account executive, air (t1200 - northeast)

adjunct faculty - academic support - diagnostic methods sonography - echocardiography

ai decision science manager - life sciences

executive assistant

account executive customer base me Jobs in Boston

account executive customer base me

account executive, air (t1200 - northeast) Jobs in Boston

accounts payable specialist Jobs in Boston

accounts payable specialist

adjunct faculty - academic support - diagnostic methods sonography - echocardiography Jobs in Boston

executive support specialist

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Daley And Associates, LLC

<div>
 <span>
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     <span>
      Executive Assistant
      <br/>
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    </u>
   </strong>
  </span>
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   <span>
    We are currently seeking candidates for an Executive Assistant to opportunity with a highly successful alternative asset management firm located in Boston, MA. The Executive Assistant will be responsible for providing executive support to the CEO and C-Suite leadership, including performing complex calendar management, coordinating domestic and international travel arrangements, and overseeing meeting preparation. Additionally, the Executive Assistant will manage day-to-day office operations to ensure efficient daily operations. The ideal candidate will have 3-5+ years of executive assistant, administrative assistant, or office management experience in investment management, financial services, or related professional services environment.
    <br/>
    <br/>
   </span>
  </span>
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    This is a 3-6+ month contract-to-hire opportunity, paying between $40-$50/hour (depending on experience). This position supports a hybrid work-model (onsite 4 days and remote 1 day per week). &nbsp;
    <br/>
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      Responsibilities:
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  <li>
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      Provide executive support to the CEO and C-Suite leaders, while overseeing day-to-day office operations
     </span>
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      Manage complex calendars, meetings, and domestic and international travel
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      Prepare and manage executive correspondence, presentations, and briefing materials
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      Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
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      Track priorities and ensure timely follow-through on action items
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      Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
     </span>
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   </span>
  </li>
  <li>
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    <span>
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      Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
     </span>
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  </li>
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    <span>
     <span>
      Handle confidential information with discretion and support special projects as needed
     </span>
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      Perform additional responsibilities as needed
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    <u>
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      Qualifications:
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      Bachelor&rsquo;s degree (required)
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      3-5+ years of executive, administrative, and office assistant experience in investment management, financial services, or related professional services&nbsp;
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      Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
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      Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
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      Strong organizational, time management, and prioritization skills
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      High degree of professionalism, discretion, and sound judgement
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      Exceptional follow through skills with strong attention to detail
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    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
   </span>
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</div>


