human resources coordinator Jobs in Indianapolis United States

human resources coordinator

payroll and human resources coordinator phr Jobs in Indianapolis United States

payroll and human resources coordinator phr

hr coordinator

INTERSURGICAL

<div><p><b>About Us</b></p><p>
Intersurgical Inc. is a global leader in the fields of anesthesia, respiratory care and medical device manufacturing. We partner with providers, manufacturers and other organizations to supply innovative airway and medical devices that impact the lives of patients every day. Driven by our commitment to supply high quality medical devices, our team works to deliver best in class products to over 60 countries worldwide.</p><p><b>
Our Culture</b></p><p>
We celebrate our culture of collaboration and communication. We believe in a workplace where everyone can be their full, authentic selves. We welcome and encourage those with diverse perspectives, veterans, and individuals with disabilities to join our team. We are an ambitious and innovative company and look forward to the unique experiences and different points of view you'll bring to the table while fostering a spirit of communication.</p><p><b>
Job Overview</b></p><p>
The HR Operations Coordinator plays a key role in delivering a positive, compliant, and well-organized employee experience across the organization. This position supports accurate HR data management, smooth onboarding and offboarding processes, and consistent HR operations that help the business run efficiently.</p><p>
Working closely with Site HR, the Talent Acquisition Partner, and HR Business Partners, this role supports employee lifecycle activities, helps maintain audit readiness, and contributes to the execution of HR initiatives that support growth and consistency across teams.</p><p>
This is a behind-the-scenes role that makes a meaningful impact&mdash;ensuring HR systems, processes, and communications run smoothly while providing responsive, people-focused support to employees and internal stakeholders.</p><p><b>
Requirements</b></p><ul><li>
Must be able to speak, read, and write English fluently</li></ul><p><b>
Position Summary</b></p><p>
The HR Operations Coordinator supports a positive and compliant employee experience by ensuring accurate HR data management, efficient onboarding and offboarding, and consistent HR operations across the organization. This role partners closely with Site HR, the Talent Acquisition Partner, and HRBP Corporate Services to support employee lifecycle activities, maintain audit readiness, and help execute HR initiatives at scale.</p><p>
This position plays a critical behind-the-scenes role in ensuring HR systems, processes, and communications operate smoothly while providing responsive support to employees and internal stakeholders.</p><p><b>
Key Responsibilities</b></p><p><b>
Onboarding &amp; Offboarding</b></p><ul><li>
Initiate and process new-hire onboarding and terminations in ADP, ensuring accuracy and timeliness</li><li>
Audit onboarding documentation for compliance (I-9s, W-4s, direct deposit, policy acknowledgments, etc.)</li><li>
Order and track background checks, drug screens, and other pre-employment testing through approved vendors</li><li>
Coordinate with Site HR and the Talent Acquisition Partner to ensure a smooth transition from offer acceptance to start date</li><li>
Support offboarding logistics, including documentation, system updates, and equipment return coordination</li></ul><p><b>
HR Operations &amp; Data Management</b></p><ul><li>
Maintain accurate employee data in ADP and support recurring HR audits and reports</li><li>
Serve as a first-line resource for routine HR system transactions and process questions</li><li>
Complete employment verifications and respond to unemployment claims in a timely manner</li><li>
Support payroll and benefits data updates in partnership with HRBP Corporate Services</li><li>
Maintain organized electronic personnel files and records in accordance with audit and retention requirements</li><li>
Assist with internal compliance reviews (I-9 audits, personnel file audits, training completion tracking)</li></ul><p><b>
Compliance, Documentation &amp; Process Support</b></p><ul><li>
Track completion of required HR and compliance training and follow up on missing items</li><li>
Assist with HR policy updates, handbook acknowledgments, and documentation rollouts</li><li>
Support version control and document retention standards</li></ul><p><b>
Engagement, Communication &amp; Coordination</b></p><ul><li>
Partner with HR Representatives to lead and support employee engagement and recognition initiatives, ensuring a consistent experience across all sites and employee populations</li><li>
Draft and distribute HR communications, announcements, event information, and employee lifecycle messaging (e.g., new hires, anniversaries, promotions)</li><li>
Maintain HR calendars and support company-wide surveys, onboarding feedback efforts, and special projects</li></ul><p><b>
General HR Support</b></p><ul><li>
Manage the shared HR inbox, responding to routine inquiries or routing items to the appropriate HR team member</li><li>
Provide administrative and coordination support for training logistics, HR initiatives, and cross-functional projects</li><li>
Assist with benefits enrolment logistics, integrations, or HR system rollouts as needed</li></ul><p><b>
Qualifications</b></p><p><b>
Required</b></p><ul><li>
Strong attention to detail and ability to handle confidential information with discretion</li><li>
Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>
Strong written communication and organizational skills</li></ul><p><b>
Preferred</b></p><ul><li>
2&ndash;4 years of experience in HR operations, HR administration, or a related role</li><li>
Experience working with HRIS systems (ADP Workforce Now preferred)</li><li>
Experience supporting multi-site or hybrid workforces</li><li>
Familiarity with employment compliance requirements (I-9, onboarding audits, unemployment claims)</li><li>
Experience supporting HR reporting, audits, or process documentation</li></ul><p></p><p><b><br>
Work Environment</b></p><p>
Onsite role with occasional travel (estimated 10&ndash;20%) to manufacturing sites, corporate offices, and recruiting events.</p><p>
Prolonged periods of sitting, working at a computer, and participating in virtual meetings.</p><p>
Ability to travel occasionally to company facilities, hiring events, or industry functions.</p><p>
Ability to walk, stand, and move through manufacturing environments during site visits.</p><p>
Must be able to lift up to 20 pounds (e.g., event materials, recruiting supplies), as needed.</p><p>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p></p><p><br>
We are an Equal Opportunity Employer that takes pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.</p><p></p><p><b><br>
Benefits</b></p><p>
We are passionate about the well-being of others and that begins with caring for our people.</p>
<ul><li> Competitive pay</li>
<li> Multiple opportunities to be challenged and step up your career in a fast-growth company</li>
<li> 401k</li>
<li>️ Paid Time Off and holidays</li>
<li> Medical, dental, and vision benefits</li>
<li> Technology allowance, laptop, company phone</li>
<li> Much more...</li></ul></div>

