administrative assistant

administrative assistant (hybrid) – healthcare / aba company Jobs in Miami

executive assistant

life manager & executive assistant to ceo Jobs in Miami

office secretary

healthcare executive assistant

SOUTH FLORIDA BILL CARE

Executive AssistantAbout UsSouth Bill Care is a Florida-based medical billing company specializing in pediatric therapy centers. We also support operations across additional business ventures, so this role requires flexibility, discretion, and a strong ability to adapt.Position SummaryWe are looking for a highly organized, proactive Executive Assistant to support the business owner across all departments and assist with operational needs across multiple businesses. This person will play a key role in helping keep billing, credentialing, authorizations, collections, accounts receivable, administrative tasks, and special projects organized and moving forward.What This Person Needs to Have<ul><li>Strong organizational and time management skills</li><li>Excellent follow-through and ability to manage multiple priorities</li><li>Clear, professional written and verbal communication</li><li>High level of discretion with sensitive business and client information</li><li>Ability to support multiple departments and shift between tasks as needed</li><li>Positive attitude, initiative, and problem-solving skills</li><li>Strong customer service mindset</li><li>Comfort learning new systems and processes quickly</li><li>Ability to track deadlines, follow up consistently, and help create structure</li><li>Dependable, resourceful, and able to work independently</li></ul>Preferred Experience<ul><li>Experience supporting an owner, executive, or leadership team</li><li>Background in healthcare, medical billing, credentialing, operations, or administrative support is a plus</li><li>Experience working across multiple departments or businesses</li><li>Familiarity with Microsoft Teams, Monday.com, and general office systems</li></ul>Key Responsibilities<ul><li>Provide support across all departments, including billing, credentialing, authorizations, collections, and accounts receivable</li><li>Assist with administrative and operational tasks across other business ventures as needed</li><li>Manage calendar, scheduling, meetings, and follow-up items</li><li>Help organize emails, documents, reports, and internal communications</li><li>Track priorities, deadlines, and outstanding tasks across teams</li><li>Support special projects and help improve day-to-day organization</li><li>Coordinate with staff, clients, vendors, and partners professionally</li><li>Handle confidential information with professionalism and care</li></ul>Ideal CandidateThe ideal candidate is dependable, flexible, organized, and calm under pressure. They should be comfortable wearing many hats, supporting different departments, and helping bring structure to a growing group of businesses.To ApplyPlease send your resume and a short note explaining your relevant experience and why you would be a strong fit for this role.Background check required/ benefits after probation period.Job Type: Full-timePay: $20.00 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Healthcare Executive Assistant

ABA Squad

<div>
 
 Benefits:
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 </li>
 <li>
 Health insurance
 
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career!
 
 
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Administrative Assistant
 
 to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.
 
 
 
 Key Responsibilities
 
 
 2. HR Administrative Support
 
 
 3. Operations / General Admin Support
 
 
 Qualifications
 
 
 Preferred (Not Required):
 
 
 Location:
 
 Miami-Dade, FL (Hybrid):
 
 
 <ul>
 <li>
 Executive / CEO Support
 </li>
 <li>
 Coordinate events and conference logistics (e.g., ABA conferences)
 </li>
 <li>
 Assist with creation and organization of marketing materials
 </li>
 <li>
 Post content on social media
 </li>
 <li>
 Communicate with vendors
 </li>
 <li>
 Request quotes, compare pricing, and make approved business purchases
 </li>
 <li>
 Assist with onboarding paperwork (offer letters, documents, checklists)
 </li>
 <li>
 Track employee documentation (licenses, RBT certifications, expirations)
 </li>
 <li>
 Maintain HR files and compliance records
 </li>
 <li>
 Send reminders for credential renewals, missing onboarding items, and annual trainings
 </li>
 <li>
 Maintain candidate tracking sheets
 </li>
 <li>
 Prepare basic HR reports (turnover, hires, etc.)
 </li>
 <li>
 Perform data entry and maintain organized records (insurance info, employee data, etc.)
 </li>
 <li>
 Maintain trackers and spreadsheets
 </li>
 <li>
 Prepare and format documents (forms, templates, letters)
 </li>
 <li>
 Support internal communications (announcements, reminders)
 </li>
 <li>
 1&ndash;3 years of administrative experience (healthcare experience preferred)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Proficiency in Microsoft Office (Excel required)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to handle confidential information
 </li>
 <li>
 Detail-oriented, proactive, and tech-savvy
 </li>
 <li>
 Experience in HR
 </li>
 <li>
 Experience in healthcare or ABA
 </li>
 <li>
 Experience supporting leadership
 
