hr generalist

administrative assistant ii Jobs in Houston

administrative assistant ii

equipment operator iii

health system specialist

hr & recruiting specialist Jobs in Houston

hr & recruiting specialist

hr operations specialist ii

Augment Professional Services

<div>As the organization accelerates its HR transformation to maintain market leadership, The Sr. HR Associate (Tier 2) enables payroll accuracy and compliance by administering, validating, and preparing HR and payroll-impacting data in advance of payroll execution.<h2 class="jobSectionHeader">
Job Summary</h2>
The Tier 2 Senior Associate serves as the subject matter expert for pre-payroll administration and payroll-impacting HR data. This role owns payroll readiness, leads risk identification, and acts as the escalation point for complex data, tax, and compliance issues prior to payroll execution.<h2 class="jobSectionHeader">
II. Duties and Responsibilities</h2>
To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other ancillary duties may be assigned.<ul><li>
Lead pre-payroll validation activities and readiness checks</li><li>
Identify payroll and tax risks before payroll execution and coordinate resolution</li><li>
Partner with Payroll to ensure clean handoffs and reduce post-payroll corrections</li><li>
Administer and validate complex payroll-impacting changes, including retroactive scenarios and multi-state work location changes</li><li>
Serve as escalation point for payroll tax data issues prior to payroll run</li><li>
Support audit preparation and payroll readiness reviews</li><li>
Provide coaching and guidance to Tier 2 Associates and Tier 1 staff</li><li>
Support workload prioritization around payroll calendars and cutoff timelines</li><li>
Act as point of contact during pre-payroll windows</li><li>
Lead or support improvements to pre-payroll workflows, checklists, and controls</li><li>
Partner with CI, HRIS, Payroll, and Tax teams to reduce upstream defects</li><li>
Maintain and enhance SOPs, knowledge articles, and training materials</li></ul><h2 class="jobSectionHeader">
III. Supervisory Responsibilities</h2>
Will coach and mentor less experienced team members and act as team leader on more complicated systems projects.<h2 class="jobSectionHeader">
IV. Qualifications</h2><h3 class="jobSectionHeader">
A. Education and Experience</h3>
Education: Bachelor's Degree (accredited) in Computer Science, MIS, Business Administration, or similar area of study or in lieu of degree, High School Diploma or GED (accredited) and four years of relevant work experience.
Experience: 4&ndash;7+ years of HR operations, payroll support, or HRIS administration experience.<h3 class="jobSectionHeader">
Advanced knowledge or skills in one or more of the following required:</h3><ul><li>
Understanding of how HR transactions impact payroll and payroll tax</li><li>
Advanced knowledge of HRIS and payroll systems (Intermediate Excel skills, Oracle HCM, UKG-Timekeeper, ADP)</li><li>
Strong understanding of payroll readiness, tax implications, and HR data dependencies</li><li>
Experience serving as an escalation point in an HR Service Center or shared services model</li></ul><h3 class="jobSectionHeader">
May require advanced skills in one or more of the following:</h3><ul><li>
Written and verbal communication skills as well as listening skills</li><li>
Successfully leading a project team reach its business objectives within set timeframes</li><li>
Attention to detail</li><li>
Analytical and qualitative abilities</li></ul></div>

HR Operations Specialist II

Unify Energy Solutions

<div>Description:

