executive assistant

administrative assistant

administrative specialist /hr assistant Jobs in Boston

administrative specialist /hr assistant

business support services specialist Jobs in Boston

business support services specialist

engagement specialist

executive support specialist

The Hollister Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  <strong>
   Executive Assistant
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  Our client, a renowned advertising agency, is seeking a highly organized and proactive Executive Assistant to support their C-level leadership, primarily the CEO in a 4 month contract (possibility to extend). This dynamic role offers an engaging environment in a creative and friendly office culture located in Boston's Fort Point area. The successful candidate will be essential in managing busy schedules, coordinating travel, and handling sensitive tasks with efficiency and professionalism. If you thrive in fast-paced settings and enjoy building strong relationships within a collaborative team, this opportunity provides a rewarding challenge to make an impactful contribution to a leading agency known for its bold and innovative approach.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
 </p>
 <p>
  $40.00 per hour
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate and optimize multiple executives' calendars, resolving conflicts proactively.
  </li>
  <li>
   Prepare and confirm meeting agendas, ensuring important time is allocated for strategic thinking and travel.
  </li>
  <li>
   Act as a trusted gatekeeper, utilizing sound judgment to prioritize calls, emails, and meeting requests.
  </li>
  <li>
   Manage and process a high volume of expenses efficiently and accurately.
  </li>
  <li>
   Make domestic and international travel arrangements, crafting detailed itineraries that account for time zones, delays, and logistics.
  </li>
  <li>
   Organize meeting and event logistics, including audiovisual setup and catering arrangements.
  </li>
  <li>
   Schedule meetings and conference calls with internal teams and external clients or partners.
  </li>
  <li>
   Welcome guests and manage security protocols for onsite meetings.
  </li>
  <li>
   Monitor and respond to email correspondence promptly and professionally.
  </li>
  <li>
   Support special projects and assist colleagues with overflow tasks as needed.
  </li>
  <li>
   Maintain familiarity with company policies and technological updates.
  </li>
  <li>
   Demonstrate exceptional multi-tasking skills, prioritizing effectively during busy periods.
  </li>
  <li>
   Show a genuine enthusiasm for assisting leaders and fostering a positive office environment.
  </li>
  <li>
   Exhibit flexibility to adapt schedules when urgent priorities arise.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   5-7 years of experience in an executive support role, preferably supporting senior-level professionals.
  </li>
  <li>
   Strong proficiency with Outlook, Teams, Zoom, and Mac operating systems.
  </li>
  <li>
   Proven ability to handle calendar management, travel planning, and expense reporting with precision.
  </li>
  <li>
   Exceptional attention to detail and organizational skills.
  </li>
  <li>
   Resilience to adapt to rapid changes and changing priorities.
  </li>
  <li>
   Ability to prioritize tasks strategically to meet deadlines efficiently.
  </li>
  <li>
   Excellent communication skills and a friendly, professional demeanor.
  </li>
  <li>
   High school diploma required; a college degree is preferred but not mandatory.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our Commitment to Inclusion &amp; Belonging
  </strong>
 </p>
 <p>
  The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
 </p>
</div>


