back office executive

business operations associate Jobs in Istanbul

business operations associate

ceo office associate

contract operations manager Jobs in Istanbul

contract operations manager

customer relations&ord. mgmt. responsible Jobs in Istanbul

hr operations front office manager

Hilton

<div>
 
 Personal Assistant (PA) to Director of Operations
 
 
 
 
 Reports To:
 
 Director of Operations
 
 
 
 Department:
 
 Executive Office
 
 
 To provide high-level administrative and operational support to the Director of Operations, ensuring effective coordination of daily activities, smooth communication across operational departments, and efficient follow-up of strategic and operational initiatives.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage the Director of Operations&rsquo; daily calendar, meetings, and travel arrangements
 </li>
 <li>
 Coordinate communication between the Director of Operations and operational departments (Front Office, Housekeeping, F&amp;B, Engineering, etc.)
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items
 </li>
 <li>
 Support the preparation and consolidation of operational reports (KPIs, budgets, productivity, guest satisfaction metrics, etc.)
 </li>
 <li>
 Handle internal and external correspondence professionally and confidentially
 </li>
 <li>
 Maintain strict confidentiality when dealing with sensitive and strategic information
 </li>
 <li>
 Act as a key point of contact on behalf of the Director of Operations
 </li>
 <li>
 Support cross-functional projects and ensure timely follow-up
 </li>
 <li>
 Assist in preparing management presentations and reports
 </li>
 <li>
 Identify opportunities to improve administrative and operational processes
 
 
 
 </li>
 </ul>
 
 Required Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field
 </li>
 <li>
 Minimum 2 years of experience in an administrative or coordination role (hospitality experience is a plus)
 </li>
 <li>
 Excellent command of English and Turkish, both written and spoken
 </li>
 <li>
 Advanced proficiency in MS Office (especially Excel and PowerPoint)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Proactive, detail-oriented, and solution-focused mindset
 
 
 
 </li>
 </ul>
 
 Core Competencies
 
 
 
 <ul>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Analytical Thinking
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Stakeholder Management
 </li>
 <li>
 Multitasking
 </li>
 <li>
 Proactive Approach
 
 
 
 </li>
 </ul>
 
 Work Locations
 
 
 
 Hilton Istanbul Bosphorus
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Personal Assistant to Director of Operations

SANY Group

<div>
 
 Key Responsibilities
 
 <ul>
 <li>
 Provide general support across functional areas such as HR, administration, operations, or office management.
 </li>
 <li>
 Assist teams with documentation, reporting, and workflow coordination.
 </li>
 <li>
 Act as a liaison for Chinese-speaking employees, supporting translation and cross-cultural communication.
 </li>
 <li>
 Help coordinate meetings, events, and internal processes.
 </li>
 <li>
 Support supervisors and management with ad-hoc tasks and projects.
 </li>
 <li>
 Ensure smooth daily operations across relevant departments.
 </li>
 </ul>
 
 🎓 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent.
 </li>
 <li>
 
 2&ndash;3 years of work experience
 
 in administrative, HR, operations, or general functional support roles.
 </li>
 <li>
 Fluent in
 
 Chinese and English
 
 ; knowledge of Turkish is a plus.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proactive, detail-oriented, and able to work independently.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 </ul>
 
 💡 Why Join Us
 
 
 Join
 
 SANY Turkey
 
 , a leading global heavy equipment manufacturer. You will gain exposure to cross-functional business operations, support international teams, and develop your career in a dynamic, growing environment.
 
</div>

Functional Support Officer(Chinese Speaker)

FERASET

<div>
 
 FERASET is a fast-growing AI startup based in Istanbul, building globally successful mobile apps powered by AI. With 30M+ downloads, our products are consistently ranked among the top charts in multiple countries.
 
 
 Backed by a $4.5M seed investment from top-tier global VCs, we&rsquo;re scaling rapidly and investing in both product and talent. We&rsquo;re building long-term, deeply creative, and useful AI experiences across design, music, video, photo, and utility categories.
 
 
 If you&rsquo;re looking to join a fast-moving, product-driven team and create apps loved by millions, you&rsquo;re in the right place.
 