Job Summary: The HR &amp; Recruiting Specialist is a dual-impact role responsible for sourcing top-tier talent to support Unify&rsquo;s growth while leading the daily administrative execution of HR operations. Serving as the primary face of the company for new hires, this role supports the HR team in sourcing experienced industry talent and ensuring a gold-standard employee experience.
Key Responsibilities:
HR Operations &amp; Employee Experience<ul><li>Onboarding Lead: Direct the in-office New Hire Orientation (NHO), managing all physical logistics, badging, and office tours.</li><li>Engagement &amp; Culture: Lead the administrative side of employee engagement, including birthdays, service anniversaries, and company events.</li><li>Employee Support: Act as the first point of contact for daily policy questions and employee inquiries.</li><li>System &amp; Backup Support: Maintain accurate records in Paylocity.</li><li>Compliance: Maintain personnel files and ensure all state labor law postings are current and compliant.</li></ul>
Talent Acquisition<ul><li>Full-Cycle Recruiting: Lead the recruiting lifecycle for foundational roles, including job postings, candidate sourcing, screening, and coordinating and scheduling interviews.</li><li>Active Sourcing: Use LinkedIn, social media, and professional networks to source technical and industry-specific talent.</li><li>Hiring Manager Support: Collaborate with managers to understand their needs, coordinate interviews, and provide candidate recommendations.</li><li>Candidate Experience: Ensure timely communication and a professional Unify experience for every applicant.</li></ul>
General HR Administration<ul><li>Benefits &amp; Open Enrollment: Assist with the administration of employee benefits programs and provide logistical support during the annual Open Enrollment period.</li><li>Employee Relations: Support the HR Manager in conducting initial investigations and resolving employee relations issues in a professional manner.</li><li>Training &amp; Development: Assist with the rollout of training programs.</li><li>Special HR Projects: Provide administrative and research support for strategic projects such as salary benchmarking, benefits evaluations, and workforce planning.</li><li>Performance Management: Administer the logistics of performance management processes, including the tracking of goal setting and performance reviews.</li><li>Other related duties as assigned.</li></ul>
Requirements:

Skills &amp; Qualifications:<ul><li>Education: Bachelor&rsquo;s degree in Human Resources, Business, or a related field.</li><li>Experience: 1 &ndash; 3 years of experience in a recruiting and/or HR generalist capacity.</li><li>Software: Proficiency in Paylocity (HRIS) preferred, and Microsoft Office required.</li><li>Attributes: Ability to work successfully in a fast-paced environment, maintain a high level of organization and attention to detail, and handle confidential information with high discretion and professionalism.</li></ul></div>

