administrative assistant Jobs in Abu Dhabi

administrative assistant

administrative manager

facilities manager

facility coordinator

facility manager

facilities administrator

IFM Facilities Management LLC

Job Title: FM AdministratorLocation: UAE (Abu Dhabi/Dubai) Industry: Facilities Management Experience Required: 2&ndash;3 years in FM administration Employment Type: Full-time Availability: Immediate joiners preferred (Visit or Cancelled Visa holders)Job Summary:The FM Administrator will provide essential administrative support to the facilities management team, ensuring smooth operations, accurate documentation, and effective coordination with internal and external stakeholders.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage scheduling, correspondence, and documentation for FM operations.</li><li>Maintain accurate records of maintenance schedules, service requests, and compliance reports.</li><li>Prepare reports, presentations, and internal communications.</li><li>Coordination &amp; Communication:</li><li>Liaise with suppliers, contractors, and service providers.</li><li>Act as the first point of contact for building residents or clients regarding FM concerns.</li><li>Coordinate with site teams to ensure timely completion of work orders.</li><li>System &amp; Documentation:</li><li>Operate FM software systems (e.g., RAMCO, CAFM).</li><li>Archive and manage physical and digital documents.</li><li>Track approvals, quotations, and procurement documentation.</li><li>Compliance &amp; Reporting:</li><li>Ensure adherence to company policies and industry regulations.</li><li>Support WH&amp;S compliance and documentation.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor's in Business Administration or related field.</li><li>Minimum 2&ndash;3 years of experience in FM or administrative roles.</li><li>Strong communication and organizational skills.</li><li>Proficiency in Microsoft Office and FM software systems.</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>How many days of notice period?</li><li>Current salary</li><li>Expected salary</li></ul>Experience:<ul><li>FM: 2 years (Required)</li></ul>

FM Administrator

Curve Real Estate L.L.C

The Facilities Coordinator is responsible for supporting the daily operations, maintenance, and administration of all properties within the company&rsquo;s real estate portfolio. This role ensures that all facilities are safe, well-maintained, and compliant with company standards and regulatory requirements, while maintaining effective coordination among tenants, vendors, and technical teams.Key Responsibilities:<ul><li>Coordinate daily maintenance activities, including HVAC, electrical, plumbing, and mechanical systems.</li><li>Schedule and monitor preventive and corrective maintenance with technicians and contractors.</li><li>Maintain accurate records of assets, maintenance activities, and service logs.</li><li>Coordinate tenant move-in, move-out, and inspection processes with the property and technical teams.</li><li>Conduct property inspections before and after tenant occupancy and prepare detailed condition reports.</li><li>Manage invoice collection, verification, and submission with all required supporting documents.</li><li>Liaise with vendors and service providers to ensure timely and high-quality service delivery.</li><li>Monitor subcontractor performance and confirm proper completion of work.</li><li>Conduct site visits as needed to assess work progress and resolve maintenance issues.</li><li>Ensure all facilities comply with health, safety, and environmental standards.</li><li>Assist in preparing maintenance reports, purchase requests, and budget tracking.</li><li>Support the Facilities Manager in documentation, permit processing, and compliance-related activities.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s degree or diploma in Computer Science, Engineering, Information Technology, or a related field.</li><li>3&ndash;5 years of experience in facilities coordination, property maintenance, or a similar role.</li><li>Strong understanding of building systems (HVAC, electrical, plumbing, and mechanical).</li><li>Excellent organizational, communication, and documentation skills.</li><li>Willingness to visit project sites as required.</li></ul>Job Type: Full-time

FM Coordinator

Serco

<div>
 
 Facility Manager
 
 
 Impact a better future
 
 
 
 At Serco, we bring together the right people, technology, and partners to deliver innovative solutions that impact a better future.
 
 
 We have been operating in the Middle East since 1947 and have a profound understanding of the region.
 
 
 With over 4,500 colleagues here, we support governments across defence, space, transport, emergency services, justice and migration, and other vital public services. Our core capabilities span service design and advisory, customer experience, complex programme management, systems integration, and asset and facilities management, alongside environmental and case management services.
 
