITSM platforms) is an advantage.
 </li>
 <li>
 Communication: Exceptional written and verbal communication with the ability to engage confidently at all organizational levels.
 </li>
 <li>
 Organization &amp; Prioritization: Excellent time management skills with the ability to handle multiple priorities and deadlines.
 </li>
 <li>
 Confidentiality &amp; Integrity: Trusted to handle sensitive and confidential information with discretion.
 </li>
 <li>
 Interpersonal Skills: Professional demeanor with strong relationship-building capabilities.
 </li>
 <li>
 Adaptability: Resilient and flexible in responding to shifting priorities in a fast-paced environment.
 </li>
 <li>
 Problem-solving: Proactive, resourceful, and solutions-oriented.
 </li>
 <li>
 Attention to Detail: High accuracy in documentation, reporting, and follow-up.
 </li>
 <li>
 Collaboration: Effective team player who facilitates coordination across diverse teams.
 </li>
 </ul>
</div>

Property Shop Investment LLC

The Executive Assistant to the Chairman provides high-level administrative support to the Chairman of the Board, ensuring efficient operation of the executive office. This individual manages scheduling, communications, travel, meeting coordination, and strategic administrative support while maintaining the highest level of professionalism, confidentiality, and discretion.2. RESPONSIBILITIES. Manage and maintain the Chairman&rsquo;s calendar, including scheduling meetings, appointments, speakingengagements, and travel (domestic/international).. Prioritize and manage multiple projects simultaneously, ensuring deadlines are met.. Prepare, review, and edit correspondence, reports, presentations, and other documents.. Handle incoming and outgoing communications on behalf of the Chairman (email, calls, mail, etc.).. Maintain a high level of confidentiality in all matters.. Organize board meetings, executive offsites, investor relations events, and internal/external meetings.. Prepare agendas, distribute materials, take minutes, and follow up on action items.. Liaise with senior executives, board members, stakeholders, and external partners.. Plan and coordinate complex travel itineraries including flights, hotels, ground transportation, and visa arrangements.. Provide detailed travel briefs and handle last-minute changes or issues as needed.. Serve as the gatekeeper and liaison between the Chairman and internal/external stakeholders.. Screen and prioritize incoming requests, ensuring appropriate response and follow-up.. Support strategic initiatives and special projects as directed by the Chairman.. Conduct research, prepare briefing materials, and summarize reports for quick decision-making.. Takes Health, Safety &amp; Environment (HSE) lead in ensuring &ldquo;safe systems of work&rdquo; and &ldquo;safe conditions&rdquo; are in place within the area of responsibility.. Performs other similar or related duties as required or assigned by management.QUALIFICATIONS &amp; EXPIERENCEEducational Requirements / Qualifications:- Bachelor's degree in Business Administration, Communications, or related field (Master&rsquo;s preferred).B Experience:- Minimum 7+ years of experience supporting C-suite executives, preferably in a fast-paced corporate or multinational environment.Job Type: Full-time

The Citco Group Limited

<div>
 
 Job Description
 
 
 
 
 
 
 About Citco:
 
 
 
 Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients&rsquo; needs.
 
 
 For more information about Citco, please visit www.citco.com
 
 
 
 
 
 
 About the Team &amp; Business Line:
 
 
 
 We&rsquo;re a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don&rsquo;t stop there: we also build these same bonds among our own teams, too. Here, we&rsquo;ve created a community where colleagues support one another and different departments help others succeed. And here, we&rsquo;ve cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are&mdash;and it shines through in everything we do, every day.
 
 
 
 
 
 Responsibilities for Candidates
 
 
 
 
 
 
 Your Role:
 
 
 
 
 Executive Assistant Duties:
 
 
 <ul>
 <li>
 Calendar Management:
 </li>
 </ul>
 
 Proactively manage the MD's schedule, including scheduling meetings, prioritizing requests,
 
 <ul>
 <li>
 Travel Coordination:
 </li>
 </ul>
 
 Arrange complex travel bookings, including flights, hotels, and visa requirements.
 