HR & Recruiting Specialist

<div><div><div>Manager, Payroll and Benefits</div></div><h1 class="jobSectionHeader"><div>
Welcome to Waste Resource Management (WRM)</div></h1>
At Waste Resource Management (WRM), we go beyond operating trucks &mdash;we are dedicated to environmental protection and delivering exceptional service. With a presence across Texas, Colorado, Florida, and Nevada, our affiliated companies&mdash;SouthWaste Disposal LLC, Silver City Processing, and McDonald Farms, Inc.&mdash;offer comprehensive solutions for liquid waste recycling and transportation.<h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader"><div>Join a Company That Values You</div></h2>
At WRM and affiliated companies, your work matters&mdash;for the environment, our clients, and your career. If you&rsquo;re ready for a company that pays well, offers a competitive benefits package, operates safely, and supports your growth, we want to hear from you.
<div><div>Job Overview</div></div>
As Manager, Payroll and Benefits, you will play a vital role in administering the timely and accurate processing of payroll, as well as the management and administration of employee benefits programs. This role will work closely with HR, finance, and other departments to ensure compliance with legal requirements, enhance employee satisfaction, and maintain smooth operations related to payroll and benefits administration. The ideal candidate will have experience with Paycom, a cloud-based HR and payroll solution, to optimize payroll processing and benefits management.<h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader"><div>Why join WRM and affiliated companies?</div></h2><ul><li>
Comprehensive Benefits: Choose from one of three medical plans, based on your needs, dental, and vision coverage; along with 401(k) with 5% company match</li><li>
Career Growth: Training programs and advancement opportunities in wastewater operations and environmental services</li><li>
Paid Time Off: Generous PTO policy accrues from day 1, floating and company paid holidays.</li><li>
Additional Perks: Company-paid life and disability insurance, employee assistance program, and more</li><li>
Supportive Leadership: Leadership that values safety, professionalism and growth</li></ul><h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader"><div>What You&rsquo;ll Do</div></h2><ul><li>
Manage the end-to-end payroll process, ensuring accurate and timely processing for all employees, including salaried, hourly, and temporary staff.</li><li>
Administer and oversee employee benefits programs, including health insurance, retirement plans, leave of absence, and other fringe benefits.</li><li>
Ensure compliance with all federal, state, and local payroll and benefits regulations.</li><li>
Work with HR and Finance teams to ensure that all payroll data is accurate and up-to-date, including new hires, terminations, and changes to employee status.</li><li>
Manage special projects within the HR System to provide better accountability and reporting, build efficiencies, and provide a positive payroll experience for all employees.</li><li>
Manage the time and attendance system to ensure time is captured accurately and legally compliant.</li><li>
Partner with third party customers and government agencies to provide prevailing wage reporting.</li><li>
Use payroll system to process payroll, manage employee data, track benefits enrollments, and generate reports.</li><li>
Address payroll and benefits-related inquiries from employees, providing exceptional customer service and resolving any issues or discrepancies.</li><li>
Assist with year-end payroll processing, tax filings, and reporting.</li><li>
Collaborate with other departments, such as HR and Finance, to ensure seamless integration between payroll, benefits, and other HR functions.</li><li>
Implement and manage best practices for payroll and benefits administration.</li><li>
Stay current with industry trends, tax laws, and best practices in payroll and benefits management.</li><li>
Other duties as assigned.</li></ul><h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader"><div>What We&rsquo;re Looking For</div></h2><ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, Accounting, or a related field (preferred).</li><li>
3-5 years of experience in payroll and benefits administration, with a focus on managing payroll and benefits processes.</li><li>
Strong proficiency with Paycom, Paycor, or similar HRIS/payroll systems.</li><li>
In-depth knowledge of payroll and benefits regulations, including federal, state, and local tax laws.</li><li>
Experience with benefits plan administration (e.g., health insurance, retirement plans, etc.).</li><li>
Exceptional attention to detail, with strong organizational and problem-solving skills.</li><li>
Ability to manage confidential information with discretion.</li><li>
Excellent interpersonal and communication skills, with the ability to work collaboratively across departments.</li></ul>
<div><div>Certifications</div></div><ul><li>
Certification in payroll (e.g., CPP - Certified Payroll Professional) or benefits (e.g., CEBS - Certified Employee Benefit Specialist) is a plus but not required.</li><li>
Certified Employee Benefits Specialist (CEBS) is a plus but not required.</li></ul><h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader"><div>Equal Opportunity Employer</div></h2>
WRM is dedicated to fostering a diverse and inclusive workplace. We offer equal employment opportunities regardless of race, religion, gender, age, sexual orientation, veteran status, or disability.
CERTIFICATIONS:<ul><li>
Certification in payroll (e.g., CPP - Certified Payroll Professional) or benefits (e.g., CEBS - Certified Employee Benefit Specialist) is a plus but not required.</li><li>
Certified Employee Benefits Specialist (CEBS) is a plus but not required.</li></ul>
QUALIFICATIONS:<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, Accounting, or a related field (preferred).</li><li>
3-5 years of experience in payroll and benefits administration, with a focus on managing payroll and benefits processes.</li><li>
Strong proficiency with Paycom, Paycor, or similar HRIS/payroll systems.</li><li>
In-depth knowledge of payroll and benefits regulations, including federal, state, and local tax laws.</li><li>
Experience with benefits plan administration (e.g., health insurance, retirement plans, etc.).</li><li>
Exceptional attention to detail, with strong organizational and problem-solving skills.</li><li>
Ability to manage confidential information with discretion.</li><li>
Excellent interpersonal and communication skills, with the ability to work collaboratively across departments.</li></ul>
WORK ENVIRONMENT:
<ul><li>Ability to sit for extended periods and work at a computer.</li><li>
Must be able to lift up to 25 pounds on occasion.</li><li>
Ability to work in an office setting with standard office equipment (e.g., phone, computer, etc.).</li></ul>
EQUAL EMPLOYMENT:
We are an equal opportunity employer; committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.
WRM complies with the ADA and considers reasonable accommodation measures that may be necessary for eligible applicants/Employees to perform essential functions.</div>

Manager, Payroll and Benefits

Rice Engineering

<div>Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
<h2 class="jobSectionHeader">About Rice:
</h2>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence. 
 