Executive Assistant

Central Boston Elder Services

<div><div><b>POSITION SUMMARY: </b>The Senior Program &amp; Operations Coordinator provides senior-level executive and operational support to the Chief Program Officer while supporting program operations. Reporting to the Chief Program Office (CPO), this role helps track program activities, organize information, support data reporting, and improve processes. The ideal candidate is detail-oriented, comfortable working with technology and data. The position operates in a fast-paced environment.</div><div></div><div><b><br>
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:</b></div><div><b>
CPO Support</b></div><div><ul><li>
Provide senior-level administrative and coordination support to the CPO, including calendar management, meeting preparation, prioritization, and follow up.</li><li>
Manage day-to-day administrative operations.</li><li>
Help the CPO track priorities and action items.</li><li>
Draft program updates and organize relevant information.</li><li>
Handle sensitive information with professionalism.</li></ul></div><div><b>
Program Operations</b></div><div><ul><li>
Track program tasks, timelines, and deliverables.</li><li>
Help organize program documents, tools, and standard procedures.</li><li>
Support coordination of new initiatives and program changes.</li><li>
Assist in identifying opportunities to streamline workflows using technology and data tools.</li></ul></div><div><b>
Data &amp; Reporting</b></div><div><ul><li>
Collect and clean basic program data</li><li>
Create simple reports, summaries, and charts to show progress.</li><li>
Help prepare dashboards and updates for leadership meetings.</li><li>
Assist with reports and documentation required by funders or audits.</li></ul></div><div><b>
Cross-Team Support</b></div><div><ul><li>
Communicate with programs, operations, and administrative staff to share updates and gather information.</li><li>
Prepare agendas, briefing materials, reports, dashboards, and internal communication for CPO.</li><li>
Support special projects that involve multiple teams.</li><li>
Engage in community outreach events when needed.</li><li>
Support organizational translations, restructuring, and change initiatives.</li></ul></div><div><b>
QUALIFICATIONS:</b></div><div><ul><li>
A minimum of 2-3 years of experience in executive support, program coordination, operations, or related roles</li><li>
Demonstrated experience supporting senior leadership in a fast-paced, high-demand environment.</li><li>
Strong technology skills; comfortable working with data and reports, spreadsheets, and systems.</li><li>
Proven ability to rapidly pivot between competing priorities with little or no advance notice (required)</li><li>
Exceptional organizational skills, discretion, and professionalism</li></ul></div><div></div><div><b><br>
EDUCATION, SKILLS, AND EXPERIENCE:</b></div><div><ul><li>
Bachelor&rsquo;s degree required.</li><li>
Master&rsquo;s degree preferred.</li><li>
Experience with SQL, business intelligence (BI) tools (e.g., Power BI, Tableau), or similar platforms</li><li>
Experience in nonprofit, healthcare, aging services, or other regulated environments</li></ul></div><div></div><div><b><br>
PHYSICAL REQUIREMENTS OF THE JOB:</b></div><div><ul><li>
Ability to lift and carry objects frequently weighing up to 10 to 15 pounds.</li><li>
Ability to climb stairs.</li><li>
Ability to travel to the community to perform visits at consumers&rsquo; homes.</li><li>
Work requires regular standing, stooping, and bending.</li></ul></div></div><div></div>

