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IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Abu Dhabi, UAE<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and professional <b>Executive Assistant in Abu Dhabi</b> to support senior management within our healthcare operations. The ideal candidate will have strong experience in <b>executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration</b>.</p>
<p>This role is ideal for candidates searching for <b>Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide high-level <b>administrative and executive support</b> to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b></li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

7IHolding

<div>
 <p>
  <strong>
   7i Holding
  </strong>
  is seeking a highly competent
  <strong>
   Executive Assistant
  </strong>
  to provide comprehensive support to the Managing Director.
 </p>
 <p>
  Professional fluency in
  <strong>
   Arabic
  </strong>
  and English (written and spoken) is required to effectively perform the responsibilities of this role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This position plays a critical role in ensuring the structured, efficient, and professional operation of the Managing Director&rsquo;s office within a fast-paced corporate environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Purpose
  </strong>
 </p>
 <p>
  The Executive Assistant will serve as the primary coordination point for the Managing Director, managing priorities, facilitating executive-level communication, and ensuring seamless operational flow.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage the MD&rsquo;s complex calendar, meetings, travel, and priorities
  </li>
  <li>
   Serve as primary point of contact for internal and external stakeholders
  </li>
  <li>
   Prepare correspondence, reports, board materials, and presentations
  </li>
  <li>
   Organize leadership and board meetings, including agenda preparation and minute-taking
  </li>
  <li>
   Coordinate international travel arrangements and executive itineraries
  </li>
  <li>
   Liaise with Legal, HR, Finance, and external partners
  </li>
  <li>
   Handle confidential and sensitive matters with absolute discretion
  </li>
  <li>
   Prepare briefing materials, research reports, and executive summaries
  </li>
  <li>
   Support special projects and cross-functional initiatives
  </li>
  <li>
   Assist in crisis coordination and executive communication
  </li>
  <li>
   Oversee filing systems, documentation control, and office workflow
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Mandatory Requirements
  </strong>
 </p>
 <ul>
  <li>
   Fluent in Arabic and English (written and spoken)
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field
  </li>
  <li>
   4&ndash;6 years&rsquo; experience supporting C-level or Director-level executives
  </li>
  <li>
   Advanced Microsoft Office proficiency - Strong PowerPoint skills with the ability to prepare executive-level presentations and board materials
  </li>
  <li>
   Strong organizational discipline and executive presence
  </li>
  <li>
   Ability and flexibility to operate beyond standard office hours when business demands require
  </li>
  <li>
   High level of professionalism, discretion, and resilience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred:
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting senior leadership in structured corporate environments
  </li>
  <li>
   Familiarity with board procedures and governance frameworks
  </li>
 </ul>
 <p>
 </p>
</div>


Loft Orbital Solutions

<div><div><div><b>Wanna join the adventure?</b></div>
<div></div>
<div>We are looking for a highly capable and detail-oriented <b>Executive Assistant</b> to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.</div>
<div></div>
<div>You must be sharp, discreet, and proactive, able to anticipate needs before they arise and</div>
<div>manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.</div>
<div></div>
<div>If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.</div></div>
<div><div><h3 class="jobSectionHeader"><b>About this Role:</b></h3><div><div><ul>
<li>Own and manage the CEO&rsquo;s professional and personal calendar end to end including</li>
<li>board meetings, leadership offsites, personal appointments, and family events</li>
<li>Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up</li>
<li>Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed</li>
<li>Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel</li>
<li>Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency</li>
<li>Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time</li>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times</li>
</ul>
</div></div></div></div><div></div><div><div><h3 class="jobSectionHeader"><b>Must Haves:</b></h3><div><div><ul>
<li>Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines</li>
<li>Excellent written and verbal communication skills in English. Arabic is a plus</li>
<li>High level of discretion, integrity, and trustworthiness</li>
<li>Strong problem-solving ability and resourcefulness in high-pressure situations</li>
<li>Comfortable managing both professional and personal tasks in a blended role</li>
<li>Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li>
</ul></div></div></div></div><div><div>Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.</div></div></div>

