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executive assistant - everest Jobs in San Francisco

executive assistant - everest

executive support specialist

Infinity

<div><h1 class="jobSectionHeader">Executive Assistant</h1><h2 class="jobSectionHeader">
About Everest</h2>
Everest is redefining executive support by striking the perfect balance between cutting-edge technology and the human touch. At Everest, we believe being an executive assistant is meaningful, impactful work, using technology to help with the busywork, while providing the human oversight and partnership clients want and need. Great executive assistants bring sound judgment, empathy, and partnership&mdash;things no tool can replace. As a company serving a diverse and accomplished client base, our goal is to simplify the everyday so our clients can focus on the big picture. Ready to see what's possible when tech and humanity work hand in hand?<h2 class="jobSectionHeader">
About the Role</h2>
This is not a traditional EA role. As an Executive Assistant supporting a deep tech CEO through an active fundraising sprint, you will be the operational backbone of one of the most consequential moments in the company's history. You will make sure every investor email is answered within hours, every meeting is preceded by a thorough briefing document, and every follow-up lands within 24 hours &mdash; so that your principal can focus entirely on the work only they can do: telling the company story, building relationships, and closing the round.
Your principal is a self-aware, highly autonomous founder who processes information quickly and thinks in systems. They carry meaningful cognitive load around email, follow-up, and scheduling &mdash; and they are looking for someone who will absorb that load completely, from day one, without being asked twice. You will work alongside an existing EA shared across the founding team, coordinating on calendar matters with clear lanes and mutual respect.<h2 class="jobSectionHeader">
Core Responsibilities</h2><ul><li>
Investor Communications Ownership: Triage and manage the principal's inbox end-to-end via full Outlook delegation. Draft and send investor follow-ups, meeting confirmations, and thank-you notes in their voice. Ensure no email sits unanswered and no investor thread goes cold.</li><li>
Investor Meeting Preparation: Prepare a tailored briefing document before every investor meeting &mdash; fund background, partner bios, investment thesis, relevant portfolio companies, and prior interaction history. Coordinate pitch materials and logistics in advance of each session.</li><li>
Calendar Strategist: Own the principal's investor meeting calendar across multiple time zones (San Francisco and Berlin). Build in prep time, protect buffer between sessions, and resolve conflicts proactively. Coordinate with the existing EA to keep fundraising and broader company obligations aligned.</li><li>
Follow-Up &amp; Relationship Tracking: Send personalized thank-you correspondence within 24 hours of every meeting. Track investor interest, next steps, and commitments in a shared system. Manage follow-up sequences so no relationship loses momentum.</li><li>
Travel &amp; Logistics: Manage travel booking and itinerary coordination for the principal's San Francisco stay and any related travel. Handle day-of logistics &mdash; meeting locations, transportation, last-minute changes &mdash; with calm and precision.</li><li>
Term Sheet &amp; Due Diligence Support: As the process advances, coordinate term sheet logistics, due diligence requests, and data room management in close partnership with the principal and the broader team.</li></ul><h2 class="jobSectionHeader">
Skills and Qualifications</h2><ul><li>
Experience: 5+ years of high-level executive support, with direct experience supporting a founder or executive through a capital raise. Familiarity with venture capital dynamics, investor communications, and fundraising operations is required.</li><li>
Investor Communications Fluency: You understand what investor follow-ups should look like, what a briefing document should contain, and why response time is a form of credibility. You calibrate quickly to a principal's voice and draft communications that feel native to them.</li><li>
Tech-Savvy: Microsoft Outlook native &mdash; full inbox and calendar delegation is the operating model. Also comfortable with project management platforms, CRMs, and shared tracking systems.</li><li>
Core Strengths: Discreet, professionally mature, and built for a sprint. You thrive when the stakes are high and the pace is fast. You own the inbox completely, anticipate needs before being asked, and never require check-ins to stay effective.</li><li>
German is a Plus: Not required, but a genuine differentiator given the company's international footprint and European investor base.</li></ul><h2 class="jobSectionHeader">
Work Environment</h2><ul><li>
Location: San Francisco, CA (hybrid)</li><li>
Geographical Focus: San Francisco/Bay area for in-person investor and client-facing moments as needed</li></ul><h2 class="jobSectionHeader">
Compensation and Benefits</h2>
We are committed to providing a competitive compensation package that rewards your experience and contributions.
Annual Compensation: The starting annual compensation for this role is expected to be in the range of $110,000 to $140,000, commensurate with skills and relevant experience.
Comprehensive Benefits Package:<ul><li>
Health &amp; Wellness: Full medical, dental, and vision insurance coverage.</li><li>
Financial Future:<ul><li>
401k retirement plan.</li><li>
Short-term and long-term disability coverage.</li><li>
Life insurance.</li></ul></li><li>
Time Off: Generous paid time off (PTO) policy, including paid sick time and company holidays.</li><li>
Professional Growth: Opportunities to expand your skill set and advance your career across varied technologies and industries, supported by Everest's ongoing coaching and management infrastructure.</li></ul>
This role is with a private client. All inquiries will be handled with full confidentiality.</div>