 
 
 </li>
 </ul>
 
 In-Office:
 
 Tuesday&ndash;Thursday |
 
 Remote:
 
 Monday &amp; Friday
 
 
 
 Compensation:
 
 $22&ndash;$25/hour (based on experience)
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Paid holidays
 </li>
 <li>
 2 weeks paid time off
 </li>
 <li>
 Health insurance (50% employer contribution)
 </li>
 <li>
 Dental &amp; vision available
 </li>
 <li>
 401(k) option
 </li>
 <li>
 Growth opportunities within the company
 
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 Be part of a supportive, collaborative team where your contributions truly matter. You&rsquo;ll help drive our mission forward, make an impact on daily operations, and have opportunities to grow within the company. We value teamwork, initiative, and professionals who take pride in helping children and families thrive.
 
 
 Flexible work from home options available.
</div>

Administrative Assistant (Hybrid) – Healthcare / ABA Company

Career Group

<div>
 
 
 Role Description
 
 
 
 Position: Personal Assistant
 
 
 Location: Coral Gables - 5 days/wk on-site
 
 
 Hours: They will work at the office 8:30-5pm although some days require longer days.
 
 
 
 
 
 This is a full-time on-site role for a Personal Assistant. The Personal Assistant will be responsible for providing executive administrative assistance, managing diaries, and performing clerical tasks. Effective communication and organization skills are essential for success in this role.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Will handle all personal appointments
 </li>
 <li>
 Manage complex personal and professional logistics
 </li>
 <li>
 Will travel with principal (including Europe trips to help me her watch the dogs, or principal's travels)
 </li>
 <li>
 Help organize travel with the pilots
 </li>
 <li>
 Run person errands for the principal
 </li>
 <li>
 Manage wardrobe and pack for trips for principal
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Spanish is preferred.
 </li>
 <li>
 Personal Assistance skills
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Experience in diary management
 </li>
 <li>
 Proficient in clerical skills
 </li>
 <li>
 Detail-oriented with excellent organizational skills
 </li>
 <li>
 Ability to multitask and prioritize tasks effectively
 </li>
 <li>
 Proficient in Microsoft Office Suite
 </li>
 <li>
 Bachelor's degree in a relevant field is preferred
 </li>
 </ul>
 
 
 
 
 If this sounds like a fit, please submit your resume for consideration!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Junior Personal Assistant (Coral Gables)

BodyROK

<div><div><div>BODYROK Executive Assistant - Miami, FL 
</div><div>Company: BODYROK 
Location: Miami
 