 
 Guided by our unique service model, we work together with clients and partners to achieve long-term visions and tackle some of the world&rsquo;s most complex challenges.
 
 
 Your Opportunity
 
 
 The Facility Manager is responsible for the effective delivery of all Facility Management services across the contract. This role will lead and manage the engineering and technical teams, including Senior Engineers, Engineers, Team Leaders, and support staff, ensuring high-quality service delivery, compliance with statutory and contractual obligations, and achievement of performance targets. It requires strong leadership to drive operational excellence, innovation, and customer satisfaction across estates services, while supporting long-term asset lifecycle management and contract growth opportunities.
 
 
 The ideal candidate should have strong stakeholder management, commercial acumen (SLAs, KPIs, budgeting, lifecycle), and HSE/compliance orientation.
 
 
 This role is part of the Estates Management team at Zayed University in Abu Dhabi.
 
 
 Key Accountabilities
 
 
 <ul>
 <li>
 Lead and coordinate all Estates Management services, including:
 </li>
 <ul>
 <li>
 Planned and reactive maintenance of MEP, building fabric, specialist systems, and FF&amp;E.
 </li>
 <li>
 Assist with Variation works (fit-outs, refurbishments, and change of use).
 </li>
 <li>
 Space planning moves and changes, minor churn services.
 </li>
 <li>
 Document control, CAD services, and technical library management.
 </li>
 <li>
 Management of Permit to Work System
 </li>
 </ul>
 <li>
 Ensure compliance with QHSE policies, IMS procedures, UAE legislation, and best practice in the industry.
 </li>
 <li>
 Lead, motivate, and develop multi-disciplinary engineering, technical, and administrative teams.
 </li>
 <li>
 Monitor performance against KPI and SLA requirements, providing timely operational and technical reports to the client and internal stakeholders.
 </li>
 <li>
 Manage service providers and contractors to ensure delivery to contractual standards.
 </li>
 <li>
 Develop and implement initiatives to drive continuous improvement, environmental sustainability, cost optimisation, and service innovation.
 </li>
 <li>
 Contribute to financial planning, budgets, and cost control activities.
 </li>
 <li>
 Build and maintain strong relationships with clients, stakeholders, and service providers.
 </li>
 <li>
 Deputise for the Operations Manager when required.
 
 </li>
 </ul>
 Specific Requirements
 
 
 <ul>
 <li>
 Degree or Diploma in Mechanical or Electrical Engineering.
 </li>
 <li>
 Minimum 5 years&rsquo; managerial experience in Facilities Management.
 </li>
 <li>
 Strong technical expertise in MEP service delivery and estate management.
 </li>
 <li>
 Proven experience delivering and operating large-scale projects (campus or portfolio environments), including coordination across multiple stakeholders.
 </li>
 <li>
 Experience within higher education or other large, complex facilities.
 </li>
 <li>
 Track record of leading teams of diverse nationalities and disciplines, with clear performance management and development.
 </li>
 <li>
 Solid understanding of built-environment technologies (BMS, energy management, smart systems).
 </li>
 <li>
 Strong stakeholder management, commercial acumen (SLAs, KPIs, budgeting, lifecycle), and HSE/compliance orientation.
 </li>
 <li>
 Certified Lean Six Sigma Yellow / Green / Black Belt preferred.
 
 
 </li>
 </ul>
 Join Us
 
 
 At Serco, we believe there is a place here for everyone. A place where you can bring your authentic self to work every day. Our workplace culture is one that embraces diversity and fosters equity, respect, and belonging for every individual. We are committed to equal employment opportunities and creating an inclusive environment that proudly celebrates the perspectives and backgrounds that each of our employees bring to work every day.
 
 
 Join Serco and be part of a values-driven organization that invests in the development and well-being of its employees and offers a rewarding and fulfilling career.
 