Executive Assistant

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
The Mass General Brigham Development Office represents a team of 400+ vibrant, collaborative, skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries and a hybrid flexible work schedule.<br>
<br>
To Apply:<br>
Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.<p></p><p><b><br>
Job Summary</b></p>
The Senior Executive Assistant, Development Leadership provides high-level administrative and operational support to senior development leadership. This role serves as a trusted partner, enabling leaders to effectively manage priorities related to strategy, donor engagement, and organizational initiatives.<br>
<br>
The Senior Executive Assistant is responsible for managing complex calendars, coordinating meetings and travel, preparing high-level materials and correspondence, and serving as a key liaison for internal and external stakeholders, including senior leaders, board members, and donors. This role requires strong judgment, exceptional discretion, and the ability to manage complex and sensitive work with minimal supervision.<br>
<br>
The position plays a critical role in supporting leadership operations, anticipating needs, and ensuring the efficiency, organization, and effectiveness of the Development Office. This role operates with a high degree of autonomy and is expected to anticipate needs, manage complexity, and support leadership in a fast-paced, high-impact environment.<br>
<br>
Executive Support &amp; Strategic Calendar Management<br>
<ul><li>Proactively manage highly complex calendars for senior leader(s), balancing competing priorities, anticipating needs, and coordinating with internal and external stakeholders, including senior system leaders and donor offices.</li></ul><br>
Meeting, Briefing &amp; Materials Coordination<br>
<ul><li>Prepare and coordinate agendas, briefings, presentations, itineraries, and background materials for high-level meetings and engagements. Capture key takeaways and track follow-up actions to support timely execution.</li></ul><br>
Executive Communications &amp; Correspondence<br>
<ul><li>Draft, edit, and proofread high-level correspondence on behalf of leadership, including donor communications and executive messaging. Ensure accuracy, professionalism, and alignment with organizational priorities.</li></ul><br>
Travel &amp; Expense Management<br>
<ul><li>Coordinate complex domestic and international travel arrangements, including detailed itineraries, logistics, and accommodations. Manage expense reporting, reimbursements, and budget tracking in alignment with organizational policies.</li></ul><br>
Donor, Database &amp; Reporting Support<br>
<ul><li>Support leadership in donor and prospect activity by coordinating meetings, preparing briefings, and maintaining accurate records in the donor database. Generate reports and assist with tracking key development activities and metrics.</li></ul><br>
Leadership Coordination &amp; Stakeholder Engagement<br>
<ul><li>Serve as a key liaison between leadership and internal/external stakeholders, often interpreting and communicating executive intent with professionalism and diplomacy. Support cross-functional coordination and leadership initiatives.</li></ul><br>
Operational &amp; Project Support<br>
<ul><li>Support leadership priorities and special projects by coordinating logistics, managing timelines, and assisting with research, data gathering, and synthesis of information to inform decision-making.</li></ul><br>
Office &amp; Administrative Oversight<br>
<ul><li>Oversee day-to-day administrative functions, including managing incoming communications, prioritizing requests, coordinating visitors, and supporting meetings and events.</li></ul><br>
Confidential &amp; Sensitive Work<br>
<ul><li>Handle highly confidential donor, patient, and institutional information with the utmost discretion, sound judgment, and professionalism.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Bachelor&rsquo;s degree required and 5-7 years of related experience. In addition, the ideal candidate will possess the following skills, abilities and competencies:</p><p></p><ul><li>
Exceptional verbal and written communication skills, with the ability to draft and edit high-level professional correspondence</li><li>
Advanced organizational, time management, and prioritization skills in a fast-paced, high-demand environment</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, SharePoint), with the ability to quickly learn and adapt to new systems and technologies</li><li>
Strong problem-solving skills and the ability to exercise sound judgment and independent decision-making</li><li>
Demonstrated ability to manage complex scheduling, logistics, and competing priorities with minimal supervision</li><li>
Experience working with databases or CRM systems (Blackbaud, Raiser&rsquo;s Edge, Atlas, or similar preferred)</li><li>
Exceptional attention to detail and commitment to producing accurate, high-quality work</li><li>
Strong interpersonal skills with the ability to interact effectively with senior leaders, board members, donors, and colleagues at all levels</li><li>
High level of professionalism, discretion, and ability to manage sensitive and confidential information</li><li>
Ability to anticipate needs, take initiative, and operate proactively</li><li>
Ability to collaborate across teams and support cross-functional initiatives</li><li>
Flexibility and adaptability in a dynamic and evolving environment</li><li>
Commitment to the mission and values of the organization</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
399 Revolution Drive<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant, Development Leadership