Schedule: Full-time 
Compensation: $80,000 annually, based on experience 
</div><div>About the Role 
</div><div>BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency. 
</div><div>This role is ideal for a high-performing early-career professional who thrives in a fast-paced, entrepreneurial environment. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives. 
</div><div>What You&rsquo;ll Do 
</div><div>Business &amp; Administrative Support (Primary Focus) 
</div>Manage day-to-day administrative needs including calls, follow-ups, and email correspondence 
<ul><li>
</li>Organize and maintain inboxes to ensure clear communication and prioritization 
<li>
</li>Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required) 
<li>
</li>Assist with financial organization, banking coordination, and expense tracking 
<li>
</li>Manage calendar and coordinate internal and external meetings 
<li>
</li>Set up and oversee Zoom meetings, agendas, and follow-up materials 
<li>
</li>Prepare documents, reports, and materials for meetings and ongoing projects 
<li>
</li>Support operational workflows, process tracking, and cross-functional coordination 
<li>
</li>Maintain organized digital systems and continuously improve efficiency across tasks 
<li>
</li></ul><div>Operations &amp; Project Support 
</div>Track key initiatives and ensure deadlines and priorities are met 
<ul><li>
</li>Conduct research to support business decisions, vendors, and partnerships 
<li>
</li>Coordinate logistics across business priorities and special projects 
<li>
</li>Support light HR and administrative functions as needed 
<li>
</li>Assist in managing expenses, receipts, and reporting 
<li>
</li></ul><div>Secondary Support (As Needed) 
</div>Coordinate select personal or household scheduling to ensure overall efficiency 
<ul><li>
</li>Assist with vendor coordination and service appointments 
<li>
</li>Support occasional logistical needs related to the executive&rsquo;s day-to-day operations 
<li>
</li></ul><div>Who You Are 
</div>Highly organized with exceptional attention to detail 
<ul><li>
</li>Proactive and able to anticipate needs 
<li>
</li>Strong communicator with the ability to manage multiple priorities 
<li>
</li>Comfortable working with spreadsheets, email, and scheduling tools 
<li>
</li>Discreet, trustworthy, and professional 
<li>
</li>Resourceful, solution-oriented, and execution-focused 
<li>
</li>Positive attitude with a strong willingness to take ownership 
<li>
</li></ul><div>Preferred Qualifications 
</div>Bachelor&rsquo;s degree or equivalent experience preferred 
<ul><li>
</li>Strong proficiency in Excel or Google Sheets 
<li>
</li>Previous experience in an administrative, operations, or support role preferred 
<li>
</li>Interest in business operations, startups, or high-growth environments 
<li>
</li>Based in the Miami area 
<li>
</li></ul><div>Why This Role 
</div><div>This is an opportunity to work closely with leadership in a high-growth environment, gaining direct exposure to business operations, financial coordination, and strategic execution. The role offers strong learning potential and the ability to develop into a long-term position with increasing responsibility.</div>
</div>
Flexible work from home options available.</div>

