administrative assistant Jobs in Abu Dhabi

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executive staff assistant

Emirates Investment Authority

<div><p>Purpose</p><p>
The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.</p><p>
The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.</p><p></p><p>
Core Responsibilities</p><p>
Responsibilities and duties</p><ul><li>
Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management.</li><li>
Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication</li><li>
Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention</li><li>
Dealing with incoming email, letters, often corresponding on behalf of the Executive Director</li><li>
Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks</li><li>
Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness</li><li>
Support SA department in streamlining data structure of SA documents and filings</li><li>
Develop and implement process improvements to enhance operational efficiency and administrative workflows</li><li>
Maintaining the budget/accounts for the department ensuring accuracy</li><li>
Writing and keeping custody of minutes of SA department meetings and all follow ups on action items</li><li>
Oversee coordination of department-related events, workshops, and stakeholder meetings.</li><li>
Producing documents, briefing papers, reports and presentations;</li><li>
Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings</li><li>
Carrying out specific projects and research;</li><li>
Supporting the team and any projects or establishments that comes under the department</li><li>
Perform other duties as assigned by Line Manager</li><li>
Drafting external communications (English and Arabic)</li><li>
Translating documents</li><li>
Covering the CEO Office as required</li><li>
Maintaining online records and systems as required</li></ul><p></p><b><br>
Requirements</b><p><br>
Qualifications &amp; Experience</p><p>
Education</p><ul><li>
High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field</li></ul><p>
Experience</p><ul><li>
Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities.</li><li>
Proven ability to handle Board documentation, and governance-related tasks.</li><li>
Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication.</li></ul><p></p><p>
Technical &amp; Functional Skills</p><ul><li>
Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills</li><li>
Excellent interpersonal and communication skills (oral, written, presenting)</li><li>
Flexibility to work and interest in working across sectors when required</li></ul><p></p><p>
Behavioural Competencies</p><ul><li>
Radiating positive energy and enthusiasm, can-do mentality</li><li>
Drive to achieve, goal and results oriented</li><li>
Ownership, takes responsibility for all work activities and personal actions</li></ul></div>