 
 
 
 
 
 What You&rsquo;ll Be Doing
 
 
 <ul>
 <li>
 Prepare weekly, monthly, and quarterly reports (financial, operational, strategic).
 </li>
 <li>
 Track KPIs and business metrics to support decision-making.
 </li>
 <li>
 Develop dashboards and executive summaries for internal use.
 </li>
 <li>
 Design and deliver presentations, board decks, and investor reports.
 </li>
 <li>
 Draft external communication materials (investor updates, blog posts, announcements).
 </li>
 <li>
 Ensure consistency and clarity of messaging across stakeholders.
 </li>
 <li>
 Conduct market research, competitor analysis, and trend reports.
 </li>
 <li>
 Prepare background briefs and analysis for CEO-level meetings.
 </li>
 <li>
 Support hiring, organizational strategy, and business planning.
 </li>
 <li>
 Take ownership of cross-functional projects.
 </li>
 <li>
 Collaborate closely with Product, Data, HR, Strategy, and Operations teams.
 </li>
 <li>
 Identify bottlenecks and help design solutions to improve execution.
 </li>
 <li>
 Act as a strategic thought partner to the CEO.
 </li>
 <li>
 Support preparation for key external and internal meetings.
 </li>
 <li>
 Step in as a project owner when needed to ensure follow-through.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 High potential, ambitious, sharp mind: You don&rsquo;t wait for instructions, you make things happen.
 </li>
 <li>
 Structured thinker with strong analytical skills; you enjoy making sense of numbers and reports.
 </li>
 <li>
 Self-directed, fast, focused, and responsive; comfortable working at a startup-style pace
 </li>
 <li>
 Ability to structure, synthesize, and communicate complex topics clearly.
 </li>
 <li>
 Hands-on, proactive, and detail-oriented approach.
 </li>
 <li>
 Flexibility to work on diverse topics, from finance to product to HR.
 </li>
 <li>
 Excellent presentation skills
 </li>
 <li>
 Excellent command of English (written and spoken).
 </li>
 <li>
 Experience in consulting, finance or strategy is a plus.
 </li>
 </ul>
 
 
 
 
 
 Why FERASET?
 
 
 
 We move fast. We care deeply about what we build. And we&rsquo;re just getting started.
 
 
 Here&rsquo;s what makes us different:
 
 <ul>
 <li>
 Impact at Scale - Your work will be used by millions of people across the globe
 </li>
 <li>
 Ownership from Day 1 - Small team, big responsibility, no micromanagement
 </li>
 <li>
 Product + AI = Magic - Build the future of creative tools powered by generative AI
 </li>
 <li>
 Career Acceleration - Learn faster than anywhere else, grow with the company
 </li>
 <li>
 A-Players Only - Work with the best of the best, like a championship team pushing each other to achieve greatness
 </li>
 <li>
 Competitive Compensation - We offer highly competitive salaries and real recognition for real work
 </li>
 <li>
 Commuting Support - Monthly transportation allowance for hybrid/office work
 </li>
 <li>
 Meal Compensation - Daily meal card for a healthy and satisfying lunch
 </li>
 <li>
 Private Health Insurance - Premium coverage to keep you safe
 </li>
 <li>
 Learning Budget - Yearly education support to level up your skills
 </li>
 </ul>
 