Executive Assistant - Everest

Common Sense Media

<div>
 Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.
 
 
 The Opportunity
 
 
 We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.
 
 
 Location: San Francisco, California
 
 
 Reports To: Chief of Staff
 
 
 Salary: $76,000&ndash;$88,000
 
 
 Type: Full-time, exempt
 
 
 What You'll Do
 
 
 We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players&mdash;both internal and external&mdash;and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.
 
 
 
 In Addition, This Person Will
 
 
 
 <ul>
 <li>
 Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
 </li>
 <li>
 Handle highly confidential and sensitive information with absolute discretion and sound judgment.
 </li>
 <li>
 Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
 </li>
 <li>
 Prepare polished meeting briefing materials.
 </li>
 <li>
 Draft correspondence on behalf of executives.
 </li>
 <li>
 Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
 </li>
 <li>
 Take notes or minutes in meetings as required.
 </li>
 <li>
 Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
 </li>
 <li>
 Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
 </li>
 <li>
 Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.
 
 
 </li>
 </ul>
 What We're Looking For
 
 
 <ul>
 <li>
 Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Professional maturity and sound independent judgment when representing executives.
 </li>
 <li>
 Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
 </li>
 <li>
 Incredible organizational skills; must be detail-oriented.
 </li>
 <li>
 Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
 </li>
 <li>
 Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
 </li>
 <li>
 Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
 </li>
 <li>
 Excellent verbal and written communication skills.
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
 <li>
 The chance to work with talented, passionate professionals.
 </li>
 <li>
 A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
 </li>
 <li>
 An organization that offers work/life balance.
 </li>
 <li>
 The opportunity to really make a difference in the lives of kids and families!
 
 
 </li>
 </ul>
 Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
 
 
 Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
</div>

Executive Assistant

Empire

<div>Description:

EMPIRE is a premier and dynamic music company that prides itself on the development and support of independent artists. We are a rapidly growing firm that has been making waves in the music industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide. We have become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia, and North and South America. We keep ourselves busy with a large range of music-related services from original content and marketing to distribution and recordings.
Our commitment to artistic creativity, innovation, and progressive business solutions forms the foundation of our corporate culture. We believe in fostering talent, not just in our artists but also within our professional teams. As we continue to expand, we invite you to join us on this exciting journey.
The Role Remix: EMPIRE is looking for an experienced Executive Assistant to support the President in our downtown San Francisco office. This position plays a critical role in ensuring smooth operations within the President&rsquo;s office and the A&amp;R department. This individual will manage a wide range of administrative tasks, act as a liaison between departments, and handle high-level projects to support the executive in both routine and strategic aspects of the business. The ideal candidate is organized, resourceful, adaptable, and has a passion for the music industry.<ul><li>
Manage the President's calendar, including scheduling meetings, calls, and travel arrangements.</li><li>
Handle confidential information with discretion and professionalism.</li><li>
Prepare and edit correspondence, reports, presentations, and other documents.</li><li>
Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.</li><li>
Serve as a primary point of contact between the President and internal/external stakeholders.</li><li>
Screen phone calls, emails, and other communications, ensuring timely responses and prioritization.</li><li>
Assist with coordinating cross-functional teams and facilitate communication between departments.</li><li>
Assist in scheduling and preparing for meetings and reviewing project progress.</li><li>
Prepare and organize materials for meetings with the President.</li><li>
Manage and track key projects and deadlines, ensuring they are completed on time and updated on applicable databases.</li><li>
Assist in preparing for meetings, industry events, and presentations.</li><li>
Support the Executive in high-level decision-making.</li><li>
Ensure smooth domestic and international travel logistics for the President, including preparation of travel documents, schedules, and communication with relevant teams.</li><li>
Maintain professional relationships with industry executives and other key partners.</li><li>
Create and manage expense reports for the President and the A&amp;R department.</li><li>
Support the coordination and execution of industry events.</li><li>
Act as A&amp;R liaison, attending weekly meetings, keeping the department informed on artist projects, tracking recording progress, budgets, paperwork (producer/musician/engineer), album copy, and artwork.</li><li>
In partnership with A&amp;Rs, liaise with production coordinators for artist projects, and make sure all deadlines are met regarding budgets, label copy, publisher and writer credits, studio/musician and engineer credits, and invoicing.</li><li>
Continuously evaluate and streamline office processes for efficiency and effectiveness.</li><li>
Handle special projects as assigned by the President.</li></ul>
Requirements:

Key Notes for Success:<ul><li>
3+ years of administrative experience in direct support of a SVP or higher level executive.</li><li>
Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance.</li><li>
Must be a self starter with the ability to prioritize, organize and establish administrative procedures.</li><li>
Ability to anticipate needs, problem solve, identify solutions, consider options, and take action with minimal supervision or direction.</li><li>
Ability to interact comfortably and effectively with employees at all levels.</li><li>
Strong proficiency in and working knowledge of Google Suite, Teams, Zoom, Powerpoint, Dropbox, Box, and Adobe Office Suite.</li><li>
Excellent follow through and attention to detail.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to travel as needed.</li><li>
Ability to work flexible hours in a dynamic environment.</li><li>
Must be based in the San Francisco Bay Area or willing to relocate.</li></ul>
Bonus Beats:<ul><li>
Music or entertainment experience</li></ul>
Pay Range: $80,000 - $120,000/annual salary + benefits + discretionary bonus + profit sharing program
The base pay actually offered will take into account internal equity and also may vary depending on the market location, job-related knowledge, skills, and experience among other factors. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.</div>

Executive Assistant to President

Aux Talent

<div>
 
 Aux Talent is partnering with a cutting edge Series B AI startup to find an Executive Assistant/Office Manager to support the Co-Founders (CEO and COO). The role is based out of San Francisco and the ideal candidate will be in office 5 days each week. You will handle business support primarily, but there will be some personal assistance on occasion, as well as office operations tasks. This is the first administrative support hire for the company and they are looking for someone who is highly driven, can work autonomously and is an overall executer.
 
 
 
 
 
 
 Typical duties (but are not limited to):
 
 calendaring, travel coordination, inbox management, project coordination, personal assistance, space planning, vendor management, event planning and gifting as the company continues to scale (currently about 60 employees)
 
 
 
 
 
 
 Requirements:
 
 3-5 years of executive support and office management experience in a fast-paced startup environment, Strong eye for design and detail, Highly organized and reliable, Proactive&mdash;you don&rsquo;t wait to be told what to do
 
 
 
 
 
 
 Schedule:
 
 Hours vary, Full Time
 
 
 
 
 
 
 Pay:
 
 $100,000&ndash;$130,000/year (depending on experience) + equity + comprehensive benefits
 
 
 
 
 
 
 Location:
 
 San Francisco
 
</div>

Executive Assistant Office Manager

Adobe

<div>
 The opportunity
 
 
 Adobe Design is seeking an Executive Assistant to provide support to the VPs of Product Design for AI products and Creative Pro Design who work with globally distributed teams. Your role will complement and support the leaders for our team&rsquo;s overarching goals and objectives.
 
 
 What you'll do
 
 
 <ul>
 <li>
 Maintain calendars, coordinate scheduling, manage staff meetings and commitments for a global team
 </li>
 <li>
 Arrange domestic and international travel
 </li>
 <li>
 Partner with team leadership in orchestrating onsite and offsite events for the team
 </li>
 <li>
 Process business expenses and purchase orders on behalf of the two VPs
 </li>
 <li>
 Serve as a coordination point between the two VPs, their chief of staffs, and Executive Administrative Assistants to manage meeting cadences and scheduling leadership forums
 </li>
 <li>
 Partner with Team Ops Program Managers in managing VP&rsquo;s discretionary budget
 </li>
 <li>
 Support special projects including event management, coordinating client meetings, social and team building activities
 </li>
 <li>
 Assist direct staff and others in the department as needed
 </li>
 <li>
 Stay current on team changes, leadership transitions, and cross-functional dynamics to anticipate scheduling and communication needs before things fall through the cracks
 </li>
 <li>
 Create workback calendar schedule and follow-up to meetings from key milestones and events
 