Position Summary:
 
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
Ideal Candidate Statement:
 
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
Workplace Requirements:
 
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $19.90&ndash;$20.30 hourly, non-exempt.
 
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
<ul><li>High school diploma or equivalent
</li><li>2+ years&rsquo; experience providing administrative support, preferably in a university setting
<ul><li>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</li></ul></li></ul>Skills:
<ul><li>Proficient administrative skills including calendar management, meeting coordination, and office organization
</li><li>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</li><li>Strong interpersonal skills and a commitment to providing excellent customer service
</li><li>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</li><li>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</li><li>Exceptional attention to detail and a high level of accuracy in all work
</li><li>Ability to prioritize and manage multiple tasks and deadlines
</li><li>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</li><li>Problem-solving skills and the ability to work independently with minimal supervision
</li><li>Flexibility and adaptability to support changing office needs and event-based workloads
</li><li>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division 
 
</li></ul>Preferences:
<ul><li>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</li><li>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</li><li>Experience supporting events or programs, including scheduling, logistics, and vendor coordination 
 
</li></ul>Essential Functions:
<ul><li>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</li><li>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</li><li>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</li><li>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</li><li>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</li><li>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</li><li>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</li><li>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</li><li>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</li><li>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects 
 
</li></ul>Additional Functions:
<ul><li>Knowledge of university policies, procedures, and organizational structures
</li><li>Ability to draft and edit professional correspondence and documents with minimal oversight
</li><li>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</li><li>Understanding of admissions or enrollment operations and the academic calendar cycle
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Administrative Assistant II

MD Anderson Cancer Center

<div>Research Assistant II - Leukemia 
 
The Research Assistant II for Leukemia supports scientific investigation within the [Department information not provided], contributing directly to research that advances understanding and treatment of leukemia. The Research Assistant II for Leukemia plays an essential role in maintaining rodent colonies, executing molecular assays, and ensuring high-quality laboratory operations across in vivo and molecular research teams. As part of this environment, the Research Assistant II for Leukemia collaborates closely with investigators and laboratory personnel to uphold rigorous research standards. 
 
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. This role helps sustain high-quality research initiatives that impact cancer treatment and scientific discovery. 
 
The ideal candidate has experience with rodent handling, in vivo dosing techniques, molecular biology procedures, and laboratory equipment maintenance, supported by relevant scientific education and familiarity with regulated laboratory environments. 
 
Why Us? 
This position offers the opportunity to directly support groundbreaking leukemia research while developing advanced technical skills in both animal and molecular laboratory methods. Team members benefit from strong institutional support, career development opportunities, and programs designed to promote work-life balance as they contribute to MD Anderson's mission to end cancer. 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 
Salary Range
 
 
Minimum Salary $45,000 | Midpoint Salary $56,500 | Salary Midpoint 56,500
 
 
Responsibilities 
Animal Research Support
 
<ul><li>Manage rodent breeding colonies by mating breeders, checking pregnancy, recording litters, monitoring pup development, identifying pups for genotyping, and weaning</li><li>Observe and document health conditions and clinical signs in animals</li><li>Dose and inject animals using PO, IV, IP, IM, and SC routes</li><li>Collect tissues for hematology and genotyping assays</li><li>Support in vivo experiments in accordance with project protocols</li><li>Report animal status and issues twice weekly</li><li>Monitor inventories of consumable supplies to ensure continuity of animal laboratory procedures</li><li>Maintain open communication with supervisors, project investigators, and personnel across animal and biological laboratories</li><li>Create and manage animal laboratory research folders, files, and documentation</li><li>Enter data into spreadsheets or databases, maintain animal inventories, and generate reports</li><li>Recommend replacement or purchase of new equipment when needed</li></ul> 
Molecular Techniques
 
