sales executive

assistant front office manager Jobs in Abu Dhabi

assistant front office manager

secretary

accounts assistant

admin & hr assistant

executive staff assistant

Property Shop Investment LLC

Job Title: Personal Assistant to CEOPosition OverviewThe Personal Assistant (PA) to the CEO provides high-level administrative, organizational, and confidential support to the Chief Executive Officer. This role requires excellent time management, discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced business environment. The ideal candidate will act as a trusted liaison between the CEO, internal teams, and external stakeholders.Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Screen, prioritize, and handle emails, calls, and correspondence on behalf of the CEO.</li><li>Prepare agendas, presentations, reports, and briefing documents for meetings.</li><li>Take meeting minutes and ensure timely follow-up on action items.</li></ul>Administrative &amp; Coordination Duties<ul><li>Coordinate with department heads, clients, partners, and vendors.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Organize files, contracts, and executive records (physical and digital).</li><li>Assist with office administration tasks as required by the CEO.</li></ul>Communication &amp; Liaison<ul><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Draft professional emails, letters, and internal communications.</li><li>Follow up with stakeholders to ensure tasks and deadlines are met.</li></ul>Travel &amp; Logistics<ul><li>Arrange domestic and international travel, visas, accommodation, and itineraries.</li><li>Manage expense reports and reimbursement requests related to executive travel.</li></ul>Additional Responsibilities<ul><li>Support ad-hoc projects assigned by the CEO.</li><li>Anticipate the CEO&rsquo;s needs and proactively resolve issues.</li><li>Ensure smooth day-to-day operations of the CEO&rsquo;s office.</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>2&ndash;5 years of experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Experience supporting senior management or C-level executives is mandatory.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Strong organizational and multitasking abilities.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage tight deadlines.</li><li>UAE experience is preferred.</li></ul>Key Competencies<ul><li>Time management &amp; prioritization</li><li>Attention to detail</li><li>Problem-solving</li><li>Communication &amp; interpersonal skills</li><li>Confidentiality &amp; trustworthiness</li><li>Proactive mindset</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>EA/PA: 2 years (Required)</li></ul>

Personal Assistant to CEO - European Speakers | Abu Dhabi

La Verde Property Management

La Verde Holding Company is seeking a highly organized, proactive, and professional Personal Assistant to support the CEO in managing daily operations and executive responsibilities. The ideal candidate will be detail-oriented, confident, and capable of handling confidential information with discretion.Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, meetings, and appointments</li><li>Coordinate travel arrangements and itineraries</li><li>Prepare reports, presentations, and correspondence</li><li>Handle confidential documents and sensitive information</li><li>Communicate with internal teams and external stakeholders on behalf of the CEO</li><li>Assist in organizing events, meetings, and business activities</li><li>Follow up on tasks and ensure timely completion</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as a Personal Assistant or Executive Assistant</li><li>Excellent communication skills (English required; Arabic is a plus)</li><li>Strong organizational and multitasking abilities</li><li>Professional presentation and positive attitude</li><li>High level of discretion and confidentiality</li><li>Proficient in MS Office and email management</li></ul>Job Type: Full-time

Personal Assistant to CEO

PROMPT Holding

About the RoleWe are seeking a proactive, detail-oriented Executive Assistant &amp; Accounts Officer to support senior management in a fast-paced construction environment. This role requires ownership, confidence, and strong follow-through &mdash; not passive task execution.The successful candidate will act as a key support to the Managing Director, ensuring timely approvals, financial accuracy, and operational efficiency.Key Responsibilities<ul><li>Prepare and review financial reports, analyses, and summaries with full understanding of content</li><li>Proactively follow up on pending approvals and ensure no operational delays</li><li>Escalate discrepancies or unclear instructions before execution</li><li>Support accounts functions including reconciliations, documentation control, and reporting</li><li>Anticipate management queries and come prepared with clear explanations</li><li>Coordinate across departments to ensure smooth execution</li></ul>What We&rsquo;re Looking For<ul><li>Strong sense of ownership and accountability</li><li>Confident communicator who can respond clearly under pressure</li><li>Ability to challenge respectfully and seek clarification when needed</li><li>Fast-paced, solution-oriented mindset</li><li>Minimum 3&ndash;5 years' experience in accounts and executive support</li><li>Experience in construction industry preferred</li></ul>This Role Is Not Suitable For<ul><li>Candidates who prefer purely administrative task execution</li><li>Individuals uncomfortable with proactive follow-up and escalation</li><li>Those who require constant direction without independent judgment</li></ul>What We Offer<ul><li>Direct exposure to senior leadership</li><li>Growth in a structured, performance-driven environment</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistant &amp; Accounts Officer: 3 years (Preferred)</li></ul>