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant

<div><p>Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business.</p><p></p><p>
Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow &ndash; all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible.</p><p></p><p><b>
Administrative Assistant
</b></p><p></p><p><b>Location:</b> Boston, MA - Hybrid</p><p></p><p>
In this highly visible role, you will combine classic executive support with planning and execution responsibilities that help us run interconnected business functions across three leaders at VP+ level. You will work in a dynamic team environment, build effective working relationships cross-functionally and balance multiple tasks simultaneously. This is an ideal opportunity for a growth-oriented Executive Assistant or operations professional who wants to take their career to the next level.</p><p></p><p><b>
Day-To-Day:</b></p><ul><li>
Manage calendars for executive leaders: schedule internal and external meetings, prioritize time against strategic priorities, resolve conflicts quickly.</li><li>
Support preparation and logistics for onsite meetings, including coordinating meeting rooms, setting up presentations and technology, and arranging catering or other on‑site needs.</li><li>
Support translating priorities into action by helping shape simple plans, timelines, and tracking methods.</li><li>
Gain exposure to how teams set and manage roadmaps, with opportunities to assist in tracking initiatives and surfacing risks, dependencies, or decision points.</li><li>
Plan and book domestic and international travel, including agendas, logistics, and briefing materials.</li><li>
Ensure expense reports and purchase orders are completed accurately, within budget limits.</li><li>
Support the annual and quarterly planning cycle (collecting inputs from team leads, consolidating plans, preparing planning meetings and materials).</li><li>
Support coordinating cross-functional initiatives (aligning stakeholders, scheduling check-ins, chasing deliverables, keeping everyone informed).</li></ul><p></p><p><b>
Preferred Skills and Knowledge:</b></p><ul><li>
Highly proactive self‑starter who can take ownership of work, move quickly, and follow through with minimal direction.</li><li>
Strong judgment and prioritization skills, with the ability to focus on the most critical, high‑impact work in a fast‑paced environment.</li><li>
Professional, discreet, and trusted when handling sensitive information.</li><li>
Clear and adaptable communicator, comfortable engaging with a range of stakeholders and leadership styles.</li><li>
Organized and structured in approach, with a knack for bringing clarity and momentum to ambiguous situations.</li><li>
Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with collaboration or project tools (e.g., Teams, Smartsheet, or similar) is a plus.</li></ul><p></p><p><b>
Basic Qualifications:</b></p><ul><li>
Bachelor&rsquo;s Degree or 2 years of professional experience</li></ul><p></p><p>
PTC carefully considers a wide variety of factors when determining compensation. The anticipated annual salary range for this position is between $70,000 - $80,000. The salary range reflects a good-faith estimate of compensation at the time of posting. Actual compensation may vary based on a candidate's skills, qualifications, experience, and location. Additionally, candidates may be eligible for a performance-based bonus. Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP), which allows for the purchase of discounted PTC stock. Certain roles may also be eligible for participation in our equity programs. Employees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and, if you are an office-assigned employee, a generous commuter subsidy. All total rewards and benefits programs are subject to applicable plan eligibility and other terms and conditions.</p><p></p>
At PTC, we believe in the power of diverse ideas and perspectives. As a global company that values and respects all identities, cultures, and perspectives, we strive to create an inclusive PTC for ALL through an environment where everyone feels like they belong and are empowered to bring their true, authentic selves to work. Proud to be an Equal Opportunity Employer, we welcome applicants from all backgrounds and hire without regard to race, national origin, religion, age, color, ethnicity, ancestry, marital status, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.<p></p>
PTC endeavors to make ptc.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact PTC's Talent Acquisition team at TalentAcquisition@ptc.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.<p>
Life at PTC is about more than working with today&rsquo;s most cutting-edge technologies to transform the physical world. It&rsquo;s about showing up as you are and working alongside some of today&rsquo;s most talented industry leaders to transform the world around you.</p><p></p><p>
If you share our passion for problem-solving through innovation, you&rsquo;ll likely become just as passionate about the PTC experience as we are. Are you ready to explore your next career move with us?</p><p></p><p>
We respect the privacy rights of individuals and are committed to handling Personal Information responsibly and in accordance with all applicable privacy and data protection laws. .&quot;</p></div>