BODYROK Executive Assistant - Miami, FL

Trivium

<div>Location: Downtown Miami, FL (On-site / Local Applicants Only) Schedule: Monday &ndash; Friday, 9:00 AM &ndash; 5:00 PM | Full-Time | High-Impact
About the Role
We are seeking an exceptional Life Manager / Executive Assistant to support Mina Elias, a high-performing individual, who owns many businesses across multiple industries. The ideal candidate will be his right-hand supporting him in all aspects of his life, including business, personal and travel among other responsibilities, and will support both him and his wife.
This is a strong execution and management role, where you will be working with over 90 employees across multiple organizations he owns, handling many different tasks. It is a very dynamic role with incredibly high impact, as you will be helping drive these businesses forward with Mina and improving his life.
If you are a high-ownership operator who thrives in solving problems and facing challenges in a fast-paced environment, you will love this role. This position can grow into a Chief of Staff.
Key ResponsibilitiesExecutive &amp; Business Support<ul><li>
Calendar &amp; Workflow: Manage complex calendars, appointments, and high-level business logistics to maximize productivity.</li><li>
Communication &amp; Triage: Conduct inbox triage and handle sensitive communications with precision.</li><li>
Deal Execution: Handle the sales pipeline and deal execution using HubSpot, PandaDoc, and Docusign.</li><li>
Operational Filter: Track requests from internal teams, ensure Mina reviews key items, and coordinate cross-functional meetings with rigorous follow-ups.</li><li>
Project Management: Lead special projects from ideation to execution, ensuring business entities stay on track.</li></ul>
Travel &amp; Logistics Management<ul><li>
Complex Planning: Plan and book high-end, luxury international travel itineraries across multiple time zones.</li><li>
Optimization: Use loyalty programs, concierge bookings, and detailed agendas to optimize every trip.</li><li>
Retreats &amp; Experiences: Manage multi-week personal trips, retreats, and unique travel experiences with prepared contingency plans.</li><li>
Documentation: Prepare detailed travel planning documents, logistics trackers, and international travel requirements.</li></ul>
Personal Operations &amp; Household Management<ul><li>
Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules.</li><li>
Financials: Manage personal financial transactions and vendor relationships.</li><li>
Lifestyle Coordination: Organize wellness appointments, dining, events, social plans, and grocery/household requests.</li><li>
Partner Liaison: Work closely with Mina&rsquo;s partner to ensure all personal priorities are addressed seamlessly.</li></ul>
Systems &amp; Innovation<ul><li>
Efficiency Tools: Introduce and refine systems using ClickUp, Slack, and AI tools to increase visibility.</li><li>
Documentation: Build and maintain operational trackers, SOPs, and recurring process documentation.</li></ul>
Continuous Improvement<ul><li>
This role is continuously evolving and different things will be required from time to time and over time. The main goal is to buy back Mina&rsquo;s time.</li></ul> 
Requirements 
<ul><li>
Experience: 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager role, preferably in a high-growth startup or entrepreneurial environment.</li><li>
Technical Savvy: High AI utilization especially Claude. Expert in GSuite, Slack, CRM platforms, Project management ie ClickUp and Notion and spreadsheets.</li><li>
Logistics Expert: Advanced international travel planning and high-level coordination skills.</li><li>
Local Assets: Must live in Miami, have a valid driver&rsquo;s license, and own a car.</li><li>
Traits: Proactive, solution-oriented, and &quot;thick-skinned.&quot; You must be comfortable giving structured feedback and handling rapid task-switching. You need to be a competitor who&rsquo;s hungry and loves to dominate.</li></ul> 

Benefits 
 
Why This Role (Compensation &amp; Benefits)<ul><li>
Salary: $70,000 &ndash; $90,000 per year (with performance-based increases).</li><li>
Health Insurance: Anthem Blue Cross Platinum PPO (0 Deductible).</li><li>
Time Off: 36 PTO days each year.</li><li>
Growth: Direct mentorship and a clear path to grow into a Chief of Staff position.</li><li>
Network: Exposure to high-impact leaders and unique travel opportunities.</li></ul>
Important Notes
This position requires complete discretion and confidentiality. Candidates who succeed here are those who enjoy managing complexity and operating with a high level of ownership in a dynamic, sometimes chaotic environment.</div>

Life Manager & Executive Assistant to CEO

GEM JEWELERS CO.

Job OverviewWe are a fast-growing e-commerce jewelry company looking for a highly organized, detail-oriented Operations Manager / Executive Assistant to work directly with the founder.This role is for someone who can manage tasks, follow up, and keep the business running efficiently day-to-day. You must be proactive, reliable, and able to handle multiple responsibilities without constant supervision.Key Responsibilities<ul><li>Manage daily operations across orders, production, and shipping</li><li>Follow up with team members to ensure tasks are completed on time</li><li>Handle customer communication (email and phone) professionally</li><li>Organize and track orders, inventory, and internal systems</li><li>Assist with Shopify, product uploads, and backend organization</li><li>Support scheduling, administrative tasks, and general business operations</li><li>Identify inefficiencies and help improve workflows</li></ul>Requirements<ul><li>Must be detail-oriented and highly organized</li><li>Strong English communication (written and verbal)</li><li>Experience in e-commerce (Shopify preferred)</li><li>Ability to multitask and manage multiple priorities</li><li>Reliable, proactive, and a strong task completer</li><li>Comfortable working in a fast-paced environment</li></ul>Bonus (Not Required)<ul><li>Airtable, QuickBooks, or CRM experience</li><li>Email marketing (Klaviyo or similar)</li><li>Experience in jewelry or luxury products</li></ul>ImportantThis is a full-time, in-person role in Aventura, FL (33180). Remote work is not available.Pay: $50,782.89 - $61,157.88 per yearWork Location: In person