Executive Assistant

Unifrutti Group

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
  <strong>
   Unifrutti Group is a global leader in premium fresh fruit, delivering high-quality produce year-round through a fully integrated supply chain from farm to retailer. Founded in 1948 as a family business and now headquartered in Abu Dhabi, Unifrutti operates in over 50 countries and manages a diverse portfolio of 300+ fruit varieties across 20,000 hectares in Latin America, Asia, Europe, and Africa. With a workforce of over 17,000 and 50+ processing and cold storage facilities, the company provides consistent freshness and quality to more than 1,000 customers globally. Unifrutti is committed to sustainability and innovation in becoming the world&rsquo;s leading multi-fruit company. Learn more at
  </strong>
  www.unifruttigroup.com and on our official YouTube channel.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Introduction
  </strong>
 </p>
 <ul>
  <li>
   The Executive Support Assistant provides high‑level, trusted administrative and coordination support to the Group CHRO and N‑1 senior leaders, ensuring smooth day‑to‑day operations, effective stakeholder management, and disciplined follow‑through on priorities.
  </li>
  <li>
   The role acts as a central coordination hub across executive, HR and communication activities, supporting leadership effectiveness while also providing hands‑on assistance across core HR operations and employee lifecycle processes.
  </li>
  <li>
   Reporting to the Group CHRO, the role supports leadership governance, internal communications execution, change and engagement initiatives, and HR administration, enabling efficient execution of People and Culture priorities across the Group.
  </li>
  <li>
   The role requires a high degree of discretion, organisational rigour and adaptability, operating across executive agendas, HR processes and cross‑functional coordination in a fast‑paced, multicultural environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   High-Level Summary of the Role
  </strong>
 </p>
 <ul>
  <li>
   Provide high‑level executive and administrative support to the Group CHRO and senior leadership.
  </li>
  <li>
   Act as a coordination and communication hub across HR, leadership and key stakeholders.
  </li>
  <li>
   Support execution of internal communications, engagement and change initiatives.
  </li>
  <li>
   Provide operational HR support across the employee lifecycle.
  </li>
  <li>
   Ensure confidentiality, accuracy and disciplined follow‑through across all activities.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Functional Responsibilities
  </strong>
 </p>
 <ol>
  <li>
   <strong>
    Executive and Administrative Support
   </strong>
  </li>
 </ol>
 <ul>
  <li>
   Provide comprehensive administrative and coordination support to the Group CHRO and N‑1 leaders.
  </li>
  <li>
   Manage complex calendars, meetings, travel arrangements and expense coordination.
  </li>
  <li>
   Prepare agendas, presentations, reports and meeting minutes for leadership forums.
  </li>
  <li>
   Track action items, decisions, deadlines and follow‑ups arising from executive meetings.
  </li>
  <li>
   Act as a key liaison between leadership and internal / external stakeholders.
  </li>
  <li>
   Handle highly confidential information with discretion and professionalism.
  </li>
  <li>
   Support ad‑hoc leadership initiatives, projects and governance requirements.
  </li>
 </ul>
 <p>
  <strong>
   2.&nbsp;&nbsp;&nbsp;&nbsp;Communications Support &amp; Execution
  </strong>
 </p>
 <ul>
  <li>
   Support planning and execution of internal communications initiatives.
  </li>
  <li>
   Coordinate leadership messages, announcements and employee updates.
  </li>
  <li>
   Manage content publishing across intranet and internal communication channels.
  </li>
  <li>
   Maintain communications calendars, templates and materials.
  </li>
  <li>
   Coordinate translations and support basic tracking of engagement metrics.
  </li>
 </ul>
 <p>
  <strong>
   3. Change Management and Engagement Support
  </strong>
 </p>
 <ul>
  <li>
   Support coordination of HR and organisational change initiatives.
  </li>
  <li>
   Schedule rollout briefings, training sessions and stakeholder updates.
  </li>
  <li>
   Maintain stakeholder, champion and change‑network trackers.
  </li>
  <li>
   Prepare basic change support materials (FAQs, guides, toolkits).
  </li>
  <li>
   Collect feedback, adoption insights and escalate risks or issues as needed.
  </li>
 </ul>
 <p>
  <strong>
   4. HR Operations and Employee Lifecycle Support
  </strong>
 </p>
 <ul>
  <li>
   Support the Group HR Manager / CHRO with HR operational activities across the employee lifecycle.
  </li>
  <li>
   Assist with onboarding, offboarding and employee record maintenance.
  </li>
  <li>
   Extract, consolidate and analyse HR data to support reporting and learning &amp; development activities.
  </li>
  <li>
   Support employee engagement activities, internal events and HR communications.
  </li>
  <li>
   Coordinate with HR Operations, Country HR and other stakeholders to ensure timely execution.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Human Resources or a related field.
  </li>
  <li>
   Certification in Office Administration, Business Administration or HR (Foundation / Associate level) is an advantage (e.g. CIPD Foundation, SHRM Essentials or equivalent).
  </li>
  <li>
   Minimum 5+ years&rsquo; experience in an executive assistant, senior administrative or HR support role.
  </li>
  <li>
   Proven experience supporting senior leadership or C‑suite stakeholders.
  </li>
  <li>
   Fluent in English and Spanish (written and verbal).
  </li>
  <li>
   Familiarity with HR operations, employee lifecycle processes and basic UAE labour law concepts is an advantage.
  </li>
  <li>
   Experience working in a global, matrix or multicultural organisation preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Competency Requirements
  </strong>
 </p>
 <ul>
  <li>
   Strong organisational, planning and time‑management skills.
  </li>
  <li>
   Excellent written and verbal communication capability.
  </li>
  <li>
   High level of discretion, confidentiality and professional judgment.
  </li>
  <li>
   Ability to multitask across executive, HR and communication priorities.
  </li>
  <li>
   Strong stakeholder coordination and relationship management skills.
  </li>
  <li>
   High attention to detail with disciplined execution.
  </li>
  <li>
   Comfortable working in fast‑paced, evolving environments with changing priorities.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Support Assistant

Higher Colleges of Technology

<div></div><div><div><div><div>Location </div><div>Selected Location(s)
</div></div><br>
<div><div>Position Available To </div><div>All Candidates
</div></div><br>
<div><div>Posting Date </div><div>06-Mar-2026
</div></div><br>
<div><div>Closing Date </div><div>23-Mar-2026
</div></div><br>
<br>
<div></div><div><div>Position Summary<br>
 </div></div><br>
<div><div><p>The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager&rsquo;s communication in a professional manner.</p>
<p>
Responsibilities :</p>
<ul>
<li>Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.</li>
<li>Manage calls by connecting Line Manager with required callers and vice versa.</li>
<li>Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.</li>
<li>Draft reports, memos, circulars and other correspondence as required.</li>
<li>Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.</li>
<li>Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.</li>
<li>Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.</li>
<li>Manage travel and accommodation services for the Line Manager.</li>
</ul>
</div></div><br>
<div><div>Requirements
</div></div><br>
<div><div><ul><li>Minimum of a Higher Diploma.</li>
<li>Full English and Arabic proficiency are required.</li>
<li>Intermediate computer literacy is required e.g. MS Office.</li>
<li>Zero to two years of relevant experience.</li></ul><br>
<p></p>
</div></div><br>
<div><div>Salary and Benefits </div><div>Salary &amp; Benefit details will be provided to short listed candidates</div></div></div></div><p></p>

