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executive support specialist

TurbineOne

<div>
 <br/>
 <br/>
 <strong>
  The Company
  <br/>
  <br/>
 </strong>
 TurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation&rsquo;s frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We&rsquo;re a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our software&mdash;the Frontline Perception System (FPS)&mdash;brings cutting-edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.
 <br/>
 <br/>
 <strong>
  Job Title:
 </strong>
 EA/PA
 <br/>
 <br/>
 <ul>
  <li>
   Reporting directly to the Chief of Staff
  </li>
  <li>
   Based in the U.S.
  </li>
  <ul>
   <li>
    West Coast: San Francisco area preferred
   </li>
  </ul>
  <li>
   Hybrid
   <br/>
  </li>
 </ul>
 <strong>
  The Role
  <br/>
  <br/>
 </strong>
 TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Executive Officer (CEO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role must be Northern California&ndash;based, preferably near San Francisco and willing to occasionally travel to Sonoma.
 <br/>
 <br/>
 This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner&mdash;anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.
 <br/>
 <br/>
 <strong>
  Primary Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
  </li>
  <li>
   Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
  </li>
  <li>
   Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
  </li>
  <li>
   Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
  </li>
  <li>
   Handle highly sensitive, confidential, and time-critical information with discretion and sound judgment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Personal Assistant Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
  </li>
  <li>
   Support family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
  </li>
  <li>
   Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational &amp; Administrative Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Draft, manage, and organize correspondence, documents, and presentations
  </li>
  <li>
   Track commitments, deadlines, and deliverables across professional and personal domains
  </li>
  <li>
   Submit, track, and reconcile expenses; support light budget tracking where applicable
  </li>
  <li>
   Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
  </li>
  <li>
   Support executives across company operations, partnerships, fundraising, and board engagement
  </li>
  <li>
   Coordinate frequent travel between the Bay Area, East Coast, and customer sites
  </li>
  <li>
   Assist with logistics related to company facilities, executive offsites, and internal events
  </li>
  <li>
   Thrive in a startup-style environment with ambiguity, speed, and evolving priorities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff&ndash;adjacent roles)
  </li>
  <li>
   Exceptional organizational skills and attention to detail
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   High degree of professionalism, discretion, and integrity
  </li>
  <li>
   Ability to manage competing priorities, anticipate needs, and pivot quickly
  </li>
  <li>
   Comfort working independently in a fast-moving environment
  </li>
  <li>
   Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting executives in defense, government, technology, or high-growth startups
  </li>
  <li>
   Experience managing both professional and personal responsibilities for executives
  </li>
  <li>
   Familiarity with government or military environments
  </li>
  <li>
   Familiarity with startup, investor-facing, or board-facing environments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Success Looks Like in 6 Months
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executives feel consistently prepared, supported, and one step ahead
  </li>
  <li>
   Calendars and travel operate smoothly with minimal fire drills
  </li>
  <li>
   Details are handled proactively before they become problems
  </li>
  <li>
   Strong trust is established through reliability, discretion, and follow-through, internally and externally with critical counterparts in government and industry
  </li>
  <li>
   Executive time and attention are protected and optimized, enabling company momentum
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation &amp; Work Style
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive base salary aligned with market standards
  </li>
  <li>
   Compelling equity package with standard vesting
  </li>
  <li>
   Remote-friendly with strong independence; proximity to executive location required
  </li>
  <li>
   High trust, high ownership role&mdash;you control your execution while meeting the needs of the business
  </li>
 </ul>
</div>


