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facilities officer

Aldar Education

<div>
 
 Job Description
 
 
 
 
 Main Duties:
 
 
 
 <ul>
 <li>
 To be responsible for the delivery of facilities and general services across the School. Delivering a 'service culture' and ensuring efficient, effective staff and resource deployment in timely manner.
 </li>
 <li>
 To ensure the school facilities are maintained to the highest standards (cleanliness, maintenance and safety) and that the support service teams are performing effectively and efficiently.
 </li>
 <li>
 To oversee the school accommodation requirements, ensuring staff are housed in accordance with school expectations, Aldar Education housing policy and allowances.
 </li>
 <li>
 To oversee efficient and cost-effective purchasing and contracting in accordance with the school budget, Aldar Education policy and school development plans.
 
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 General Operations:
 
 
 
 <ul>
 <li>
 To ensure all repairs and maintenance at the School, including the inspection of required repairs and, where necessary, the appointment of external service providers in line with Aldar Education HQ guidance and Aldar Education Procurement framework, and ensuring agreed works by staff or contractors have been completed satisfactorily and following up on any deficiencies to the initial scope of works.
 </li>
 <li>
 To ensure the security and efficient operation of the school site, buildings and grounds at all times, in accordance with current Health &amp; Safety guidance, ensuring daily checks of the site are carried out by the site services team for vandalism and ensuring cleaning standards are acceptable.
 </li>
 <li>
 Implementation of issued policies, systems, processes and student safeguarding measures in conjunction with the Aldar Education HQ.
 </li>
 <li>
 To ensure school-based events and activities are effectively planned and resourced in a timely and appropriate manner.
 </li>
 <li>
 Ensure essential central services such as catering, security, maintenance, cleaning, transport, waste disposal and recycling are effectively planned and resourced throughout the year and be the point of contact for external services management.
 </li>
 <li>
 Support the OSM in utilisation of space and resources for buildings, or re-organisation of current premises.
 </li>
 <li>
 To ensure daily monitoring of the BMS and BMS alert systems (where installed) are carried out amongst the site services team.
 </li>
 <li>
 To support the OSM (and Group Housing Manager) in procuring and maintaining the Aldar Education standards of staff accommodation (where required).
 </li>
 <li>
 To act as the designated school Incident Commander and be contactable outside of normal School hours, available to attend site when required in line with the Aldar Education Critical Incident Response Protocols.
 
 
 
 </li>
 </ul>
 
 Leadership &amp; Management
 
 
 
 <ul>
 <li>
 To ensure the external support service teams are performing in line with school expectations, fully resourced and delivering on their contractual obligations delivering best value for the school and high standards of service for the school community.
 </li>
 <li>
 Manage the facilities and general service teams to ensure high standards of service are maintained throughout the School and that they provide an effective service culture.
 </li>
 <li>
 Ensure each member of the Facilities &amp; General Services team partakes in professional development, appraisal and training and undergoes an individual development plan to help the school in building a high-performance team.
 
 
 
 </li>
 </ul>
 
 Finance, Commercial &amp; Procurement
 
 
 
 <ul>
 <li>
 To oversee relevant budgets and expenditure, effectively manage costs, and ensure the School receives best value and service at all times in relation to facilities and building standards.
 </li>
 <li>
 To support opportunities for shared resource, cost and/or services across partner schools to ensure that the schools benefit from improved access to service teams and physical resources (ie support staff, transport etc).
 </li>
 <li>
 Ensure purchasing policy and the Delegation of Authority (DOA) processes and procedures are followed at all times.
 
 
 
 </li>
 </ul>
 
 Relationship &amp; Stakeholder Management
 
 
 
 <ul>
 <li>
 Ensure that schools are fully compliant with local government authority regulations to safeguard against fines of any nature as a result of non-renewal of contracts at school level.
 </li>
 <li>
 Ensure all internal and external audit actions are completed in a timely and appropriate manner.
 
