administrative assistant

senior budget analyst Jobs in Indianapolis

senior budget analyst

budget analyst

executive assistant

fiscal admin. assist. Jobs in Indianapolis

fiscal admin. assist.

fiscal admin assist

Novisync

<p></p><div><div><div><div><div><p>Location:</p> Indianapolis IN USA</div></div><div></div><div><div><p>
Start Date:</p> 04/13/2026</div></div><div></div><div><div><p>
Pay Rate:</p> $15</div></div><div></div><div><p>
Job Duties:</p>
<ul>
<li>Process travel requests for approval.</li>
<li>Process all travel vouchers for reimbursement.</li>
<li>Serve as liaison between Department and IDOA Travel Section.</li>
<li>Stay current on all travel rules and regulations.</li>
<li>Advise Department employees on travel rules and regulations.</li>
<li>Prepare daily deposit.</li>
<li>Process all utility payments.</li>
<li>Complete and tabulate travel vouchers.</li>
<li>Enter travel into Encompass Financial system to reimburse Department personnel for travel.</li>
<li>Review all in-state and out-of-state travel requests for accuracy.</li>
<li>Process all registrations thru travel cards or Encompass Financial System.</li>
<li>Process emergency travel.</li>
<li>Process travel card monthly payment.</li>
<li>Make direct payments to motels/hotels for training and lodging.</li>
<li>Respond to inquiries from Department personnel regarding travel rules.</li>
<li>Troubleshoot with IDOA Travel to resolve any travel-related issues.</li>
<li>Assist Department employees in completing travel vouchers correctly.</li>
<li>Process all utility payments.</li>
<li>Book flights and hotels thru the travel agency website.</li>
<li>Process checks thru the remote deposit system.</li>
<li>Enter accurate accounting entries into the Encompass AR module.</li>
<li>Perform other duties as required.</li>
</ul>
<p>Job Qualifications:</p>
<ul>
<li>Must be a high school graduate or equivalent G.E.D.</li>
<li>Must be able to apply basic accounting and math skills.</li>
<li>Knowledge of bookkeeping and auditing.</li>
<li>Ability to acquire knowledge of Department functions and procedures.</li>
<li>Ability to deal with and solve problems.</li>
<li>Ability to calculate and accurately compile data.</li>
<li>Ability to work with computerized word processing, spreadsheets, databases and software.</li>
<li>Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.</li>
<li>Ability to maintain confidentiality.</li>
<li>Ability to work under pressure and successfully function in a stressful environment</li>
<li>Ability to interpret and apply rules, regulations and guidelines.</li>
<li>Must be able to access, input and retrieve information using a calculator and computer.</li>
<li>Ability to communicate effectively, both verbally and in writing.</li>
<li>Must be able to organize, file and retrieve information.</li>
<li>Must be able to proofread documents with accuracy.</li>
<li>Must be able to work with minimal supervision, prioritize work and meet deadlines.</li></ul></div></div></div></div><p></p>

Fiscal Admin. Assist.