Executive Assistant & Accounts Officer (High-Performance Environment)

Town Properties

Job SummaryWe are seeking a professional and highly organized Executive Secretary to support the CEO in daily operations and coordination.Key Responsibilities<ul><li>Manage CEO calendar, meetings, and appointments</li><li>Prepare contracts, reports, and official correspondence</li><li>Coordinate with agents, clients, and developers</li><li>Handle confidential documents and real estate agreements</li><li>Organize travel and event arrangements</li><li>Maintain organized documentation and filing systems</li></ul>Requirements<ul><li>Proven experience as Executive Secretary / Personal Assistant</li><li>Experience in real estate is a plus</li><li>Strong communication skills (English required, Arabic is an advantage)</li><li>Proficient in MS Office</li><li>Excellent time management and organizational skills</li><li>Based in UAE</li></ul>What We Offer<ul><li>Competitive salary</li><li>Professional work environment</li><li>Career growth opportunities</li></ul>Job Type: Full-timeExperience:<ul><li>Executive Secretary: 3 years (Required)</li></ul>

Executive Secretary to CEO

Accor

<div>Company Description 
Novotel &amp; Ibis Abu Dhabi Gate Hotels
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
Role Summary 
The Assistant Front Office Manager assists in the planning, supervision, and daily management of front office operations, supporting the Front Office Manager to maximize occupancy, revenue, and service quality while maintaining brand standards and ensuring personalized guest recognition.
Key Responsibilities<ul><li>
Supervise front office teams to ensure guests receive prompt, courteous, and personalized service</li><li>
Support the Front Office Manager in all operational and administrative duties</li><li>
Ensure repeat guests and VIPs receive appropriate recognition and special attention</li><li>
Control room availability, room types, rate categories, and accuracy of room counts</li><li>
Maximize occupancy, revenue, and average daily rate while maintaining high service standards</li><li>
Coordinate closely with Housekeeping to ensure room readiness and quality standards are met</li><li>
Liaise with the Executive Housekeeper to fulfill special guest requests and amenities</li><li>
Ensure compliance with credit policies and coordinate with Finance on credit procedures</li><li>
Maintain knowledge of system recovery procedures and front office reporting tools</li><li>
Interpret operational reports and compile statistics for front office performance tracking</li><li>
Approve upgrades and special amenities in the absence of the Front Office Manager</li><li>
Maintain strong inter-departmental relationships to support seamless guest service</li><li>
Conduct regular inspections of lobby, reception, cashier desks, and selected VIP rooms</li><li>
Prepare staff work schedules and vacation plans based on occupancy forecasts and group movements</li><li>
Enforce staff conduct, appearance, hygiene, and uniform standards</li><li>
Work closely with People &amp; Culture to support productivity and team development</li><li>
Support Finance in departmental budgeting and cost control</li><li>
Ensure compliance with occupational health, safety, and hotel policies</li></ul> 

Qualifications 
Qualifications<ul><li>
Strong knowledge of front office operations in a luxury hotel environment</li><li>
Experience using Opera Property Management System is preferred</li><li>
Excellent leadership, communication, and organizational skills</li><li>
Ability to manage and motivate a multicultural team</li><li>
Flexible management style with a proactive, service-driven mindset</li><li>
High levels of integrity, professionalism, and commitment to continuous improvement</li></ul> 

Additional Information 
Additional Language is an added advantage.
Our commitment to Diversity &amp; Inclusion: 
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS</div>

Assistant Front Office Manager

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

Executive Assistant

AD Ports Group

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. Provide support in the day-to-day administrative operations including managing the Manager&rsquo;s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
 </li>
 <li>
 Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
 </li>
 <li>
 Facilitate internal communication between the Unit and other departments within the same Unit.
 </li>
 <li>
 Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
 </li>
 <li>
 Responsible for all the external communications with external stakeholders.
 </li>
 <li>
 Assist in the execution of corporate events and meetings.
 </li>
 <li>
 Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
 </li>
 <li>
 Track the budget in the Unit and highlight any issue for further consideration.
 </li>
 <li>
 Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field.
 </li>
 <li>
 Excellent English and Arabic Languages
 </li>
 <li>
 UAE National
 </li>
 <li>
 A minimum of 6-8 years of experience in a similar role
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to handle confidential information.
 </li>
 <li>
 Detail-oriented and organized, with the ability to maintain accurate office records and documentation.
 </li>
 <li>
 Demonstrated ability to prioritize and manage multiple tasks simultaneously.
 </li>
 <li>
 Good skills in time management, planning schedule and meeting deadlines.
 </li>
 </ul>
</div>

Executive Assistant (UAE National)

Explore 248+ Executive staff assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.