executive assistant

admin assistant

executive admin - hr ops Jobs in Abu Dhabi

executive admin - hr ops

hr assistant

patient admin executive Jobs in Abu Dhabi

patient admin executive

executive staff assistant

Kingston Stanley

<div>
 
 
 HIRING NOW: Executive Assistant
 
 
 
 
 Location:
 
 Abu Dhabi
 
 
 
 Salary:
 
 AED 25,000 &ndash; 30,000 (depending on experience)
 
 
 This is a Fixed-Term Contract position from now until September 2026.
 
 
 
 
 
 We are currently seeking a highly professional and proactive
 
 Executive Assistant
 
 to provide high-level support to Senior Management. This role requires exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative and executive support to Senior Management.
 </li>
 <li>
 Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
 </li>
 <li>
 Prepare high-quality reports, presentations, correspondence, and meeting materials.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics.
 </li>
 <li>
 Handle confidential information with discretion and maintain a high level of professionalism at all times.
 </li>
 <li>
 Liaise with internal departments and external stakeholders to ensure smooth communication and workflow.
 </li>
 <li>
 Assist with project coordination, follow-ups, and action item tracking.
 </li>
 <li>
 Organise and support board meetings, senior leadership events, and key business activities.
 </li>
 <li>
 Monitor, prioritise, and respond to emails on behalf of Senior Management when required.
 </li>
 <li>
 Perform general administrative tasks and other duties as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 as an Executive Assistant supporting senior executives.
 </li>
 <li>
 Exceptional communication skills, both written and verbal.
 </li>
 <li>
 Strong organisational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage effectively at all levels.
 </li>
 <li>
 Based in or willing to relocate to
 
 Abu Dhabi
 
 .
 </li>
 </ul>
 
 
</div>

Executive Assistant

Charterhouse Middle East

<div>
 
 
 Salary from AED 32,000 to 40,000
 
 
 
 
 
 
 Charterhouse is working with a prestigious Investment Firm who are looking to hire for a Senior Executive Assistant to support a C-Suite Executive in their Abu Dhabi Office. This is a fast-paced environment and the ideally candidate would be someone already at or near the summit of their professional career, with Board level business support experience, professional competence and an aptitude for grasping complex issues quickly and identifying fast resolutions.
 
 
 
 
 
 As an Executive Assistant, the tasks will be to maximize the productivity of the C-Suite Executive&rsquo;s time through intelligent control of access, establishing and maintaining good working relationships with the Senior Management team and interacting with other direct reports in a mature and professional manner whilst managing a strenuous multi-destination international travel schedule.
 
 
 
 
 
 The role responsibilities will include extensive diary management for very busy diaries, complex international travel arrangements across different time zones and itinerary management. Alongside this, the Executive Assistant will review and prepare correspondence including Emails, PowerPoint Presentations and Reports. As a trusted employee working closely with Senior Management, the role will also involve handling confidential information, therefore, a proven track record as a loyal employee is essential for this role. In addition, the Executive Assistant will also support with Projects and Operations when required.
 
 
 
 
 
 This role offers an incredibly competitive package that reflects the significance attached to this critical position and as such requires someone that has a solid stable background preferably with strong experience in the UAE. Exceptional written and verbal communication skills in English would be a distinct advantage.
 
 
 
 
 
 To be considered for this role, the candidate must be Degree educated and have previous experience supporting C-Suite Execs within in a Financial Services, Technology or Legal organisation would be a distinct advantage, as well as an impeccable eye for detail. Flexibility to attend to matters as needed outside of core hours would be required due to overseas offices, however personal time will be respected with a great work life balance.
 
 
 
 
 
 Candidate must be extremely proficient in MS, with strong experience in Word, Excel, PowerPoint and Co-Pilot and your EA skills will include the ability to produce highly accomplished correspondence and presentations. Usage of AI Tools would be advantageous for this role.
 
 
 Professionalism is essential, along with outstanding English communication skills and a highly presentable manner. The ideal candidate will demonstrate a can-do approach and be able to handle a high-pressure environment.
 
