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hr admin specialist

Codesy Consulting

Job SummaryWe are looking for an organized and proactive HR &amp; Admin Specialist to support HR operations, recruitment, and day-to-day administrative activities. The role helps ensure smooth internal processes and a well-managed office environment.Key Responsibilities<ul><li>Handle HR operations: employee records, onboarding/offboarding, attendance, leave management, and HRIS updates.</li><li>Support recruitment: job postings, screening, interview coordination, and new-hire onboarding.</li><li>Manage administrative tasks: office supplies, vendor coordination, travel arrangements, and general office upkeep.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>1&ndash;3 years of experience in HR or admin roles.</li><li>Strong communication, organization, and multitasking skills.</li></ul>Send resume to hr@codesyconsulting.com with Subject &quot;HR and Admin Specialist&quot;Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthExperience:<ul><li>HR &amp; Admin: 3 years (Required)</li></ul>Location:<ul><li>Karachi (Required)</li></ul>

HR & Admin Specialist

Utopia Fulfillment

Senior Learning &amp; Organizational Development (OD) SpecialistLocation: Karachi, Pakistan Department: Human Resources Employment Type: Full-timeAbout the RoleUtopia Deals is introducing a new role within its HR function for a dynamic and strategic Senior Learning &amp; OD Specialist. This position is responsible for driving impactful learning initiatives, strengthening organizational culture, enhancing employee engagement, and ensuring HR compliance and policy development that supports business growth.Key Responsibilities :<ul><li>Conduct training needs assessments across departments and propose learning solutions aligned with organizational goals.</li><li>Design, deliver, and evaluate training programs, workshops, and learning pathways.</li><li>Implement blended learning solutions (instructor-led, digital learning, coaching, etc.).</li><li>Track and report on L&amp;D metric effectiveness and ROI.</li></ul>Organizational Development (OD)<ul><li>Support culture-building efforts and organizational change initiatives.</li><li>Facilitate team-building sessions, leadership development programs, and employee capability enhancement plans.</li><li>Contribute to succession planning and talent management strategies.</li><li>Develop frameworks and tools to strengthen performance management processes.</li></ul>Employee Engagement<ul><li>Plan, execute, and evaluate employee engagement events, activities, and recognition initiatives.</li><li>Conduct engagement surveys and partner with leadership to devise action plans based on feedback.</li><li>Foster a positive work environment that enhances employee motivation and retention.</li></ul>HR Policies &amp; Compliance<ul><li>Draft, review, and update HR policies in line with labor laws of Pakistan and company requirements.</li><li>Monitor compliance with HR processes, regulatory requirements, and internal standards.</li><li>Provide training and guidance to employees and managers on HR policies, ethics, and compliance expectations.</li><li>Maintain documentation and audit readiness for HR compliance functions.</li></ul>HR Collaboration &amp; Support<ul><li>Work closely with HRBP, Talent Acquisition, and Admin to support holistic HR initiatives.</li><li>Provide expertise and insights on people-development best practices.</li><li>Support the HR Head in strategic planning and organizational diagnostics.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, Psychology, or related field (Master&rsquo;s preferred).</li><li>5+ years of experience in L&amp;D, Organizational Development, or HR roles.</li><li>Strong understanding of Pakistan labor laws and HR compliance frameworks.</li><li>Excellent facilitation, communication, and stakeholder management skills.</li><li>Experience designing training content and conducting impactful workshops.</li><li>Strong analytical skills with ability to measure program effectiveness.</li><li>Creative, proactive, and able to manage multiple projects simultaneously.</li></ul>Key Competencies<ul><li>Learning Design &amp; Facilitation</li><li>Change Management</li><li>Organizational Culture Building</li><li>Policy Development</li><li>Project Management</li><li>Employee Engagement &amp; Communication</li><li>Analytical Thinking</li><li>Collaboration &amp; Influencing</li></ul>Why Join Utopia Deals?<ul><li>Opportunity to shape a newly created role and make a meaningful organizational impact.</li><li>Collaborative, growth-oriented culture.</li><li>Competitive compensation and benefits.</li><li>Platform to drive innovative HR and OD solutions.</li></ul>Send your resumes at ahmed.mazhar@utopiadeals.com CC: maham.khalil@utopiadeals.comJob Type: Full-timeWork Location: In person