 
 Serco is committed to Equal Employment Opportunities and is committed to ensuring the safety of all of its employees through its Zero Harm initiative. Please visit
 
 careers.serco.com
 
 for more information.
</div>

Facility Manager

The FM Administrator is responsible for managing the day-to-day operations, maintenance, and administrative functions of the company&rsquo;s property portfolio. This role ensures that all facilities are safe, well-maintained, and compliant with both company policies and regulatory standards. Acting as a key liaison between tenants, service providers, and the technical team, the FM Administrator plays a vital role in maintaining smooth and efficient facility operations.Key Responsibilities<ul><li>Oversee and coordinate daily maintenance activities for HVAC, electrical, plumbing, and mechanical systems.</li><li>Plan, schedule, and track preventive and corrective maintenance with internal teams and external contractors.</li><li>Maintain accurate records of assets, maintenance activities, and service reports.</li><li>Manage tenant move-ins and move-outs, including inspections and preparation of condition reports.</li><li>Conduct regular site inspections to ensure facilities are in top condition and address maintenance issues promptly.</li><li>Process, verify, and submit invoices with all required documentation.</li><li>Coordinate with vendors and service providers to ensure timely and quality service delivery.</li><li>Monitor subcontractor performance and confirm satisfactory completion of assigned tasks.</li><li>Ensure compliance with all health, safety, and environmental standards.</li><li>Assist in preparing maintenance and operational reports, purchase requests, and budget tracking.</li><li>Support the Facilities Manager with documentation, permit applications, and compliance requirements.</li></ul>Qualifications and Experience<ul><li>Bachelor&rsquo;s degree or diploma in Engineering, Facilities Management, Information Technology, or a related field.</li><li>3&ndash;5 years of experience in facilities coordination, property management, or maintenance administration.</li><li>Strong knowledge of building systems, including HVAC, electrical, plumbing, and mechanical components.</li><li>Excellent organizational, communication, and reporting skills.</li><li>Proactive, detail-oriented, and able to handle multiple tasks efficiently.</li><li>Willing to conduct site visits and coordinate with external vendors as needed.</li></ul>Job Type: Full-time

Al Etihad Payments

<div>
 
 
 Admin and Facility Manager
 
 
 
 
 
 
 Al Etihad Payments empowers employees to work in an environment that best promotes their productivity and well-being, while providing high-quality workplace and fantastic professional experience.
 
 
 
 
 
 
 |Get to Know Us
 
 
 
 Al Etihad Payments is the UAE&rsquo;s designated retail payments entity, dedicated to developing and operating world-class infrastructure, standards, and solutions for the UAE Economy. Al Etihad Payments is a subsidiary of the Central Bank of the UAE, strongly supported by the UAE Government.
 
 
 Our employees are committed to work with licensed financial institutions and other payment service providers to foster innovation and deliver excellent financial services to all in the UAE, efficiently and without friction.
 
 
 Al Etihad Payments supports the government&rsquo;s objectives of a cashless society, national digitization, and the Central Bank of the UAE objective of being a top ten central bank globally.
 
 
 
 
 
 
 |Our Culture
 
 
 
 We are a collaborative, diverse and passionate group of individuals that works as one team. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across the payment&rsquo;s ecosystem!
 
 
 
 
 
 
 
 |
 
 About the role
 
 
 
 To oversee and manage all administrative functions, ensuring smooth operations across the organization. The role focuses on maintaining efficient office systems, supporting management processes, and enabling a productive work environment through effective resource coordination and compliance with organizational policies.
 
 
 
 
 
 
 |What You&rsquo;ll Do
 
 
 <ul>
 <li>
 
 Office Operations Management:
 
 Oversee daily administrative activities to ensure smooth functioning of the office.
 </li>
 <li>
 
 Policy &amp; Compliance:
 
 Implement and monitor adherence to organizational policies, procedures, and regulatory requirements.
 </li>
 <li>
 
 Team Leadership:
 
 Supervise and guide administrative staff, delegate tasks, and evaluate performance.
 </li>
 <li>
 
 Budget &amp; Cost Control:
 
 Prepare and manage administrative budgets, monitor expenses, and optimize operational costs.
 </li>
 <li>
 
 Facility Management:
 
 Ensure maintenance of office facilities, including workspace, furniture, lighting, and HVAC systems.
 </li>
 <li>
 
 Record Keeping &amp; Documentation:
 
 Maintain accurate records for office operations, assets, and compliance reports.
 </li>
 <li>
 
 Event &amp; Meeting Coordination:
 
 Organize internal meetings, workshops, and company events, including logistics and support.
 </li>
 <li>
 
 Health, Safety &amp; Security:
 
 Ensure workplace safety standards and security protocols are implemented and maintained.
 </li>
 </ul>
 
 
 Continuous Improvement:
 
 Identify opportunities for process improvements and implement
 
 
 best practices for efficiency.
 
