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asc - agent success coordinator Jobs in Tampa

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escrow assistant/administrative assistant Jobs in Tampa

escrow assistant administrative assistant

HomeLight Title Colorado

As an Escrow Assistant on our team, you will take ownership of:<ul><li>Opening resale orders in our secure platform</li><li>Assisting our clients with a positive, knowledgeable, can-do attitude</li><li>Answering questions for buyers, sellers, real estate agents, transaction coordinators and lenders, to ensure an easy and successful experience</li><li>Assisting our escrow processors and closers</li><li>Getting payoff statements</li><li>Recording documents</li><li>Performing general support tasks as part of a high-energy team</li></ul>Escrow experience is preferred, but not required. Real Estate industry knowledge is helpful. Any experience with Qualia is a plus! You will join a high-energy team who delivers white glove service to top real estate agents across the state of Florida. Bilingual (English/Spanish) preferred. This is also the perfect entry level position for a driven candidate with excellent communication and customer service skills.Please note: Remote work is NOT possible for this position.Job Type: Full-timePay: $18.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Physical Setting:<ul><li>Office</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Escrow Assistant/Administrative Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Tampa, FL office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Pickhardt Prime Health

PPH is a leading insurance company committed to delivering top-notch health coverage and innovative solutions to our clients. With a focus on providing exceptional service and ensuring the well-being of our policyholders, we are dedicated to making a positive impact on the healthcare landscape.Overview:We are seeking a highly organized and detail-oriented Executive Assistant to provide crucial support to our team at PPH. The successful candidate will play a pivotal role in ensuring smooth day-to-day operations, facilitating communication, and managing administrative tasks with efficiency.Responsibilities:Provide comprehensive administrative support. Manage and coordinate calendars and meetings. Prepare presentations. Facilitate effective communication between the team members. Prioritize and manage multiple tasks, ensuring timely responses and follow-ups.Qualifications:Proven experience as an executive assistant or similar role (preferred) Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office, Google Sheets, and typing . Discretion and confidentiality in handling sensitive information. Ability to work independently and collaboratively in a fast-paced environment.Features &amp; Perks<ul><li>Onsite Amenities: Cafeteria, food service, and dry cleaning available on property</li><li>Evening Dining: Complimentary dinner served three nights a week</li><li>Wellness &amp; Fitness: Access to a fully equipped on-property fitness center</li><li>Flexibility: Hybrid work options with remote days and flexible scheduling</li><li>Professional Growth: In-house training programs to support career development</li></ul>Job Type: Full-timePay: $35,000.00 - $65,000.00 per yearWork Location: In person

