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hr operations assistant

AERODYNE Metal Fabrication LLC

We are looking for a proactive and organized HR Assistant to join our team.&middot; Assist with recruitment processes (posting jobs, screening CVs, scheduling interviews)&middot; Prepare HR documents such as employment contracts and onboarding materials.&middot; Coordinate visa processing&rsquo;s.&middot; Payroll processing and attendance tracking.&middot; Handle employee queries.&middot; Assist in organizing trainings and company events.&middot; Perform general administrative duties related to HR.Key Skills:Strong numerical and analytical skills.Accuracy and attention to detail.Discretion in handling sensitive employee data.Knowledge of MS office/payroll systems.Excellent communication and coordination abilities.Qualifications:Bachelor&rsquo;s degree in human resources, Commerce, or related field.2&ndash;4 years of experience in HR operations and payroll administration.Familiarity with payroll software (e.g.,Odoo/Tally/Oracle).Good understanding of labor laws and statutory compliance.Languages - English &amp; Hindi is a must.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

HR Assistant

SESC Group

Job Description &ndash; HR Assistant (Arabic Speaker)Position: Assistant HR Specialist (Arabic Speaker) Department: People &amp; Organizational Development (HR) Reports to: Head of People &amp; Organizational Development Location: Dubai, UAE Workweek: Monday &ndash; Friday (Office-based, with travel required for government-related tasks or internal workshop facilitation at site)Pay: 3,000 - 4,000 AED (will not exceed this bracket)Role SummaryThe HR Assistant (Arabic Speaker) will support HR operations by managing UAE employment visa and documentation processes, HR records, and government liaison activities and assistance with employee onboarding. The role requires fluency in Arabic and English, preferred hands-on experience with UAE government portals, and the ability to ensure compliance with labour laws, immigration rules, and ISO 9001:2015 document control standards.This position works closely with the Admin Officer, SESC Operations (Document Controllers, Operations Manager), and external authorities such as MOHRE, GDRFA, MOFA, DHA, DED, and the Chamber of Commerce.Key ResponsibilitiesGovernment Liaison &amp; Compliance<ul><li>Manage visa processing, employment permits, renewals, cancellations, and Emirates ID delivery for new joiners.</li><li>Liaise with MOHRE, GDRFA, MOFA, DHA, DED, Chamber of Commerce, and other government authorities.</li><li>Assist with MOFA attestation procedures for employee educational and professional documents.</li><li>Monitor MOHRE company classification and provide reports on implications for visa quotas and compliance.</li><li>Prepare and process company NOCs, approvals, government letters, and trade license renewals.</li><li>Ensure compliance with UAE labour and immigration laws.</li></ul>HR Operations &amp; Onboarding<ul><li>Coordinate onboarding documentation, new hire orientation, and HR records management.</li><li>Support interview scheduling, candidate follow-ups, and documentation requests.</li><li>Maintain staff probation and annual completion trackers.</li><li>Generate contracts, offer letters, employee correspondence, HR letters, NOCs, and salary transfer letters.</li><li>Maintain company organizational charts and update official government records as required.</li><li>Manage employee health insurance enrolment and delivery.</li><li>Assist in organizing internal company events, workshops, internal training and staff engagement activities.</li></ul>HR Records &amp; ISO Compliance<ul><li>Maintain employee master lists, visa trackers, document expiry lists, and HRIS records.</li><li>Organize and control digital and hardcopy HR files in line with ISO 9001:2015 standards.</li><li>Track and update training records, training materials, and external training correspondence.</li><li>Ensure HR documentation and records are always audit-ready.</li></ul>Staff Travel Support<ul><li>Assist SESC Operations and Accounts international travel bookings (flights, hotels, transport) for staff.</li><li>Process staff flight entitlements.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Explain how you supported the HR team with new employee onboarding in the past. What specific documents and processes were you responsible for?</li><li>Do you have experience with ISO 9001:2015 or any formal document control systems? How do you ensure HR files, contracts, and trackers are kept updated and audit-ready?</li><li>Rate your proficiency in the following tools from 1&ndash;5 (1 = Beginner, 5 = Expert):</li></ul>MS Excel Google Sheets MS Word Google Drive Document tracking systems (please name if applicable)<ul><li>Have you processed a trade license renewal or company classification update with MOHRE? Which category (1st, 2nd, 3rd) is your current/previous employer, and how did that impact visa quotas or processes?</li><li>Have you directly managed MOFA attestation and labour card renewals? If yes, describe the process and timeline you follow.</li><li>Please describe your experience handling employment visa applications in the UAE. Which portals have you used (e.g., GDRFA, MOHRE, Tasheel, eDNRD, Tasheer, VFS)?</li></ul>Language:<ul><li>Arabic (Required)</li><li>advanced level English (Required)</li></ul>License/Certification:<ul><li>UAE Driving Licence (Preferred)</li><li>MOFA attested degree certificate (Required)</li></ul>