 <ul>
 <li>
 Meeting Management:
 </li>
 </ul>
 
 Plan and coordinate meetings for the MD, leadership teams, and board committees, including booking rooms, preparing agendas, and circulating relevant papers.
 
 <ul>
 <li>
 Communication &amp; Correspondence:
 </li>
 </ul>
 
 Manage all incoming and outgoing correspondence, filter emails, and highlight critical communications requiring the MD's attention.
 
 <ul>
 <li>
 Document Preparation:
 </li>
 </ul>
 
 Draft, edit, and format reports, presentations, and other documents on behalf of the MD.
 
 <ul>
 <li>
 Stakeholder Liaison:
 </li>
 </ul>
 
 Act as a point of contact for internal and external stakeholders, ensuring effective communication and representing the MD when necessary.
 
 <ul>
 <li>
 Information Management:
 </li>
 </ul>
 
 Maintain confidential information with discretion and manage contact databases.
 
 <ul>
 <li>
 Special Projects / Event Coordination:
 </li>
 </ul>
 
 Provide support for special projects as required, or assisting with administrative tasks related to strategic initiatives.
 
 
 Key Skills &amp; Qualities
 
 <ul>
 <li>
 Organizational Skills:
 </li>
 </ul>
 
 The ability to organize and prioritize tasks efficiently is crucial in a fast-paced environment.
 
 <ul>
 <li>
 Communication Skills:
 </li>
 </ul>
 
 Excellent written and verbal communication skills are needed to liaise with stakeholders and draft professional correspondence.
 
 <ul>
 <li>
 Discretion and Confidentiality:
 </li>
 </ul>
 
 The role involves handling sensitive information, requiring absolute discretion and trustworthiness.
 
 <ul>
 <li>
 Attention to Detail:
 </li>
 </ul>
 
 Meticulous attention to detail is necessary for managing complex schedules and preparing error-free documents.
 
 <ul>
 <li>
 Problem-Solving:
 </li>
 </ul>
 
 The ability to anticipate needs and solve problems independently is highly valued.
 
 <ul>
 <li>
 Proficiency with Office Software:
 </li>
 </ul>
 
 Competency in using standard office software (e.g., Microsoft Outlook, Teams, Powerpoint) for calendar management and document creation.
 
 
 
 
 
 
 Office Management Duties
 
 
 <ul>
 <li>
 Office Operations: Oversee the day-to-day running of the office, ensuring a professional and efficient working environment.
 </li>
 <li>
 Suppliers &amp; Vendors: Manage relationships with suppliers and service providers, including procurement of office supplies and equipment.
 </li>
 <li>
 Facilities Management: Ensure office facilities are well maintained and meet staff requirements.
 </li>
 <li>
 Process Improvement: Develop and implement office policies, systems, and procedures to streamline operations.
 </li>
 <li>
 Event Support: Coordinate company events, team activities, and meetings as required.
 </li>
 </ul>
 
 
 
 
 Qualifications for Candidates
 
 
 
 
 
 
 About You:
 
 
 <ul>
 <li>
 Well-presented with a professional manner and 1-2 years' experience in a similar corporate front of house role.
 </li>
 <li>
 Polite, friendly and approachable with excellent communication and interpersonal skills.
 </li>
 <li>
 Strong administration and organizational skills with a can-do attitude to work.
 </li>
 <li>
 Consider yourself to be a confident self-starter who is happy to work in a fast-moving, entrepreneurial environment, and take responsibility for getting things done.
 </li>
 </ul>
 
 
 
 
 
 Our Benefits
 
 
 
 Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
 
 
 We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
 
 
 Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
 
</div>

eSanad

Date posted: 21 July 2025Pay: 2,500.00 (AED)-4,000.00 (AED) per monthJob description:Job Title: Executive Secretary &amp; Administrative AssistantDepartment: Executive Office / OperationsReporting to: Head of OperationsLocation: Abu Dhabi, UAEEmployment Type: Full-time, On-siteRole Overview:We are seeking a smart, reliable, and highly organized Executive Secretary &amp; Administrative Assistant to support our executive team and ensure the smooth day-to-day operations of the office. The ideal candidate will be proactive, professional, well-spoken, discreet, and capable of handling a wide range of administrative and executive support tasks in a fast-paced environment.Key Responsibilities:Executive SupportManage the CEO&rsquo;s calendars, meetings, and appointmentsDraft, review, and manage correspondence, emails, reports, and presentationsTake meeting minutes and follow up on assigned action pointsAssist in preparing board-level documents, investor decks, and reportsAdministrative CoordinationHandle general office administration: supplies, filing, petty cash, and documentationMaintain confidential records, HR documents, and regulatory files securelySupport onboarding coordination for new hires: access, documents, welcome kitsHandle courier, document dispatching, and business correspondence professionallyOperations &amp; Office ManagementCoordinate logistics for internal meetings, visits, and eventsOversee travel bookings, visa applications, hotel reservations, and itinerariesMaintain office environment cleanliness and coordination with support staffAct as a point of contact between departments and external stakeholdersDigital &amp; Communication ToolsProficient in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft OfficeComfortable using task/project management tools, CRMs, or HRMS systemsCapable of learning and using internal systems (e.g., Prakroa, eSanad CRM)Qualifications &amp; Requirements:Bachelor&rsquo;s Degree in Business Administration, Communications, or related field3+ years of experience in a similar role supporting senior executives or C-levelStrong command of English (Arabic is a plus) &ndash; both written and spokenProfessional appearance, positive attitude, and high emotional intelligenceUAE experience preferred, especially in regulated sectors (insurance, finance)Desired Attributes:Discreet, trustworthy, and highly dependableEnergetic, polished, and solution-oriented with a &ldquo;get things done&rdquo; mindsetAble to prioritize, multi-task, and manage confidential information efficientlyStrong organizational and communication skillsDetail-oriented with a high standard of executionWhy Join Us?Be part of a forward-thinking team shaping the future of digital insuranceWork directly with visionary leadership in a collaborative environmentGain exposure to innovative technologies and industry-transforming projectsEnjoy a dynamic, respectful, and growth-oriented company cultureJob Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthExperience:<ul><li>PA/Admin : 2 years (Required)</li><li>CEO/GM/C-level Assistant : 1 year (Required)</li><li>HR &amp; UAE Labor Low : 1 year (Required)</li></ul>

Admin Assistant & PA to GM

Established in 2007, Property Shop Investment LLC (PSI) is the largest private real estate company in Abu Dhabi, known for its sustainable and dynamic performance. With a focus on high achievements, PSI has gained prominent brand recognition across the UAE real estate market. PSI provides a range of services including property brokerage, development consultancy, real estate marketing, investment advisory, property appraisal, and property &amp; facility management. The company has been celebrated for its excellence with multiple awards from esteemed developers. PSI operates offices in Abu Dhabi and Dubai.Role DescriptionThis is a full-time on-site role for an Executive Assistant (with Project Management Experience) located in Abu Dhabi Emirate, United Arab Emirates. The Executive Assistant will be responsible for providing executive administrative assistance, preparing and managing expense reports, and offering general executive support. Additional responsibilities include maintaining communication channels, coordinating administrative tasks, and assisting with project management activities.Qualifications<ul><li>Experience in Executive Administrative Assistance and Executive Support</li><li>Experience in project management is a must</li><li>Arabic/European speaker and fluent in English</li><li>Proficiency in preparing and managing Expense Reports</li><li>Strong Communication and Administrative Assistance skills</li><li>Excellent organizational and time management abilities</li><li>Bachelor's degree in Business Administration, Management, or related field is a plus</li><li>Prior experience in real estate or related industry is advantageous</li><li>Ability to work independently and handle confidential information with discretion</li></ul>Job Location: Abu Dhabi, UAEJob Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you join us immediately?</li></ul>Experience:<ul><li>C-level executive assistant: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>European (Required)</li></ul>

European/Arabic Executive Assistant (with Proj Management Exp)

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Admin Assistant & PA to GM

European/Arabic Executive Assistant (with Proj Management Exp)