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administrative assistant/front desk Jobs in Cairo

administrative assistant/front desk

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front desk officer

ICARDA; International Center for Agricultural Research in the Dry Areas

<div>
 
 Reports to:
 
 Travel and Administrative Officer
 
 
 
 Location:
 
 Cairo, Egypt
 
 
 
 
 Main purpose of the position
 
 
 
 
 The Administrative Assistant will provide clerical and administrative support to ensure the smooth functioning of the Cairo Office. The role focuses on front desk operations, routine office administration, logistical coordination, and basic support for meetings, travel, and office supplies. The position requires good organizational skills, attention to detail, and the ability to follow established procedures accurately.
 
 
 
 About ICARDA
 
 
 
 The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
 
 
 ICARDA's mission is to reduce poverty and enhance food, water, nutritional security, and environmental health in the face of global challenges, including climate change. We do this through innovative science, strategic partnerships, linking research to development, and capacity development that consider gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organizations, other CGIAR research centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia, and the Middle East. For more information
 
 :
 
 www.icarda.org.
 
 
 
 Main Responsibilities
 
 
 
 
 Front Desk:
 
 
 
 <ul>
 <li>
 Operate as the front desk focal point, including handling all incoming phone calls and welcoming visitors and staff
 </li>
 <li>
 Oversee incoming mail and courier deliveries, maintaining a reliable tracking system
 </li>
 <li>
 Provide assistance in organizing and tracking meeting room reservations at the office
 
 
 </li>
 </ul>
 
 Office Administrative Support:
 
 
 
 <ul>
 <li>
 Processing travel and office related invoices (airline tickets, utilities, couriers, hotels, taxis, etc.) in the UBW Payment System
 </li>
 <li>
 Support the collection and submission of monthly motor pool chargebacks and overtime records for drivers and attendants
 </li>
 <li>
 Coordinate with the travel agency and transportation vendors to reconcile monthly travel reports and statements of work
 </li>
 <li>
 Monitor stock levels of office and kitchen supplies and prepare requests for replenishment
 </li>
 <li>
 Act as the primary contact for Goods Receipt Notes (GRN) for all Purchase Orders related to travel, training, workshops, petty cash, and payments above/below USD 1,000
 </li>
 <li>
 Liaise with mobile service providers (Vodafone and Orange) for SIM card/4G line activation or deactivation, submit monthly bills in the system, and coordinate payments with the Finance Department
 </li>
 <li>
 Maintain and regularly update the database of staff allocated official mobile SIM cards or Wi-Fi devices, ensuring accurate records are kept
 
 
 </li>
 </ul>
 
 Event &amp; Meeting Support:
 
 
 
 <ul>
 <li>
 Provide logistical support for meetings, workshops, training sessions, and other events organized at the office location or outside office such as hotels
 
 
 </li>
 </ul>
 
 Finance &amp; Petty Cash support:
 
 
 
 <ul>
 <li>
 Maintain the petty cash for the Maadi office and hosted centers' apartments and prepare weekly advances for drivers' vehicle-related expenses
 </li>
 <li>
 Submit petty cash invoices bio-monthly and prepare a monthly expense report for the Finance Department
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Education, qualifications, and experience
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Management, Administration or equivalent
 </li>
 <li>
 Minimum of 2 years' experience in administrative support
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint) and ability to use corporate systems (UBW)
 </li>
 <li>
 Good command of written and spoken English and Arabic
 </li>
 <li>
 Excellent organizational and time management abilities, with demonstrated skills in prioritizing tasks effectively
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Terms of appointment, salary, and benefits
 
 
 
 This is a nationally recruited staff position open for Egyptian nationals for which ICARDA offers an attractive compensation package including a competitive salary, medical insurance, 30 days of annual leave, five months' maternity leave, 15 days' paternity leave. The successful candidate will be offered an initial contract of 3 years, renewable subject to continued need for the position and satisfactory performance. The first year will be a probationary period.
 
 
 
 Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.
 
 
 
 
 Only shortlisted candidates will be contacted.
 