 
 
 </li>
 </ul>
 
 Health, Safety &amp; Environment
 
 
 
 <ul>
 <li>
 To promote a positive and proactive health and safety culture throughout their teams for health and safety.
 </li>
 <li>
 To ensure the school complies with current Health &amp; Safety legislation and/or guidelines as issued by Aldar Education HQ.
 </li>
 <li>
 To review and monitor the health and safety performance of contractors and suppliers within their respective schools.
 </li>
 <li>
 To support the OSM with environmental related aims and objectives and ensuring that they are delivered within the required timelines.
 </li>
 <li>
 Ensure all internal and external health, safety and environmental related audits are effectively completed in a timely and appropriate manner.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Minimum Qualifications:
 
 
 
 <ul>
 <li>
 Minimum diploma / degree of higher education; or
 </li>
 <li>
 Related industry qualification, of graduate level, for the assigned functional area(s).
 </li>
 <li>
 Certificate of Facilities Management / NEBOSH or IOSH preferable.
 
 
 
 </li>
 </ul>
 
 Minimum Experience:
 
 
 
 <ul>
 <li>
 At least 3 years&rsquo; experience in a mid-level position within an education or facilities service oriented industry.
 
 
 
 </li>
 </ul>
 
 Job Specific Knowledge &amp; Skills:
 
 
 
 <ul>
 <li>
 Fluent English communication skills, written and oral.
 </li>
 <li>
 Attention to detail with diligent follow up, and able to execute in a timely manner.
 </li>
 <li>
 Skilled in multi-tasking and handling pressure.
 </li>
 <li>
 Organizational ability, of self and others.
 </li>
 <li>
 Forethought and forward planning (particularly as this relates to local Government compliance matters).
 </li>
 <li>
 Capable of influencing people and talented in networking with cultural sensitivity.
 </li>
 <li>
 Good interpersonal skills.
 </li>
 <li>
 Strong and consistent supervisory skills.
 </li>
 <li>
 Commercial acumen.
 </li>
 <li>
 Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
 </li>
 </ul>
</div>

Facilities & Services Officer

Commercial Bank of Dubai

Job Accountabilities <ul> <li> Assist in the planning, organizing, and execution of FMA activities to support operational effectiveness.</li> <li> Manage annual reviews, contract renewals and relationships with vendors</li> <li> Conduct regular inspections to ensure cleanliness, hygiene, and safety standards are maintained at all bank premises.</li> <li> Support the implementation and monitoring of strategies for continuous improvement in equipment reliability and effectiveness.</li> <li> Report and track FMA-related issues, ensuring timely resolution and escalation as needed.</li> <li> Manage ordering and inventory control of office supplies and durable goods in a cost-effective manner.</li> <li> Ensure contracted maintenance and housekeeping service level agreements are adhered to and maintained.</li> <li> Support contract management for FMA services and the implementation of maintenance procedures.</li> <li> Inspect buildings, equipment, and systems to identify any issues </li> <li> Ensure to comply with Audit requirements, internal and external report obligations etc. in line with Policy guidelines</li> <li> Review FM of each CBD location</li> <li> Visit branches to inspect the buildings, equipment, and systems to identify faults or risks</li> <li> Liaise with AMC vendors for scheduled preventive maintenance</li> <li> The FMA Support Officer is responsible for supporting end-to-end facilities management and administration processes, contributing to the department s transition towards centralized, customer-focused operations.</li> <li> The role requires adaptability to ongoing changes in department structure and processes, with a focus on enhancing internal customer satisfaction and achieving business goals.</li> </ul>

