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front office coordinator

front office assistant

Orlando Health

<div>Position Summary:
<div><b>
Florida Medical Clinic Orlando Health</b></div><div></div><div><b><br>
Job Title: </b>Front Office Assistant</div><div><b>
Full Time: </b>Monday - Friday, 8:00 AM to 5:00 PM</div><div><b>
Department: </b>Cardiology</div><div><b>
Location:</b> This position travels to two locations, M-W at 14320 Bruce B downs, TH, F at 2727 MLK.</div><div></div><div><b><br>
Job Summary:</b> The front office assistant provides support with the daily activities for ambulatory/physician office operations, including patient registration, telephone coverage, appointment scheduling, and patient referrals under the supervision of Manager Practice Operations, Medical Office Manager, Academic Program Manager, Academic Nurse Manager and/or Practice Site Supervisor.</div><div></div><div><b><br>
Why is Florida Medical Clinic Orlando Health your best place to work?</b></div><div>
✅ <b>Education &amp; Career Growth</b> &ndash; Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.<br>
✅ <b>Health &amp; Wellness</b> &ndash; Comprehensive medical, dental, vision, free virtual visits, and well-being programs.<br>
✅ <b>Financial &amp; Retirement</b> &ndash; Up to <b>5% employer match</b> on retirement contributions.<br>
✅ <b>Work-Life Balance</b> &ndash; <b>Four weeks of paid parental leave, PTO, and flexible leave options.</b><br>
✅ <b>Family &amp; Pet Support</b> &ndash; Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.</div>
Responsibilities:
<div><b>
Essential Functions</b></div><ul><li>
Schedules patient appointments according to practice specific scheduling protocols and patient preference, to include obtaining required pre-certification and authorization for office visit(s) when required.</li><li>
Obtains accurate and complete patient demographic and insurance information.</li><li>
Processes all requests for medical records according to Orlando Health and department specific policies and procedures.</li><li>
Adheres and assures compliance with Orlando Health and OHPE (OHPG, OPN) policy, procedures, and value statements.</li><li>
Demonstrates competency in use of office equipment, technology, and answers telephone calls appropriately.</li><li>
Demonstrate a Commitment to Excellence standards and actively engages to improve overall patient satisfaction experience.</li><li>
Interacts with patients and families in a professional manner.</li><li>
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.</li><li>
Maintains compliance with all Orlando Health policies and procedures.</li></ul><div></div><div><b><br>
Other Related Functions</b></div><ul><li>
Participates in Quality Assurance/Quality Indicator activities as assigned.</li><li>
Demonstrates awareness of legal issues, patient rights and compliance with standards of regulatory and accrediting agencies.</li><li>
Practices the efficient use of supplies.</li><li>
Assists billing service as requested.</li></ul>
Qualifications:
<div><b>
Education/Training
</b></div><ul><li>High School graduate or equivalent.
</li></ul><div><b>Licensure/Certification
</b></div><ul><li>None.
</li></ul><div><b>Experience
</b></div><ul><li>Six (6) months experience in a clerical office, or general business, and/or customer service setting</li></ul></div>