Loft Orbital

<div>
 <strong>
  Wanna join the adventure?
  <br/>
  <br/>
 </strong>
 We are looking for a highly capable and detail-oriented
 <strong>
  Executive Assistant
 </strong>
 to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.
 <br/>
 <br/>
 You must be sharp, discreet, and proactive, able to anticipate needs before they arise and
 <br/>
 <br/>
 manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.
 <br/>
 <br/>
 If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.
 <br/>
 <br/>
 <strong>
  About this Role:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own and manage the CEO&rsquo;s professional and personal calendar end to end including
  </li>
  <li>
   board meetings, leadership offsites, personal appointments, and family events
  </li>
  <li>
   Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
  </li>
  <li>
   Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
  </li>
  <li>
   Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
  </li>
  <li>
   Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency
  </li>
  <li>
   Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time
  </li>
  <li>
   Handle sensitive information with the highest level of confidentiality and professionalism
  </li>
  <li>
   Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Must Haves:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
  </li>
  <li>
   Exceptional organizational skills with the ability to manage multiple priorities and deadlines
  </li>
  <li>
   Excellent written and verbal communication skills in English. Arabic is a plus
  </li>
  <li>
   High level of discretion, integrity, and trustworthiness
  </li>
  <li>
   Strong problem-solving ability and resourcefulness in high-pressure situations
  </li>
  <li>
   Comfortable managing both professional and personal tasks in a blended role
  </li>
  <li>
   Proficiency in Microsoft Office, Google Workspace, and scheduling tools
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.
</div>


Confidential

<div>
 <p>
  The Executive Assistant provides high-level administrative, coordination, and operational support to the Department Director. The role ensures the effective management of the Director&rsquo;s office, facilitates internal and external coordination, and supports the smooth execution of departmental priorities related to research, learning programs, and partnerships
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative and executive support to the Department Director, including calendar management, meeting coordination, and correspondence handling.
  </li>
  <li>
   Coordinate and follow up on key departmental initiatives, ensuring alignment with strategic priorities in research and learning programs.
  </li>
  <li>
   Support the preparation of reports, presentations, and briefing materials related to departmental activities, including research outputs, learning programs, and partnerships.
  </li>
  <li>
   Facilitate communication and coordination between the Director and internal teams, external stakeholders, and strategic partners.
  </li>
  <li>
   Assist in organizing high-level meetings, workshops, and knowledge convenings, including logistics and documentation.
  </li>
  <li>
   Track progress of departmental initiatives and ensure timely follow-up on action items and deliverables.
  </li>
  <li>
   Maintain organized records, documents, and correspondence related to research, publications, and program activities.
  </li>
  <li>
   Support coordination with universities, think tanks, and cultural institutions in line with partnership initiatives.
  </li>
  <li>
   Ensure confidentiality and professionalism in handling sensitive information and communications.
  </li>
 </ul>
 <p>
  <strong>
   Shared Activities
  </strong>
 </p>
 <ul>
  <li>
   Carry out any other duties and responsibilities related to the role as requested by the direct manager.
  </li>
  <li>
   Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
  </li>
  <li>
   Demonstrate compliance with organizational values and ethics at all times to support a value-driven culture.
  </li>
  <li>
   Contribute to identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.
  </li>
  <li>
   Take an active role in Environmental, Health &amp; Safety (EHS) initiatives.
  </li>
  <li>
   Adhere to Occupational Safety and Health policies, regulations, and applicable laws, and support the implementation of safety management systems.
  </li>
  <li>
   Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately and participate in related investigations as required.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications and Experience
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
  </li>
  <li>
   1&ndash;2 years of experience in executive support, administrative coordination, or similar roles.
  </li>
  <li>
   Experience supporting senior leadership in government, cultural, or non-profit organizations is preferred.
  </li>
 </ul>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <ul>
  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Ability to manage multiple priorities and work under pressure.
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality.
  </li>
  <li>
   Strong stakeholder coordination and relationship management skills.
  </li>
  <li>
   Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant- UAE National