<ul><li>Isolate, purify, and analyze RNA, DNA, and protein</li><li>Perform hybridization, gel electrophoresis, autoradiography, and ECL staining</li><li>Conduct PCR reactions, quantitative RT-PCR assays, DNA sequencing, and assays for signal-transducing enzymes</li></ul> 
Laboratory Equipment &amp; Maintenance
 
<ul><li>Perform routine maintenance of ultra-low freezers, liquid nitrogen systems, CO₂ levels, and water systems</li><li>Maintain equipment including high-speed centrifuges, pH meters, and microfuges</li><li>Operate laboratory equipment, follow operation manuals, and troubleshoot basic issues</li><li>Lift and transport items up to 20-25 pounds using a roller cart as needed</li><li>Follow all institutional safety policies including Universal Precautions and OSHA standards</li><li>Use protective equipment such as gloves, eye protection, face masks, gowns, or lab coats as required</li><li>Work within fume hoods or biological safety cabinets for designated procedures</li></ul> 

EDUCATION 
<ul><li>
Required: Bachelor's Degree Basic Science.</li><li>
Preferred: Master's Degree Basic Science.</li><li>
Preferred: Medical Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: One year Scientific or experimental research work experience / No experience required with preferred degree. 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html</li></ul> 
Additional Information
 
<ul><li>Requisition ID: 178831
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days, Weekends
</li><li>Minimum Salary: US Dollar (USD) 45,000
</li><li>Midpoint Salary: US Dollar (USD) 56,500
</li><li>Maximum Salary : US Dollar (USD) 68,000
</li><li>FLSA: exempt and not eligible for overtime pay
</li><li>Fund Type: Soft
</li><li>Work Location: Onsite
</li><li>Pivotal Position: Yes
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: Yes
</li></ul> 
#LI-Onsite</div>

Research Assistant II - Leukemia

City Security Services LTD

HR Generalist – Compliance & Audit Focused
 Department: Administration
 Reports To: Human Resources Manager
 Location: Corporate Office
 Job Type: Full-Time
 
About the Role
 City Security Services is seeking a highly detail-oriented HR Generalist with direct experience in the physical security or guard services industry. This role is compliance-driven and mission-critical to maintaining state regulatory standards, workforce documentation integrity, and audit readiness.
 
The ideal candidate has a strong working knowledge of TOPS (Texas Online Private Security system) and understands the operational requirements of regulated security officers, licensing, renewals, and training mandates.
 
This position is responsible for ensuring the company remains 100% audit-ready at all times, meaning all required employee licensing, training, onboarding, asset, and compliance documentation must be maintained electronically and available for immediate production to state auditors, clients, or internal compliance teams upon request.
 This role does not include recruiting, payroll processing, or insurance administration.
 
Key Responsibilities
 TOPS & State Compliance Leadership
 
<ul>
<li>Maintain expert-level working knowledge of TOPS (Texas Online Private Security system) and Texas Department of Public Safety regulatory requirements.</li>
<li>Ensure all officers' licenses, registrations, renewals, and certifications are active, accurate, and properly documented.</li>
<li>Proactively monitor expiration dates and compliance deadlines.</li>
<li>Prepare for and lead all TOPS-related audits and state compliance reviews.</li>
<li>Serve as the internal subject matter expert for regulatory compliance in the physical security industry.</li>
</ul>
Audit Readiness & Electronic Documentation Control
 