</div>

Administrative Assistant/Front Desk

Manpower Egypt - Target HR

<div>
 
 
 
 Job Description:
 
 
 
 <ul>
 <li>
 Greet and welcome visitors, clients, and employees in a professional and courteous manner. Direct visitors to the appropriate department or individual.
 </li>
 <li>
 Ensure the reception area is clean, organized, and presentable at all times.
 </li>
 <li>
 Answer, screen, and direct incoming phone calls, take messages, and relay information to the appropriate team members.
 </li>
 <li>
 Maintain clear and professional communication both internally and externally.
 </li>
 <li>
 Maintain an accurate daily log of all visitors, clients, and deliveries.
 </li>
 <li>
 Track and report on phone call volume, including missed calls and follow-ups.
 
 
 </li>
 <li>
 Record and distribute incoming mail/packages, ensuring timely delivery to staff.
 </li>
 <li>
 Provide daily updates to the Office Manager or relevant department on the status of office tasks (e.g., supply levels, cleaning needs, equipment issues).
 </li>
 <li>
 Report any office-related incidents or emergencies (e.g., safety hazards, maintenance issues) to the appropriate team.
 </li>
 <li>
 Track office supply usage and prepare a monthly inventory report, noting items that need to be reordered.
 </li>
 <li>
 Document any ongoing or completed maintenance requests for the office. Track and report the status of CCTV systems.
 </li>
 <li>
 Monitor and report on access to restricted or sensitive areas.
 </li>
 <li>
 Issue office access cards for employees and visitors. Manage gate pass access for clients and visitors.
 </li>
 <li>
 Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate departments.
 </li>
 <li>
 Serve as the first point of contact in emergency situations, providing assistance and directing staff and visitors to safety as necessary.
 </li>
 </ul>
 
 
 
 
 
 
 Job Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any relevant field.
 </li>
 <li>
 Proven experience of 2 to 5 years as a receptionist, front office representative, or in a customer service role.
 </li>
 <li>
 Excellent command of English.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent phone etiquette and communication skills (both written and verbal).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar office software.
 </li>
 <li>
 Ability to handle multiple tasks in a fast-paced environment while maintaining professionalism.
 </li>
 <li>
 Friendly and approachable demeanor with a strong customer service orientation.
 </li>
 <li>
 Ability to produce detailed reports and maintain accurate records.
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re interested, kindly share with us your updates CV on nemad@targetdhr.com
 
</div>

Front Desk Representative

Influence Group

<div>
 
 Influence Communication is seeking to hire a professional "Receptionist" by the following criteria:
 
 
 
 
 
 Main Responsibilities and Duties:
 
 <ul>
 <li>
 Greet and welcome visitors in a professional and friendly manner.
 </li>
 <li>
 Answer, screen, and direct phone calls and emails promptly in English and other required languages.
 </li>
 <li>
 Manage the reception area, ensuring it is tidy, organized, and presentable at all times.
 </li>
 <li>
 Provide accurate information to visitors, clients, and employees regarding the company and its services.
 </li>
 <li>
 Handle incoming and outgoing correspondence, deliveries, and courier services.
 </li>
 <li>
 Schedule and coordinate appointments, meetings, and conference room bookings.
 </li>
 <li>
 Maintain visitor logs and issue visitor badges as per company policy.
 </li>
 <li>
 Assist with administrative tasks such as filing, data entry, and document preparation.
 </li>
 <li>
 Support HR and administration teams with office-related requests when required.
 </li>
 <li>
 Uphold confidentiality and represent the company&rsquo;s image with professionalism and courtesy.
 </li>
 </ul>
 
 
 
 
 Professional / Academic requirements:.
 
 <ul>
 <li>
 3+ years of experience as a receptionists or secretary at well know employer.
 </li>
 <li>
 
 Fluent in English
 
 is a must.
 </li>
 <li>
 Excellent communication and interpersonal skills with a customer-service mindset.
 </li>
 <li>
 Strong organizational and multitasking abilities with attention to detail.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
 </li>
 </ul>
</div>

Receptionist- Fluent in English

Bureau Veritas North America

<div>
 We are a world leader in Testing, Inspection and Certification (TIC) , delivering high quality services to help clients meet the growing challenges of quality, safety, environmental protection and social responsibility.
 
 
 Responsibilities:
 
 
  Accountable for Reception area.
 
 
  Ensure the reception area is tidy and presentable.
 