Assistant HR Specialist (Arabic Speaker)

Media Land Group

<div>
 
 HR Operations Assistant (UAE-based)
 
 
 
 
 
 Reports to:
 
 Group HR Head (UAE/KSA/Egypt)
 
 
 
 Location:
 
 Dubai, UAE (Onsite)
 
 
 
 Industry Preference:
 
 Events / Construction
 
 
 
 Salary Range:
 
 AED 5,000 &ndash; 7,000
 
 
 
 Start Date:
 
 Immediate Joiner Preferred
 
 
 
 
 
 
 About Media Land Group
 
 
 
 
 
 
 
 MediaLand Group
 
 , established in 2004 and headquartered in
 
 Dubai, UAE
 
 , is a leading
 
 event and exhibition management company
 
 with a strong presence across the
 
 UAE, Saudi Arabia, and Egypt
 
 .
 
 
 We specialize in
 
 concept-to-completion event solutions
 
 , including large-scale exhibitions, corporate events, conferences, activations, and brand experiences. With in-house expertise across
 
 creative design, technical production, logistics, and project management
 
 , MediaLand delivers seamless and impactful experiences for both
 
 government and private sector clients
 
 across the GCC.
 
 
 Our success lies in transforming ideas into immersive real-world experiences that engage, inspire, and leave a lasting impression. We pride ourselves on
 
 precision, creativity, and reliability
 
 , offering our clients a full-service partnership that brings every vision to life &mdash; on time and on budget.
 
 
 
 Role Overview
 
 
 
 The HR Operations Assistant will support day-to-day HR operations across UAE and KSA, ensuring smooth employee lifecycle management, accurate documentation, and full compliance with local labor laws. The role requires an organized, proactive, and detail-oriented individual capable of handling high-volume HR tasks with professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Employee Lifecycle (UAE &amp; KSA &amp; Egypt)
 
 
 <ul>
 <li>
 Manage end-to-end employee lifecycle: onboarding, transfers, promotions, and exits.
 </li>
 <li>
 Prepare HR documents: offer letters, NOCs, salary certificates, experience letters, etc.
 </li>
 <li>
 Maintain up-to-date employee files (digital &amp; physical).
 </li>
 <li>
 Track probation periods and performance confirmation schedules.
 </li>
 </ul>
 
 
 
 2. Payroll &amp; Benefits Administration
 
 
 
 
 
 <ul>
 <li>
 Compile and verify monthly payroll data: attendance, overtime, deductions, and allowances.
 </li>
 <li>
 Coordinate payroll processing with Finance and ensure WPS compliance (UAE &amp; KSA).
 </li>
 <li>
 Maintain insurance data for additions, deletions, and renewals.
 </li>
 <li>
 Support medical insurance card issuance and replacements.
 </li>
 </ul>
 
 
 
 3. Government &amp; Compliance Coordination
 
 
 
 
 
 <ul>
 <li>
 UAE: Coordinate with PRO for MOHRE, GDRFA, and Emirates ID-related tasks.
 </li>
 <li>
 KSA: Support with Qiwa, Mudad, GOSI, CCHI, and Iqama renewals.
 </li>
 <li>
 Track expiry dates for all employee documents (visas, IDs, passports, licenses).
 </li>
 <li>
 Maintain accurate audit-ready records for all compliance activities.
 </li>
 </ul>
 
 
 
 4. Policy &amp; Documentation Control
 
 
 
 
 
 <ul>
 <li>
 Maintain HR policies, handbooks, and checklists in line with UAE &amp; KSA labor law.
 </li>
 <li>
 Circulate updated policies and maintain signed acknowledgments.
 </li>
 <li>
 Support internal HR audits and ensure proper documentation control.
 </li>
 </ul>
 
 
 
 5. Recruitment &amp; Onboarding Support
 
 
 
 
 
 <ul>
 <li>
 Coordinate interview scheduling, documentation verification, and onboarding checklists.
 </li>
 <li>
 Support education and experience verification, especially for KSA classification.
 </li>
 <li>
 Prepare employee welcome kits and ensure smooth onboarding experience.
 </li>
 </ul>
 