<ul>
<li>Maintain complete, organized, and audit-ready electronic employee files at all times.</li>
<li>Ensure all onboarding documents, I-9s, licenses, certifications, training records, asset acknowledgments, and compliance forms are digitized and properly stored.</li>
<li>Be prepared to produce full employee or company compliance files electronically within hours of request.</li>
<li>Conduct internal compliance reviews and documentation spot-checks.</li>
<li>Develop and maintain standardized audit-response procedures.</li>
<li>Partner with HR Manager and Operations to ensure no compliance gaps exist across multi-site workforce.</li>
</ul>
Employee Onboarding & Workforce Compliance
 
<ul>
<li>Manage end-to-end onboarding using company CRM and systems.</li>
<li>Ensure all licensing, training, and credential requirements are completed before officers are deployed.</li>
<li>Maintain accurate employee records using:</li>
<li>Netchex (HRIS)</li>
<li>TrackTik (Guard Management Software)</li>
<li>ATS (Applicant Tracking System)</li>
<li>Ensure field-readiness in partnership with Operations.</li>
</ul>
Uniform & Equipment Asset Management (Compliance Critical)
 
<ul>
<li>Oversee uniform and equipment issuance using TrackTik Asset Management module.</li>
<li>Maintain documented issuance and return logs.</li>
<li>Ensure all asset acknowledgments are electronically signed and stored.</li>
<li>Track equipment recovery during terminations.</li>
<li>Conduct periodic asset reconciliation audits.</li>
<li>Maintain minimum inventory levels and vendor coordination.</li>
<li>Notify Finance/HR for invoicing or payroll deductions when applicable.</li>
</ul>
Employee Relations & Documentation
 
<ul>
<li>Maintain performance documentation, corrective action records, and termination documentation.</li>
<li>Support unemployment documentation preparation.</li>
<li>Ensure complete documentation exists to protect the company in workforce disputes.</li>
<li>Respond to employee compliance-related inquiries.</li>
</ul>
Process Improvement
 
<ul>
<li>Develop and refine HR SOPs and compliance checklists.</li>
<li>Strengthen internal controls to maintain audit-ready status.</li>
<li>Improve documentation workflows and digital organization.</li>
</ul>
What This Role Does Not Include
 
<ul>
<li>Recruiting or talent acquisition</li>
<li>Payroll processing</li>
<li>Benefits or insurance administration</li>
</ul>
Qualifications
 
<ul>
<li>1–3 years of experience in HR Generalist, HR Operations, or HR Compliance role</li>
<li>Required: Experience in physical security, guard services, or regulated workforce environments</li>
<li>Strong working knowledge of TOPS and Texas DPS Private Security regulations</li>
<li>Experience preparing for state audits or regulatory compliance reviews</li>
<li>Experience maintaining audit-ready electronic HR documentation systems</li>
<li>Familiarity with HRIS and workforce management systems (Netchex and TrackTik preferred)</li>
<li>High attention to detail and strong documentation discipline</li>
<li>Strong organizational and compliance-driven mindset</li>
<li>Proficient typing skills (45+ WPM)</li>
<li>Microsoft Office proficiency (Outlook, Word, Excel)</li>
<li>CRM familiarity preferred</li>
</ul>
Benefits
 
<ul>
<li>Vacation / PTO</li>
<li>Career advancement opportunities</li>
<li>Direct deposit</li>
<li>Weekly Pay</li>
<li>Professional work environment</li>
<li>Beautiful office</li>
<li>Strong company culture</li>
</ul>
Work Conditions
 
<ul>
<li>Office-based in-person role (8:00am – 5:00pm, full-time/salary)</li>
<li>May require occasional after-hours availability during audits or urgent compliance matters</li>
<li>Primarily seated with regular phone and computer use</li>
</ul>
Why Join City Security Services
 City Security Services is a rapidly growing physical security company supporting multiple industries and sites. This role is central to maintaining regulatory compliance, operational excellence, and workforce integrity.
 If you thrive in structured environments, understand the compliance demands of the security industry, and take pride in maintaining audit-ready documentation at all times, we want to meet you.
 