Executive Assistant

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Eaton Financial

Job Title: Administrative AssistantLocation: Tampa, FL (Westchase) Job Type: Full-Time | In-Office (Remote positions are not available)OverviewWe are a growing boutique financial advisory firm seeking a reliable, professional, and detail-oriented Administrative Assistant to support daily office operations, office administration, and client support. This role is essential to maintaining a smooth office environment and delivering a high level of service to our clients.The ideal candidate is organized, personable on the phone, and able to manage multiple tasks while maintaining accuracy and professionalism. This position requires reliability, professionalism, and the ability to interact with clients in a polished and courteous manner within a professional office environment.Responsibilities<ul><li>Greet clients and visitors to the office in a professional and welcoming manner</li><li>Answer incoming phone calls and assist clients in a professional and courteous manner</li><li>Contact existing and prospective clients to schedule appointments</li><li>Manage and maintain the firm&rsquo;s appointment calendar and scheduling system</li><li>Perform office administration tasks including filing, data entry, scanning, and document preparation</li><li>Prepare, organize, and file client documents and internal paperwork</li><li>Assist with client follow-ups and appointment confirmations</li><li>Support advisors and team members with administrative tasks and client support as needed</li><li>Maintain confidentiality and professionalism when handling sensitive client information and financial documents</li><li>Help maintain an organized and efficient office environment</li></ul>Note: As the firm grows and the employee&rsquo;s skills develop, job duties and responsibilities may evolve over time to better support the needs of the team and office environment.Qualifications<ul><li>Strong communication skills and professional phone etiquette</li><li>Comfortable speaking with clients on the phone and maintaining a friendly, professional tone</li><li>Professional demeanor and strong attention to detail</li><li>Highly organized and dependable</li><li>Basic computer proficiency (email, Microsoft Office, scheduling tools)</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Administrative or customer service experience preferred</li><li>Ability to work collaboratively as part of a team while also taking initiative and working independently with minimal supervision</li><li>Must be able to successfully pass a background check and fingerprinting as required for employment in the financial services industry</li></ul>CompensationSalary based on experience and qualifications.Benefits<ul><li>Health, dental, and vision insurance</li><li>Additional ancillary insurance coverage options</li><li>Employer-matched retirement plan</li><li>Paid time off (PTO)</li></ul>ScheduleMonday&ndash;Thursday: 8:30 AM &ndash; 4:45 PM Friday: 9:00 AM &ndash; 4:00 PMWhy Join Our Team<ul><li>Supportive, close-knit team environment</li><li>Opportunity to grow with an expanding financial advisory firm</li><li>Stable industry with long-term career potential</li><li>Meaningful role supporting clients and financial professionals</li></ul>How to ApplyPlease submit your resume along with a brief message describing your interest in the position and why you believe you would be a good fit for this role.Applications that include a brief message about your interest in the role will be given priority consideration.Pay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience performing general administrative tasks such as filing, data entry, or managing calendars?</li><li>Have you previously worked in a client-facing role (phone, in-person, or email)?</li><li>Are you comfortable speaking with clients on the phone and maintaining a professional and courteous tone?</li><li>Describe how you would handle a situation where a client is upset or frustrated.</li><li>Are you willing and able to successfully pass a background check and fingerprinting as required for employment?</li><li>How do you handle working in an environment where personal autonomy is important?</li></ul>Work Location: In person

Administrative Assistant

Stanley Chair - near airport

70 year young busy furniture factory looking for full time administrative assistant. This may be 1 or 2 positions:- Customer service - Digital marketing / social media - Order entry - Phones / filing / mail - Catalog marketing material preparation - Assist with all office functions, purchasing, inventory, scheduling - Excel / Word / AS400Office experience in warehouse, manufacturing, or home furnishings a plusProficiency in platforms such as Facebook, Instagram, Youtube, TikTok, Wordpress, CMS, Google Analytics, Constant Contact, Photoshop, Canva a plusSpanish a plus.Full time, M - F 8:00 am - 4:45 pm, location near Hillsborough and Anderson Rd. near airport.Contact: burt at stanleychair.comJob Type: Full-timeWork Location: In person

Admin/Sales/Marketing Assistant: Furniture Factory (near airport)