 
</div>

Ceo Office Associate

<div>Non-F&amp;D &amp; Service Procurement Manager<h2 class="jobSectionHeader">
Job Description</h2>
Position Title: Non-F&amp;D &amp; Service Procurement Manager
Department: Hilton Supply Management
Reports to Title: Procurement Manager T&uuml;rkiye
Location: Hilton Regional Office T&uuml;rkiye
<h2 class="jobSectionHeader">About Hilton Supply Management</h2>
Hilton Supply Management (HSM) is the largest hospitality group procurement organization and an integral division within Hilton. HSM manages the supply chain of hotels, both Hilton as non-Hilton branded hotels. With more than 18,000 hotels in our program (including over 10,000 non-Hilton-branded hotels), HSM drives economies of scale and negotiates competitive contracts with industry-leading suppliers &ndash; ensuring direct savings on the product &amp; services for hotel partners.<h2 class="jobSectionHeader">
About Hilton</h2>
Hilton is one of the largest and fastest growing hospitality companies in the world, with more than 8,800 properties with more than 1.3M rooms in 139 countries and territories. Founded in 1919, we have defined the hospitality industry and established a portfolio of world-class brands, including our flagship Hilton Hotels &amp; Resorts brand, which is the most recognized hotel brand in the world. We have more than 226 million members in our award&ndash;winning customer loyalty program, Hilton Honors.<h2 class="jobSectionHeader">
Position Statement</h2>
The T&uuml;rkiye region within Hilton Supply Management is responsible for creating and managing strategic contracts for the provision of Non-F&amp;D &amp; Service to all managed properties and those franchise and third-party hotels signed to Hilton Supply Management agreements. Primary responsibilities will be overseeing the entire procurement process and HSM competitiveness, which will include the procurement of Non-F&amp;D &amp; Service categories within the T&uuml;rkiye region.
Position Summary<ul><li>
To plan, organize, direct, and control the Purchasing and Supply Management functions for all Non-Food &amp; Services categories within the specified functional Area for Hilton.</li><li>
Ensuring that technical equipment, engineering services, CAPEX, FF&amp;E, MRO, Energy, Facility Management, and outsourced operational services are procured at the optimal total cost of ownership while adhering to Hilton standards, operational specifications, purchasing best practices, and global procurement policies.</li><li>
Direct supervision and management of reports as detailed.</li><li>
Working with and representing the Purchasing function with key stakeholders such as Finance, Engineering, Operations, and Development.</li><li>
To provide functional and operational management to any corporate or cluster purchasing teams based in the area and to provide support as required to hotel-based purchasing resources across the area.</li><li>
To ensure that all procurement tools (such as Birchstreet, Coupa Smart Spend) are implemented and maintained.</li><li>
Provide effective management to the Non-F&amp;D &amp; Services Buyer (where applicable).</li></ul><h2 class="jobSectionHeader">
Strategic Procurement &amp; Business Operations 55%</h2><ul><li>
Lead local and national tenders within Non-Food &amp; Services categories, including technical projects and service agreements.</li><li>
Negotiate pricing and commercial terms with suppliers at local and national levels.</li><li>
Conduct price benchmarking and lifecycle cost analysis to ensure competitive positioning across M/L, franchised properties, and 3rd party hotels.</li><li>
Maintain supplier data and pricing in procurement systems (e.g., Birchstreet, Coupa Smart Spend).</li><li>
Ensure implementation and compliance with national, pan-European, and global agreements including MSAs and FSAs.</li><li>
Monitor supplier performance and product/service quality.</li><li>
Stay informed on relevant procurement laws, technical regulations, and compliance requirements.</li><li>
Support the growth and implementation of Group Purchasing Organization (GPO) initiatives where applicable</li></ul><h2 class="jobSectionHeader">
Organisational activities 20%</h2><ul><li>
Report directly to National Procurement Manager (NPM)</li><li>
Report on a monthly/or weekly basis to the NPM of current system status, project status, needs of the properties or concerns regarding the suppliers&rsquo; performance and products&rsquo; quality</li><li>
Report contract negotiation results, tenders, savings capture, and cost avoidance in Coupa Smart Spend.</li><li>
Act as the primary liaison between the regional procurement leadership and hotel operations, ensuring seamless communication and alignment of procurement goals.</li><li>
Address technical supply challenges and ensure timely resolution with suppliers.</li><li>
Ensure to receive as much as possible information about local needs and issues.</li><li>
Ensure maximum visibility of local technical requirements and operational risks.</li><li>
Ensure follow-up of consistence item handling internally.</li><li>
Communicate procurement updates, CAPEX frameworks, and service agreements through internal channels.</li><li>
Foster strong relationships with hotel leadership, Engineering, Finance and Operations teams</li></ul><h2 class="jobSectionHeader">
Strategic Development &amp; Compliance 20%</h2><ul><li>
Lead the development and execution of procurement strategies across Non-Food &amp; Services categories, ensuring alignment with brand standards, technical compliance, and ESG targets.</li><li>
Provide strategic guidance to hotel and engineering teams on supplier selection, technical specifications, and cost optimization opportunities.</li><li>
Regularly review and rationalize nominated suppliers across technical and service categories.</li><li>
Be aware of and apply Hilton purchasing, financial and environmental policies, CSR and ESG activities.</li><li>
Ensure hotel teams are informed about nominated suppliers, service standards, and compliance requirements.</li><li>
Develop and maintain constructive and cooperative relationships with all internal and external stakeholders/personnel whether in person or via telephone.</li></ul><h2 class="jobSectionHeader">
Human Resources 5%</h2><ul><li>
Provide effective leadership and development to the Non-F&amp;D &amp; Services Buyer (where applicable).</li><li>
Motivate and guide team members to achieve high performance and professional development.</li></ul>
In addition to performance of the essential functions, this position may be required to perform supportive duties as assigned from time to time, with the percentage of time performing each function to be solely determined by the supervisor based upon the requirements of the company or departmental objective.<h2 class="jobSectionHeader">
Required Qualifications</h2><ul><li>
Complete knowledge of F&amp;D purchasing procedures and supply chain.</li><li>
Strong understanding of strategic sourcing, CAPEX procurement, lifecycle costing, and contract governance.</li><li>
Demonstrated competence to manage multiple priorities and complex technical projects in a hands-on capacity.</li><li>
Proficiency in sourcing applications and MS Office Suite.</li><li>
BA/BS/Bachelor's Degree or experience in lieu thereof.</li><li>
Excellent negotiation, analytical, and problem-solving skills.</li><li>
Strong interpersonal and communication abilities.</li><li>
High attention to detail and organizational skills.</li><li>
Demonstrated ability to self-motivate, manage multiple priorities and deliver results.</li><li>
Work attitude that exhibits flexibility, drive, good judgment, dependability and ambitions</li><li>
Ability to communicate complex technical and commercial concepts clearly across the organization.
</li></ul><h2 class="jobSectionHeader">Preferred Qualifications</h2><ul><li>
Experience in procurement and supply chain management (minimum 8+ years) in a senior-level role within hospitality or multi-site environments.</li><li>
Strong commercial and negotiation capability managing complex service and CAPEX contracts.</li><li>
Functional knowledge of various global back-office systems (e.g. BSS, NAV, PSFT, Sun, Navision)</li><li>
MS/MA/Master's Degree or experience in lieu thereof</li><li>
Business fluency in Turkish and English; proficiency in an additional language is a plus</li><li>
International or national multi-site experience preferred.</li></ul></div>