 
 
 
 
 
 |Minimum Qualifications
 
 
 
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 (master&rsquo;s degree or professional certifications in administration or facilities management is a plus.)
 
 
 Minimum 7&ndash;10 years of experience in administrative management or office operations.
 
 
 
 
 
 
 |Technical and Behavioral Skills
 
 
 <ul>
 <li>
 Managed end-to-end office operations and administrative functions.
 </li>
 <li>
 Led administrative teams, delegated tasks, and monitored performance.
 </li>
 <li>
 Oversaw vendor relationships and negotiated service contracts.
 </li>
 <li>
 Controlled budgets, tracked expenses, and implemented cost-saving measures.
 </li>
 <li>
 Ensured compliance with company policies and regulatory standards.
 </li>
 <li>
 Maintained accurate records and documentation for office operations.
 </li>
 <li>
 Coordinated corporate events, meetings, and logistics.
 </li>
 <li>
 Implemented process improvements for operational efficiency.
 </li>
 <li>
 Managed office systems, technology tools, and facility maintenance.
 </li>
 <li>
 Ability to
 
 multi-task and prioritize
 
 in a fast-paced environment.
 </li>
 <li>
 High level of
 
 integrity and confidentiality
 
 in handling sensitive information.
 </li>
 <li>
 Should be adaptable, flexible and collaborative with good time-management skills.
 </li>
 <li>
 Professional fluency in written and spoken English; Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 |What you can expect from us
 
 
 <ul>
 <li>
 Modern work environment with level of flexibility;
 </li>
 <li>
 Dynamic and motivated team of colleagues working towards achieving UAE National Objectives;
 </li>
 <li>
 Competitive compensation package, including annual bonus and additional benefits like child educational allowance and annual flight tickets (where eligible);
 </li>
 <li>
 Comprehensive health insurance coverage;
 </li>
 </ul>
 
 
</div>

Admin and Facility Manager

Pure Prestige Hotel Management LLC

Job PurposeTo provide administrative and support services for the facility management operations, ensuring smooth office functions, efficient vendor and service-contract coordination, and compliance with company policies and local regulations.Key Responsibilities<ul><li>Manage day-to-day office administration: maintaining supplies, managing meeting/room bookings, handling mail, organizing travel/accommodation for staff.</li><li>Coordinate with facility services and vendors (e.g., cleaning, security, maintenance, landscaping) to ensure contracts are adhered to and services delivered to required levels.</li><li>Maintain records of service contracts, purchase orders, invoices, vendor performance, and follow up on payments and discrepancies.</li><li>Assist with procurement of administrative and facility supplies, ensuring cost effectiveness and compliance with company policy.</li><li>Monitor and maintain inventory of office assets, furniture, equipment; track movements and dispositions.</li><li>Support the facility team in monitoring service requests/work orders: logging, tracking, and ensuring timely resolution.</li><li>Ensure compliance with relevant local legislation, health &amp; safety standards and building/utility regulations as they affect facility operations.</li><li>Assist with space management: maintain floor-plan/asset register; co-ordinate office moves, seating allocations, and workspace set-ups.</li><li>Prepare regular reports and dashboards (e.g., vendor performance, service levels, cost metrics, admin KPIs) for review by management.</li><li>Serve as contact point for internal departments with administrative/facility enquiries; liaise with other support functions (HR, IT, Finance).</li><li>Perform ad-hoc administrative projects as requested (e.g., process improvements, policy updates, special office events).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, Office Administration or related field preferred.</li><li>Minimum of 2-5 years&rsquo; experience in an administrative or support role in a facility management, property, or corporate office environment in UAE/GCC preferred.</li><li>Good knowledge of MS Office (Word, Excel, Outlook); familiarity with facility management software or vendor management systems is an advantage.</li><li>Strong organisational, multitasking and time-management skills; attention to detail.</li><li>Good verbal and written communication skills in English; Arabic language skills are a plus.</li><li>Proven ability to work with vendors and external service providers, and coordinate cross-functional activities.</li><li>Understanding of UAE labour law, procurement practices and office facilities operations is beneficial.</li><li>Ability to adapt to changing priorities, handle confidential information and work effectively in a team.</li></ul>Key Competencies<ul><li>Proactive and solution-oriented.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Strong organisational and documentation skills.</li><li>Ability to prioritise tasks, work with minimal supervision and meet deadlines.</li><li>Customer service mindset.</li><li>Integrity, punctuality and reliability.</li></ul>Working Conditions<ul><li>Office-based in Abu Dhabi with possible on-site visits to facility locations.</li><li>Occasionally may require attendance outside normal hours or follow-up for service or vendor work.</li></ul>Job Type: Full-timeExperience:<ul><li>Facility Management: 2 years (Required)</li></ul>