Skin Renew Day Spa & Laser Center

<p><b>About the Opportunity</b></p><p>We are seeking a dependable <b>Personal Assistant</b> to provide day-to-day support in a fast-paced but well-structured environment. This position is ideal for someone who enjoys staying organized, managing schedules, and helping operations run smoothly behind the scenes.</p><p>This is a <b>great entry-level opportunity</b> with room to grow into more advanced administrative roles over time.</p><p><b>What You&rsquo;ll Be Doing</b></p><ul><li>Manage calendars, appointments, and daily schedules</li><li>Coordinate meetings, reminders, and follow-ups</li><li>Handle emails, messages, and basic correspondence</li><li>Assist with travel planning and arrangements</li><li>Organize documents, files, and personal/business tasks</li><li>Support with errands or small project coordination when needed</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Strong organizational and time management skills</li><li>Clear communication (written and verbal)</li><li>Comfortable using email, calendars, and basic office tools</li><li>Ability to multitask and adapt to changing priorities</li><li>Trustworthy, detail-focused, and proactive mindset</li></ul><p><b>Perks &amp; Benefits</b></p><ul><li>Competitive hourly pay</li><li>Flexible scheduling options</li><li>Supportive and respectful work environment</li><li>Opportunity to learn multiple business functions</li><li>Long-term growth potential</li></ul><p><b>Why This Role Stands Out</b></p><ul><li>Not a repetitive admin job &mdash; includes <b>variety of tasks</b></li><li>Direct exposure to decision-making processes</li><li>Ideal for building real-world organizational skills</li><li>Fast hiring process with immediate openings</li></ul><p><b>Apply Today</b></p><p>We are reviewing applications daily and looking to fill this role quickly. If you are organized, dependable, and ready to grow &mdash; we encourage you to apply now.</p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Personal Assistant

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 2, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>475190
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Workforce Development (DWD):</b><br>
Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana&rsquo;s employment future. If managed properly, Indiana&rsquo;s workforce will be second to none and completely prepared for the next phase of the state and country&rsquo;s economic growth.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
This role will be partially responsible for Accounts Payable. The candidate will be doing LKE billing, FDB, UI copy charges. There will be cross-training with other members of the Team including AR, Travel, and Grant invoices.</div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $47,320.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Prepare, examine, and analyze accounting records financial reports to assess compliance with procedural standards.</li><li>
Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.</li><li>
Assist the supervisor in analyzing budgets, preparing periodic reports that compare budgeted costs to actual costs.</li><li>
Advise the controller or supervisor on the status of assigned accounts.</li><li>
Assist in the development of general policies for a fiscal program.</li><li>
Assist management in the preparation of agency or program area budget requests.</li><li>
Reconcile complex discrepancies between accounts and notifies the appropriate department or supervisor of errors.</li><li>
Prepare reports for reconciliation of grant funded accounts.</li><li>
Analyze and interpret financial statements and reports for accuracy.</li><li>
Serve as liaison between agency and the federal government or other funding source for assigned account.</li><li>
Coordinate computerized accounting system within assigned area.</li><li>
Control the flow of appropriated funds.</li><li>
Direct the work of lower-level accountants and account clerks assisting in complex or unusual situations.</li></ul><div>
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</div><div>
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of theories, principles, and practices of public accounting.</li><li>
Specialized knowledge of agency organization and function.</li><li>
Specialized knowledge of federal and state accounting and bookkeeping laws, policies, and procedures.</li><li>
Specialized knowledge of automated accounting systems.</li><li>
Ability to solve complex accounting methods and procedures to meet agency needs.</li><li>
Ability to prepare budgets.</li><li>
Ability to prepare and interpret complex financial statements and reports.</li><li>
Ability to reconcile discrepancies between accounts.</li><li>
Effective communication skills.</li></ul><div><b>
A degree is not required.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may serve as a team lead for an assigned work group.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Accountant 2