 
 </li>
 </ul>
 What you need to succeed
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent work experience
 </li>
 <li>
 Minimum of 5 years of experience as an Executive Assistant supporting senior executives (VP+) in a matrixed organization
 </li>
 <li>
 Demonstrated ability to manage logistics and communication across multiple time zones and geographies
 </li>
 <li>
 Comfortable in ambiguous, fast-moving environments where priorities shift
 </li>
 <li>
 Ability to manage competing priorities between two leaders with different working styles, team sizes, and contexts, without creating friction or information gaps
 </li>
 <li>
 Strong ability to build relationships across a large, matrixed org and understand how things actually get done
 </li>
 <li>
 Strong attention to detail and is extremely organized
 </li>
 <li>
 Shows high levels of discretion when exposed to executives' personal lives
 </li>
 <li>
 Clear and concise communication, strong instinct to followup on tasks until completion
 </li>
 <li>
 Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations
 </li>
 <li>
 Handles confidential information with integrity and exercise discretion
 </li>
 <li>
 Can juggle multiple demands simultaneously, from the mundane to the more strategic
 </li>
 <li>
 Reliable and accessible, available during normal working hours and available out of hours, as needed, particularly when managers are traveling
 </li>
 <li>
 Proficient with Microsoft Office (MS Teams, Word, Excel, PowerPoint) and other office productivity tools (slack, email, calendaring).
 </li>
 <li>
 Sense of humor and ability to work enthusiastically across organizations and with diverse personalities
 
 
 </li>
 </ul>
 How to apply
 
 
 To be considered for this role, please submit your resume and cover letter.
 
 
 
 About Adobe Design
 
 
 
 Adobe Design creates tools that amplify the world&rsquo;s ability to create and communicate. We&rsquo;re a global team of designers, researchers, prototypers, content strategists, program managers, and more who work across Adobe&rsquo;s three product lines: Creative Cloud, Document Cloud, and Experience Cloud.
 
 
 
 About Adobe
 
 
 
 Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe&rsquo;s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.
 
 
 Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We&rsquo;re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.
 
 
 
 Let&rsquo;s Adobe together
 
 
 
 At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.
 
 
 Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.
 
 
 Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015.
 
 
 
 AI Use Guidelines for Interviews:
 
 
 
 Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.
 
 
 At Adobe, we empower employees to innovate with AI &mdash; and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it&rsquo;s restricted during live interviews. See how we think about AI in the hiring experience.
 
 
 
 Expected Pay Range:
 
 
 
 Our compensation reflects the cost of labor across several  U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $84,200 -- $174,700 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
 
 
 In California, the pay range for this position is $120,700 - $174,700
 
 
 At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
 
 
 In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.
 
 
 
 State-Specific Notices:
 
 
 
 
 California:
 
 
 
 
 Fair Chance Ordinances
 
 
 
 Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and &ldquo;fair chance&rdquo; ordinances.
 
 
 
 Colorado:
 
 
 
 
 Application Window Notice
 
 
 
 If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.
 
 
 
 Massachusetts:
 
 
 
 
 Massachusetts Legal Notice
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
</div>

McKinsey & Company

<div>
 
 Who You'll Work With
 
 
 
 You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
 
 
 In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
 
 
 When you join us, you will have:
 
 
 <ul>
 <li>
 Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
 </li>
 <li>
 A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
 </li>
 <li>
 Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
 </li>
 <li>
 Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.
 
 
 The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.
 
 
 Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.
 
 
 Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
 
 
 Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.
 
 
 These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
 
 
 Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
 
 
 Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
 
 
 Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.
 