 
 
 
 
 Candidates who are looking for a rare opportunity to be part of an incredible organization, where no two days are alike and are available immediately or on a brief notice period please apply.
 
</div>

Tadweer Group

<div>
 
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate will act as the primary point of contact for internal and external stakeholders, manage complex schedules, and ensure seamless coordination across the executive&rsquo;s office.
 
 
 This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage the executive&rsquo;s calendar, appointments, and travel arrangements with a high degree of efficiency and accuracy.
 </li>
 <li>
 Coordinate and prepare materials for meetings, presentations, and reports.
 </li>
 <li>
 Act as a liaison between the executive office and internal departments, government entities, and external partners.
 </li>
 <li>
 Handle correspondence, emails, and document flow, ensuring timely follow-up and professional communication.
 </li>
 <li>
 Draft, review, and edit documents, memos, and official communications in English (Arabic is an advantage).
 </li>
 <li>
 Organize and coordinate meetings, conferences, and events, including logistics and briefing notes.
 </li>
 <li>
 Maintain and manage confidential files, records, and data securely.
 </li>
 <li>
 Monitor and prioritize incoming requests, ensuring timely responses and alignment with business priorities.
 </li>
 <li>
 Support in the preparation of board materials, executive summaries, and departmental reports.
 </li>
 <li>
 Manage expense reports, procurement requests, and other administrative documentation.
 </li>
 <li>
 Proactively identify opportunities to enhance efficiency and streamline office operations.
 </li>
 </ul>
 
 
</div>

Executive Assistant (UAEN)

PROPERTY SHOP INVESTMENT LLC - HQ

About the RoleAs Property Shop Investment &ndash; the UAE&rsquo;s #1 real estate company with over 1,300 employees from 50+ nationalities &ndash; continues to grow and expand internationally, we are seeking a highly organized and proactive Executive Assistant to support our management. This pivotal role ensures the smooth operation of the Executive Office and requires exceptional communication, discretion, and organizational skills.Key ResponsibilitiesExecutive Support:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare meeting agendas, presentations, and briefing materials.</li><li>Handle confidential correspondence and draft official communications.</li><li>Screen and prioritize incoming communications and requests for the CEO&rsquo;s attention.</li></ul>Operational Coordination<ul><li>Liaise with internal departments to ensure alignment with the CEO&rsquo;s directives.</li><li>Prepare business reports, project updates, and executive summaries.</li><li>Attend meetings when required and produce detailed minutes and follow-up actions.</li><li>Support strategic initiatives and special projects.</li></ul>Travel &amp; Event Management<ul><li>Organize complex domestic and international travel itineraries, visas, and logistics.</li><li>Coordinate CEO&rsquo;s participation in events, conferences, and meetings.</li></ul>Office &amp; Team Support<ul><li>Maintain organized records and databases for the Executive Office.</li><li>Communicate professionally with external stakeholders and partners.</li><li>Assist in coordinating communication between the CEO and leadership team.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4-6 years of experience as an Executive Assistant, preferably supporting C-level executives.</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational skills and ability to manage multiple priorities under pressure.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).</li><li>High level of professionalism, discretion, and integrity.</li></ul>Key Competencies<ul><li>Exceptional attention to detail and time management.</li><li>Strong interpersonal and communication skills.</li><li>Proactive, adaptable, and solution-oriented mindset.</li><li>Ability to handle confidential information with discretion.</li><li>Professional presence and positive attitude.</li></ul>Why Join PSI?<ul><li>Be part of a pioneering team driving PSI&rsquo;s European expansion.</li><li>Join an award-winning company recognised for 13 consecutive years in real estate excellence.</li><li>Work closely with top developers like Aldar, Modon, Emaar, and Imkan.</li><li>Thrive in a dynamic, fast-paced, and collaborative environment with clear growth opportunities.</li><li>Collaborate with a diverse team of 1,300+ employees from over 50 nationalities.</li><li>Enjoy a structured onboarding and training program with our PSI Academy that ensures you fully understand our business.</li><li>Take part in team events and explore Abu Dhabi together with colleagues.</li><li>Benefit from a tax-free salary, company-sponsored visa, and health insurance in one of the safest and most forward-looking cities in the world.</li></ul>Job Type: Full-time