 
 
 6. Attendance &amp; Time Management
 
 
 
 
 
 <ul>
 <li>
 Validate attendance and overtime entries for both office and site staff.
 </li>
 <li>
 Ensure shift rosters are properly updated and approved.
 </li>
 </ul>
 
 
 
 7. HR Communication &amp; Employee Relations
 
 
 
 
 
 <ul>
 <li>
 Draft HR communications, reminders, circulars, and notices.
 </li>
 <li>
 Respond professionally to employee inquiries and support positive engagement.
 </li>
 </ul>
 
 
 
 8. Reporting &amp; Analytics
 
 
 
 
 
 <ul>
 <li>
 Maintain HR dashboards (headcount, turnover, leave balances, visa expiry, etc.).
 </li>
 <li>
 Generate periodic HR reports and share updates with the Group HR Head.
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor's degree in human resources, Business Administration, or related field.
 </li>
 <li>
 3&ndash;5 years of HR operations/admin experience (preferably in UAE &amp; KSA).
 </li>
 <li>
 Strong understanding of UAE &amp; KSA labor law compliance.
 </li>
 <li>
 Experience using HRMS/HRIS tools (Dynamics 365 preferred).
 </li>
 <li>
 Excellent English communication (Arabic an advantage).
 </li>
 <li>
 Strong ethics, attention to detail, and discretion in handling confidential data.
 </li>
 </ul>
 
 
 
 
 
 Why Join Media Land Group?
 
 
 <ul>
 <li>
 Work on award-winning campaigns, large-scale exhibitions, and high-profile cultural events that shape the creative landscape of the region.
 </li>
 <li>
 Collaborate closely with visionary artists, designers, and production experts in a unique environment that merges precision with creativity.
 </li>
 <li>
 Take on a leadership role with clear pathways for professional development, skill-building, and cross-functional exposure.
 </li>
 <li>
 Join a passionate, multicultural team that values initiative, creativity, and excellence.
 </li>
 <li>
 Be part of a dynamic, fast-paced company where innovation, speed, and quality drive everything we do.
 </li>
 <li>
 Based in Riyadh, KSA, with exposure to major regional projects and the opportunity to expand your professional network across the Gulf.
 </li>
 <li>
 Enjoy the benefits of a full-time role while working on diverse and flexible projects in an evolving industry.
 </li>
 <li>
 Attractive salary packages and performance-based incentives aligned with your skills and contributions.
 </li>
 </ul>
 
 
 
 Please click on the link below to know more about Medialand Group
 
 
 
 
 
 https://www.instagram.com/medialandgroup/?hl=en
 
 
 
 
 https://www.youtube.com/@medialandgroup4884
 
 
 
 
 https://www.linkedin.com/company/medialandgroup/
 
 
</div>

Assistant Human Resources Officer

Oplu (formerly Chace People)

<div>
 
 
 ABOUT OPLU
 
 
 
 Oplu is a boutique recruitment firm based in London, delivering tailored talent solutions to Private Estates, Family Offices, and Luxury Brands across the globe. We combine the precision of executive search with the agility of high-end recruitment, working with some of the world&rsquo;s most prestigious clients.
 
 
 
 
 
 
 
 
 
 THE ROLE
 
 
 
 We&rsquo;re looking for a sharp, highly organised
 
 Recruitment Operations Assistant
 
 to support our
 
 two Managing Directors
 
 and wider team. This is a fast-paced, hands-on role that sits at the heart of our recruitment operations, ensuring every detail, process, and piece of communication runs smoothly.
 
 
 From job adverts and inbox management to compliance checks and candidate coordination, you&rsquo;ll play a critical part in how we deliver to clients. If you&rsquo;re a natural organiser with flawless English and a calm, proactive approach, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 <ul>
 <li>
 
 Managing Director Support:
 
 Provide direct admin and coordination support to both Managing Directors across multiple live recruitment projects.
 </li>
 <li>
 
 Job Advertising:
 
 Write, post, and manage job adverts across platforms, ensuring accuracy and alignment with each brief.
 </li>
 <li>
 
 Inbox Management:
 
 Monitor shared inboxes, respond to candidate emails, and ensure timely, professional communication.
 </li>
 <li>
 
 CV Screening:
 
 Assist with reviewing applications to flag promising candidates.
 </li>
 <li>
 
 Interview Coordination:
 