TxDPS Lic#: 11614301

HR Generalist

CITY OF JERSEY VILLAGE

<div>Now Hiring: Court Administrator 
City of Jersey Village, Texas 
Department: Finance | Division: Municipal Court 
FLSA Status: Exempt | Full-Time<h3 class="jobSectionHeader">
Make an Impact in Municipal Justice</h3>
The City of Jersey Village is seeking an experienced and detail-oriented Court Administrator to lead the daily operations of our Municipal Court. This key leadership role ensures the accuracy, integrity, and efficiency of court processes while supervising court staff and maintaining compliance with Texas law.
If you thrive in a fast-paced environment, enjoy improving processes, and are passionate about public service, we encourage you to apply.<h3 class="jobSectionHeader">
What You'll Do</h3>
Administration &amp; Operations<ul><li>
Plan, organize, and supervise daily Municipal Court activities</li><li>
Manage court dockets, citations, and warrants</li><li>
Coordinate schedules for Judges, Prosecutors, and Court Clerks</li><li>
Supervise and evaluate Court Clerk staff</li></ul>
Compliance &amp; Legal<ul><li>
Oversee criminal proceedings and docketing processes</li><li>
Interpret and implement new laws and ensure compliance with Texas statutes and City ordinances</li><li>
Serve as Court Clerk when required</li></ul>
Financial Accountability<ul><li>
Manage receipting, deposits, and accounting for court fines and fees</li><li>
Ensure accurate and timely reporting to city/state officials</li><li>
Administer the Municipal Court budget and recommend improvements</li></ul>
Records, Reporting &amp; Technology<ul><li>
Maintain court records in compliance with retention requirements</li><li>
Prepare statistical and narrative reports for management and City Council</li><li>
Monitor and maintain the court case management system</li><li>
Identify technology improvements to enhance efficiency</li></ul>
Customer Service<ul><li>
Coordinate with judges, prosecutors, police, attorneys, and the public</li><li>
Resolve customer concerns professionally</li><li>
Provide counter and phone assistance as needed</li></ul><h3 class="jobSectionHeader">
Minimum Qualifications</h3><ul><li>
Bachelor's degree in Business/Public Administration, Criminal Justice, or related field</li><li>
Five (5) years of experience in court administration/management or public administration and finance</li><li>
Two (2) years of responsible supervisory experience</li><li>
Level II Clerk Certification from TMCEC</li><li>
Ability to obtain Level III TMCEC Certification within three years</li><li>
Strong knowledge of municipal court procedures, Texas Code of Criminal Procedure, and court financial practices</li></ul><h3 class="jobSectionHeader">
Preferred Qualifications</h3><ul><li>
Spanish proficiency</li><li>
Working knowledge of Tyler case management software</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills &amp; Abilities</h3><ul><li>
Thorough knowledge of municipal court operations and legal terminology</li><li>
Strong leadership and supervisory skills</li><li>
Excellent customer service and conflict resolution abilities</li><li>
Effective written and verbal communication</li><li>
Ability to interpret laws, analyze data, and prepare reports</li><li>
Proficiency with Microsoft Office and court software systems</li></ul><h3 class="jobSectionHeader">
Work Environment</h3>
Work is performed in a standard office setting and may involve prolonged sitting, computer use, and occasional lifting. The position requires the ability to work effectively in stressful situations.<h3 class="jobSectionHeader">
Why Jersey Village?</h3>
Join a collaborative, service-driven organization committed to operational excellence and community trust. The Court Administrator plays a vital role in upholding the integrity of our Municipal Court.
Apply today to serve your community with excellence!</div>

Court Administrator

Explore 217+ Hr operations specialist ii in Houston this March. Find roles across top companies and apply now to boost your career.