Senior Program Operations Coordinator

Axon

<div><div><h4 class="jobSectionHeader"><b>Join Axon and be a Force for Good.</b></h4>
<p>
At Axon, we're on a mission to Protect Life. We're explorers, pursuing society's most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other.<br>
<br>
Life at Axon is fast-paced, challenging and meaningful. Here, you'll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter.</p></div><h2 class="jobSectionHeader"><b>
Your Impact</b></h2>
<p>
As an Executive Assistant at Axon, you'll partner closely with senior leaders across our Services and Support organization, helping them operate at their best while supporting teams delivering products and services directly to our customers.You'll manage complex calendars, coordinate global travel, and orchestrate meetings and events that keep leadership teams aligned and operating efficiently across a highly cross-functional environment.<br>
<br>
This role offers a unique vantage point across Axon's customer delivery ecosystem, giving you visibility into how our products, services, and teams come together to support customers around the world. You'll serve as a trusted partner to leadership, helping anticipate priorities, manage competing demands, and ensure leaders can focus on the decisions and work that move the business forward. The ideal candidate is proactive, highly organized, and always thinking a few steps ahead&mdash;anticipating needs, solving problems early, and continuously improving how work gets done. You're also curious about new tools and technologies, including AI, and excited to use them to streamline workflows and elevate how teams operate.</p>
<p></p>
<h2 class="jobSectionHeader"><b>What You'll Do</b></h2>
<p><b>
Reports to:</b> Senior Vice President, Global Services and Support<br>
<b>Location:</b> Onsite at either our Scottsdale, AZ or Boston, MA office</p>
<ul>
<li>Provide high-level administrative support to multiple Vice Presidents within Axon's Services and Support organization.</li>
<li>Manage complex global calendars, coordinating meetings across multiple time zones while balancing shifting priorities.</li>
<li>Proactively anticipate scheduling conflicts, travel changes, and competing demands to maximize leaders' time and effectiveness.</li>
<li>Plan and execute leadership meetings, team off-sites, and internal events in partnership with Marketing and Events teams.</li>
<li>Support recurring business rhythms including leadership meetings, MBRs, QBRs, and cross-functional initiatives.</li>
<li>Prepare meeting materials and ensure leaders are equipped with the context and information needed for productive discussions.</li>
<li>Manage expenses, reimbursements, and purchase order administration.</li>
<li>Identify opportunities to improve processes and leverage tools&mdash;including emerging AI capabilities&mdash;to streamline workflows and increase efficiency.</li>
<li>Support ad hoc projects and operational initiatives across the Sales and Services organization.</li>
<li>Work independently while remaining flexible and adaptable in a fast-moving environment with evolving priorities.</li>
</ul><p></p><h2 class="jobSectionHeader"><b>What You Bring</b></h2>
<ul><li>5+ years of experience in an Executive Assistant role supporting senior leaders in a fast-paced, ambiguous environment.</li>
<li>Experience managing complex, global calendars and coordinating meetings across multiple time zones.</li>
<li>Proven ability to plan and execute team events, leadership meetings, or large internal gatherings.</li>
<li>Strong organizational skills with exceptional attention to detail and follow-through.</li>
<li>Excellent written and verbal communication skills with the ability to engage stakeholders at all levels.</li>
<li>Experience coordinating executive travel, meeting logistics, and expense management.</li>
<li>Comfort managing multiple priorities and deadlines in a fast-paced environment.</li>
<li>A proactive mindset&mdash;you anticipate needs, identify potential issues early, and help leaders stay focused on high-impact work.</li>
<li>Curiosity and openness to new tools and technologies, including AI, to improve efficiency and workflows.</li>
<li>A self-starter who takes initiative and drives work forward with minimal direction.</li>
<li>Experience collaborating cross-functionally with teams such as Marketing, Product, Finance, or Operations.</li>
<li>Passion for Axon's mission and enthusiasm to grow with the company.</li>
</ul><p></p><h2 class="jobSectionHeader"><b>Work Location</b></h2>
<p>
This role is based out of our <b>Scottsdale, AZ or Boston, MA</b> office and follows a hybrid schedule. We rely on in-person collaboration and ask that team members work onsite Tuesdays through Fridays, with the flexibility to work remotely on Mondays, unless there is an approved workplace accommodation.<br>
<br>
We believe that connection fuels innovation, and our in-office culture is designed to foster meaningful teamwork, mentorship, and shared success.</p>
<p></p>
<h2 class="jobSectionHeader"><b>Benefits That Benefit You</b></h2>
<ul><li>Competitive salary and 401(k) with employer match</li>
<li>Discretionary paid time off</li>
<li>Paid parental leave for all caregivers</li>
<li>Medical, Dental, and Vision plans</li>
<li>Fitness and wellness programs</li>
<li>Emotional and mental wellness support</li>
<li>Learning and professional development opportunities</li>
<li>And yes&mdash;we have snacks in our offices</li>
</ul>
<p><i>Benefits may vary depending on the nature of your employment and the location where you work.</i></p><div><p>
Don't meet every single requirement? That's ok. At Axon, we Aim Far. We think big with a long-term view because we want to reinvent the world to be a safer, better place. We are also committed to building diverse teams that reflect the communities we serve.</p>
<p>
Studies have shown that women and people of color are less likely to apply to jobs unless they check every box in the job description. If you're excited about this role and our mission to Protect Life but your experience doesn't align perfectly with every qualification listed here, we encourage you to apply anyways. You may be just the right candidate for this or other roles.</p>
<p><b>
Important Notes</b></p>
<p><i>
The above job description is not intended as, nor should it be construed as, exhaustive of all duties, responsibilities, skills, efforts, or working conditions associated with this job. The job description may change or be supplemented at any time in accordance with business needs and conditions.</i></p>
<p><i>
Some roles may also require legal eligibility to work in a firearms environment.</i></p>
<p><i>
We collect personal information from applicants to evaluate candidates for employment. You may request access, deletion, or exercise other CCPA rights at </i><b><i>axongreenhousesupport@axon.com</i></b><i> or via our </i><i>Axon Privacy Web Form</i><i>. For more information, please see the Your California Privacy Rights section of our </i><i>Applicant and Candidate Privacy Notice.</i></p>
<p><i>
Axon's mission is to Protect Life and is committed to the well-being and safety of its employees as well as Axon's impact on the environment. All Axon employees must be aware of and committed to the appropriate environmental, health, and safety regulations, policies, and procedures. Axon employees are empowered to report safety concerns as they arise and activities potentially impacting the environment.</i></p>
<p><i>
We are an equal opportunity employer that promotes justice, advances equity, values diversity and fosters inclusion. We're committed to hiring the best talent &mdash; regardless of race, creed, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, genetic information, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances &mdash; and empowering all of our employees so they can do their best work. If you have a disability or special need that requires assistance or accommodation during the application or the recruiting process, please email </i><i>recruitingops@axon.com.</i><i> Please note that this email address is for accommodation purposes only. Axon will not respond to inquiries for other purposes.</i></p></div></div>