Executive Assistant / Personal Assistant

Gensler

<div></div><div><div><div><div>Your Role</div></div><div></div><div><div><br>
Gensler&rsquo;s Northwest Region is seeking an Executive Assistant to deliver strategic, high-touch, and proactive support in our San Francisco office. Located in the heart of the city, our San Francisco office is a dynamic, collaborative environment that brings together a diverse group of designers, strategists, and innovators. The space reflects our commitment to creativity, design excellence, and sustainability, fostering an environment where ideas thrive and teams work seamlessly across multiple disciplines.</div><div></div><div>
This exciting opportunity is for an administrative professional with exceptional communication skills and strong coordination expertise to elevate the executive support function in alignment with our evolving business needs.</div><div></div><div>
In this role, you will build a meaningful and trusted partnerships while working in a fast-paced environment. For the right candidate, this position offers significant opportunities for professional growth and the ability to cultivate rewarding relationships across the firm and within the broader community.</div></div><div></div><div><div><br>
This is an in-person position in our San Francisco office.</div></div><div></div><div><div><br>
What You Will Do</div></div><div><ul><li><div>
Manage and organize the executive&rsquo;s highly complex, demanding calendar and email inbox; act as a general deputy of time, fielding internal &amp; external requests, and providing recommendations that reflect business priorities and ensure he has a high impact</div></li><li><div>
Keep the executive well informed to help facilitate decision making; handle highly confidential and/or sensitive matters with discretion</div></li><li><div>
Build and maintain excellent client data and relationships; stay on top of relevant client information; This includes professional, daily communications with both internal and external shareholders with a keen attention to detail</div></li><li><div>
Prioritize and manage multiple projects simultaneously and follows through on issues in a timely manner</div></li><li><div>
Proactively monitor the need for follow-up meetings and initiate planning as appropriate</div></li><li><div>
Prepare meeting agendas and decks; attend key meetings to capture, distribute, and track next steps</div></li><li><div>
Compile and submit accurate timesheets, expense reports as required and reconcile credit card statements monthly</div></li><li><div>
Address miscellaneous tasks as requested and proactively look for process improvements</div></li><li><div>
Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries</div></li><li><div>
Provide in-office support to Executive, ranging from catering needs to AV assistance</div></li></ul></div></div><div></div><div><div><div>
Your Qualifications</div></div><div><ul><li><div>
8+ years of experience as an Executive Assistant supporting executive level leaders in a corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries is an advantage</div></li><li><div>
You are driven to create great experiences for others and have a genuine passion for providing outstanding support</div></li><li><div>
You practice emotional intelligence to deploy personalized support</div></li><li><div>
You are at ease yet professional with senior leadership and executives, both internally and externally</div></li><li><div>
You are a strategic partner in the work that you do at any scale, from mastering calendaring puzzles to being a sounding board for your executive</div></li><li><div>
You create clarity for others by delivering the right info, at the right time, through frequent and compelling communication</div></li><li><div>
You proactively anticipate the broader impact of everyday decisions &amp; and think through the logistics to create efficiencies</div></li><li><div>
You are agile at a moment&rsquo;s notice, acting in ambiguity while exercising good judgment and discretion</div></li><li><div>
You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution</div></li><li><div>
Strong proficiency with Microsoft Office suite including Word, Excel, Outlook, and PowerPoint and Teams</div></li><li><div>
Proficiency with InDesign, Illustrator and/or Photoshop is helpful ideal to assist in presentation preparation and staying on brand with company identity and level of excellence</div></li></ul></div><div></div><div><div><br>
For consideration, please submit cover letter and resume in PDF format.</div></div><div></div><div><div><i><br>
**The base salary will be estimated between $100,000 to $115,000.</i> <i>Gensler&rsquo;s total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June, an Employee Stock Ownership Plan (ESOP), and profit sharing.</i></div><div></div><div><i>
To learn more about our compensation philosophy and full benefits offerings, please visit </i><div><i>Great People, Great Rewards | Gensler</i></div></div></div><div></div><div><div><br>
Life at Gensler</div><div></div><div>
At Gensler, we believe exceptional design happens when people feel inspired, supported, and connected. Our culture balances creativity and performance with a genuine commitment to enjoying the work we do together. From curated art exhibits and internal design competitions to firmwide initiatives like <i>Well-Being Week</i>, our offices reflect the diverse passions and perspectives of our people. Our annual base salary ranges are thoughtfully aligned and based on local markets.</div><div></div><div>
We encourage every team member to maintain a healthy and balanced lifestyle. Our comprehensive benefits package is designed to support employees both personally and professionally and includes medical, dental, and vision coverage, disability insurance, wellness programs, flexible spending accounts, paid holidays, and generous paid time off. We also offer a 401(k), profit sharing, employee stock ownership, and twice-annual bonus opportunities.</div><div></div><div>
Investing in our people is central to our long-term success. As part of our commitment to professional growth, Gensler provides reimbursement for eligible professional licenses, renewals, and exam fees, as well as tuition assistance for approved programs and coursework. We view professional development as a strategic investment &mdash; empowering our people to grow their careers while shaping the future of design.</div></div></div></div><div></div>