Location Services

<div><p><b>Summary/Objective</b></p><p>
The IT Support Analyst will be responsible for providing technical support including incidents and requests, hardware deployment, inventory, and asset management. The technician will provide support for computers and applications relating to IT Support and Infrastructure for all company users. The technician&rsquo;s goals are to ensure all Service Level Agreements (SLAs) are met and upheld. The IT Support Analyst has regular communication with C-Level executives as well as senior management. This position is based in our Indianapolis, IN office.</p><p></p><p><b><br>
Essential Functions</b></p><div><ul><li>
Provide Tier 1 Support</li><li>
Provide excellent customer service</li><li>
Monitoring ticket management system and support call queues</li><li>
Ensure rapid response and resolution to our end users and support issues.</li><li>
Create, implement, and deploy new images and maintain desktop and laptop images, plans, processes, and standards</li><li>
Responsible for imaging, deployments, and shipping of all new equipment for new staff, personals, and onboardings.</li><li>
Maintain inventory and asset management for all desktop equipment and software.</li><li>
Provide troubleshooting for end users by diagnosing, testing, resolving problems relating to infrastructure, IOS devices, softphones, and peripherals.</li><li>
Create new user accounts and manage access controls based on company policies for platforms, account access, group access, email distributions, and VOIP</li><li>
Provide hands on IT technical support for facilities</li></ul></div><ul><li>
Troubleshooting and technical aptitude in, Windows 11, Microsoft O365 Admin, Microsoft Entra, SharePoint, Jamf, Intune, Dell Hardware, Printers, iOS and Android Devices</li><li>
Establishing new and refining existing processes and procedures</li><li>
Demonstrated aptitude and experience with both computer hardware and application software troubleshooting and problem resolution</li><li>
Strong ability to interact with end users in a patient, helpful, pleasant, and otherwise professional manner while providing them with support</li><li>
Ability to travel, occasionally overnight</li></ul><p></p><p><b><br>
Competencies</b></p><div><ul><li>
Professional demeanor</li><li>
Establish and maintain effective relationships at all levels of the organization</li><li>
Effective written, verbal, and presentation skills.</li><li>
Ability to communicate complex issues and solutions.</li><li>
Critical thinking.</li><li>
Ability to perform well within a fast-paced,</li><li>
Ability to maintain confidentiality.</li><li>
Must have the ability to work well within a team environment as well as independently.</li></ul></div><p></p><p><b><br>
Education and Experience</b></p><div><ul><li>
Bachelor&rsquo;s degree in Information Technology or related field, or an equivalent combination of education, certification, and experience.</li></ul></div><ul><li>
2+ years of IT experience.</li><li>
Previous executive support is preferred.</li></ul><p></p><p><b><br>
Position Type/Expected Hours of Work</b></p><p>
This is a Full-time position. Days and hours of work are variable and based on business need. Evening and weekend work may be required as job duties demand.</p><p></p><p><b><br>
Physical Requirements</b></p><p>
This position is indoors. Must be able to sit at a computer terminal for an extended period. May be asked to lift approximately 25 lbs. Exposure to moderate noise and light, i.e., business office with computers, phone, printers, light foot traffic.</p><p></p><p><b><br>
EEO Statement</b></p><p>
Location Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Location Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.</p><p></p><p><b><br>
Other Duties</b></p><p>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p><p></p><p><b><br>
 </b><b>Applicants must be legally authorized to work in the United States</b></p></div><p></p>