Human Resources Coordinator

Infoorigin Inc

<div><p><b>Position Type:</b> Help Desk Coordinator/Administrative Assistant</p><p><b>
Location: </b>Indianapolis, IN</p><p><b>
Position Type: </b>Onsite (Long Term Contract)</p><p><b>
Interview Process: </b>Phone &amp; In Person</p><p><b>
Required/Desired Experience:</b></p><ul><li>
Associate degree or higher in Information Technology, Business Administration, or a related field (will consider min. 5 yrs. exp. in lieu of degree).</li><li>
Experience in IT helpdesk or technical support roles, including experience in cross-functional coordination, ticket triage, and customer service.</li><li>
Experience as executive-level administrative support, including HR coordination, travel logistics, and vendor collaboration.</li><li>
Experience in procurement coordination or purchasing support.</li><li>
Experience in account or identity management support.</li><li>
Experience with event planning or coordination.</li><li>
Prior experience handling sensitive information and maintaining confidentiality.</li><li>
Strong attention to detail &amp; time management with ability to multi-task and prioritize effectively in a fast-paced environment.</li><li>
Strong written &amp; verbal communication skills.</li><li>
Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>
Relevant industry certifications or similar credentials.</li></ul></div>

Help Desk Analyst

Target

<div>Starting Hourly Rate / Salario por Hora Inicial: $15.50 USD per hour<p></p><div><div><p><b>
ALL ABOUT TARGET</b></p></div><div><p>
Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here.</p></div><p></p><div><p><b><br>
ALL ABOUT HUMAN RESOURCES</b></p></div><div><p>
You are a team that champions change, proactively removes roadblocks and builds diverse and inclusive talent strategies to deliver on our guest centric mission. You are part of a Human Resource (HR) team who are committed to supporting teams and leaders to build a sales force that is passionate about exceeding guests&rsquo; expectations and a place where teams love to work.</p></div><p></p><div><p><b><br>
At Target</b><b>,</b><b> we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Human Resources Expert c</b><b>an provide you with the:</b></p></div><div><ul><li><p>
Knowledge of federal, state and local employment laws</p></li></ul></div><div><ul><li><p>
Experience using basic Microsoft Office Suite computer and workforce management programs</p></li></ul></div><div><ul><li><p>
Ability to effectively use scheduling software</p></li></ul></div><p></p><div><p><b><br>
As a Human Resources Expert, no two days</b><b> are ever the same, but a typical day will </b><b>most likely include</b><b> the following responsibilities:</b></p></div><div><ul><li><p>
Work with your HR leader to anticipate and address specific talent and staffing needs for each area of the business; this includes understanding guests&rsquo; needs and ensuring the right mix of experience, and enthusiasm to deliver on the in-store and digital shopping experiences.</p></li></ul></div><div><ul><li><p>
Lead focused recruiting efforts to help store leaders find and hire candidates with the right skills and experiences to best serve their guest.</p></li></ul></div><div><ul><li><p>
Support team member and leader training needs and be an advocate for continuous learning.</p></li></ul></div><div><ul><li><p>
Be an expert resource for scheduling systems and pay practices.</p></li></ul></div><div><ul><li><p>
Be approachable and available by listening to team members and collaborating with appropriate leaders to take action as needed.</p></li></ul></div><div><ul><li><p>
Deliver on all Human Resources processes and programs to maximize team member engagement and minimize business disruption.</p></li></ul></div></div><div><div><ul><li><p>
Support your leader in following company compliance policies that mitigate risk to the team member experience.</p></li></ul></div><div><ul><li><p>