Executive Assistant

Salesforce

<div><p><i>To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.
</i></p><p></p><p>Job Category
</p>Corporate Functions
<p></p><p>Job Details
</p><p></p><p><b>About Salesforce
</b></p><p>Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn&rsquo;t a buzzword &mdash; it&rsquo;s a way of life. The world of work as we know it is changing and we're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.
</p><p></p><p>Ready to level-up your career at the company leading workforce transformation in the agentic era? You&rsquo;re in the right place! Agentforce is the future of AI, and you are the future of Salesforce.
</p><p></p><h3 class="jobSectionHeader"><b>Salesforce Executive Assistants (EAs) are experienced professionals who support our top executives globally. As strategic partners, they maximize the productivity of our leaders and their teams ensuring they stay focused on company goals while exemplifying Salesforce&rsquo;s values and high-performance culture. Salesforce EAs apply their skills and tailor their approach to the executive&rsquo;s job functions, personality, and communication style.
</b><br>
<br>
<b>Salesforce&rsquo;s inclusive, supportive culture is eager to welcome another strong contributor to our expanding team to support our C suite executive.
</b><br>
<br>
<b>Your Impact:
</b></h3><h3 class="jobSectionHeader"><br>
<b>As a Salesforce Principal EA, you will partner closely with a Marketing executive leader, acting as an extension of their leadership to support and enhance their brand, work, and personal commitments. You are a creative problem solver who thrives in a matrixed, global, results-oriented, and values-driven environment. You exercise excellent judgment and maintain confidentiality. Your strong written and verbal communication and administrative and organizational skills enable you to proactively support the executive, helping maintain a realistic balance among multiple priorities. You excel under pressure in a highly visible role while handling various activities in a fast-paced environment.
</b><br>
<br>
<b>Core Responsibilities:
</b></h3><ul><li><p>Complete a broad variety of administrative tasks, including managing an active calendar, completing expense reports, composing correspondence, arranging travel plans, and coordinating office events. Be willing and capable of leveraging technology to streamline tasks and enhance efficiency and productivity.
</p></li><li><p>Implement a functional personal operating structure that incorporates key timelines and business goals, ensuring efficient task prioritization and management.
</p></li><li><p>Proactively manage and coordinate the Executive's schedule and priorities to ensure the efficient use of their time and energy.
</p></li><li><p>Coordinate various meetings and support the Executive's participation in industry events, conferences, and speaking engagements.
</p></li><li><p>Customize calendar and meeting support based on a strategic understanding of the Executive&rsquo;s preferences and priorities.
</p></li><li><p>Implement meeting best practices, assist with preparing materials and setting agendas, and confidently drive the narrative and tone for Executive and administrative meetings.
</p></li><li><p>Collaborate effectively with employees from other teams within Salesforce and senior executives inside and outside the company.
</p></li><li><p>Plan travel schedules and bookings for a streamlined experience, ensuring a balance between travel objectives, executive preferences, and cost optimization. Book travel within Salesforce&rsquo;s policy, considering travel visas, costs, and proper documentation.
</p></li><li><p>Flexibility to assist with personal tasks and commitments.
</p></li><li><p>Coordinate and monitor internal projects, ensuring timely progress and resolving issues promptly. Manage multiple tasks and priorities in a fast-paced leadership environment, and consistently meet required timeframes.
</p></li><li><p>Assist in coordinating the agenda of management team meetings, off-sites, and staff meetings.
</p></li><li><p>Research, prioritize, and follow up on issues and concerns as requested by the Executive, keeping the Leadership Team advised when appropriate.
</p></li><li><p>Act as a &ldquo;barometer&rdquo; to sense and communicate issues within the environment to the Executive.
</p></li><li><p>Complete critical tasks with a hands-on approach, including drafting materials.
</p></li><li><p>Establish and maintain internal networks, effectively collaborating and navigating complex, matrixed organizations. Maintain professional and effective relationships with other EAs across the company to ensure smooth communication and coordination.
</p></li><li><p>Champion a high level of trust in confidentiality of information and being able to earn the trust of the executive and their direct leaders.
</p></li><li><p>Lead initiatives for the Admin Team, including but not limited to projects, processes, and learning opportunities with org-wide impact. Demonstrate consistent leadership, act as a Trail Guide for new hires, and provide mentorship to other Admins.