Sr. Learning& OD Specialist

Riz technology

Administration Responsibilities<ul><li>Oversee office infrastructure, equipment, assets, and consumables.</li><li>Supervise housekeeping, security, transport, and facility maintenance.</li><li>Ensure implementation of office SOPs and compliance.</li><li>Coordinate with vendors for supplies, renewals, and service contracts.</li><li>Manage administrative documentation, agreements, AMC&rsquo;s, etc.</li><li>Maintain office visits log, staff movement register, access records, etc.</li><li>Support arrangement for meetings, appointments, travel, corporate events.</li><li>Handle office repair work, safety compliance, and environment management.</li></ul>Human Resource Responsibilities<ul><li>Assist in recruitment processes: job posting, shortlisting, scheduling interviews, onboarding.</li><li>Maintain employee records, contracts, and personnel files.</li><li>Prepare appointment letters, confirmations, extensions, exit documentation.</li><li>Support performance appraisal cycles and employee evaluations.</li><li>Assist in payroll processing, attendance verification, and leave management.</li><li>Handle day-to-day HR queries and employee relations matters.</li><li>Assist in developing HR policies, SOPs and guidelines.</li><li>Conduct employee onboarding, orientation, and training coordination.</li><li>Support disciplinary procedures (warnings, notices, documentation).</li></ul>Coordination &amp; Reporting<ul><li>Prepare periodic HR and admin reports.</li><li>Maintain HR &amp; Admin dashboards and documentation.</li><li>Coordinate between finance, procurement, IT, and management.</li><li>Ensure timely communication and resolution of employee concerns.</li></ul>Required Skills &amp; Competencies<ul><li>Good communication &amp; interpersonal skills.</li><li>Strong document preparation and drafting skills.</li><li>Knowledge of HR laws and compliance.</li><li>Ability to manage multiple functions simultaneously.</li><li>Proficient in MS Excel, Word, HR record management systems.</li></ul>Qualification &amp; Experience<ul><li>Minimum Bachelor's degree (Business Administration / HR preferred).</li><li>Master&rsquo;s degree in HR or Administration will be an advantage.</li><li>3&ndash;5 years of relevant HR/Admin work experience.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs100,000.00 per monthExperience:<ul><li>Microsoft Office: 4 years (Required)</li></ul>License/Certification:<ul><li>Professional In Human Resources (Preferred)</li></ul>Work Location: In person

Assistant Manager Admin & HR

Winklin

Winklin is looking for a proactive and organized HR &amp; Admin Officer to manage human resource and administrative operations during the evening shift. This role is ideal for someone who can independently handle HR tasks, resolve issues efficiently, and support smooth day-to-day operations.Location: North Karachi Shift: Evening Shift Timings: 03:00 PM &ndash; 12:00 AMKey Responsibilities<ul><li>Screen CVs and shortlist suitable candidates</li><li>Post job openings and coordinate interviews</li><li>Schedule and conduct initial interviews</li><li>Maintain accurate records of new hires and exit employees</li><li>Manage attendance and daily HR documentation</li><li>Handle routine HR and administrative tasks efficiently</li></ul>Requirements<ul><li>Ability to work in the evening shift</li><li>Bachelor&rsquo;s degree or Undergraduate</li><li>06 months to 1 year of experience in HR &amp; Admin</li><li>Strong communication and interpersonal skills</li><li>Good negotiation and coordination abilities</li><li>Organized, responsible, and detail-oriented</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

HR & Admin Officer (Evening Shift)