Facilities Management and Administration Officer

Dubai Limited Investment

We are currently looking an experienced QHSE Officer with the following requirements :Location UAE, Dubai<ul><li>3-5 years of varied and advancing experience in Quality Assurance, Health, Safety, and Environment, especially within Facilities Management (Hard &amp; Soft FM) firms in the UAE / GCC (preferably)</li><li>Engineering Degree (preferably in Mech/Elec)</li><li>Nebosh IGC Level &ndash; 3 as a minimum (preferably Nebosh Level 6 Qualification or Equivalent)</li><li>IMS internal Auditor Certification, ISO 41001:2018 (preferably ISO 9001:2015, ISO 45001:2018 &amp; ISO 14001:2015 Lead Auditor Qualification).</li><li>Strong Knowledge of UAE / Dubai HSE regulations</li><li>Valid UAE Driving Licence</li></ul>Responsibilities :<ul><li>Effective Implementation and continual improvements of QHSE / IMS Management System that is compliant with ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, ISO 41001:2018 standards.</li><li>Properly Maintain all QHSE documentation and in accordance with Standards 9K,14K,45K &amp; 41K and contractual QHSE requirements.</li><li>Lead and promote a Quality and safety-first culture across in contract locations</li><li>To conduct scheduled or periodic inspections of work tasks and confirm that the necessary corrective actions are undertaken, assessing their effectiveness.</li><li>QHSE and Operational Compliance Audit &ndash; Audits and verification of corrective actions to ensure the compliance levels.</li><li>Identify contract specific employees&rsquo; training needs in relation to Quality, Health, Safety and Environment in coordination with the department manager and provide QHSE training as per the Org / Contract requirements.</li><li>Expert in carrying out HSE risk assessment &amp; Environment aspect impact analysis for facilities management contracts .</li><li>Monitor environmental control activities including Energy management, waste minimization and drive sustainability initiatives.</li><li>Ensure a safe work environment by overseeing the inspection and maintenance of equipment.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

QHSE Officer from Facilities Management Background

GEMS Education

<div>
 
 Job Description
 
 
 
 GEMS Wellington Academy, Al Khail are seeking to appoint a Facilities Supervisor. The Facilities Supervisor ensures the smooth operation, maintenance, and safety of school facilities. Working closely with the Manager School Operations, it involves overseeing repairs, cleaning, transportation, and staff housing while ensuring compliance with health, safety, and regulatory standards. The position also involves coordinating contractors, managing procurement processes and responding to emergencies to maintain a secure and efficient school environment.
 
 
 
 Key Accountabilities:
 
 
 
 <ul>
 <li>
 Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
 </li>
 <li>
 In conjunction with School Operations Manager, develop a system for cleaning, repair and maintenance of school facilities, both during term time and over school holidays for major operations.
 </li>
 <li>
 Coordinate all building maintenance issues ensuring that safety and security systems are in place and maintained according to the Preventive Maintenance Schedule and that the water, sanitation and electrical systems are safe and meet relevant Ministry Regulations.
 </li>
 <li>
 Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment, ensuring regular maintenance and service schedules are followed. Liaise with procurement team to consolidate all annual maintenance contracts and maintain the expected quality from all suppliers.
 </li>
 <li>
 In conjunction with the School Operations Manager, coordinate and supervise, where appropriate, the allocation of work, and formulation of work schedules of ancillary employees and subcontractor personnel to ensure adequate coverage at all times.
 </li>
 <li>
 Supervise the day to day operations of the allocated support staff accommodation facility ensuring that residents&rsquo; welfare is maintained at all times and that all legal, HSE and related policies are adhered to thereby providing a safe and secure environment for the residents.
 </li>
 <li>
 Be on call for staff and campus emergencies.
 </li>
 <li>
 Receive all repair and maintenance requests from staff relating to the school building, staff housing and campus facilities in general. Prioritise and coordinate work schedules to a high level of efficiency and customer satisfaction.
 </li>
 <li>
 Coordinate the school&rsquo;s transportation requirements to ensure that all students and employees are transported to and from the school in a safe and effective manner. Supervise the STS school representative and transport foreman to ensure the provision of a high level of service to parents.
 </li>
 <li>
 To support the school admin team in improving the adherence to the GEMS school policies on procurement. Advise disposal / condemnation of old / unused assets in a timely manner and in line with the assets disposal policy, and encourage procurement automation system and support to implement the system in GEMS at the earliest possible.
 </li>
 <li>
 Assist and co-ordinate through the School Operations Manager to ensure that health, safety and hygiene mechanisms are effective so as to provide a safe environment for students. The guide lines from government authorities with regards to health and safety are to be effectively communicated to schools and ensure the schools follow it without fail.
 </li>
 <li>
 Implement all Emergency programs; ensure all equipment is maintained, conduct inspection and drills, ensure compliance with codes and regulations, and train all employees to ensure a safe environment which protect company assets and personnel.
 </li>
 <li>
 Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
 </li>
 <li>
 Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
 </li>
 <li>
 Attend staff meetings and serve on committees as required.
 </li>
 <li>
 Perform other duties as requested by direct &amp; dotted reporting line managers / supervisors
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Relevant technical qualification and HSE certfication is preferred
 </li>
 <li>
 2 years of relevant and similar expereince in a premium through school setting.
 </li>
 <li>
 Prior experience in a supervisory position.
 </li>
 <li>
 Fluent English communication skills.
 </li>
 <li>
 Demonstrable organisation and planning capabilities.
 </li>
 <li>
 Keen attention to detail with diligent follow up, and able to execute in a timely manner.
 </li>
 <li>
 Skilled in multi-tasking and handling pressure.
 </li>
 <li>
 Capable of influencing people and talented in networking with cultural sensitivity.
 