McKinsey & Company

<p></p><div><div><div><p>Job ID: 107002</p>
<div><div><li>Boston</li></div></div><p></p><div><br>
</div></div><div><br>
<br>
<div>Do you want to work on complex and pressing challenges&mdash;the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you&rsquo;ve come to the right place.
</div></div><div><div><p>YOUR IMPACT</p>
<div><p>As an Executive Assistant (EAs) you are expected to be a creative problem solver for the Senior Partner and/or Partner whom you will support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.</p><p></p><p>
The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.</p><p></p><p>
Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.</p><p></p><p>
Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.</p><p></p><p>
Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.</p><p></p><p>
These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.</p><p></p><p>
Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.</p><p></p><p>
Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.</p><p></p><p>
Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.</p></div>
</div></div><div><div><p>YOUR GROWTH</p>
<p>You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.</p><p></p><p>
In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.</p><p></p><p>
When you join us, you will have:</p><ul><li>
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.</li><li>
A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.</li><li>
Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.</li><li>
Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.</li></ul>
</div></div><div><div><p>YOUR QUALIFICATIONS AND SKILLS</p>
<div><div><div><ul><li>Undergraduate degree preferred</li><li>
3+ years supporting senior level executives or comparable experience</li><li>
Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset</li><li>
Strong typing and proofreading skills; ability to produce professional documents quickly and accurately</li><li>
Computer literacy, including strong email and calendaring skills</li><li>
Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality</li><li>
Strong technical skills, including proficiency in PowerPoint, Word and Excel</li><li>
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently</li><li>
Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment</li><li>
Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts</li><li>
Highly professional presence in person, on telephone, email, and all other work-related communications platforms</li><li>
Ability to prioritize and manage multiple workstreams</li></ul></div></div></div></div></div></div></div><p></p>