Administrative Assistant

Newmark

<div><p><b>About the Team
</b></p><p>Our Boston Capital Markets team specializes in investment sales, recapitalization, and strategic advisory of office, life science, industrial, retail, multifamily and data center assets across the Greater Boston Metro and throughout New England. The group has completed over $80 billion in transactions over the past decade and operates as a high-performance, deal-intensive team with a strong track record advising institutional owners, developers, and private investors on their most complex dispositions and recapitalizations.
</p><p>This is a demanding, high-output role suited for someone who thrives under pressure, takes pride in the quality of their work, and is energized by a fast-paced environment.<br>
</p><p></p><p><b>Job Description:
</b></p><ul><li>The position will provide executive support for the Co-Head U.S. Capital Markets President, New England Area. This is a temporary position expected to last approximately 6 months.
</li><li>The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include:
 </li>Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests. Deal input and tracking payments.<br>
<li>
</li></ul><p></p><p><b>Responsibilities:
</b></p><ul><li>Screen a high volume of telephone calls from both internal and external sources.
</li><li>Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.
</li><li>Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level
</li><li>Must be able to compose business correspondence and format spreadsheets
</li><li>Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.
</li><li>Track action items and deliverables for executives and proactively schedule the time required to address them.
</li><li>Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations
</li><li>Meets designated deadlines and works effectively in a pressurized environment.
</li><li>Must have a professional phone manner and be able to interact with staff and clients in a professional manner
</li><li>Must be able to multi-task with little or no supervision
</li><li>Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner
</li><li>Be able to prioritize when working for more than one person
</li><li><p>Have a &ldquo;can-do&rdquo; attitude. Be willing to do what it takes to get it done.<br>
</p></li></ul><p></p><p><b>Skills and Education:
</b></p><ul><li>BA or BS degree
</li><li>Ability to interface professionally with all levels of employees
</li><li>Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
</li><li>Exceptional organizational skills are necessary to succeed in this position.
</li><li>Must be flexible and able to work extended hours.
</li><li>Please note this is a required in-office position.
</li></ul><p>Qualified candidates must have <b><i>strong communication, written, and verbal skills. </i></b>Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!
</p><p>We offer a competitive salary and benefits such as medical, dental, vision, 401k, and paid holidays. To be considered for this opportunity,<br>
</p><p></p><p><b>Salary Range Language
</b></p><p>The expected base salary for this position ranges from $70,000 to $75,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).
</p><p><b>Working Conditions: </b>This is an in-office position based at 225 Franklin Street, Boston MA. Normal working conditions with the absence of disagreeable elements.
</p><p><b>Note </b>: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
</p><p>Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.</p></div>

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>Job Summary: Provides administrative support to physicians in their clinical, academic, research and leadership roles.&lt;br&gt;&lt;br&gt;</p>
<p></p>
<p><b>Job Description:</b></p>
<p><b>
Essential Responsibilities:
</b></p><div><ul><li>Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.</li></ul>
<ul><li>Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.</li></ul>
<ul><li>Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.</li></ul>
<ul><li>Maintains physician&rsquo;s administrative and clinical calendars. Types correspondence, manuscripts and documents that may require complex formatting. Composes routine correspondence. Transcribes letters and patient notes as needed for physicians and/or facilitates notes and letters in CCC system. Composes routine correspondence. Prepares and distributes materials for meetings and committees.</li></ul>
<ul><li>Actively assists and supports licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR).</li></ul>
</div>
<p><b>Required Qualifications:</b></p>
<div>
<ul><li>High School diploma or GED required. Associate&rsquo;s degree preferred.</li></ul>
<ul><li>3-5 years related work experience required.</li></ul>
<ul><li>Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.</li></ul>
</div>
<p><b>Competencies:</b></p>
<div>
<ul><li><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</li></ul>
<ul><li><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</li></ul>
<ul><li><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</li></ul>
<ul><li><b>Team Work: </b>Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.</li></ul>
<ul><li><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</li></ul>
</div>
<p><b>Physical Nature of the Job:</b><br>
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally</p><br>
<p></p>
<p></p>
<p><b>Pay Range:
</b></p><p>$21.63 &ndash; $29.11</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative / Executive Assistants</div></li>
<li><div><b>Pay Range:</b> $21.63 - $29.11</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR93378</div></li></ul></div>

Admin Assistant III- Cancer Center Needham

Explore 474+ Executive support specialist in Boston this May. Find roles across top companies and apply now to boost your career.

474 executive support specialist jobs In Boston

Executive Assistant

Senior Executive Assistant, Development Leadership

Sr. Executive Assistant

Administrative Assistant

Executive Assistant

Executive Assistant

Admin Assistant III- Cancer Center Needham