Inspired Solutions Provider

Position: Admin Executive Location: S.I.T.E Area Karachi Department: Administration Reports To: Admin Manager / HR ManagerJob Summary: We are looking for a responsible and organized Admin Executive to manage day-to-day administrative operations of the office. The ideal candidate should be proactive, detail-oriented, and capable of handling multiple tasks efficiently.Key Responsibilities:<ul><li>Manage daily office operations and maintain a clean, organized working environment</li><li>Handle office supplies procurement and inventory management</li><li>Coordinate with vendors, service providers, and maintenance staff</li><li>Manage company documents, records, and filing systems (physical &amp; digital)</li><li>Handle incoming/outgoing calls, emails, and courier services</li><li>Assist HR in attendance, leave records, and basic employee coordination</li><li>Arrange meetings, prepare minutes, and follow up on action points</li><li>Handle travel arrangements, logistics, and accommodation bookings if required</li><li>Support management in administrative reporting and documentation</li><li>Ensure compliance with company policies and office procedures</li></ul>Required Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>2&ndash;4 years of proven experience as an Admin Executive or in a similar role</li><li>Good command of MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management abilities</li><li>Ability to work independently and under pressure</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs65,000.00 per monthApplication Question(s):<ul><li>Current Salary </li></ul>Location Immediate joiner requiredEducation:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Admin Officer (Site Area Karachi)

AppedologyPK Recruitment

We are looking for a well-organized and proactive Front Desk Officer to manage front desk operations and provide administrative support across departments. The ideal candidate should have strong communication skills, a professional attitude, and the ability to multitask efficiently.Key Responsibilities<ul><li>Manage the reception area and greet visitors, employees, and candidates professional</li><li>Handle all admin-related queries and ensure timely resolution or proper escalation.</li><li>Manage and issue hair coupons, gate passes, and maintain relevant logs.</li><li>Assist HR by attending candidates, guiding them for interviews, and coordinating interview schedules.</li><li>Maintain visitor records, candidate logs, and ensure security protocols are followed.</li><li>Handle incoming calls, messages, and forward queries to the relevant departments.</li><li>Provide day-to-day administrative support to HR and Admin functions.</li><li>Ensure front desk cleanliness, discipline, and smooth flow of operations.</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years of experience in front desk or administrative roles (fresh candidates with strong communication skills may also apply).</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Strong communication, interpersonal, and multitasking abilities.</li><li>Professional appearance and customer-service mindset.</li></ul>Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Front Desk Officer

SHAHEEN INSURANCE COMPANY LIMITED 

2. Key ResponsibilitiesA. Accounts &amp; Finance Responsibilities<ul><li>Assist in voucher preparation, data entry, and posting in accounting software/ERP.</li><li>Support in bank reconciliations, cash flow updates, and maintaining petty cash.</li><li>Assist in accounts payable/receivable processes and vendor payment preparation.</li><li>Maintain records of invoices, receipts, payment vouchers, and financial documents.</li><li>Prepare daily/weekly MIS reports, expense summaries, and budget tracking sheets.</li><li>Assist in month-end and year-end closing activities.</li></ul>B. Administrative Responsibilities<ul><li>Maintain office records, filing system, staff attendance, and documentation.</li><li>Assist in HR &amp; Admin activities such as recruitment coordination, onboarding support, and staff communication.</li><li>Support in managing office supplies, asset records, and inventory.</li><li>Coordinate with vendors, service providers, and maintenance staff.</li><li>Manage meeting room schedules, travel arrangements, and administrative logistics.</li><li>Assist in event management, office maintenance, and daily operational support.</li></ul>C. Coordination &amp; Support<ul><li>Coordinate with finance, admin, and HR departments for smooth workflow.</li><li>Communicate with branches, employees, and vendors regarding routine matters.</li><li>Support seniors in preparing official letters, memos, and reports.</li></ul>3. Qualification Requirements<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Commerce, Accounting, Business Administration, or Finance (B.Com, BBA, M.Com, MBA).</li><li>Fresh graduates or candidates with up to 1 year of experience can apply.</li><li>Basic knowledge of accounting principles and MS Excel.</li><li>Good communication, interpersonal, and organizational skills.</li><li>Ability to learn, adapt, and work under supervision.</li></ul>Job Type: Full-timeWork Location: In person

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