</p></li><li><p>Perform other administrative and project duties as needed.
</p></li></ul><p></p><p><b>Minimum Requirements:
</b></p><ul><li><p>MUST be located in location listed and MUST be open to being in office 3x/week.
</p></li><li><p>10+ years of applicable administrative experience, ideally from a global software business.
</p></li><li><p>Proven experience supporting high-level executives in a global, matrixed organization.
</p></li><li><p>Excellent teamwork skills with a collaborative approach to suggesting and implementing improvements.
</p></li><li><p>Strong relationship-building skills and the ability to create a personal network throughout the global company.
</p></li><li><p>Clear and effective communication skills with stakeholders in a highly responsive, professional manner. Ensure communications are clear, thorough, specific, and followed through.
</p></li><li><p>Reduce &ldquo;noise&rdquo; for the Executive by distilling information into the most important &ldquo;signals&rdquo; of things to know, questions to answer, decisions to make, etc.
</p></li><li><p>Communicate confidently and diplomatically while identifying blind spots and seeking additional context when necessary.
</p></li><li><p>Demonstrate sound judgment and decision-making on the Executive's behalf when appropriate, including knowing when to defer answering on their behalf.
</p></li><li><p>Predict and forecast the Executive's preferences, using best judgment in all aspects of executive support.
</p></li><li><p>Handle confidential material with the utmost discretion, maintaining confidentiality and trust.
</p></li><li><p>Intermediate project coordination experience. Ability to drive projects and initiatives forward in an ambiguous environment with varying timeframes, identifying and addressing team, business, and cultural needs when appropriate.
</p></li><li><p>Experience partnering with senior management in a fast-paced, innovative environment.
</p></li><li><p>Experience working with/in large administrative teams.
</p></li><li><p>Expert knowledge of Google Suite (Gmail, Calendar, Docs, Drive, GMeet). Experience with Slack, Salesforce, Tableau, Concur, and Coupa is a differentiator.
</p></li></ul><p></p><p><b>Additional Desired Skills/Traits:
</b></p><ul><li><p>Customer-centric orientation, a bias towards action, and high attention to detail.
</p></li><li><p>Professional demeanor and ability to retain strict confidences as necessary.
</p></li><li><p>Experience working in close collaboration with an executive&rsquo;s Chief of Staff (or equivalent).
</p></li><li><p>Ability and desire to build new competencies and accept new challenges.
</p></li><li><p>Natural curiosity to understand the global DNA of the company and its teams.
</p></li><li><p>Passion for technology and innovation, staying proficient with tools and new ways of working, and actively encouraging and educating others to embrace and adopt these changes.
</p></li></ul><p></p><p>Unleash Your Potential
</p><p>When you join Salesforce, you&rsquo;ll be limitless in all areas of your life. Our benefits and resources support you to find balance and <i>be your best </i>, and our AI agents accelerate your impact so you can <i>do your best </i>. Together, we&rsquo;ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future &mdash; but to redefine what&rsquo;s possible &mdash; for yourself, for AI, and the world.
</p><p></p><p>Accommodations
</p><p>If you need a reasonable accommodation during the application or the recruiting process, please submit a request via this Accommodations Request Form .
</p><p></p><p>Please note that Salesforce uses artificial intelligence (AI) tools to help our recruiters assess and evaluate candidates&rsquo; resumes and qualifications throughout the recruiting process. Humans will always make any candidate selection and hiring decisions. Please see our Candidate Privacy Statement for more information about how we use your personal data and your rights, including with regard to use of AI tools and opt out options.
</p><p></p><p>Posting Statement
</p><p>Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that&rsquo;s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications &ndash; without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.
</p><p></p>In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program. More details about company benefits can be found at the following link: https://www.salesforcebenefits.com.Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider for employment qualified applicants with arrest and conviction records.
<p></p>At Salesforce, we believe in equitable compensation practices that reflect the dynamic nature of labor markets across various regions.&amp;#xa;&amp;#xa;The typical base salary range for this position is $117,200 - $176,700 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $141,200 - $194,200 annually.&amp;#xa;&amp;#xa;The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable.</div><p></p>