Executive Assistant - Dubai

Al Masaood Power

<div>
 <p>
  <strong>
   Job Scope
  </strong>
 </p>
 <p>
  The ideal candidate will be responsible in assisting with administrative and operational tasks across various projects.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage general emailing, memos, and other correspondence efficiently.
  </li>
  <li>
   Prepare and maintain detailed Excel reports, including flip charts, comparisons, and formulas.
  </li>
  <li>
   Coordinate travel arrangements and organize customer events, ensuring all logistics are in place.
  </li>
  <li>
   Maintain and organize filing systems, ensuring proper handling of records, contracts, and important documents.
  </li>
  <li>
   Assist in writing reports, processes, and project documentation.
  </li>
  <li>
   Take responsibility for completing assigned tasks in a timely and organized manner.
  </li>
  <li>
   Follow up on tasks and emails to ensure effective communication and prompt resolution.
  </li>
  <li>
   Collaborate with various teams to ensure smooth operational workflows and timely completion of projects.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   At least 2-3 years of experience as an executive support or in a similar administrative role within an industry-related company.
  </li>
  <li>
   Strong communication skills in both English and Arabic is a must.
  </li>
  <li>
   Understanding of both local and international cultures, with experience working in the region.
  </li>
  <li>
   Computer literate with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Competencies and Skills
  </strong>
 </p>
 <ul>
  <li>
   Pressure Management
  </li>
  <li>
   Self-Starter &amp; Initiative
  </li>
  <li>
   Analytical skills
  </li>
  <li>
   Time Management
  </li>
  <li>
   Multitasking
  </li>
  <li>
   Accuracy
  </li>
 </ul>
</div>


Executive Administrative Assistant

Murouj capital

<ul><li><b>Job Title:</b>Personal Assistant &amp; Executive Secretary &ndash; <b>Real Estate Experience only</b>(Female Only)</li></ul><p><b>Real Estate Experience only</b>!</p><p>We are hiring a professional <b>female Personal Assistant / Executive Secretary</b>to join our team in the real estate sector. The ideal candidate should be highly organized, well-spoken, and capable of managing daily administrative tasks, coordinating with team members, and handling client communications efficiently.</p><p>Candidates with <b>prior experience in real estate companies or brokerage firms</b>will be given preference.</p><p><b>Important:</b>Applications without an attached CV will not be considered.<br/>Please include your CV and mention the <b>job title in the subject line</b>when applying.</p><p>Key Responsibilities</p><p><b>Administrative &amp; Office Management</b></p><ul><li>Manage the manager&rsquo;s calendar, schedule meetings, and organize appointments.</li><li>Handle day-to-day office operations and maintain a professional work environment.</li><li>Organize and maintain files, records, and documents (both physical and digital).</li><li>Handle correspondence, emails, and phone calls promptly and professionally.</li><li>Coordinate internal communication with staff and external communication with clients and partners.</li></ul><p><b>Real Estate Administration &amp; Listings</b></p><ul><li>Manage and update <b>property listings</b>on real estate platforms and internal systems.</li><li>Coordinate property registration and documentation with real estate companies and relevant departments.</li><li>Communicate with brokers and agents regarding property availability, updates, and client requirements.</li><li>Maintain an organized database of properties, clients, and transactions.</li><li>Follow up on property listings, leads, and documentation to ensure accuracy and completion.</li><li>Assist the sales team with administrative support related to property listings and client files.</li></ul><p><b>Accounts &amp; Financial Coordination</b></p><ul><li>Manage daily financial transactions including petty cash handling and expense tracking.</li><li>Assist in preparing invoices, processing payments, and maintaining financial records.</li><li>Coordinate with the accounts team for budgeting, reporting, and reconciliation.</li></ul><p>Skills &amp; Qualifications</p><ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Management, or a related field</b>.</li><li><b>Minimum 2 years of experience</b>, in a real estate brokerage or property company.</li><li>Strong experience in <b>office administration, coordination, or executive support roles</b>.</li><li>Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint)</b>and basic accounting software.</li><li>Strong organizational, multitasking, and time management skills.</li><li>Excellent <b>written and verbal communication in English</b>.</li><li>Ability to handle confidential information with professionalism and integrity.</li></ul><p><b>Job Type:</b>Full-time, Permanent<br/><b>Salary:</b>AED 3,000 &ndash; AED 3,500 per month</p><p><b>Please note:</b>This position is <b>open to female candidates only</b>.</p><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Application Question(s):</p><ul><li>Do you have experience in a real estate brokerage company?</li></ul>