Bank of America

<div><p><b>Job Description:</b></p><p></p><p>
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.</p><p></p><p>
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates&rsquo; physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.</p><p></p><p>
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.</p><p></p><p>
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!</p><p></p><p><b>
Job Description:</b></p><p>
Must be trained and perform all the tasks and responsibilities of the Executive Specialist I. In addition, provides direction and supervision to the Executive Protection Specialists assigned to either the executive floors or an assignment in the area. This requires a detailed analysis of the situation and the development of a security action plan that both provides for a secure environment while allowing for the unimpeded management of the corporation. Takes on more complex projects and studies to ensure the safety of the executives and their environment. Manages financial aspects of the program and engages with and performs other aspects of executive protection analysis in support of the overall program. Assignments often require a high degree of analysis, development of a unique action plan, and implementation of that plan. Required to have a more expanded level of coordination with the top executives, their family members, other executives, and strategic partners to develop and advance the appropriate security environment.</p><p></p><p>
This role is responsible for managing access control to executive spaces, ensuring a secure and protected environment for senior management, support staff, and client-related events. Core responsibilities include incident management and response, as well as comprehensive screening of all incoming mail and parcels.</p><p></p><p>
The position also requires the development of action plans for transportation services and coordinating closely with local law enforcement and other security agencies to support ongoing protective operations.</p><p>
Occasional travel may be required to support events involving the Management Team.</p><p>
Candidates must be able to complete 2&ndash;3 days of Protective/Evasive Driving Training basic first aid and AED medical training.</p><p></p><p>
Must be able to work either:</p><ul><li><p>
1st shift (1st shift hour/schedule; Monday &ndash; Fridays (occasional <b>weekends</b>) and work 6am-2pm</p></li></ul><p>
or</p><ul><li><p>
2nd shift (2nd shift hour/schedule; Monday &ndash; Fridays (occasional <b>weekends</b>)and work 1pm-9pm</p></li></ul><p></p><p><b>
Responsibilities:
</b></p><ul><li><p>Work across functional teams to ensure the safety and security of the senior management team, key stakeholders, and external business clientele.</p></li><li><p>
Provide safe and efficient transportation for senior leaders, maintaining a smooth, secure, and discreet travel experience.</p></li><li><p>
Monitor traffic patterns, potential risks, and alternative routes to minimize delays and reduce exposure to security threats.</p></li><li><p>
Ensure all vehicle movements prioritize safety, discretion, and a low profile.</p></li><li><p>
Regularly inspect assigned vehicles to ensure cleanliness, functionality, and operational readiness.</p></li><li><p>
Report and resolve maintenance issues promptly to avoid transportation disruptions.</p></li><li><p>
Ensure the safety and security of executive floors and other assigned locations, including off-site events.</p></li><li><p>
Maintain continuous situational awareness and implement proactive security measures as needed.</p></li><li><p>
Control access to Executive Floors according to established protocols, ensuring secure handling and distribution of all incoming mail, packages, and business-related assets.</p></li><li><p>
Prevent unauthorized access to secure areas by monitoring and enforcing access control procedures.</p></li><li><p>
Maintain a professional and secure environment for key stakeholders and visiting business clientele.</p></li><li><p>
Effectively monitor internal guests, third party visitors, and service providers on all Executive Floors.</p></li><li><p>
Provide emergency resources and real time assessments for major events, high level meetings, private functions, and business-related off-site locations.</p></li></ul><p></p><p><b>
Required Qualifications:
</b></p><ul><li><p>Must have 10+ years of experience with physical security, Law Enforcement, or military security employment.</p></li><li><p>
Must be able to complete 2-3 day Protective/Evasive driving training.</p></li><li><p>
Must be able to complete basic first aid and AED medical training.</p></li><li><p>
Must be capable of sitting/standing for long periods of time.</p></li><li><p>
Must have strong communications skills and ability to partner with key stakeholders both internally and externally to the bank.</p></li><li><p>
Experience in assessing risks, vulnerabilities, and threats through understanding of surveillance and counter surveillance.</p></li><li><p>
Be able to perform first aid and basic emergency life saving techniques when needed and maintains any related certifications.</p></li><li><p>
Experience in crisis response, workplace violence and other emergency events.</p></li><li><p>
Proven skills in working with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).</p></li><li><p>
Must be able to work 1st shift (1st shift hour/schedule; Monday &ndash; Fridays (occasional <b>weekends</b>) and work 6am-2pm or 2nd shift (2nd shift hour/schedule; Monday &ndash; Fridays (occasional <b>weekends</b>) and work 1pm-9pm.</p></li></ul><p></p><p><b>
Skills:</b></p><ul><li><p>
Active Listening</p></li><li><p>
Adaptability</p></li><li><p>
Attention to Detail</p></li><li><p>
Crisis Management</p></li><li><p>
Executive Presence</p></li><li><p>
Critical Thinking</p></li><li><p>
Decision Making</p></li><li><p>
Prioritization</p></li><li><p>
Problem Solving</p></li><li><p>
Transportation Services Management</p></li><li><p>
Administrative Services</p></li><li><p>
Collaboration</p></li><li><p>
Customer and Client Focus</p></li><li><p>
Issue Management</p></li><li><p>
Written Communications</p></li></ul><p></p><p><i>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</i></p><p></p><p><b>
Shift:</b></p>
1st shift (United States of America)<p></p><p><b>
Hours Per Week:</b></p>
40</div><p></p>