Reneco International Wildlife Consultants LTD

<div>
 <p>
  RENECO's mission is to implement a global conservation strategy aiming to restore and preserve the Houbara bustard populations of North Africa (
  <em>
   Chlamydotis undulata
  </em>
  ) and Asia (
  <em>
   Chlamydotis macqueenii
  </em>
  ).
 </p>
 <p>
  <br/>
 </p>
 <p>
  To achieve these goals, RENECO has developed a multidisciplinary approach within different centers in Morocco, Central Asia, and the Arabian Peninsula by combining fundamental and applied research.
 </p>
 <p>
  <br/>
 </p>
 <p>
  To cope with the expansion of its activities and due to the development of new conservation projects, RENECO is opening new positions in Morocco and Kazakhstan giving a unique opportunity to be part of an ambitious conservation program.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Under the general supervision of the Centre Management Division (CMD) Manager, you will first join a captive breeding team, and you will be trained on all houbara bustard propagation techniques (Bird husbandry, nutrition, artificial reproduction, incubation, chick rearing, and release).
 </p>
 <p>
  <br/>
 </p>
 <p>
  You will join the
  <strong>
   Central Management Division (CMD)
  </strong>
  under the supervision of the
  <strong>
   Head of Operations,
  </strong>
  and your main responsibilities will include:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to the Head of Operations and the Division across all operational activities.
  </li>
  <li>
   Manage end-to-end travel arrangements, including internal system processing, visa coordination, and following up expenses.
  </li>
  <li>
   Centralize and track Purchase Orders (POs) for signature while maintaining proactive liaison with the Purchasing Department.
  </li>
  <li>
   Act as the primary point of contact and professional liaison between Division executives and key entities.
  </li>
  <li>
   Organize meetings and events, ensuring seamless scheduling, reminders, and full availability of necessary equipment.
  </li>
  <li>
   Draft internal memos and communications.
  </li>
  <li>
   Oversee essential office administration, including executive call handling, meticulous filing, archiving, and document management.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or a related field.
  </li>
  <li>
   Minimum of 5 years of experience in a similar role, preferably within an international organization.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Technical Skills:
  </strong>
 </p>
 <ul>
  <li>
   Experienced in travel and expense management systems.
  </li>
  <li>
   Familiar with procurement processes and PO tracking systems.
  </li>
  <li>
   Skilled in document control, archiving, and records management systems.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   IT Skills:
  </strong>
 </p>
 <ul>
  <li>
   Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
  </li>
 </ul>
 <p>
 </p>
</div>


KEN International Project Management LLC

<div>
 <p>
  KEN International is looking for a highly organized and proactive Operations Assistant to support the company&rsquo;s daily operations, financial tracking, and internal processes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role is key to improving efficiency, supporting senior management, and contributing to the company&rsquo;s ongoing digital transformation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operations Support
  </strong>
 </p>
 <p>
  Assist in the coordination of daily operational activities
 </p>
 <p>
  Maintain and organize project documentation and records
 </p>
 <p>
  Support internal workflows, reporting, and data tracking
 </p>
 <p>
  Assist in implementing and maintaining company systems (ERP, dashboards)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Finance Support
  </strong>
 </p>
 <p>
  Track expenses and support basic financial reporting
 </p>
 <p>
  Coordinate with accountants on invoices, payments, and documentation
 </p>
 <p>
  Assist in maintaining financial records
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <p>
  Provide direct support to senior management in daily activities
 </p>
 <p>
  Support coordination with internal teams and external stakeholders
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  2&ndash;5 years of experience in operations, administration, or finance support
 </p>
 <p>
  Basic understanding of
  <strong>
   accounting or financial processes
  </strong>
 </p>
 <p>
  Experience with
  <strong>
   ERP systems (e.g., Odoo, QuickBooks)
  </strong>
  is a plus
 </p>
 <p>
  Excellent organizational and communication skills
 </p>
 <p>
  Strong communication and coordination skills
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Information
  </strong>
 </p>
 <p>
  Based in
  <strong>
   Abu Dhabi, UAE
  </strong>
 </p>
 <p>
  Candidates open to relocation are encouraged to apply
 </p>
 <p>
  <br/>
 </p>
 <p>
  Please apply with your LinkedIn profile and
  <strong>
   attach your updated CV
  </strong>
  .
 </p>
 <p>
 </p>
</div>


Operations Assistant – Operations & Finance

Explore 260+ Executive staff assistant in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

260 executive staff assistant jobs In Abu Dhabi

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant- UAE National

Executive Assistant

Operations Assistant – Operations & Finance