Cano Health

<div>It's rewarding to be on a team of people that truly believe in making an impact!
We are committed to building the best primary care environment for patients and are seeking healthcare enthusiasts to join us.
Job Summary
The Medical Assistant (MA) plays a key role in supporting high-quality patient care by assisting physicians and clinical staff in the examination, treatment, and overall care coordination for patients. This role requires both clinical proficiency and administrative capability, ensuring seamless operations and an exceptional patient experience.
Essential Duties &amp; Responsibilities
Clinical Duties:<ul><li>
Interview patients and document top complaints, health concerns, and medical history.</li><li>
Accurately measure and record vital signs including blood pressure (manual/automatic), temperature, pulse, oxygen saturation, height, and weight.</li><li>
Perform pre-visit planning and intake procedures.</li><li>
Administer vaccines and injections, ensuring documentation in all applicable systems.</li><li>
Conduct point-of-care testing: COVID-19, flu, glucose, urine dipstick, PT/INR, etc.</li><li>
Conduct phlebotomy, prepare laboratory requisitions, and manage specimen collection and transport.</li><li>
Assist with EKGs, spirometry, RetinaVue imaging, and other diagnostic workflows.</li><li>
Maintain infection control standards including proper use of PPE and disposal of biohazard materials.</li><li>
Prepare and sanitize treatment/exam rooms in accordance with safety protocols.</li><li>
Operate emergency equipment such as AEDs as needed.</li></ul>
Administrative Duties:<ul><li>
Support providers by prepping encounters in the EMR (e.g., eCW), including documentation setup and chart reviews.</li><li>
Reconcile medications and assist with prescription refill requests.</li><li>
Schedule appointments and manage follow-up coordination.</li><li>
Print and review End-of-Visit Summaries with patients.</li><li>
Coordinate referrals and hand-offs to specialists or care coordinators as needed.</li><li>
Update visit status, verify pharmacy details, and close encounters in a timely manner.</li><li>
Participate in care gap closure efforts by documenting and assisting with HEDIS measures (PHQ-9, COA, fall risk, cancer screenings, A1c, etc.).</li></ul>
Care Coordination &amp; Patient Engagement:<ul><li>
Assist with appointment confirmations and follow scheduling protocols.</li><li>
Support transportation scheduling when applicable.</li><li>
Promote and assist with Patient Portal enrollment.</li><li>
Make outreach calls for wellness checks, emergency preparedness, or appointment rescheduling.</li><li>
Serve as a compassionate advocate for patients, helping them navigate care and recoveries post-hospitalization or urgent care visits.</li><li>
Collaborate with front desk and clinical teams to ensure smooth clinic flow.</li></ul>
Operational &amp; Systems Support:<ul><li>
Clear telephone encounters and respond promptly to clinical messages.</li><li>
Maintain up-to-date e-filing of documentation (within 48 hours).</li><li>
Monitor faxes and EMR &ldquo;Jellybeans&rdquo; and task buckets for timely action.</li><li>
Utilize tools such as Availity, state immunization portals, lab portals (LabCorp, Quest), diagnostic/specialist portals, and internal ticketing systems (Cano.Net).</li><li>
Understand and support prior authorization processes.</li></ul>
Education &amp; Experience<ul><li>
High School Diploma or equivalent.</li><li>
Graduation from an accredited Medical Assistant program or Medical Assistant certification.</li><li>
Active and current Basic Life Support (BLS) certification.</li><li>
Minimum of two (2) years of relevant experience as a Medical Assistant.</li><li>
Fluency in both English and Spanish is required.</li><li>
Proficiency with electronic medical records (preferably eCW).</li><li>
Ability to lift, move, and assist patients as needed (Gait training/ADA training recommended).</li><li>
Certification in Medical Translation</li></ul>
Education Requirements
Required/Preferred
Education Level
Discipline
Required
High School Diploma or equivalent
Knowledge, Skills &amp; Proficiencies<ul><li>
Microsoft Office (Excel, Word, PowerPoint, Teams).</li><li>
Power BI and Oracle (expense management).</li><li>
TripMaster or similar transportation scheduling software.</li><li>
RingCentral communication platform.</li><li>
Workday (HR/time management platform).</li></ul>
Behavioral Competencies:<ul><li>
Compassionate and patient-centered approach to care.</li><li>
Strong interpersonal and communication skills.</li><li>
Team player with a collaborative mindset.</li><li>
Adaptable, organized, and detail-oriented.</li><li>
Committed to upholding confidentiality, integrity, and quality standards.</li></ul>
Incentive
This position is eligible to receive a performance bonus each calendar year based upon the Company&rsquo;s achievement of certain financial targets and the achievement of metrics relevant to your position. 
Benefits
At Cano Health, we are convinced that our success comes from our amazing team of associates. Our commitment is to offer you an exclusive associate benefit package, which is competitive and affordable, to help you take care of yourself and your family. Our plans include medical, dental and vision benefits, 401(k) retirement savings plan, paid time off, company holidays, short-term and long-term disability, life insurance and many more.
Job Requirements
Physical Requirements
This position works under usual office conditions. The associate is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit, walk and occasionally climb. Physical demands include ability to lift up to 50 lbs. The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Conditions
Work will involve constant driving/traveling to assigned clinics/territories.
Travel Required
Amount of Expected Travel
Details
Yes
0-25%
Flexibility to travel to clinical sites as needed.
Tools &amp; Equipment Used
Computer and peripherals, standard and customized software applications and tools, and usual office equipment.
Disclaimer
The duties and responsibilities described above are designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain, or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Cano Health is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Join our team that is making a difference!
Please see Cano Health&rsquo;s Notice of E-Verify Participation and the Right to Work post here</div>

Medical Assistant

Explore 57+ Escrow assistant administrative assistant in Tampa this March. Find roles across top companies and apply now to boost your career.