Executive Protection Specialist I -Boston, MA

Wentworth Institute of Technology

<div><div>Job Description</div><div>
Position Summary:</div><div>
Reporting to the University Controller, the Accounts Payable Specialist (Specialist) is responsible for executing and optimizing day-to-day accounts payable operations with a strong emphasis on system integrity, compliance, and process efficiency. This role requires advanced proficiency in Workday, including Workday Financials and the Workday Payables module, to ensure accurate transaction processing, reporting, and internal control adherence. The Specialist supports Wentworth&rsquo;s financial operations by performing invoice review &amp; processing and ensuring timely payments to vendors, employees, and students (as applicable).</div><div></div><div><br>
The Specialist serves as the sole functional lead responsible for end-to-end management of the department&rsquo;s operations, maintaining full ownership of all activities within the function, from transaction execution through reporting and compliance. The Specialist will use Workday Financials and PaymodeX, a third-party payment processor, to ensure efficiency and accuracy in the full A/P life cycle, including providing support and training to budget managers who receive &amp; initiate invoices in Workday for approval. The Specialist will review invoices and reimbursements for accuracy and alignment with financial policies and provide final approval before the various transactions are initiated for payment.</div><div></div><div><br>
Essential Responsibilities:</div><div></div><div><br>
Invoice Processing &amp; Payment Management</div><ul><li><div>
Hands on management and responsibility for the full cycle, end-to-end Accounts Payable process.</div></li></ul><ul><li><div>
Review, validate, and process vendor invoices, purchase orders, employee expense reimbursements, and other miscellaneous payment requests in Workday and PaymodeX.</div></li></ul><ul><li><div>
Ensure accuracy of coding, approvals, tax treatment, and compliance with university procurement and Finance Division policies.</div></li></ul><ul><li><div>
Match invoices to POs and receipts; resolve discrepancies with internal departments and Procurement.</div></li></ul><ul><li><div>
Process supplier, employee, and student payments (ACH, check, wire) in accordance with payment schedules and deadlines.</div></li></ul><ul><li><div>
Conduct a weekly review of invoice requests, invoices, and expense reimbursement status reports to identify unapproved, pending, or stalled items. Follow up with the appropriate approvers to ensure timely processing and inclusion in scheduled settlement runs.</div></li></ul><ul><li><div>
Respond to and independently resolve vendor invoice, employee expense, and student stipend payment inquiries, lost or other contested payments, and other payment inquiries.</div></li></ul><ul><li><div>
Ensure all AP inbox items and inquiries are fully reviewed and resolved, or appropriately documented with status on a daily basis, or prior to each weekly settlement run as applicable.</div></li></ul><ul><li><div>
Other related Accounts Payable duties and projects as required.</div></li></ul><div>
Workday Financials Utilization</div><ul><li><div>
Actively identify and troubleshoot Workday errors, invoice routing issues, or workflow delays.</div></li></ul><ul><li><div>
Maintain accurate supplier records and assist with supplier onboarding in Workday. Ensure that each vendor has an up-to-date Form W-9 on file before payments are made.</div></li></ul><ul><li><div>
Generate and analyze Workday reports for A/P activity for reconciliation, audit support, and month-end close activities.</div></li></ul><div>
Compliance, Audit, &amp; Documentation</div><ul><li><div>
Ensure adherence to university policies, state/federal regulations, and accounting best practices.</div></li></ul><ul><li><div>
Maintain organized and audit-ready documentation for all A/P transactions.</div></li></ul><ul><li><div>
Support periodic internal/external audits by preparing documentation and responding to inquiries.</div></li></ul><ul><li><div>
Responsible for filing annual Form 1099&rsquo;s with vendors, IRS, and State.</div></li></ul><ul><li><div>
Maintain accurate and up to date documentation of Accounts Payable processes &amp; procedures.</div></li></ul><div>
Customer Service &amp; Campus Support</div><ul><li><div>
Provide responsive support to faculty, staff, and students regarding payment status, policies, and Workday processes.</div></li></ul><ul><li><div>