Taaeen

<div>
 
 The opening below is with a
 
 prestigious federal entity in Abu Dhabi.
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and executive briefs.
 </li>
 <li>
 Handle all correspondence&mdash;emails, memos, reports&mdash;with discretion and accuracy.
 </li>
 <li>
 Draft, proofread, and edit executive-level documents.
 </li>
 </ul>
 
 
 2. Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, visas, transport).
 </li>
 <li>
 Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.
 </li>
 </ul>
 
 
 3. Communication &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Serve as the main point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Maintain strong relationships with senior leaders, board members, clients, and partners.
 </li>
 <li>
 Handle confidential information with maturity, tact, and professionalism.
 </li>
 </ul>
 
 
 4. Office &amp; Project Coordination
 
 
 <ul>
 <li>
 Organize and oversee executive meetings, board sessions, and leadership events.
 </li>
 <li>
 Support high-level projects, follow up on action items, and ensure timely execution.
 </li>
 <li>
 Assist in budget oversight and vendor coordination for executive office activities.
 </li>
 </ul>
 
 
 5. Operational Efficiency
 
 
 <ul>
 <li>
 Improve processes and workflows to enhance executive productivity.
 </li>
 <li>
 Manage confidential filing systems, digital archives, and organizational documentation.
 </li>
 <li>
 Monitor deadlines, priorities, and commitments to ensure smooth operations.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent written &amp; verbal communication
 </li>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Professional presence and stakeholder engagement
 </li>
 <li>
 Problem-solving and decision-making skills
 </li>
 <li>
 Strong attention to detail and time management
 </li>
 <li>
 Proficiency in MS Office Suite, Google Workspace, and executive productivity tools
 </li>
 <li>
 Ability to work independently and under pressure
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred).
 </li>
 <li>
 5+ years of executive-level support experience; experience supporting C-suite preferred.
 </li>
 <li>
 Experience in fast-paced corporate or multinational environments.
 </li>
 <li>
 Bilingual abilities (English + Arabic) are a plus.
 </li>
 </ul>
 
 
 
 
 
 Work Environment
 
 
 <ul>
 <li>
 Fast-paced, high confidentiality
 </li>
 <li>
 Frequent interaction with senior internal and external stakeholders
 </li>
 <li>
 May require occasional after-hours support based on executive commitments
 </li>
 </ul>
 
 
</div>

AppliedAI

<div>
 
 
 Executive Assistant
 
 
 
 On-site | Abu Dhabi
 
 
 
 
 
 AppliedAI builds and operates artificial intelligence products that solve real-world problems at scale. Our work spans healthcare, government, and enterprise sectors, with a mission to transform data into decision-making advantage through AI-driven automation, predictive analytics, and platform-based solutions.
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the VP of Revenue and Chief Investment Officer. This role sits at the center of AppliedAI&rsquo;s leadership operations and will be responsible for managing priorities, maintaining flow between strategic and operational workstreams, and enabling both executives to focus on high-impact decision-making.
 
 
 
 
 
 The successful candidate will combine discretion, judgment, and structure, serving not only as an administrative partner but as an accountability coach, project coordinator, and communications filter across internal and external stakeholders.
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support &amp; Administration
 
 
 
 
 
 <ul>
 <li>
 Manage and organize multiple executive inboxes; triage, draft, and respond to correspondence with professionalism and clarity.
 </li>
 <li>
 Maintain complex calendars and scheduling across time zones, ensuring optimal prioritization of internal and external meetings.
 </li>
 <li>
 Prepare briefing notes, pre-read packs, and follow-up summaries for key meetings.
 </li>
 <li>
 Take accurate, structured notes during leadership and investor meetings; circulate action trackers and ensure follow-up completion.
 </li>
 <li>
 Draft executive communications, memos, and reports where required.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Workstream Management
 