Create a welcoming experience by greeting guests as you are completing your daily tasks.</p></li></ul></div><div><ul><li><p>
When a guest needs assistance, engage with guests in a welcoming way, to help solve their specific needs.</p></li></ul></div><div><ul><li><p>
Thank guests and let them know we&rsquo;re happy they chose to shop at Target.</p></li></ul></div><div><ul><li><p>
Demonstrate a culture of ethical conduct, safety and compliance.</p></li></ul></div><div><ul><li><p>
Work in a safe manner at all times; comply with all safety policies, best practices, and training; report hazards and correct where possible.</p></li></ul></div><div><ul><li><p>
All other duties based on business needs</p></li></ul></div><p></p><div><p><b><br>
WHAT WE ARE LOOKING FOR</b></p></div><p></p><div><p><b><br>
This m</b><b>ay</b><b> be the right job for you if:</b></p></div><div><ul><li><p>
You enjoy interacting and helping others - including guests that shop our store and fellow team members you work with.</p></li></ul></div><div><ul><li><p>
You thrive in a fast-moving, highly active and physically demanding role, where teamwork, flexibility, and creative problem solving are key to success.</p></li></ul></div><div><ul><li><p>
You are open to working a flexible work schedule with varying hours, days or shifts (including nights, weekends, holidays and other peak shopping times).</p></li></ul></div><p></p><div><p><b><br>
The good news is that we have some amazing training that will help teach you everything you need to know to be a </b><b>Human Resources Expert</b><b>. But </b><b>there are a few skills you should have from the get-go:</b></p></div><div><ul><li><p>
Welcoming and helpful attitude toward all guests and other team members</p></li></ul></div><div><ul><li><p>
Ability to communicate on multiple frequency devices and operate handheld scanners, and other technology equipment as directed.</p></li></ul></div><div><ul><li><p>
Effective communication skills</p></li></ul></div><div><ul><li><p>
Work both independently and with a team</p></li></ul></div></div><div><div><ul><li><p>
Resolve guest questions quickly on the spot</p></li></ul></div><div><ul><li><p>
Attention to detail and follow a multi-step processes</p></li></ul></div><div><ul><li><p>
Capability to remain focused and composed in a fast-paced environment and accomplish multiple tasks within established timeframes</p></li></ul></div><p></p><div><p><b><br>
We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics </b><b>that</b><b> we expect:</b></p></div><div><ul><li><p>
Accurately handle cash register operations as needed.</p></li></ul></div><div><ul><li><p>
Lift product up to 10 pounds regularly without additional assistance from others.</p></li></ul></div><div><ul><li><p>
Capable of working in and exposure to varying temperatures, humidity, and other elements while performing certain job duties including but not limited to Drive-Up, carryout, etc.</p></li></ul></div><div><ul><li><p>
Ability to remain mobile for the duration of a scheduled shift (shift length may vary).</p></li></ul></div><div><ul><li><p>
Flexible work schedule (e.g., nights, weekends and holidays); reliable and prompt attendance necessary</p></li></ul></div></div><p></p><p>
Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.</p><p></p><p><b>
Benefits Eligibility</b></p>
Please paste this url into your preferred browser to learn about benefits eligibility for this role: https://tgt.biz/BenefitsForYou_A | Pegue esta URL en su navegador preferido para obtener informaci&oacute;n sobre la elegibilidad de este puesto para recibir beneficios: https://tgt.biz/BenefitsForYou_A<p></p><p><b>
Americans with Disabilities Act (ADA)</b></p><p></p><p>
In compliance with state and federal laws, Target will make reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to candidate.accommodations@HRHelp.Target.com. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed through this channel.</p></div><p></p>