 
  Greet &amp; welcome the guests and direct them to the appropriate person
 
 
  Answer telephone, screen and direct calls
 
 
  Provide accurate information to callers
 
 
  Receive and sort mail and deliveries
 
 
  Ensures knowledge of staff movements in and out of organization
 
 
  General administrative and clerical support
 
 
  Prepare letters and documents
 
 
  Receive and sort mail and deliveries
 
 
  Deal with queries from the public and customers
 
 
  Arrange transportation and Hotel accommodation
 
 
 
 Minimum Required Qualifications
 
 
 
 Graduate in any discipline, Computer Literate
 
 
 Knowledge of administrative and clerical procedures
 
 
  Knowledge of computers
 
 
  Knowledge of customer service principles and practices
 
 
  Good communication skills in English - written &amp; oral
 
 
  Excellent co-ordination &amp; follow up skills
 
 
  Ability to meet tight schedule and deadlines
 
 
 SHAPING A WORLD OF TRUST - WHAT WE VALUE AT BV
 
 
 We create trust between businesses and we are committed to cultivating an open and inclusive environment wherever we operate and so do our employees. Being part of the BV family is more than just working, it&rsquo;s being convinced that you will leave your mark&hellip;. in shaping a world of trust.
</div>

Receptionist

TLD-THE LAND DEVELOPERS

<div>
 
 Company Description
 
 
 
 TLD - The Land Developers is a premier real estate firm founded in 2006, recognized for its outstanding developments and innovative project implementations. With extensive entrepreneurial expertise across various sectors such as hospitality, tourism, retail, franchising, and real estate, TLD is dedicated to fostering community growth and delivering exceptional quality in prime locations throughout Egypt. Our unwavering commitment to sustainability and excellence enables us to meet the diverse needs and aspirations of our clients.
 
 
 
 Job Summary
 
 
 
 This role is essential in ensuring the smooth operation of daily office activities. Ideal candidates will demonstrate strong organizational skills and the ability to prioritize tasks effectively while meeting deadlines.
 
 
 <ul>
 <li>
 Direct visitors to the appropriate personnel and office locations.
 </li>
 <li>
 Ensure the reception area is tidy and presentable, fully stocked with necessary stationery and materials (e.g., pens, forms, and brochures).
 </li>
 <li>
 Receive, sort, and distribute daily mail and deliveries.
 </li>
 <li>
 Maintain office security by adhering to safety procedures and communicating with security personnel as needed.
 </li>
 <li>
 Arrange for couriers as required.
 </li>
 <li>
 Assist with various administrative tasks, including copying, faxing, note-taking, and making travel arrangements.
 </li>
 <li>
 Support colleagues with administrative duties.
 </li>
 <li>
 Provide troubleshooting assistance for customer orders and related issues.
 </li>
 <li>
 Offer data and guidance to aid the sales team.
 </li>
 <li>
 Perform data entry tasks related to sales and report findings to the line manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 A university degree is required, demonstrating substantial knowledge in the field.
 </li>
 <li>
 0 - 2 Years of Experience
 </li>
 <li>
 Proficient computer skills, including Microsoft Office and web browsing.
 </li>
 <li>
 Fluency in English is a must.
 </li>
 </ul>
</div>

Admin Helpdesk

IHG Hotels & Resorts

<div>
 At
 
 voco&trade; Cairo Arabella Plaza
 
 , we believe that every guest deserves a seamless experience, no matter the hour.
 
 
 We are looking for a
 
 Night Manager
 
 to take charge of overnight operations, ensuring the safety, security, and smooth running of the hotel while delivering exceptional service in line with IHG standards. This role is key to maintaining operational excellence, supporting colleagues, and making sure our guests feel cared for throughout the night.
 
 
 
 A little taste of your day-to-day:
 
 
 
 <ul>
 <li>
 Leading hotel operations overnight, managing guest experiences, team performance, and service delivery.
 </li>
 <li>
 Acting as the first point of contact for guest inquiries, complaints, and emergencies, ensuring issues are resolved promptly and effectively.
 </li>
 <li>
 Supervising all front office activities at night, including reception, guest services, concierge, and bell desk operations.
 </li>
 <li>
 Managing late check-ins, early check-outs, VIP arrivals, and special requests with efficiency, professionalism, and brand-standard hospitality.
 </li>
 <li>
 Overseeing and performing the nightly audit process, reconciling financial transactions, and preparing end-of-day revenue, occupancy, and room reports.
 </li>
 <li>
 Monitoring billing, guest folios, and financial accuracy.
 </li>
 <li>
 Conducting regular property security rounds, responding to incidents, alarms, and emergencies, and ensuring compliance with health, safety, and fire regulations.
 </li>
 <li>
 Leading, training, and supporting the night-shift team, conducting briefings, delegating tasks, and maintaining high performance standards.
 </li>
 <li>
 Documenting incidents, maintaining accurate logs, and ensuring effective shift handovers with the day team.
 </li>
 <li>
 Supporting scheduling, roster planning, and operational requirements as needed.
 </li>
 <li>
 Ensuring compliance with hotel policies, procedures, and IHG service standards.
 