Non-F&D & Service Procurement Manager

Çelik Motor

<div>
 
 As one of the longest-standing companies of the
 
 Anadolu Group
 
 ,
 
 &Ccedil;elik Motor
 
 is the one of the most well-known company of Turkish automotive industry with more than a half-century of experience.
 
 
 
 
 
 &Ccedil;elik Motor is demonstrating its innovative perspective with the incorporated brands
 
 Kia and Garenta
 
 while leading the way in the industry.
 
 
 
 
 
 Do you see yourself as a part of change-driven work environment? Does the new trends in
 
 e-commerce, mobility, automotive and transportation
 
 enthusiasts you? Do you have a
 
 digital-oriented mindset
 
 and are you eager to deliver projects to contribute in our future vision?
 
 
 
 
 
 If so, come join us for your next adventure! We are looking for
 
 Payroll and Personnel Affairs Assistant Specialist
 
 for our &Ccedil;elik Motor!
 
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Managing payroll and personnel processes, informing employees about payrolls,
 </li>
 <li>
 Following up on employee rights within the framework of relevant laws, regulations and procedures, and conducting relevant work in the SAP environment,
 </li>
 <li>
 Ensuring the completion of legal notifications (Social Security Institution, Employment Agency, withholding tax return, etc.),
 </li>
 <li>
 Conducting and following up on correspondence with official institutions,
 </li>
 <li>
 Managing employee group health insurance and individual retirement plans,
 </li>
 <li>
 Monitoring occupational health and safety processes,
 </li>
 <li>
 Following up on periodic reports,
 </li>
 <li>
 Contributing to HR projects (orientation programs, personnel evaluation management, wage management, onboarding, exit procedures, orientation programs, etc.).
 </li>
 <li>
 Taking part in the necessary steps for updating HR procedures and policies,
 </li>
 <li>
 Providing support to other HR processes when necessary.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 General Qualifications
 
 
 
 
 
 <ul>
 <li>
 Graduated from relevant undergraduate departments of universities.
 </li>
 <li>
 1-3 years of experience in Personnel Administration and Payroll.
 </li>
 <li>
 Proficient in MS Office and SAP programs. Knowledgeable in labor law and social security legislation, research-oriented, and follows legal changes.
 </li>
 <li>
 Experienced in correspondence and reporting with official institutions.
 </li>
 <li>
 Proficient in English.
 </li>
 <li>
 Team player, proactive and solution-oriented, with strong analytical and communication skills.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 You can access the &Ccedil;elik Motor Clarification Text via the link below:
 
 
 https://www.celikmotor.com/calisan-adayi-aydinlatma-metni
 
 
 
</div>

Payroll and Personnel Affairs Assistant Specialist

Cartier

<div>
 YOUR MISSION: Perform clerical duties, such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to ensure completion. Compile regular and special reports, drawing data from a variety of sources within and outside the department. Contact customers, suppliers, or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinate the work of other clerks. HOW WILL YOU MAKE AN IMPACT?
 