Human Resources Expert

Spot

<div><div><p>Today's logistics marketplace is an ever-changing landscape where you can make your mark. Spot gives you the tools to tackle industry challenges for our partners. Here, initiative, drive, and teamwork form the basis for a rewarding, fast-paced career.</p></div><p><b>
About The Role:</b></p>
<p>
The Logistics Coordinator works in Spot's 24/7 Customer Contact Center. This role is responsible for the tracking and confirmation of all customer shipments, as well as providing on-the-spot problem resolution for any customer's need.</p>
<p>
Schedule 5 AM-1:30 PM</p>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Route shipments in the most cost-effective manner.</li>
<li>Tracking/tracing shipments while resolving any shipping errors.</li>
<li>Provide excellent customer service to both business customers and carriers.</li>
<li>Ability to perform a high volume of outbound calls.</li>
<li>Monitor the movement of our freight through our proprietary logistics technology to ensure customer satisfaction.</li>
<li>Communicate any transit issues to respective parties and provide solutions.</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>College degree or currently pursuing a degree is preferred.</li>
<li>Previous customer service or call center experience is required.</li>
<li>Excellent problem-solving skills required.</li>
<li>Highly collaborative and values constant improvement.</li>
</ul>
<p><b>Skills:</b></p>
<ul>
<li>Ability to handle a high volume of calls in a fast-paced environment.</li>
<li>Ability to communicate in a clear and concise manner.</li>
<li>Ability to maintain professional conduct in a fast-paced environment and handle difficult or irate customers professionally and calmly.</li>
<li>Ability to problem solve.</li>
<li><b>Ability to attend a 3-week training class that takes place Monday-Friday from 8 am-5 pm.</b></li></ul><br>
<p></p>
<p><b>
Additional Information:</b></p>
<ul>
<li>$19.10/hr.</li>
<li>This is a non-exempt position under the Fair Labor Standards Act and, as such, is overtime eligible</li>
<li>Onsite 5 days a week - Indianapolis, Indiana</li>
</ul>
<p>#LI-CH1</p><p></p><div><p><br>
Spot is built on relationships, combining 24/7 support with a proven, passionate, and dedicated team of logistics professionals. You can reach your true potential through the unlimited opportunities we offer. When you put in the effort, show initiative, solve problems, and build lasting client relationships, you earn respect and rewards. You'll also be a key component to the success of an industry leader. At Spot, we've never lost the entrepreneurial spirit that provides the foundation for our success.</p>
<p><i>
Spot Freight, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.</i> <i>Spot Freight is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a disability, you need a reasonable accommodation, please contact our Human Resources team to notify us of your request. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</i></p></div></div>

Logistics Coordinator - 1st Shift (5:00 AM-1:30 PM)

<div><div><p>Today's logistics marketplace is an ever-changing landscape where you can make your mark. Spot gives you the tools to tackle industry challenges for our partners. Here, initiative, drive, and teamwork form the basis for a rewarding, fast-paced career.</p></div><p><b>
About The Role:</b></p>
<p>
The Logistics Coordinator works in Spot's 24/7 Customer Contact Center. This role is responsible for the tracking and confirmation of all customer shipments, as well as providing on-the-spot problem resolution for any customer's need.</p>
<p>
Schedule: Tuesday-Saturday 9:00 PM - 5:30 AM</p>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Route shipments in the most cost-effective manner.</li>
<li>Tracking/tracing shipments while resolving any shipping errors.</li>
<li>Provide excellent customer service to both business customers and carriers.</li>
<li>Ability to perform a high volume of outbound calls.</li>
<li>Monitor the movement of our freight through our proprietary logistics technology to ensure customer satisfaction.</li>
<li>Communicate any transit issues to respective parties and provide solutions.</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>College degree or currently pursuing a degree is preferred.</li>
<li>Previous customer service or call center experience is required.</li>
<li>Excellent problem-solving skills required.</li>
<li>Highly collaborative and values constant improvement.</li>
</ul>
<p><b>Skills:</b></p>
<ul>
<li>Ability to handle a high volume of calls in a fast-paced environment.</li>
<li>Ability to communicate in a clear and concise manner.</li>
<li>Ability to maintain professional conduct in a fast-paced environment and handle difficult or irate customers professionally and calmly.</li>
<li>Ability to problem solve.</li>
<li><b>Ability to attend a 3-week training class that takes place Monday-Friday from 8 am-5 pm.</b></li></ul><br>
<p></p>
<p><b>
Additional Information:</b></p>
<ul>
<li>$23/hr.</li>
<li>This is a non-exempt position under the Fair Labor Standards Act and, as such, is overtime eligible</li>
<li>Onsite 5 days a week - Indianapolis, Indiana</li>
</ul>
<p>#LI-CH1</p><div><p>
Spot is built on relationships, combining 24/7 support with a proven, passionate, and dedicated team of logistics professionals. You can reach your true potential through the unlimited opportunities we offer. When you put in the effort, show initiative, solve problems, and build lasting client relationships, you earn respect and rewards. You'll also be a key component to the success of an industry leader. At Spot, we've never lost the entrepreneurial spirit that provides the foundation for our success.</p>
<p><i>
Spot Freight, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.</i> <i>Spot Freight is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a disability, you need a reasonable accommodation, please contact our Human Resources team to notify us of your request. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</i></p></div></div>