Admin Officer (Facility Management background)

Al Rakha Contracting & General Transport LLC

&quot;CONTRACTS ADMINISTRATOR WITH EXPERIENCE WORKING WITH DEVELOPER ABU DHABI&quot;Hiring: Real Estate Contracts Administrator (with Abu Dhabi Developer Experience Required)Location: United Arab Emirates (Abu Dhabi)Employment Type: Full-TimeStart Date: Immediate&#11835;Abu Dhabi Developers:Aldar Properties, Modon Properties, SAAS Properties, Ohana Development, Imkan, Bloom Properties, etc.)About the Role:We are seeking an experienced Real Estate Contracts Administrator who has a solid background working with property developers in Abu Dhabi, United Arab Emirates. The ideal candidate will have in-depth knowledge of real estate laws, off-plan sales, and contract lifecycle management within the UAE real estate market.&#11835;Key Responsibilities:<ul><li>Sales documents review &amp; management (Offer Letter, EOI, RF, SPA, Invoice, Notices, Receipts, Handover, etc.)</li><li>KYC/AML Checks.</li><li>Third party brokers registration and management (commissions validation, disputes, etc.)</li><li>Inventory management and releases.</li><li>Reminders, Follow-ups, Payments and Collections management.</li><li>Daily/Weekly/Monthly Reporting.</li><li>Draft, review, and manage real estate sale and purchase agreements (SPAs), lease agreements, and addendums.</li><li>Ensure compliance with UAE real estate regulations, including RERA and ADREC requirements.</li><li>Liaise with legal teams, clients, brokers, and internal departments (Sales, Finance, CRM).</li><li>Maintain accurate contract records, updates, and reports using CRM systems.</li><li>Support the Sales and Development teams with contract-related queries and documentation.</li><li>Coordinate with external stakeholders like ADREC, escrow agents, and registration authorities.</li></ul>&#11835;Qualifications:<ul><li>Minimum 5 years experience in a similar role with Abu Dhabi-based property developer.</li><li>Strong understanding of UAE property laws, off-plan sales regulations, and ADREC procedures.</li><li>Proficient in English; Arabic is a plus.</li><li>Excellent attention to detail and document management skills.</li></ul>&#11835;Preferred Candidate Profile:<ul><li>Currently based in the UAE.</li><li>Able to join on short notice.</li><li>Experience in both residential and commercial projects is an advantage</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Immediate Join/Joining Date:</li><li>Have you worked in Abu Dhabi UAE Developers as Administrator Contract?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE Real Estate Contracts Administrator: 5 years (Required)</li></ul>

Real Estate Contracts Administrator

Explore 310+ Facilities administrator in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

310 facilities administrator jobs IN Abu Dhabi

FM Administrator

FM Coordinator

Facility Manager

FM Administrator

Admin and Facility Manager

Admin Officer (Facility Management background)

Real Estate Contracts Administrator