Operations Manager & Executive Assistant (E-commerce Jewelry Brand)

Baptist Health

<div>
 Sign-On Bonus: Up to $3,000
 
 
 Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 25 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2024-2025 U.S. News &amp; World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 45 high-performing honors.
 
 
 What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact &ndash; because when it comes to caring for people, we're all in.
 
 
 
 Description
 
 
 
 Works under the clinical supervision of the practice physician(s) and office manager and is responsible for assisting the physicians in the practice. Assists in examination and treatment of patients, interviews patients, measures vital signs (i.e.: pulse rate, temperature, blood pressure, weight, and height), and records information on patients charts. Also draws and collects blood samples from patients and prepares specimens for laboratory analysis. Estimated pay range for this position is $20.02 - $26.03 / hour depending on experience.
 
 
 
 Qualifications
 
 
 
 Degrees:
 
 
 <ul>
 <li>
 High School Diploma, Certificate of Attendance, Certificate of Completion, GED or equivalent training or experience required.
 
 
 </li>
 </ul>
 
 Licenses &amp; Certifications
 
 
 
 <ul>
 <li>
 Licensed Practical Nurse.
 </li>
 <li>
 Paramedic.
 </li>
 <li>
 AAMA Certified Medical Assistant.
 </li>
 <li>
 Emergency Medical Technician.
 </li>
 <li>
 Certified Nursing Assistant.
 </li>
 <li>
 Basic Life Support.
 </li>
 <li>
 Registered Medical Assistant.
 
 
 </li>
 </ul>
 
 Additional Qualifications
 
 
 
 <ul>
 <li>
 Must have at least one of the above required licenses/certifications (MA, CNA, LPN, EMT, Paramedic).
 </li>
 <li>
 Medical Assistants with a Certificate or Diploma of Completion of a Medical Assistant training program hired after 7/1/16 or foreign Medical Doctor with a foreign medical doctor diploma hired after 5/1/17 will have up to 6 months from start of employment with BHSF to obtain Medical Assistant Certification.
 </li>
 <li>
 Effective 11/3/17, a Foreign Medical Doctor with a Foreign Medical Doctor Diploma will no longer be qualified to be hired in the Medical Assistant role.
 </li>
 <li>
 BLS required for all.
 </li>
 <li>
 For Primary Care Practices, EKG and Phlebotomy Certifications are also required for employees with the CNA license only.
 </li>
 <li>
 CNA, LPN, EMT license must be from Florida.
 </li>
 <li>
 Must be a professional, organized detail-oriented team player with effective interpersonal communication skills (verbal and written).
 </li>
 <li>
 Possesses compassionate demeanor, excellent customer service skills and high ethical standards.
 </li>
 <li>
 HIPAA/OSHA compliance required.
 </li>
 <li>
 Ability to work in a high volume, fast paced environment efficiently.
 </li>
 <li>
 Proficient in computer applications and typing skills.
 </li>
 <li>
 Proficient in Electronic Medical Record (EMR) systems.
 </li>
 <li>
 Bilingual preferred.
 </li>
 <li>
 Knowledge of Health Care regulatory guidelines and Medical Terminology a plus.
 
 
 </li>
 </ul>
 Minimum Required Experience: less than 1 year
 
 
 EOE, including disability/vets
</div>

Medical Assistant, Cardiology Pinecrest, $3000 Bonus, Full Time, 8:30A-5P

Explore 76+ Healthcare executive assistant in Miami this April. Find roles across top companies and apply now to boost your career.