Personal Assistant and Executive secretary - Real Estate Experience Preferred

EDGE

<div>
 The Executive Assistant (EA) will provide comprehensive administrative and operational support to the executive , ensuring smooth coordination of daily activities, efficient communication, and high-quality service delivery. The EA will act as a key liaison internally and externally, supporting strategic priorities through effective organization, planning, and execution.
 <br/>
 <br/>
 <strong>
  Core Accountabilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate administrative activities for the executive, including complex calendar management, travel arrangements, preparation of memos, and processing of expense reports.
  </li>
  <li>
   Support meeting activities by preparing agendas, recording minutes, arranging room bookings, and coordinating transportation and logistics.
  </li>
  <li>
   Manage internal and external interactions on behalf of the executive in a professional, timely, and efficient manner.
  </li>
  <li>
   Analyse incoming memos, correspondence, and submissions, ensuring proper distribution, tracking, and follow-up as required.
  </li>
  <li>
   Perform office management duties such as ordering supplies, maintaining documents, and managing records databases.
  </li>
  <li>
   Ensure the delivery of administrative services in line with established service level agreements (SLAs) and organizational standards.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Supporting Accountabilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Apply prior experience and knowledge as an Executive Assistant to anticipate needs and provide proactive support.
  </li>
  <li>
   Demonstrate strong organizational skills with exceptional attention to detail.
  </li>
  <li>
   Communicate clearly and confidently, both orally and in writing, with internal and external stakeholders.
  </li>
  <li>
   Track, monitor, and report on key Business Support metrics to ensure progress against defined targets.
  </li>
  <li>
   Apply knowledge of Business Support best practices, methodologies, and systems to improve efficiency and service delivery.
  </li>
  <li>
   Utilize MS Office and other business tools proficiently to support day-to-day operations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 3 years of experience as an Executive Assistant supporting senior leaders.
  </li>
  <li>
   Experience working in the UAE is required.
  </li>
  <li>
   Proficiency in English and Arabic
  </li>
  <li>
   Bachelor&rsquo;s degree in Business, Management, or a related field preferred.
  </li>
 </ul>
</div>


Sr. Executive Support - Emirati Talent

Sophia Home By Patina Interior

<p><b>Job Title: Personal Assistant to Managing Director</b></p><p><b>Job Summary</b></p><p>We are seeking a highly organized, proactive, and trustworthy <b>Personal Assistant to the Managing Director </b>to provide comprehensive administrative and personal support. The successful candidate will manage the MD&rsquo;s daily schedule, communications, and coordination with internal and external stakeholders, ensuring smooth and efficient business operations.</p><p>This role requires excellent communication skills, discretion, and the ability to handle multiple tasks in a fast-paced corporate environment.</p><p><b>Key Responsibilities</b></p><ul><li>Manage the MD&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Act as the first point of contact between the MD and internal/external.</li><li>Screen calls, emails, and correspondence and respond or redirect as appropriate.</li><li>Prepare meeting agendas, presentations, reports, and official correspondence.</li><li>Organize and coordinate meetings, conferences, and business events.</li><li>Maintain confidential files, documents, and records with high discretion.</li><li>Follow up on action items and deadlines on behalf of the MD.</li><li>Coordinate with department heads to ensure timely submission of reports and updates.</li><li>Handle office administration tasks as assigned by the MD.</li><li>Support the MD with personal tasks when required (travel, accommodation, appointments).</li><li>Draft and review letters, memos, and official company communications.</li><li>Ensure smooth communication flow between the MD and staff.</li><li>Maintain proper filing system (digital and physical).</li></ul><p><b>Requirements</b></p><ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration or a related field.</li><li>Proven experience as a Personal Assistant or Executive Secretary to senior management.</li><li>Excellent organizational and time management skills with strong attention to detail.</li><li>Strong verbal and written communication skills (English required; Arabic is an advantage).</li><li>High level of professionalism, confidentiality, and integrity.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to multitask and work under pressure with minimal supervision.</li><li>Strong coordination and interpersonal skills.</li></ul><p>Job Type: Full-time</p><p>Pay: From AED4,000.00 per month</p>

Personal Assistant

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