 
 </li>
 </ul>
 
 What We Need From You
 
 
 
 <ul>
 <li>
 Bachelor's degree.
 </li>
 <li>
 At least five years&rsquo; experience in a 4/5 stars hotel in Front Desk operations.
 </li>
 <li>
 At least two years of supervisory experience.
 </li>
 <li>
 Excellent communication, problem-solving, reasoning, and motivational skills
 </li>
 <li>
 Willingness to work evenings and weekends.
 </li>
 <li>
 Must speak fluent English.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 We give our people everything they need to succeed, from a competitive salary that rewards all their hard work to a wide range of benefits designed to help them live their best work life &ndash; including a full uniform, impressive room discounts, and some of the best training in the business.
 
 
 Our mission is to welcome everyone and create inclusive teams where we celebrate differences and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
 
 
 IHG gives every member of the team the room they need to belong, grow, and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.
 
 
 
 So, join us and you&rsquo;ll become part of our ever-growing global family.
 
 
 
 Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
</div>

Night Manager - voco Cairo Arabella Plaza

Emirates NBD

<div>
 
 Responsibilities:
 
 <ul>
 <li>
 Contribute to maximizing Bank&rsquo;s Profitability from the portfolio under their desk.
 </li>
 <li>
 Contribute to increase Loans Volumes in the portfolio under their desk.
 </li>
 <li>
 Contribute to increase Deposits Volumes in the portfolio under their desk.
 </li>
 <li>
 Contribute to increase Off Balance Sheet Volumes in the portfolio under their desk
 </li>
 <li>
 Ensure preparation of Proposals in alignment with internal policies and customer needs.
 </li>
 <li>
 Ensure that team members are well aware of internal &amp; external (CBE) credit procedures and regulation.
 </li>
 <li>
 Assist Head of Desk &amp; SRM in setting KPIs assigned to the team (ARM, CA) based on internal capacities and Banks Management policies and vision.
 </li>
 <li>
 Enhance the marketing skills for ARMs through partially assigning the pre-assigned budget.
 </li>
 <li>
 Ensure submitting portfolio renewals in a timely manner
 </li>
 <li>
 Reviewing Proposals submitted by team before being circulated to SRM / Head of Desk
 </li>
 <li>
 Lead a teamwork for conducting comprehensive market research for Sector &amp; Sub &ndash; Sectors handled by the Desk.
 </li>
 <li>
 Address any deviation of approved package or any risks emerged before conducting the regular annual review.
 </li>
 <li>
 Follow up and monitor operations flow along with their teams.
 </li>
 <li>
 Regular meetings with customers in their desk to obtain their feedback.
 </li>
 <li>
 Provide Solutions that fulfill customer needs.
 </li>
 <li>
 Build trusted relationships with clients in assigned portfolio.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications, Skills, Experience:
 
 <ul>
 <li>
 Minimum of 4 years of experience in Corporate Banking field.
 </li>
 <li>
 Solid experience in corporate credit with specific focus on managing large corporate clients.
 </li>
 <li>
 Solid ability to manage subordinate(s).
 </li>
 <li>
 Strong awareness of Macro Economics.
 </li>
 <li>
 High Marketing Skills.
 </li>
 <li>
 Budgeting &amp; organizing.
 </li>
 <li>
 High interpersonal and communication skills
 </li>
 <li>
 Solid Negotiation skills.
 </li>
 <li>
 High presentation skills.
 </li>
 <li>
 Bachelor's degree in accounting/finance/management/economics
 </li>
 <li>
 Credit course certified.
 </li>
 </ul>
 
 
</div>

Relationship Manager - Corporate & Institutional Banking

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