IT Support Analyst

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><br>
AECOM Hunt has an exciting opportunity for a Regional Safety Manager to oversee our Hunt construction projects in the Central/East Region of the US. This position will be located in Indianapolis, IN and report to the Director of Safety.</p><ul><li>
Assists the ES&amp;H Director in the formulation and administration of the company's environmental safety and health policies and programs for the home office and field operations.</li><li>
Assists in the supervision of all ES&amp;H activities and in the selection of related facilities/project personnel.</li><li>
Assists in the planning and conducting of training for project personnel and is responsible for ES&amp;H in the areas of policy, procedures, inspection, regulatory compliance and incident investigation.</li><li>
May represent the Company on technical and professional committees and assists in local, State, Federal and industrial standards, codes or regulatory formation.</li></ul><p>
About Construction Management &ndash; <b>AECOM Hunt</b></p><p>
Founded in 1944 in Indianapolis, Indiana, AECOM Hunt has been building for over 70 years. AECOM Hunt&rsquo;s storied history has encompassed many notable projects in the automotive industry; iconic sports stadiums; a broad portfolio in transportation; and many repeat clients in the hospitality industry. From iconic stadiums and arenas, next-gen transportation hubs and sustainable healthcare and academic buildings, AECOM Hunt&rsquo;s expertise, leadership and dedication are unparalleled.</p><b><br>
Qualifications</b><p><b><br>
Minimum Requirements:</b></p><ul><li>
BA/BS Occupational Safety or similar curriculum and 10 years of construction safety management experience or demonstrated equivalency and/ or education, including 2 years of leadership.</li><li>
Commercial Construction Safety Management experience.</li><li>
Valid drivers license.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Undergraduate degree Occupational Health and Safety, Environmental Health and Safety, or a related field such as Engineering.</li><li>
Demonstrated experience in Regulated Compliance, specifically: OSHA standardsEnvironmental Protection Agency (EPA)Department of Transportation (DOT)</li><li>
Recordkeeping proficiency in proper documentation procedures for incidents, audits, and training.</li><li>
Experience in:<ul><li>
Risk assessment and mitigation.</li><li>
Safety program development.</li><li>
Continuous improvement.</li><li>
Incident investigation.</li></ul></li><li>
CSP preferred.</li><li>
Safety team leadership experience.</li></ul><p><b>
Physical Demands:</b></p><ul><li><p>
The following physical demands represent those typically required of individuals working in construction field roles, with or without accommodation. Construction field positions require physical stamina and mobility, including the ability to climb ladders and stairs, use personnel hoists, and move through various terrain and active construction zones. Vision requirements include close vision, peripheral vision, depth perception, and the ability to adjust focus. Team members must be capable of using their hands to handle tools and materials, and perform activities such as sitting, standing, walking, speaking, hearing, climbing, balancing, stooping, kneeling, crouching, and crawling. Lifting and carrying materials weighing up to 50 pounds unassisted may be necessary on an occasional basis.</p></li></ul><p><b>
Work Environment:</b></p><ul><li><p>
Individuals in construction field roles work primarily on active job sites where exposure to environmental and job-related hazards is common, with or without accommodation. These environments may include proximity to heavy machinery, elevated work areas, airborne particles, varying weather conditions, and potential electrical risks. Noise levels may vary from moderate to high depending on the phase of construction. Employees may be required to wear personal protective equipment (PPE) and must remain alert to ensure safety. Additional duties may be assigned as needed based on the scope and progress of the project.</p></li></ul><b><br>
Additional Information</b><br>
<ul><li>
This position does not include sponsorship for United States work authorization now or in the future.</li><li>
Qualified applicants who are offered a position must pass a pre-employment substance abuse test.</li><li>
This position is not hybrid nor remote.</li><li>
This position is located in Indianapolis, IN and relocation may be available.</li><li>
This position will require extensive travel.</li><li>
For positions with driving responsibilities,</li><li>
Motor Vehicle Records are reviewed as part of AECOM&rsquo;s background check process to ensure compliance with the Company&rsquo;s driving standards.</li></ul><div></div><p><b>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community&mdash;where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Regional Safety, Health & Environment Manager - Construction

US Department of Veterans Affairs

Administrative Officer- Research

7 Days Family Dental Fishers

<p>We are seeking an experienced Dental Assistant to support our team. The position requires strong communication skills and a passion for delivering exceptional dental care to our patients. The Dental Assistant will be responsible for organizing x-rays, dental records and patient charts, and has the opportunity to take on leadership roles, such as assisting with cleanings and restorations.</p><p>Responsibilities:</p><ul><li>Assist dentist with procedures that require radiography.</li><li>Prepare patients for dental imaging.</li><li>Assist dentist with procedures that do not require radiography.</li><li>Communicate with patients, dental team members and other staff.</li><li>Maintain equipment; assist with sterilization and cleaning of instruments.</li></ul><p>Job Type: Full-time</p><p>Pay: $19.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Dental assisting: 2 years (Preferred)</li></ul><p>License/Certification:</p><ul><li>Dental radiology  (Required)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46254 (Required)</li></ul><p>Work Location: In person</p>

Expanded Functions Dental Assistant (EFDA)

Explore 101+ Fiscal admin assist in Indianapolis this April. Find roles across top companies and apply now to boost your career.