Logistics Coordinator - 3rd Shift (9:00 PM - 5:30 AM)

<div><div><p>Today's logistics marketplace is an ever-changing landscape where you can make your mark. Spot gives you the tools to tackle industry challenges for our partners. Here, initiative, drive, and teamwork form the basis for a rewarding, fast-paced career.</p></div><p><b>
About The Role:</b></p>
<p>
The Logistics Coordinator works in Spot's 24/7 Customer Contact Center. This role is responsible for the tracking and confirmation of all customer shipments, as well as providing on-the-spot problem resolution for any customer's need.</p>
<p>
Schedule: Tuesday-Saturday OR Sunday-Thursday 1 PM - 9:30 PM</p>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Route shipments in the most cost-effective manner.</li>
<li>Tracking/tracing shipments while resolving any shipping errors.</li>
<li>Provide excellent customer service to both business customers and carriers.</li>
<li>Ability to perform a high volume of outbound calls.</li>
<li>Monitor the movement of our freight through our proprietary logistics technology to ensure customer satisfaction.</li>
<li>Communicate any transit issues to respective parties and provide solutions.</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>College degree or currently pursuing a degree is preferred.</li>
<li>Previous customer service or call center experience is required.</li>
<li>Excellent problem-solving skills required.</li>
<li>Highly collaborative and values constant improvement.</li>
</ul>
<p><b>Skills:</b></p>
<ul>
<li>Ability to handle a high volume of calls in a fast-paced environment.</li>
<li>Ability to communicate in a clear and concise manner.</li>
<li>Ability to maintain professional conduct in a fast-paced environment and handle difficult or irate customers professionally and calmly.</li>
<li>Ability to problem solve.</li>
<li><b>Ability to attend a 3-week training class that takes place Monday-Friday from 8 am-5 pm.</b></li>
</ul>
<p><b>Additional Information:</b></p>
<ul>
<li>$21.50/hr.</li>
<li>This is a non-exempt position under the Fair Labor Standards Act and, as such, is overtime eligible</li>
<li>Onsite 5 days a week - Indianapolis, Indiana</li>
</ul>
<p>#LI-CH1</p><div><p>
Spot is built on relationships, combining 24/7 support with a proven, passionate, and dedicated team of logistics professionals. You can reach your true potential through the unlimited opportunities we offer. When you put in the effort, show initiative, solve problems, and build lasting client relationships, you earn respect and rewards. You'll also be a key component to the success of an industry leader. At Spot, we've never lost the entrepreneurial spirit that provides the foundation for our success.</p>
<p><i>
Spot Freight, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.</i> <i>Spot Freight is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a disability, you need a reasonable accommodation, please contact our Human Resources team to notify us of your request. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</i></p></div></div>

Logistics Coordinator - 2nd Shift (1 PM-9:30 PM)