Collaborate with campus stakeholders to resolve invoice issues, payment questions, and supplier concerns.</div></li></ul><ul><li><div>
Assist departments with Workday navigation related to A/P tasks.</div></li></ul><div>
Process Improvement &amp; Team Collaboration</div><ul><li><div>
Routinely participate in cross training with other Finance staff members who will cover vacations and other absences.</div></li></ul><ul><li><div>
Recommend and support the implementation of improvements to A/P workflows and Workday configurations.</div></li></ul><ul><li><div>
Support training efforts for campus users on A/P procedures and Workday functions.</div></li></ul><ul><li><div>
Participate in finance team meetings, projects, and year-end close activities.</div></li></ul><div></div><div>
Minimum Qualifications and Skills:</div><ul><li><div>
Demonstrated experience and proficiency in Workday Accounts Payable module.</div></li></ul><ul><li><div>
Experience with hands-on management of entire Accounts Payable function.</div></li></ul><ul><li><div>
Experience reviewing Form W-9&rsquo;s supplied by vendors and accurately categorizing them in Workday for purposes of Form 1099 filing.</div></li></ul><ul><li><div>
Bachelor&rsquo;s degree or related experience.</div></li></ul><ul><li><div>
5+ years of related work experience.</div></li></ul><ul><li><div>
High attention to detail and ability to troubleshoot A/P related issues.</div></li></ul><ul><li><div>
Demonstrated experience with autonomy to proactively take steps to identify, resolve, and communicate issues. Use sound judgement and diplomacy and exhibit a sense of urgency where necessary.</div></li></ul><ul><li><div>
Strong interpersonal skills, collaborative mindset, and ability to build trust across departments and hierarchical levels.</div></li></ul><div></div><div>
Preferred Qualifications:</div><ul><li><div>
Experience using PaymodeX, a third-party payment processor.</div></li></ul><ul><li><div>
Proficiency in other Workday Financial Management modules, including general ledger, budgeting, reporting, and grants management.</div></li></ul><ul><li><div>
Knowledge of fund accounting, GASB standards, and nonprofit financial reporting.</div></li></ul><div></div><div>
Position Details:</div><div>
This position is eligible for a hybrid work schedule. This position is a full-time, benefits eligible position at 37.5 hours/week. Standard office environment with occasional evening or weekend work required for deadlines.</div><div></div><div>
The job grade for this position is Grade 6. The expected wage range for this position is between $64,000 - $77,000, which reflects what we reasonably expect to pay for this role.</div><div></div><div>
At this time, the university is unable to sponsor applicants for H-1B visas.</div><div></div><div><div>
About Wentworth</div></div><div><div>
Wentworth Institute of Technology Wentworth Institute of Technology (&ldquo;Wentworth&rdquo;) was founded to &ldquo;furnish education in the mechanical arts.&rdquo; Today, almost 4,000 undergraduates pursue associate and bachelor&rsquo;s degrees in 23 engineering, technology, design, and management disciplines across five schools: School of Architecture and Design, School of Computing and Data Science, School of Engineering, School of Management, School of Sciences and Humanities. In addition to offering certificate programs, graduate students may pursue 13 master&rsquo;s degrees. While Wentworth offers traditional semesters, the hallmark of a Wentworth education remains the robust co-op program, offering hands-on experiences that offer depth of learning, relevant experiences, and valuable networking opportunities. More than 38 percent of the class of 2023 were offered post-graduate full-time employment by their co-op employer. This approach to professionally relevant education is uniquely woven into the fabric of Wentworth, where students are encouraged to make connections across disciplines, in classrooms, labs, and as active participants in industry.</div></div><div></div><div><div>
Wentworth is a member of the Colleges of the Fenway consortium, and shares many facilities, resources, and activities with nearby institutions. With this membership, Wentworth students are entitled to register for courses with participating neighboring institutions at no additional cost. Wentworth is also a member of the Tuition Exchange, a reciprocal scholarship opportunity for the dependents of eligible faculty and staff at 645+ member schools nationwide. Wentworth earned the top spot in the latest New York Times college ranking when prioritizing earnings, economic mobility, and economic diversity among colleges in Massachusetts. The Institute&rsquo;s current operating budget is $151 million, and the value of its endowment is $161 million.</div></div><div></div><div><div><br>