 Schedule interviews, send call details, prepare documents, and confirm attendance with all parties.
 </li>
 <li>
 
 Compliance &amp; References:
 
 Conduct reference checks, right-to-work verifications, and maintain up-to-date candidate records.
 </li>
 <li>
 
 Data &amp; System Hygiene:
 
 Ensure accurate and consistent data entry across our ATS (Vincere), trackers, and documentation.
 </li>
 <li>
 
 Process Support:
 
 Help maintain internal templates, reports, and recruitment workflows for smooth delivery.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE IDEAL CANDIDATE
 
 
 <ul>
 <li>
 
 Exceptional written and spoken English
 
 (native or near-native level is essential).
 </li>
 <li>
 1&ndash;2 years&rsquo; experience in a recruitment, HR, operations, or admin-heavy support role.
 </li>
 <li>
 Highly organised with excellent attention to detail and follow-through.
 </li>
 <li>
 Tech-savvy, confident using Gmail, Google Docs/Sheets, and CRM/ATS systems.
 </li>
 <li>
 Able to support senior stakeholders and communicate professionally on their behalf.
 </li>
 <li>
 Calm, focused, and able to juggle multiple tasks and timelines.
 </li>
 <li>
 Discreet, professional, and confident handling sensitive information.
 </li>
 <li>
 Experience working remotely and across time zones UK is a plus.
 </li>
 </ul>
 
 
 
 
 
 Please note: Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.
 
 
 
 
</div>

Recruitment Operations Assistant (Remote)

Marco Global Payroll LLC

Job OverviewThis role is to support the HR and payroll operations of client companies on a global scale. The individual will assist HR and Payroll Managers in ensuring smooth and efficient operations while also contributing to the expansion of Marco Platform&rsquo;s global payroll knowledge base. This will be a fully remote assignment with the option of being a Part-timer or Independent Contractor (if the individual meets the requirements), with an expected commitment of approximately 4 hours per week (16 hours per month).Roles &amp; Responsibilities<ul><li>Perform monthly gross-to-net payroll calculations, ensuring compliance with UAE labor law requirements, including Wage Protection System (WPS) filings, gratuity/end-of-service benefit calculations, and (where applicable) GCC national contributions (GOSI).</li><li>Assist in managing client companies&rsquo; HR and payroll operations in Dubai and across the UAE.</li><li>Liaise with local vendors for HR, payroll, finance, and legal support in the UAE.</li><li>Respond to customer inquiries via email, message, and call, covering topics such as overseas visa applications for employees, onboarding and offboarding processes, reimbursement procedures, and local employment policies.</li><li>Coordinate with relevant teams to follow up and resolve customer issues, ensuring customer satisfaction with our solutions.</li><li>Collaborate with the company&rsquo;s HR &amp; Payroll Manager to document and expand the knowledge database for HR and payroll operations worldwide.</li><li>Adhere to global guidelines, comply with service processes, and improve service efficiency and convenience.</li></ul>Requirements<ul><li>Diploma in Accounting, Business Administration, Human Resources, or equivalent.</li><li>At least 3 years of hands-on experience in UAE payroll administration, including end-to-end payroll processing, WPS reporting, and gratuity/end-of-service benefits calculations.</li><li>MUST be familiar with the complete UAE payroll cycle, including monthly payroll runs, WPS submissions, and compliance with UAE labor law.</li><li>Proficiency with recognized UAE payroll and HR systems (e.g., SAP, Oracle, Tally, Bayzat, or equivalent).</li><li>Strong knowledge of UAE labor law, Ministry of Human Resources and Emiratisation (MOHRE) regulations, free zone authority requirements, and visa/work permit processes.</li><li>Positive mindset, good communication and organizational skills, and attention to detail.</li><li>Fluency in English; Arabic is an advantage.</li></ul>Job Type: Part-timePay: AED80.00 - AED200.00 per hourExpected hours: No more than 16 per week