 
 
 Your Qualifications and Skills
 
 
 
 <ul>
 <li>
 Undergraduate degree preferred
 </li>
 <li>
 3+ years supporting senior level executives or comparable experience
 </li>
 <li>
 Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
 </li>
 <li>
 Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
 </li>
 <li>
 Computer literacy, including strong email and calendaring skills
 </li>
 <li>
 Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
 </li>
 <li>
 Strong technical skills, including proficiency in PowerPoint, Word and Excel
 </li>
 <li>
 Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
 </li>
 <li>
 Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
 </li>
 <li>
 Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
 </li>
 <li>
 Highly professional presence in person, on telephone, email, and all other work-related communications platforms
 </li>
 <li>
 Ability to prioritize and manage multiple workstreams
 </li>
 </ul>
</div>

Opex Corporation

<div>Account Executive 
Position Summary
OPEX Corporation is currently looking for an Account Executive to join our team with a sales region of northern California, northern Nevada, Oregon and Washington. If you are talented, driven and an experienced Sales professional then OPEX may be the right place for you to pursue your career. 
OPEX Corporation is a recognized global technology leader in high-speed mailroom automation, document imaging, and warehouse automation . Our company manufactures and designs innovative mail automation equipment integrated with software solutions for business mailing operations, postal agencies, and letter shops across the world. 
Responsibilities: 
The Account Executive serves as a Sales Executive for new and existing accounts. The Account Executive facilitates all aspects of the sales process including but not limited to:
<ul><li>Understands the company's vision, mission, and strategy; understands business unit objectives and sets/accomplishes individual performance goals accordingly
</li><li>Identifies new sales opportunities with new and existing customers
</li><li>Qualifies sales opportunities through market / customer research and understanding the client&rsquo;s needs
</li><li>Communicates value proposition to customers, proposes sales solutions to customers and reevaluates solutions where necessary
</li><li>Managing the sales process from purchase order to installation
</li><li>Closes sales opportunities by securing purchase orders or signed proposals
</li>Provides outstanding customer service and post sales satisfaction facilitating long term relationships for repeat business with customers 
<li>
</li></ul>Qualifications:
<ul><li>3 plus years of successful Outside B2B Sales experience
</li><li>Bachelor&rsquo;s Degree preferred
</li><li>Prospecting, hunter mentality, and aggressive self-motivated individual
</li><li>Industry experience: Document Imaging and/or Document Management space desirable
</li><li>Sales or Operations experience is required
</li><li>Tech savvy and proficiency using Microsoft Office Suite Software (with an emphasis on Excel) strongly preferred
</li><li>Consultative selling skills &ndash; ability to assess client needs and create solution
</li><li>Average of 2-3 overnights within territory per month, remainder is work from home
</li><li>Strong planning, organization, communication, problem solving and decision-making skills
</li><li>Valid Driver&rsquo;s License with a good driving record (within the last 5 years) 
</li></ul>What OPEX Corporation Offers:
<ul><li>BASE SALARY, PLUS UNCAPPED COMMISSION
</li><li>Company Car provided
</li><li>Great product to sell, support structure, marketing specialist, happy customers
</li><li>Growing company &ndash; internationally and domestic
</li><li>Growth Opportunity
</li><li>Freedom to go after, conquer territory, and build book of business
</li><li>International leader in the state-of-the-art mail-handling and scanning equipment systems
</li>Significant engineering investment in new product development 
<li>
</li></ul>The salary range is $70k-$75k, based on experience.</div>
 <div>Company Overview
OPEX Corporation is more than a manufacturer of machines. We continuously reimagine technology to power the future for our customers.
With an innovative approach, we engineer unique automated solutions that support our customers so they can solve the most pressing business challenges for both today and tomorrow. Our scalable Warehouse, Document, and Mail Automation solutions improve workflow, accelerate change, and drive efficiencies in infrastructure.
We are a family-owned and operated organization with more than 1400 committed employees who innovate, manufacture, install, and service products that are helping transform industry every day. We listen to our customers, respect each other, and work together to help reimagine the future through automated solutions.
At OPEX, we are Next Generation Automation.
Benefits:
Benefits include, but are not limited to:
<ul><li>Full medical, dental and vision with low employee contribution rates
</li><li>Paid holidays and PTO allowance
</li><li>401k with matching and profit sharing
</li><li>Basic life insurance, short term and long-term disability
</li>Tuition reimbursement available 
<li>
</li></ul> 
OPEX Corporation is an Equal Opportunity/Affirmative Action Employer, without regard to race, color, religion, sex, national origin, age, disability, and protected veteran status.</div>

Account Executive - Northern CA, Northern NV, OR and WA

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Account Executive - Northern CA, Northern NV, OR and WA