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executive assistant (abu dhabi) Jobs in Abu Dhabi

executive assistant (abu dhabi)

executive staff assistant

Al Etihad Payments

<div>
 
 
 Executive Assistant
 
 
 
 
 
 
 Al Etihad Payments empowers employees to work in an environment that best promotes their productivity and well-being, while providing high-quality workplace and fantastic professional experience.
 
 
 
 
 
 
 Get to Know Us
 
 
 
 Al Etihad Payments is the UAE&rsquo;s designated retail payments entity, dedicated to developing and operating world-class infrastructure, standards, and solutions for the UAE Economy. Al Etihad Payments is a subsidiary of the Central Bank of the UAE, strongly supported by the UAE Government.
 
 
 
 
 
 Our employees are committed to work with licensed financial institutions and other payment service providers to foster innovation and deliver excellent financial services to all in the UAE, efficiently and without friction.
 
 
 Al Etihad Payments supports the government&rsquo;s objectives of a cashless society, national digitization, and the Central Bank of the UAE objective of being a top ten central bank globally.
 
 
 
 Our Culture
 
 
 
 We are a collaborative, diverse and passionate group of individuals that works as one team. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across the payment&rsquo;s ecosystem!
 
 
 
 
 
 
 About the role
 
 
 
 Executive Assistant carries out administrative tasks on behalf of the CEO and the COO, thereby allowing them to allocate maximum time on strategic tasks.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
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 Act as first point of contact: dealing with correspondence and phone calls Act as a first point of contact: dealing with correspondence and phone calls.
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 Manage diaries and organize meetings and appointments.
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 Book and arrange travel, transport and accommodation.
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 Organize events and conferences.
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 Reminding the executives of important tasks and deadlines
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 Type, compile and prepare reports, presentations and correspondence.
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 Managing and inputting into databases and filing systems
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 Implement and maintain procedures/administrative systems.
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 Liaise with staff, suppliers and clients.
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 Collate and file expenses.
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 </ul>
 
 
 
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 Assist the executive with other miscellaneous task, such as conducting research and completing reports etc.
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 Arrange for the necessary resources/facilities and provide operational support
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 Manage office needs, requests, including stationary and other office supplies inventory.
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 </ul>
 
 
 
 
 
 
 Minimum Qualifications
 
 
 
 Bachelor&rsquo;s Degree
 
 
 
 
 
 
 Technical and Behavioral Skills
 
 
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 Excellent Business Communication skills
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 Proficient in MS Office
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 Strong interpersonal skills to build relationships with colleagues and vendors
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 Multitasking and proactive
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 Impeccable skills for organizing and prioritizing
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 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
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 Preferably Bilingual (speaks English and Arabic fluently)
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 </ul>
 
 
 
 
 
 What you can expect from us
 
 
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 Modern work environment with level of flexibility.
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 Dynamic and motivated team of colleagues working towards achieving UAE National Objectives;
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 Competitive compensation package, including annual bonus and additional benefits like child educational allowance and annual flight tickets (where eligible);
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 Comprehensive health insurance coverage;
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 </ul>
</div>

Executive Assistant

Offset8 Capital Limited

<div>Offset8 is an emissions investment and management group headquartered in Abu Dhabi, United Arab Emirates. Offset8 seeks to finance nature-based solutions and carbon market infrastructure in Africa and Southeast Asia.
As the Middle East&rsquo;s first dedicated carbon market investment group, we are building a leading global institution in voluntary and compliance carbon markets. We seek to unlock financing for natural capital by acting as a global decarbonization partner for corporates and as a local steward for nature and communities.
We are seeking a full-time Executive Assistant to join Offset8&rsquo;s Abu Dhabi office. This role will provide direct administrative support to the co-founders, ensuring the smooth coordination of day-to-day operations and efficient internal communication.
Responsibilities:<ul><li>
Manage calendars, schedule internal and external meetings.</li><li>
Coordinate complex travel arrangements and conferences.</li><li>
Support HR, finance, and general office functions with administrative tasks as needed.</li><li>
Handle incoming correspondence, phone calls, and office supply management.</li><li>
Coordinate with vendors, service providers, and external partners for administrative support.</li></ul>
Experience:<ul><li>
2&ndash;5 years of experience in administrative, secretarial, or executive assistant roles.</li><li>
Experience supporting senior executives or international teams.</li><li>
Excellent organizational skills with the ability to manage multiple tasks and deadlines.</li><li>
Strong communication skills, both written and verbal.</li><li>
Proficiency in Microsoft Office Suite, Gmail/Outlook, and scheduling tools.</li><li>
High level of professionalism, discretion, and attention to detail.</li><li>
Fluent in English; additional languages are a plus.</li></ul>
Why Join Offset8
Offset8 offers the opportunity to join a fast-growing, entrepreneurial institution at the forefront of global carbon markets. You will work alongside a multi-disciplinary team with deep expertise across trading, project finance, investment management, and climate policy. As part of Offset8, you will have exposure to international markets, direct impact on scaling climate solutions, and significant opportunities for personal and professional growth.
Legal &amp; Recruitment Disclaimers
Offset8 is an equal opportunity employer and is committed to building a diverse and inclusive team. We encourage applications from all qualified candidates regardless of race, color, national origin, gender, age, religion, disability, or any other legally protected status.
Recruitment agencies: Offset8 does not accept unsolicited resumes or candidate submissions from third-party recruiters or employment agencies. Any unsolicited resumes sent to Offset8 or its employees will be considered property of Offset8 and no fees will be paid in the event a candidate is hired as a result of such submission.
By submitting your application, you consent to the processing of your personal data by Offset8 for the purposes of recruitment and employment.</div>

Aspen Technology

<div>
 The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways &mdash; from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.
 