Front Office Assistant

Clear Sight Partners

<div>Description:
<p>
We are building West Central Florida&rsquo;s premier destination for fully-integrated ophthalmology, medical optometry and optical retail services.</p><p>
At the Pasadena Eye Center, a Sight360 company, we believe sight is our most important sense. It is a priceless gift that goes far beyond how you see the world. Sight is how we move through life, enjoy its wonders and form the memories that define us. That is why we are dedicated to care for our patient&rsquo;s sight every day.</p><p>
We&rsquo;ve assembled the most capable and credentialed multidisciplinary teams across every specialty of vision health &ndash; ophthalmology, optometry and optical retail services &ndash; to deliver a complete, 360-degree approach to vision care. One seamless patient experience. While we do share a single medical record that allows us to collaborate and coordinate care across all locations and providers, more importantly, we share a common belief and set of principles that guide us as we care for our patients.</p><p><b>
That&rsquo;s the Sight360 difference!</b></p>
Requirements:
<p>
The Front Desk Coordinator will provide the highest level of customer service to patients, fellow employees and referral sources through the coordination and administration of the &ldquo;front office&rdquo; activities. Typical responsibilities include all aspects of the clinic administrative operations from scheduling appointments, validating insurance and payment authorization. Provide efficient cash collection through excellent reimbursement practices while ensuring compliance with relevant laws, regulations and established Company policies and compliance programs.</p><p><b>
Essential Functions and Responsibilities:</b></p><ul><li>
Serve patients by scheduling visits, maintaining EMR records, accounts and greeting them for their appointments</li><li>
Keep patient appointments on schedule by validating eligibility, initiating and following up on prior authorizations, and notifying appropriate staff of patient arrival</li><li>
Comfort patients by anticipating their needs, answering their questions, maintaining a clean and organized reception area, and maintaining inventory of basic supplies</li><li>
Ensure availability of treatment information by receiving, filing and retrieving patient records and mail quickly and completely</li><li>
Maintain patient accounts by obtaining, recording, and updating insurance and personal financial information</li><li>
Protect patient rights by maintaining confidentiality of personal and financial information</li><li>
Maintain operations by following processes, procedures and reporting necessary changes</li><li>
Accept deliveries and route them to appropriate departments when required</li><li>
Answer incoming calls</li><li>
Contribute to team effort by accomplishing related tasks as needed</li><li>
Review charts and reach out to providers as needed to verify or validate orders</li><li>
Work at multiple facilities within the market as needed</li></ul><p><b>
Qualifications:</b></p><ul><li>
2-3 years of clerical/reception experience in a medical office setting</li><li>
EMR Experience</li><li>
Ability to type 40 to 50 WPM</li><li>
Bilingual (English/Spanish) preferred</li></ul><p><b>
Skills and Abilities:</b></p><ul><li>
Proficiency with standard office software applications (Outlook, Microsoft Office &reg;)</li><li>
Detail oriented</li><li>
Ability to multi-task and work across the organization</li><li>
Excellent communication and interpersonal skills</li><li>
Enjoys interacting with patients, techs, and other healthcare professionals</li><li>
Enjoys creating a friendly atmosphere</li><li>
Good at coordinating with others to meet collective goals</li><li>
Proactive and optimistic</li></ul><p><b>
Benefits:</b></p><ul><li>
PTO</li><li>
8 Paid Holidays</li><li>
Medical, Dental, Vision</li><li>
401k Match</li></ul></div>

Front Office Coordinator

Brandon Medical Care

<p><b>Job Summary</b>  <br/>We are seeking a dynamic and bilingual Front Desk Receptionist to be the welcoming face of our organization. In this energetic role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer support to visitors and staff alike. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative skills in a vibrant, fast-paced environment.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors warmly and direct them appropriately, ensuring a professional and friendly atmosphere at all times  </li><li>Answer multi-line phone systems promptly, providing accurate information or routing calls efficiently  </li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office  </li><li>Perform data entry, filing, and maintain organized records to support office operations  </li><li>Handle incoming and outgoing correspondence, including proofreading documents for accuracy and clarity  </li><li>Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software  </li><li>Provide excellent customer service by addressing inquiries with professionalism and courtesy, supporting both internal teams and external clients</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in front desk or administrative roles with strong clerical skills  </li><li>Bilingual proficiency in English and another language (preferably Spanish) is required  </li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills  </li><li>Familiarity with multi-line phone systems, office management procedures, and customer support best practices  </li><li>Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently  </li><li>Attention to detail for proofreading documents and maintaining accurate records  </li><li>Previous experience as a medical or dental receptionist or personal assistant is a plus but not required  </li><li>Demonstrated professionalism in phone etiquette, customer service, and office communication</li></ul><p>Join us to be part of a lively team dedicated to delivering outstanding service while advancing your administrative career!</p><p>Pay: $16.00 - $17.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Front Desk Receptionist - Bilingual