Principal Executive Assistant

VIRIO

<div><h1 class="jobSectionHeader"><b>Executive Assistant to CEO</b></h1><p><b>
Location:</b> San Francisco (in-person, in-office, full-time ONLY)<br>
<b>Compensation:</b> $145K&ndash;$200K total annual compensation</p><p></p><h2 class="jobSectionHeader"><b>
About Virio</b></h2><p>
Virio is building the next-generation B2B GTM stack - an AI-powered content engine that turns executive thought leadership into pipeline at scale. We help the fastest-growing B2B companies go to market through executive-led content that drives revenue, not vanity metrics.</p><p>
We're backed by investors and operators from LinkedIn, YouTube, HubSpot, Rippling, and Google. We've built a repeatable system for turning founder-led content into meetings, pipeline, and brand power. We are building GTM infrastructure that behaves like a high-output operator, combining strategy, execution, and systems thinking.</p><p>
Having added $1M in ARR within the last 30 days, our recruiting team is moving quickly to hire the talent we need to continue our momentum. We are now looking for an Executive Assistant to support our founders and executive team as we scale.</p><p></p><h2 class="jobSectionHeader"><b>
What You'll Do</b></h2><ul><li><p>
Own the founders' calendars, inboxes, and communications - triaging, drafting, and following up on their behalf</p></li><li><p>
Run meeting logistics end to end - agendas, briefings, and follow-ups for internal and external calls</p></li><li><p>
Support the sales process - coordinating outreach, follow-ups, and client communications</p></li><li><p>
Handle travel, event, and off-site logistics</p></li><li><p>
Manage office operations - keeping the workspace stocked, organized, and running smoothly</p></li><li><p>
Own cross-functional task tracking and keep internal projects moving</p></li><li><p>
Build systems that eliminate recurring friction and reduce founder overhead</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
What Makes You a Great Fit</b></h2><ul><li><p><b>
1-3 years of EA experience</b> - You've held an Executive Assistant or closely related role and know what it takes to support high-output leaders effectively</p></li><li><p><b>
Startup experience</b> - You've worked in fast-moving, early-stage environments where context switches constantly and priorities shift overnight</p></li><li><p><b>
Exec support background</b> - You've supported a founder, C-suite executive, or senior leader directly - ideally in a startup or high-growth tech company</p></li><li><p><b>
Communication excellence</b> - You write sharp, professional emails and can represent a founder's voice accurately and confidently</p></li><li><p><b>
Sales awareness</b> - You understand the rhythm of a sales process and can support outreach, follow-up, and pipeline coordination without hand-holding</p></li><li><p><b>
Systems mindset</b> - You don't just complete tasks - you build repeatable systems so the same problem never happens twice</p></li><li><p><b>
Operational fluency</b> - Comfortable with tools like Notion, HubSpot, Google Workspace, Slack, and other modern ops and productivity stacks</p></li><li><p><b>
Impeccable judgment</b> - You know when to act independently and when to escalate; discretion is non-negotiable</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Traits That Thrive at Virio</b></h2><ul><li><p><b>
High agency &amp; ownership</b> - Takes initiative without waiting for detailed instructions; follows through to completion without reminders</p></li><li><p><b>
Anticipatory thinking</b> - Sees around corners and solves problems before they surface</p></li><li><p><b>
Calm under pressure</b> - Stays composed, precise, and reliable when pace is high and stakes are real</p></li><li><p><b>
Direct, low-ego communication</b> - Values clarity, speed, and candor over politics or optics</p></li><li><p><b>
Obsessive about quality</b> - Every email, agenda, and output reflects on the founders - you hold yourself to that standard</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Benefits</b></h2><ul><li><p>
Competitive total compensation aligned to experience and impact</p></li><li><p>
Medical, dental, and vision insurance</p></li><li><p>
401(k) plan</p></li><li><p>
All working meals covered</p></li><li><p>
Relocation support for San Francisco</p></li><li><p>
Direct access to founders and leadership from day one</p></li><li><p>
High ownership, high trust, and fast career progression</p></li><li><p>
In-person culture with deep commitment to excellence</p></li></ul><p><i>
This is a full-time, on-site role based in San Francisco. We do not offer hybrid or remote positions.</i></p><p>
Compensation Range: $145K - $200K</p></div>