 
 
 The Role
 
 
 
 If you are an Executive Assistant looking for an opportunity to grow, AspenTech is seeking a driven individual, to work in a fast-paced environment to support our VP, MEA Sales and the Sales Organization. You will perform a broad range of administrative duties focused on enabling the efficiency and effectiveness of the leaders you support.
 
 
 To be successful in this role, you must be proactive and take initiative, and able to manage a multitude of competing priorities to meet deadlines. You must have great attention to detail along with superior communication skills and demonstrate a high level of professionalism in all interactions with internal and external stakeholders. You must be a self-starter who is able to initiate and manage activities with a strong sense of ownership and overall focus on work quality and timeliness.
 
 
 
 Your Impact
 
 
 
 <ul>
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 Manage complex calendars. Arrange meetings and appointments internally within Aspen team and externally with customers and partners. Attend meetings and take notes of instructions and record minutes of meeting if required. Ensure proper alignment of the VP and the team.
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 Manage in person meetings and events handling all logistics ( invites, agenda, venue and all other requirements )
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 Serve as primary point of contact among executives, team members, customers and other external partners.
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 Handle travel arrangements for the VP and leadership team: trip itinerary, visa application, booking flights, hotels, transportation, etc. Assists global executives on logistics when visiting MEA.
 </li>
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 Support the VP on submitting expense claims in Oracle.
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 Support the VP/MEA team on raising purchase requests on Coupa i.e payment for meeting/training venue
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 Support the VP/MEA team to raise Service Requests on Ivanti for network services requirements.
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 Support the Facilities team by manage Bahrain office requirements on maintenance and repairs, supplies requisitions by closely coordinating with local building management and suppliers. Support facilities team on Saudi office opening.
 </li>
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 Support legal team on any administrative requirements
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 Process Coupa requisitions for PRO LOI services payments
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 Support IT team in managing team&rsquo;s IT requirements in the region
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 Support Sales Ops team in deal escalations on Sales Force, forecasting including managing forecast files during forecast calls (when needed), opportunities database cleansing on SF, setting up OSPs and logging on SF, P2Ps, Account Plans.
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 Support CS&amp;T team in their local trainings including assisting trainees in visa applications when needed.
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 Manages all FedEx shipments MEA
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 Manage compilation and maintenance of data and reports in shared folders which team can access for reference.
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 Support on registrations on events and conferences in coordination with the Marketing team.
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 Compile annual leave plans of MEA Leadership for proper alignment within the team.
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 Support MEA and Global team on visa applications for customer visits, meetings, training, etc.
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 Manage all meeting rooms bookings in the region.
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 Support in organizing HR initiatives and activities for MEA.
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 Coordinate with hotels in MEA for corporate rates agreement.
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 Maintain and regular update the MEA Sales and SC Organizational Chart.
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 Maintain and regular update Outlook Distribution Lists for Sales and SC MEA.
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 Spearhead activities for Women&rsquo;s Leadership Forum for MEA being the Chairwoman for the region.
 
 
 </li>
 </ul>
 What You'll Need
 
 
 <ul>
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 5 or more years&rsquo; experience supporting Executive level management in a corporate environment.
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 High School diploma required; Bachelor&rsquo;s degree preferred.
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 Proactive with strong organizational skills; must be able to set priorities and work independently.
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 Demonstrated ability to effectively meet deadlines in a fast-paced environment with a multitude of competing priorities.
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 Exceptional verbal and written communication skills.
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 Manage a demanding workload, and balance self-managed tasks/projects along with management support needs.
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 Thoroughness and follow-through.
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 A good team player with ability to interact effectively with Executives and employees at all levels.
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 Self-starter with strong sense of ownership and pride in your work.
 </li>
 </ul>
</div>