Limitless Life Chiropractic

<p><b>Chiropractic Assistant + Front Desk CoordinatorGrowth Track to Office Manager</b></p><p><b>Location:</b> Tampa, FL<br/><b>Job Type:</b> Part-time or Full-time<br/><b>Clinic:</b> Limitless Life Chiropractic</p><p>At <b>Limitless Life Chiropractic</b>, we are not just hiring for a position &mdash; we are looking for the <b>right person to grow with our company long term</b>.</p><p>We&rsquo;re seeking a motivated, compassionate, dependable, and highly organized team member who wants more than &ldquo;just a job.&rdquo; This is a unique opportunity for someone who enjoys both <b>patient care</b> and <b>front office coordination</b>, and who is excited about building a future in a growing, purpose-driven chiropractic practice.</p><p>This hybrid role is ideal for someone who loves helping people, thrives in a fast-paced environment, takes initiative, and wants a clear path toward increased responsibility and leadership. For the right person, this position can grow into a <b>long-term career opportunity</b> with advancement into an <b>Office Manager role</b>.</p><p><b>What You&rsquo;ll Do</b></p><p>As a Chiropractic Assistant + Front Desk Coordinator, you will play a key role in both the patient experience and the day-to-day flow of the office. You will be the first point of contact for patients while also supporting the doctor with in-office therapies and clinical flow.</p><p><b>Responsibilities include:</b></p><ul><li>Welcoming patients with warmth, professionalism, and positive energy</li><li>Managing patient check-in and check-out</li><li>Scheduling appointments and helping maintain an efficient daily flow</li><li>Assisting with therapeutic services under doctor supervision, including:</li><li>Spinal Decompression</li><li>Electrical Muscle Stimulation</li><li>Manual Therapy</li><li>Intersegmental Traction</li><li>Additional in-office therapies as trained</li><li>Educating patients on care recommendations, home exercises, and next steps</li><li>Assisting with new patient exams and re-examinations</li><li>Accurately documenting patient visits in our electronic health record system</li><li>Keeping treatment spaces clean, organized, and ready for patient care</li><li>Collaborating closely with the doctor and team to create an outstanding patient experience</li><li>Insurance/Cash handling</li></ul><p>Who We&rsquo;re Looking For</p><p>We want someone who is looking for a <b>career home</b>, not a temporary stop. The ideal candidate is someone who wants to be part of a team, contribute to something meaningful, and grow into greater responsibility over time.</p><p>You may be a great fit if you are:</p><ul><li>Friendly, confident, and naturally people-oriented</li><li>Compassionate and genuinely enjoy helping others</li><li>Reliable, punctual, and professional</li><li>Highly organized and able to multitask well</li><li>Comfortable learning new systems, technology, and office processes</li><li>Coachable, proactive, and eager to grow</li><li>Interested in long-term advancement and leadership opportunities</li></ul><p><b>Preferred qualifications:</b></p><ul><li>Experience in healthcare, chiropractic, medical office, wellness, or customer service</li><li>Familiarity with anatomy, physiology, or medical terminology</li><li>Strong communication and patient education skills</li><li>Previous work with insurance handling</li></ul><p><b>Why Join Limitless Life Chiropractic?</b></p><p>We are building a team of people who care deeply about changing lives through excellent service and exceptional patient care. When you join our office, you&rsquo;re joining a supportive environment where your work matters and your growth is encouraged.</p><p><b>What we offer:</b></p><ul><li>A positive, energetic, and supportive team culture</li><li>Hands-on training and mentorship</li><li>Leadership development and opportunity for advancement</li><li>Clear path to grow into an Office Manager position</li><li>Paid training</li><li>Complimentary chiropractic care</li><li>Meaningful work that makes a real difference in people&rsquo;s lives</li></ul><p><b>The Opportunity</b></p><p>This role is perfect for someone who wants to <b>start strong, learn quickly, and grow with the company</b>. We are committed to investing in the right person who is committed to building a future with us.</p><p>If you&rsquo;re looking for a workplace where you can contribute, develop professionally, and become an important part of a growing practice, we&rsquo;d love to hear from you.</p><p><b>Apply today</b> by sending your resume and a brief note about yourself to <b>Dr.Zach@LLCTampa.com</b> or apply through <b>Indeed</b>.</p><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>On-the-job training</li><li>Professional development assistance</li><li>Referral program</li><li>Wellness program</li></ul><p>Work Location: In person</p>

Chiropractic Assistant/Front Desk Receptionist

Florida Urology Partners

<div>Description:
<p>
We are expanding and just opened a new office in the Citrus Park area off Gunn and the Vets. We need to add to our staff. Our offices are very busy and our Medical Assistant position is not boring. We recently have joined with Tampa General Hospital to provide urology services to the Tampa Bay community so we are expanding and need your help! This is a fast paced position so experience would be helpful. We offer an excellent benefit package, paid time off, and other great perks like a membership to the YMCA!</p><p>
Job Summary:</p><p>
Escort patients to exam rooms, interviews patients, measure vital signs, including weight, blood pressure, pulse, temperature, and document all information in patient&rsquo;s chart</p><ul><li>
Give instructions to patients as instructed by physician or physician assistant</li><li>
Ensure all related reports, labs and information is filed is available inpatients&rsquo; medical records prior to their appointment</li><li>
Keep exam rooms stocked with adequate medical supplies, maintain instruments, prepare sterilization as required</li><li>
Take telephone messages and provide feedback and answers to patient/physician/pharmacy calls</li><li>
Triage and process messages from patients and front office staff to physicians and physician assistants</li><li>
Maintain all logs and required checks (i.e. refrigerator temperatures, emergency medications, expired medications, oxygen, cold sterilization fluid change, etc.)</li><li>
Epic experience is always beneficial</li><li>
Bilingual English/Spanish</li></ul>
Requirements:
<p>
We seek a Medical Assistant that has excellent organizational skills, is skilled at prioritizing tasks, and can communicate effectively, efficiently and in a timely matter with patients. Ability to perform phlebotomy and administer injections. We are looking for a team player that can help out with a smile on their face.</p><p>
Clinical duties: Taking medical histories and recording vital signs, explaining treatment procedures to patients, preparing patients for examination, and assisting the physician during the examination.</p><p><br>
Florida Urology Partners is committed to diversity and does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.</p></div>