 
 </li>
 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

Facilities Supervisor

Kapico Group Holding Company

Admin cum Facility Management ExecutivePosition Type: Full-TimeLocation: Dubai, UAEExperience: 2-3 YearsJob Description:The Admin cum Facility Management Executive will be responsible for the efficient management of all facilities and assets owned, operated, leased, or rented by the company. This includes but is not limited to offices, warehouses, showrooms, accommodations, vehicles, and other assets/ resources critical to our operations. The incumbent will play a key role in identifying new facilities and resources, negotiating contract terms, ensuring proper maintenance and repair protocols, and ensuring compliance with legal and regulatory standards.Responsibilities:&middot; Manage all facilities and assets owned, operated, leased, or rented by the company.&middot; Identify and assess new facilities and resources as needed.&middot; Negotiate contract terms with vendors and service providers and finalize agreements.&middot; Solve problems and make independent decisions to effectively manage facilities.&middot; Handle the maintenance, scheduled/preventive maintenance, breakdown maintenance, and repairs of all facilities and resources in a professional and cost-effective manner.&middot; Processing of bills and payments for rented facilities/ resources, utilities, etc.,&middot; Manage external vendors and service providers to ensure efficient delivery of services.&middot; Multitask effectively to handle various aspects of facility management simultaneously.&middot; Utilize relevant systems and software to streamline facility management processes.&middot; Ensure compliance with all relevant legal and regulatory standards to avoid potential lapses.&middot; Implement safety, security, and health measures across all facilities and resources.Qualifications:&middot; Bachelor's degree in Engineering or a related field.&middot; Prior experience in facility management, preferably in a similar role.&middot; Proven experience in managing external vendors and service providers.&middot; Strong multitasking abilities with the capacity to handle multiple tasks simultaneously.&middot; Excellent problem-solving skills and the ability to make independent decisions.&middot; Familiarity with relevant systems and software for facility management.&middot; Strong communication and negotiation skills.&middot; Attention to detail and ability to prioritize tasks effectively.&middot; UAE Driving license is mustBenefits:&middot; Salary: AED 3,000-AED 3,500&middot; Air Ticket for home country once in two years.&middot; Medical InsuranceJob Types: Full-time, Permanent

Admin cum Facility Executive

Elite Force

Job Description: On behalf of our client, currently seeking an Events, Office & Facilities Manager to join them in their offices in Dubai. Requirements:-<ul><li>Maintain an inventory across UAE offices on all office assets and other belongings</li><li>Develop and implement administrative processes, including record management, knowledge products, and other resources are properly maintained.</li><li>Manage a team to ensure office supplies including stationary, brochures, flyers, and gift items are maintained</li><li>Manage relationships with vendors, service providers, and landlords, ensuring all SLAs are up to date</li><li>Present proposals and prepare agreements for new vendors and suppliers</li></ul>

Office and Facilities Manager Elite Force Consultancy

Explore 1242+ Facilities officer in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

1242 facilities officer jobs IN Dubai United Arab Emirates

Facilities & Services Officer

Facilities Management and Administration Officer

QHSE Officer from Facilities Management Background

Facilities Supervisor

Facilities Supervisor

Admin cum Facility Executive

Office and Facilities Manager Elite Force Consultancy