Payroll Tax Consultant

The Expert Advice

We are a dynamic and growing consultancy company committed to excellence in immigration field. We pride ourselves on fostering a collaborative and inclusive work environment where employees are empowered to reach their full potential. As we continue to expand, we are seeking a dedicated and detail-oriented individual to join our team as an HR and Accounts Assistant.Position Overview: We are looking for an enthusiastic HR and Accounts Assistant Taglog English Burmese Language FEMALE ONLY to support our human resources and accounts departments. This role is ideal for someone who enjoys working in a fast-paced environment, has excellent organizational skills, and is eager to contribute to the success of our company.Responsibilities:Job Role &amp; Responsibilities:<ul><li>Handle front desk operations &mdash; greeting visitors, answering calls, and managing inquiries.</li><li>Maintain visitor and client records accurately.</li><li>Coordinate with HR and Accounts departments for daily administrative tasks.</li><li>Manage incoming and outgoing emails, courier, and office documents.</li><li>Support daily office operations and ensure smooth communication between departments.</li><li>Maintain a professional and welcoming environment at the reception area.</li></ul>HR Assistant:<ul><li>Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.</li><li>Onboard new employees, conduct orientations, and ensure a smooth integration into the company.</li><li>Maintain employee records and ensure compliance with HR policies and procedures.</li><li>Support employee relations initiatives and assist in resolving HR-related issues.</li><li>Proficiency in MS Excel and Word, maintaining data confidentially</li><li>Strong communication and multitasking skills</li><li>Punctual, disciplined, and willing to take responsibility.</li><li>Taglog or English Burmese Language</li></ul>Accounts Assistant:<ul><li>Assist in processing invoices, expense reports, and other financial transactions.</li><li>Reconcile bank statements and assist in month-end financial closing activities.</li><li>Prepare and maintain financial reports, including budget vs. actual analysis.</li><li>Assist in managing payroll processes and ensuring accurate and timely payments.</li><li>Taglog orEnglish Burmese Language</li></ul>FEMALE ONLYQualifications:<ul><li>Bachelor's degree in Human Resources, Accounting, Finance, or a related field.</li><li>Previous experience in HR or accounting roles is preferred.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite and familiarity with HR and accounting software.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR: 1 year (Preferred)</li><li>Accounts: 1 year (Preferred)</li></ul>Language:<ul><li>Urdu/Hindi (Preferred)</li></ul>

HR and Accounts Assistant - Receptionist - FEMALE ONLY

Brainstorm Human Resource Consultant

We are looking for HR Assistant for one of a leading Construction &amp; Interior Client in Dubai to join their team .The candidate should be well versed in recruitment, onboarding, employee records management, benefits, compliance, and administrative duties to ensure smooth HR operations.Location - Jebel Ali &amp; Al QuozKey Responsibilities<ul><li>Assist with the full recruitment cycle: posting job adverts, screening resumes, scheduling &amp; coordinating interviews, communicating with candidates.</li><li>Support on boarding for new hires: preparing contracts, offer letters, new hire documentation, orientation arrangements.</li><li>Maintain and update employee records (physical and digital), including personal data, attendance, leave records, visa/work permit status.</li><li>Assist in processing payroll inputs (time sheets, overtime, deductions) and liaise with payroll or finance departments.</li><li>Support benefits administration (insurance, leave, etc.).</li><li>Ensure compliance with UAE labour law and company HR policies &amp; procedures.</li><li>Prepare HR reports as needed (turnover, headcount, absenteeism, etc.).</li><li>Handle employee queries regarding HR policies, benefits, leave, etc.</li><li>Coordinate with other departments for HR&#8209;related tasks (e.g. facilities, travel, PRO tasks).</li><li>Support employee engagement activities, training coordination, and performance appraisal processes.</li><li>Assist in visa and work permit renewals, passport/labour card tracking etc.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field preferred.</li><li>1&#8209;3 years of experience in HR / HR administration preferred, ideally in UAE / Middle East context.</li><li>Basic Knowledge of UAE labour law, visa/work permit processes.</li><li>Proficiency with MS Office (especially Excel, Word).</li><li>Strong organizational skills with attention to detail; ability to handle multiple tasks &amp; priorities.</li><li>Good communication skills (verbal &amp; written); ability to interact with various stakeholders.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Proactive, reliable, team&#8209;oriented.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>How many years of experience do you have as HR Assistant?</li><li>Do you have an experience in Construction or Interior Fit out Industry?</li><li>Are you familiar with UAE Labour Law ?</li><li>Are you proficient in using MS Office?</li><li>Do you speak Hindi &amp; English?</li><li>What is your Current Salary &amp; expectations?</li></ul>Experience:<ul><li>UAE : 2 years (Required)</li><li>HR Assistant from Construction or Interior Fit out: 2 years (Required)</li><li>UAE Labor Law: 1 year (Required)</li><li>MS office : 2 years (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

HR Assistant -Construction & Interior Fitout

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