 
 <ul>
 <li>
 Plan, organize, and coordinate transversal HR projects, ensuring alignment with costs, quality, and time constraints.
 </li>
 <li>
 Manage the production of detailed project and workstream plans, identifying all necessary activities and resources to achieve project objectives in compliance with the organization's project management framework.
 </li>
 <li>
 Lead the delivery of comprehensive information gathering, analysis, and stakeholder consultation activities, specifying and negotiating project deliverables.
 </li>
 <li>
 Develop and execute stakeholder engagement strategies to foster effective working relationships and address stakeholder needs and concerns.
 </li>
 <li>
 Identify, elicit, and analyze project requirements, ensuring their completion and alignment, and manage these requirements throughout the project lifecycle.
 </li>
 <li>
 Evaluate and address project risks, issues, dependencies, and constraints, escalating as needed and implementing solutions to mitigate concerns.
 </li>
 <li>
 Prepare and present project review reports and presentations, including key information, commentary, and recommendations for stakeholder evaluation and decision-making.
 </li>
 <li>
 Lead and mentor a small- to medium-sized project team, communicating project vision and outcomes, coordinating team actions, and facilitating team development through training and coaching.
 </li>
 <li>
 Implement innovative processes to improve existing operations and ensure continuous improvement.
 </li>
 <li>
 Manage project resources, proactively controlling costs, providing forecasts, and presenting variances with explanations at review points.
 </li>
 <li>
 Develop and approve short- to medium-term work schedules to meet planned commitments, including managing overtime and additional resources.
 </li>
 <li>
 Organize and prepare complex documents using various applications, and gather and summarize data for special reports.
 </li>
 <li>
 Provide documentation and training for successful transition to business as usual, and record lessons learned for future projects.
 </li>
 <li>
 Conduct and facilitate assurance reviews, addressing any issues identified to ensure project delivery according to time, budget, and quality standards.
 </li>
 <li>
 Participate in professional development activities, maintain external professional accreditation, and stay informed on technology, regulations, and industry best practices. HOW WILL YOU EXPERIENCE SUCCESS WITH US? Upper Secondary School Basic experience of simple office / operational systems.
 </li>
 </ul>
</div>

Back Office Executive

Guess Europe Sagl

<div>
 Guess, a renowned leader in the global fashion industry, is seeking a Assistant Store Manager to join our dynamic team. The successful candidate will support their team in daily operations, ensuring the store provides exceptional service and achieves its sales goals.
 
 
 <ul>
 <li>
 Assistant Store Manager in daily operations and overall management of the store
 </li>
 <li>
 Lead and motivate the sales team to achieve store sales goals and objectives
 </li>
 <li>
 Provide exceptional customer service by addressing customer inquiries and resolving issues
 </li>
 <li>
 Ensure product displays, signage, and merchandising standards are maintained throughout the store
 </li>
 <li>
 Assist in training and onboarding new employees to ensure a knowledgeable team
 </li>
 <li>
 Monitor inventory levels and assist in managing stock replenishment and orders
 </li>
 <li>
 Conduct regular store audits to ensure compliance with company policies and procedures
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience in a retail management or supervisory role
 </li>
 <li>
 Strong leadership and team-building skills with the ability to motivate others
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to analyze sales data and make informed decisions
 </li>
 <li>
 Detail-oriented with strong organizational skills
 </li>
 <li>
 Flexibility to work various shifts, including weekends and holidays
 </li>
 <li>
 Univercity diploma required; a degree in business or a related field is a plus
 </li>
 </ul>
</div>

Assistant Store Manager Viaport (Kurtköy)

Explore 83+ Hr operations front office manager in Istanbul this April. Find roles across top companies and apply now to boost your career.