Alvarez & Marsal

<div>Description
About Alvarez &amp; Marsal
Alvarez &amp; Marsal (A&amp;M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are why our people love working at A&amp;M.
The Team
We are looking for an experienced EA in the UAE, to be based either in our Dubai or Abu Dhabi office. We are looking for someone who remains calm, on top of their workload, and always enjoys working in a team environment. You will work closely with other EAs to ensure the smooth running of a department and the company, including helping during times of high workload and covering annual leave and absences. The ideal candidate will ideally have prior experience within the professional services industry and is looking for a challenging role in a dynamic, entrepreneurial and highly professional company. The right candidate will have experience dealing with busy professionals and tight deadlines; extensive diary and timesheet management; being one step ahead of their team&rsquo;s needs and understand the importance of building relationships with clients and their teams.
The role requires someone who is proactive, pro-active, extremely personable, discreet, friendly and confident.
This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment. You must have experience supporting senior executives, excellent communications and organisation skills, attention to detail and be used to working under pressure.
How you will contribute
As an Executive Assistant, you will be responsible for a variety of tasks, including:<ul><li>
Secretarial duties: Monitoring and responding to emails on behalf of the Managing Directors, scheduling meetings, preparing minutes, coordinating travel plans and itineraries, processing expenses on Concur, managing timesheets, assisting in onboarding new joiners within the team and providing support for other EAs when required. Finally, you will be acting as a main point of contact for your team and preparing team communications and social events.</li><li>
Business development and reporting: Coordinating internal and external offsite marketing events (venue selection, speakers, material, all logistics) and attend when required, following up action plan and correspond with clients, preparing PowerPoint presentations and documentation, updating databases and managing Salesforce activities and reports. Finally, you will be organising and participating in business development activities and building and cultivating strong relationships with key clients and stakeholders.
</li><li>Sales operations: Supporting in invoicing and billing, coordinating conflict checks and anti-money laundering, administrating client onboarding, setting up new project with central teams and printing reports and dashboards.</li></ul>
Qualifications
To be considered, you must possess:<ul><li>
A high-grade bachelor&rsquo;s degree (or equivalent/higher) from an accredited top-tier university.</li><li>
Excellent oral and written communication skills. Fluency in English, Arabic language skills are desirable but not essential.</li><li>
High level of interpersonal skills to handle sensitive and confidential information at maximum discretion.</li><li>
Ability to work independently and within a team and interact with all levels of the organization, including senior executives.</li><li>
Experience working in a fast-paced environment and ability to constantly prioritise and reassess tasks</li><li>
Proficiency in Microsoft products: MS Word, Excel, PowerPoint, Outlook, Teams and other relevant software. Experience with Agresso, Salesforce, Concur, and Zoom is preferable.</li></ul>
Your journey at A&amp;M
We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person&rsquo;s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&amp;M. The possibilities are endless for high-performing and passionate professionals.</div>

Executive Assistant (Abu Dhabi)

Property Shop Investment LLC

Established in 2007, Property Shop Investment LLC (PSI) is the largest private real estate company in Abu Dhabi, known for its sustainable and dynamic performance. With a focus on high achievements, PSI has gained prominent brand recognition across the UAE real estate market. PSI provides a range of services including property brokerage, development consultancy, real estate marketing, investment advisory, property appraisal, and property &amp; facility management. The company has been celebrated for its excellence with multiple awards from esteemed developers. PSI operates offices in Abu Dhabi and Dubai.Role DescriptionThis is a full-time on-site role for an Executive Assistant (with Project Management Experience) located in Abu Dhabi Emirate, United Arab Emirates. The Executive Assistant will be responsible for providing executive administrative assistance, preparing and managing expense reports, and offering general executive support. Additional responsibilities include maintaining communication channels, coordinating administrative tasks, and assisting with project management activities.Qualifications<ul><li>Experience in Executive Administrative Assistance and Executive Support</li><li>Experience in project management is a must</li><li>Arabic/European speaker and fluent in English</li><li>Proficiency in preparing and managing Expense Reports</li><li>Strong Communication and Administrative Assistance skills</li><li>Excellent organizational and time management abilities</li><li>Bachelor's degree in Business Administration, Management, or related field is a plus</li><li>Prior experience in real estate or related industry is advantageous</li><li>Ability to work independently and handle confidential information with discretion</li></ul>Job Location: Abu Dhabi, UAEJob Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you join us immediately?</li></ul>Experience:<ul><li>C-level executive assistant: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>European (Required)</li></ul>

European/Arabic Executive Assistant (with Proj Management Exp)

OVERSEAS TRAVEL.L.L.C

We are looking for a smart and reliable professional to manager front desk duties, provide direct assistance and support to the Executive Management and assist in administrative and operational tasks.Key Responsibilities:Manage reception tasks: welcoming visitors, handling calls and responding to social media/email inquiries.Executive assistant with secretarial duties and be available after office hours when requiredAdministrative &amp; Operational support: Document handling, supplier/client coordination and maintaining legal records. Operational supports such as visa processing, hotel/flight reservations and related coordinationRequirements:Strong communication &amp; multi tasking skillsProficiency in MS Office and social media platformsTrustworthy, organized and flexible with work hoursPrior experience in administration and/or the travel industry preferredJob Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Executive Assistant cum Receptionist

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.netJob Type: Full-time

Personal Assistant - Russian Speaker

Explore 557+ Executive staff assistant in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

557 executive staff assistant jobs IN Abu Dhabi

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant (Abu Dhabi)

European/Arabic Executive Assistant (with Proj Management Exp)

Executive Assistant cum Receptionist

Personal Assistant - Russian Speaker