Academics</div></div><div><div>
Wentworth offers 23 undergraduate and 13 master&rsquo;s degree programs across five distinct Schools and through a variety of pathways: full-time, part-time, hybrid, and online. Wentworth also offers minors, dual graduate degrees, graduate certificates, and accelerated three-year undergraduate degrees along with 3+1, 4+1, and 4+2 undergraduate and graduate degree combinations.</div></div><div><div>
Wentworth offers one of the nation&rsquo;s most comprehensive Cooperative Education (coop) programs. Undergraduate students at Wentworth are required to complete two coop semesters to graduate. During co-op, students gain hands-on experience and put the knowledge and skills they forge in the classroom into practice while still in school. By partnering with leading industry organizations, Wentworth&rsquo;s co-op program lets students find solutions to real-world problems while working in their chosen fields while fostering valuable professional connections that are crucial to success in the modern workforce. By integrating a hands-on approach into academics, in the classroom, and through coop, Wentworth prioritizes the long-term career success of our students. This close connection between academic experience and on-the-job proficiency directly translates to higher earnings and accelerated career growth.</div></div><div></div><div><div>
Facilities</div></div><div><div>
The 31-acre campus in the heart of Boston boasts a tree-lined quad, modern and traditional residence halls, diverse campus amenities, the Douglas D. Schumann Library &amp; Learning Commons, multiple computer centers, a 24-hour police department, and numerous social activities. The campus also features 60+ state of the art labs and studios including the Casella Robotics Laboratory, the state-of-the-art BOND Virtual Design and Construction Lab, and ample design studios. In fact, Wentworth has achieved an impressive 1:1 student-to-studio space ratio. In February 2024, Wentworth Institute of Technology announced a bold 10-year plan to dramatically transform its physical campus. The plan will create technologically advanced spaces for hands-on learning in preparation for STEM, design and management careers and double the public green spaces on campus, affirming Wentworth&rsquo;s commitment to sustainability and resiliency. Among the plan&rsquo;s highlights are new residence halls, a new athletics field house, as well as new and renovated academic spaces.</div></div><div></div><div><br>
Compensation and Benefits</div><div>
Wentworth Institute of Technology is committed to fair, transparent, and legally compliant compensation practices. We believe that clarity about pay structures and ranges supports equity, fosters trust, and ensures a positive workplace for all employees.</div><div></div><div>
Please visit here to see the comprehensive benefits package offered to support the best experience for our employees. <div>https://wit.edu/careers/work-wentworth</div></div><div></div><div>
Inclusive Excellence at Wentworth</div><div>
Inclusive Excellence is one of the four pillars of the <div>Strategic Plan.</div> Actively and intentionally cultivating a diverse and culturally competent institution where each member has the opportunity and support to reach their full potential and make contributions to our campus community and beyond is Inclusive Excellence at Wentworth.</div><div></div><div>
To find out more about the Wentworth&rsquo;s commitment to Inclusive Excellence, please visit the website <div>https://wit.edu/about/inclusive-excellence</div>.</div><div></div><div>
All applicants have the right to accessibility support and accommodations. To request accessibility support or accommodations, contact the Executive Director of Equity and Compliance, Catlin Wells, at <div>wellsc1@wit.edu</div>.</div><div></div><div>
E-Verify for Employment Eligibility Verification (Form I-9)</div><div>
Wentworth participates in E-Verify. E-Verify is an internet-based system that compares information from your Form I-9 to records available to the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) to confirm that you are authorized to work in the United States.</div></div>

Accounts Payable Specialist

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Executive Protection Specialist I -Boston, MA

Accounts Payable Specialist