City of Indianapolis & Marion County

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2></div>
<p></p><div><div><b>Agency Summary</b></div><p>
The mission of the Marion County Community Corrections Agency is to improve the lives of people in our community. Our role is to provide community supervision, as an alternative to incarceration, using evidence-based practices and comprehensive case management.</p><div><b>
Job Summary</b></div><div>
This position is responsible for providing assistance to team-members of the agency regarding payroll inquiries; benefit leave accrual; tracking of all new hires, transfers, promotions, and terminations. This position will be responsible for preparation of turnover reports, data collection and analysis, and making recommendations to management to develop retention strategies and continuous personnel improvement. Position is responsible for recruiting top talent for MCCC, as well as identifying effective recruiting strategies and tools to address staffing needs for various positions within the agency. Incumbent must value and promote diversity through equitable recruiting practices to ensure equitable access to all talent within the department. Incumbent must possess knowledge of Human Resources laws and best practices and how they apply to recruitment and selection. The incumbent in this position requires solid decision-making skills taking into consideration both public and team-member safety. Regular travel to off-site locations or minimum-security correctional facilities is required in this position. With general oversight from the Finance Supervisor, Manager or CFO, independent judgment is limited. Position reports to the Accounting Administrator- Finance Supervisor.</div><div><b><br>
Equal Employment Opportunity</b></div><p><b>
The City of Indianapolis Marion County is an equal opportunity employer</b>. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Position Responsibilities</b></h2></div>
<p></p><div><ul><li>Responsible for the coordination of job postings, including writing, maintaining, and updating job descriptions, with final approval of hiring managers, CFO and City/County Human Resources.</li><li>
Consult with hiring managers to understand the requirements, duties, and qualifications desired for the specified vacant position(s).</li><li>
Establish a valid selection and hiring process with hiring managers to include reviewing applicants, scheduling, and conducting interviews, recommending hiring applicants to the hiring manager, and onboarding new employees in a timely manner.</li><li>
Coordinate with City/County Human Resources to make contingent offers to selected candidate(s) and send notification to candidate(s) who were not selected.</li><li>
Attend job fairs both virtually and in person, community events, campus days at universities, and social media platforms forums to actively recruit talent.</li><li>
Maintain accurate and timely records to ensure optimal screening of candidates.</li><li>
Collect and analyze data to maintain current understanding of fair and competitive market salaries.</li><li>
Communicate professionally and positively to internal and external customers.</li><li>
Advise department leadership on recruitment and talent acquisition strategies in order to attract the most qualified talent.</li><li>
Coordinate with CFO and agency managers to create, edit and modify all personnel action request (PAR) forms prior to sending to City/County Human Resources</li><li>
Develop and maintain new hire job aids with respect to PeopleSoft, and conduct agency training and orientation sessions with new hires following training by city Human Resources division.</li><li>
Submit technology requests to ISA for team-members to include tickets for phone set up and changes to employee technology needed for new hires, as well as ticket submissions for team-member termination.</li><li>
Maintain and ensure completeness of agency personnel files.</li><li>
Compile and provide employment information requests and represent agency in unemployment hearings when necessary.</li><li>
Answer all routine personnel questions related to salary and benefits, paid time off, health and life insurance, short and long-term disability.</li><li>
Research and troubleshoot personnel and payroll discrepancies and consult with Payroll and City/County Human Resources divisions to determine resolution needed.</li><li>
Draft salary and personnel policies and assist the CFO and/or Finance leadership in the administration of compensation.</li><li>
Process and submit biweekly payroll for employees; review and ensure the accuracy of payroll register.</li><li>
Coordinate, edit and submit payroll changes and benefit or compensation payout.</li><li>
Update and maintain department organizational chart.</li><li>
Prepare turnover reports, collect, and analyze data.</li><li>
Make recommendations to management to develop retention strategies and continuous personnel improvements.</li><li>
Must possess excellent customer service and communication skills and be able to provide administrative and operational support to multiple individuals.</li><li>
Backup liaison to management, supervision teams, and team-members to communicate information as requested</li><li>
Provide guidance to management and ensure the completion of performance appraisals for team-members</li><li>
Coordinate exit interviews for outgoing staff with City/County Human Resources division</li><li>
Confidentiality is to be maintained at all times<p><b>
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.</b></p></li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div><b>Minimum Job Requirements and Qualifications</b></div><div>
Associates Degree in Business Administration, Human Resources, or related field with one (1) or more years of Human Resources or staffing experience. Equivalent combination of education, training, and experience required, in the absence of a college degree. Prior demonstrated knowledge and appropriate experience in training or related services desired. Ability to communicate effectively both orally and in writing. Must adhere to compliance with appropriate state and federal laws. Emotional intelligence when dealing with people of all backgrounds. Must have and maintain a valid driver&rsquo;s license. Proficient experience using PeopleSoft. Knowledge and use of Microsoft Office.</div><div><b>
Preferred Job Requirements and Qualifications</b></div><div>
Three or more years of experience as a financial professional. Prior professional experience in government or non-profit employment.</div></div></div></div><p></p>

Personnel Liaison

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