Bilingual Medical Assistant - Citrus Park Area

Tampa Divorce

<p><b>This is an in-office, in person position (remote candidates will NOT be considered) at our main office, located at:</b></p><p><b>13057 W Linebaugh Ave</b></p><p><b>Tampa, FL 33626</b></p><p><b>Job Overview</b></p><p>We are seeking a professional, detail-oriented, and compassionate Receptionist / Legal Assistant to join our team specializing in family law and child welfare cases. This position serves as the first point of contact for clients and plays a vital role in maintaining organization, calendar control, and overall office flow.</p><p>This can be an entry-level legal position with significant room for growth within our firm. While prior legal experience is a plus, we strongly value candidates with customer service or administrative assistant experience who are eager to learn and grow in the legal field.</p><p>If you thrive in a structured environment, have strong attention to detail, and are passionate about supporting families and children through difficult circumstances, we would love to meet you.</p><p>Key ResponsibilitiesClient Interaction &amp; Front Office Support</p><ul><li>Answer incoming phone calls and route them appropriately.</li><li>Greet clients and visitors in a friendly, professional, and compassionate manner.</li><li>Manage inquiries and provide general information about services.</li><li>Schedule consultations, meetings, and follow-up appointments.</li><li>Maintain a welcoming and organized reception area.</li><li>Sign for incoming packages.</li></ul><p>Administrative Support &amp; Calendar Control</p><ul><li>Maintain strict calendar control for attorneys and paralegals, including scheduling hearings, meetings, deadlines, and client appointments.</li><li>Coordinate scheduling changes and ensure all parties are properly notified.</li><li>Organize, maintain, and update client files with confidentiality and accuracy.</li><li>Handle filing, copying, scanning, and document management.</li><li>Assist with intake processes and ensure documentation is complete.Legal &amp; Case Support</li><li>Draft basic correspondence and simple legal documents under supervision.</li><li>Help track case deadlines and filing requirements.</li><li>Provide general case updates to clients as directed.</li></ul><p>Client Support</p><ul><li>Provide compassionate assistance to clients navigating sensitive legal matters.</li><li>Help clients complete required forms and explain next steps in the process.</li></ul><p>Qualifications</p><ul><li>Previous experience in customer service, receptionist, or administrative assistant roles required.</li><li>Legal office experience is a plus, but not required.</li><li>Strong organizational skills and exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage sensitive and confidential information professionally.</li><li>Proficiency in Microsoft Office (minimum 2 years required).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Must be dependable, professional, and proactive.</li></ul><p>To apply, please send an email with your resume and a cover letter.</p><p>Your cover letter <b>must include</b>:</p><ul><li>The pay range you are seeking.</li><li>Why you believe you are a strong fit for this position.</li><li>A brief description of your workplace personality.</li></ul><p>Please note: Attention to detail is critical in this role. Applications that do not include the requested information may not be considered.</p><p>Pay: $18.00 - $20.00 per hour</p><p>Pay: $18.00 - $20.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Receptionist/Administrative Assistant

University of Tampa

<div></div><div><div>Position Details</div><div>
Job Description</div><div>
The Macdonald-Kelce Library at The University of Tampa has a position available for a Part-Time Library Technical Assistant. This front-line position assists patrons in the use of the library and its resources during weekend hours. Primary responsibilities include the check-out and check-in of circulating items, supervision of student assistants, the answering of phones and greeting visitors, performing inventory, and carrying out opening and closing duties.</div><div></div><div>
The library technical assistant also assumes responsibility of the building when a supervisor is not on duty. This position reports to the Circulation Manager.</div><div></div><div>
Essential Functions<br>
1. Provide outstanding customer service with all library patrons.</div><div>
2. Communicate effectively with students, staff and the public.</div><div>
3. Supervise and train student assistants.<br>
4. Perform library functions such as charging/discharging library items, resolving patron matters, conduct stack maintenance, participate in inventory.</div><div>
5. Instruct and assist patrons with library equipment (e.g. scanners, computers, printers, microfilm readers, etc.).<br>
6. Assist in the sorting and shelving of returned materials.<br>
7. Monitor library entrance and public areas to ensure that patrons follow library policies.<br>
8. Perform opening and closing duties.<br>
9. Participate in inventory projects and shelf maintenance to enhance the quality of service for all library users.<br>
10. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.</div><div></div><div>
Qualifications<br>
1. A high school diploma.<br>
2. Ability to work evenings and weekends as designated by the department.<br>
3. One (1) year experience in a library setting preferred.<br>
4. Familiarity with basic computer operations.<br>
5. Previous supervisory experience a plus.<br>
6. Good communication and organizational skills.<br>
7. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.</div><div>
8. Other library clerical and operational support duties as needed.</div><div></div><div>
Work Schedule</div><div>
Academic year: Tuesday through Friday, 3:00 p.m. to 7:00 p.m.</div></div><div></div>

Part-Time Library Technical Assistant

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