Executive Assistant to CEO

Common Sense Media

<div>
 Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.
 <br/>
 <br/>
 The Opportunity
 <br/>
 <br/>
 We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.
 <br/>
 <br/>
 Location: San Francisco, California
 <br/>
 <br/>
 Reports To: Chief of Staff
 <br/>
 <br/>
 Salary: $76,000&ndash;$88,000
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 <br/>
 Type: Full-time, exempt
 <br/>
 <br/>
 What You'll Do
 <br/>
 <br/>
 We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players&mdash;both internal and external&mdash;and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.
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 <strong>
  In Addition, This Person Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
  </li>
  <li>
   Handle highly confidential and sensitive information with absolute discretion and sound judgment.
  </li>
  <li>
   Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
  </li>
  <li>
   Prepare polished meeting briefing materials.
  </li>
  <li>
   Draft correspondence on behalf of executives.
  </li>
  <li>
   Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
  </li>
  <li>
   Take notes or minutes in meetings as required.
  </li>
  <li>
   Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
  </li>
  <li>
   Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
  </li>
  <li>
   Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.
   <br/>
   <br/>
  </li>
 </ul>
 What We're Looking For
 <br/>
 <br/>
 <ul>
  <li>
   Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
  </li>
  <li>
   Demonstrated ability to handle confidential information with discretion and professionalism.
  </li>
  <li>
   Professional maturity and sound independent judgment when representing executives.
  </li>
  <li>
   Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
  </li>
  <li>
   Incredible organizational skills; must be detail-oriented.
  </li>
  <li>
   Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
  </li>
  <li>
   Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
  </li>
  <li>
   Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
  </li>
  <li>
   Excellent verbal and written communication skills.
   <br/>
   <br/>
  </li>
 </ul>
 What We Offer
 <br/>
 <br/>
 <ul>
  <li>
   The chance to work with talented, passionate professionals.
  </li>
  <li>
   A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
  </li>
  <li>
   An organization that offers work/life balance.
  </li>
  <li>
   The opportunity to really make a difference in the lives of kids and families!
   <br/>
   <br/>
  </li>
 </ul>
 Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
 <br/>
 <br/>
 Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
</div>


Maven Recruiting Group

<div>
 Our client, an exceptionally high-profile UHNW private family office, is seeking a Senior Executive Personal Assistant&mdash;someone who has built their career supporting top-tier principals and understands the art (and precision) of providing seamless, white-glove support at the highest level.
 <br/>
 <br/>
 This is the perfect role for someone who thrives in a fast-moving environment where excellence is the standard. You&rsquo;ll serve as a true right hand&mdash;balancing day-to-day executive support with strategic oversight, ensuring operations run smoothly, priorities stay protected, and every detail is handled with thoughtfulness and care.
 <br/>
 <br/>
 <strong>
  The role:
 </strong>
 Senior Executive Personal Assistant
 <br/>
 <br/>
 <strong>
  The industry:
 </strong>
 Private family office
 <br/>
 <br/>
 <strong>
  Location
 </strong>
 : San Francisco, CA (onsite)
 <br/>
 <br/>
 <strong>
  Compensation:
 </strong>
 $200k-300k+ depending on experience and incredible benefits!
 <br/>
 <br/>
 <strong>
  Intangibles:
 </strong>
 Hospitable. Proactive. Patient. Discreet. Unflappable
 <br/>
 <br/>
 <strong>
  The Day-to-Day
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as a trusted operational and strategic partner to the Principal, managing priorities, workflows, and day-to-day execution
  </li>
  <li>
   Drive coordination across household staff, vendors, advisors, and external partners to ensure all moving parts stay aligned and elevated
  </li>
  <li>
   Oversee special projects end-to-end (events, travel logistics, property-related initiatives, personal initiatives), ensuring timelines and standards are met
  </li>
  <li>
   Act as the &ldquo;control tower&rdquo; for communications&mdash;drafting correspondence, organizing key updates, and keeping critical details tracked and resolved
  </li>
  <li>
   Identify opportunities to streamline systems, improve processes, and raise the bar across the household/family office operations
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 <br/>
 <br/>
 <em>
  Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
  <br/>
  <br/>
 </em>
 For Internal Use:
 <br/>
 <br/>
</div>


Senior Executive Personal Assistant

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of Consumer &amp; Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
</p><p>As an Executive Assistant in Consumer &amp; Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job responsibilities</b></p><p>
</p><ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul><p></p><p><b>Required qualifications, capabilities, and skills</b></p><p>
</p><ul><li>At least three years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p>
</p><p><b>FEDERAL DEPOSIT INSURANCE ACT:<br>
</b></p><p><br>
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.</p><p>
</p><p><b>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b><br>
</p><p></p><br>
<b>ABOUT US</b><p><br>
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
</p><p></p><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><p></p><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p><p></p><p>
Equal Opportunity Employer/Disability/Veterans</p><br>
<br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Administrative Assistant

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