 
 
 
 
 <ul>
 <li>
 Coordinate and track progress on key workstreams spanning Sales, Corporate Finance, Partnerships, and Capital Raising initiatives.
 </li>
 <li>
 Maintain project trackers, dashboards, and key deliverable timelines; ensure dependencies are met and deadlines are enforced.
 </li>
 <li>
 Follow up with responsible owners to close out actions and escalate blockers when needed.
 </li>
 </ul>
 
 
 
 
 
 Accountability &amp; Strategic Enablement
 
 
 
 
 
 <ul>
 <li>
 Serve as an accountability partner&mdash; helping the executives manage competing priorities and time allocation effectively.
 </li>
 <li>
 Anticipate needs, flag potential misalignments, and propose scheduling or delegation solutions.
 </li>
 <li>
 Support the design and execution of OKRs, leadership offsites, internal and external events, and quarterly business reviews.
 </li>
 <li>
 Ensure documentation, tasks, and strategic decisions are properly recorded, filed, and communicated.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.
 </li>
 <li>
 5+ years of experience supporting C-level or VP-level executives, ideally in a technology, investment, or professional services environment.
 </li>
 <li>
 Exceptional written and verbal communication skills in English.
 </li>
 <li>
 High proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Notion, Asana, Monday.com, or similar).
 </li>
 <li>
 Strong organizational and prioritization skills with meticulous attention to detail.
 </li>
 <li>
 Proven ability to handle confidential information with integrity and discretion.
 </li>
 <li>
 Comfortable managing multiple stakeholders across departments and geographies.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Attributes:
 
 
 
 
 
 <ul>
 <li>
 Proactive, structured, and reliable &mdash; with the confidence to challenge and remind senior executives when necessary.
 </li>
 <li>
 Calm under pressure, solutions-oriented, and capable of managing ambiguity.
 </li>
 <li>
 Naturally curious, resourceful, and eager to learn about the business context and strategic priorities.
 </li>
 <li>
 Excellent interpersonal skills and emotional intelligence.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We Offer:
 
 
 
 
 
 <ul>
 <li>
 A front-row seat in one of the region&rsquo;s most dynamic AI companies.
 </li>
 <li>
 Exposure to strategic decision-making, M&amp;A, fundraising, and global sales growth initiatives.
 </li>
 <li>
 Competitive compensation package and growth opportunities.
 </li>
 <li>
 A collaborative, high-performance culture driven by innovation and purpose.
 </li>
 </ul>
</div>

Proterial

<div>Location:
Abu Dhabi, Abu Dhabi, United Arab Emirates
Job ID:
R0097192
Date Posted:
2025-11-26
Company Name:
HITACHI ENERGY SYSTEMS LLC
Profession (Job Category):
Administration &amp; Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including: Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive. Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information. Incumbents with some or all of the following responsibilities should be mapped one career level higher: Have greater knowledge of the organization (i.e., financial processes, authorization processes, etc.). Have ownership of the executive&rsquo;s agenda/schedule (oversees access to executives). Typically in contact with internal and external executives. Bilingual. May do some research and basic authoring/drafting of documents/correspondence An Experienced Professional (P2) applies practical knowledge of job area typically obtained through advanced education and work experience. May require the following proficiency: Works independently with general supervision. Problems faced are difficult but typically not complex. May influence others within the job area through explanation of facts, policies and practices.
<h2 class="jobSectionHeader">Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
</h2><h2 class="jobSectionHeader">This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</h2></div>

Executive Secretary Support

Explore 694+ Executive staff assistant in Abu Dhabi this December. Find roles across top companies and apply now to boost your career.

694 executive staff assistant jobs IN Abu Dhabi

Executive Assistant

Executive Assistant

Executive Assistant (UAEN)

Executive Assistant

Executive Assistant

Executive Assistant

Executive Secretary Support