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administrative assistant

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administrative & bookkeeping assistant

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administrative assistant, hr (marcomms)

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administrative judicial legal assistant

human resource administrative assistant

<div>
 <p>
  <strong>
   Human Resources Administrative Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Van Nuys, CA
 </p>
 <p>
  <strong>
   Pay Rate:
  </strong>
  $23&ndash;25/hour, based on experience
 </p>
 <p>
  <strong>
   Employment Type:
  </strong>
  Contract with possibility of hire depending on performance
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  The HR Administrative Assistant will provide comprehensive clerical and administrative support to the Human Resources team. This position plays a critical role in maintaining accurate employee records, coordinating onboarding efforts, and ensuring smooth day-to-day HR operations.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Assist with onboarding and new hire paperwork, including preparing offer packets and entering employee data into HRIS
  </li>
  <li>
   Maintain and update personnel files, both electronic and paper, ensuring compliance and confidentiality
  </li>
  <li>
   Schedule interviews, coordinate calendars, and assist with recruiting logistics
  </li>
  <li>
   Support benefits administration by processing enrollment forms and responding to employee inquiries
  </li>
  <li>
   Track compliance items such as I-9 documentation, background checks, certifications, and training records
  </li>
  <li>
   Prepare employment verification letters and general HR correspondence
  </li>
  <li>
   Provide payroll support by collecting timesheets, updating employee information, and assisting with data entry
  </li>
  <li>
   Order office supplies and maintain inventory for the HR department
  </li>
  <li>
   Assist with organizing company events, meetings, and employee engagement activities
  </li>
  <li>
   Prepare reports, spreadsheets, and presentations for management
  </li>
  <li>
   Answer incoming calls and emails, directing inquiries to the appropriate department
  </li>
  <li>
   Perform general office duties such as filing, scanning, copying, and document organization
  </li>
  <li>
   Provide administrative support to leadership as needed
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   1&ndash;3 years of administrative experience, preferably in a Human Resources setting
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Proficient in Microsoft Office (Word, Excel, Outlook)
  </li>
  <li>
   Experience with HRIS systems is a plus
  </li>
  <li>
   Ability to handle confidential information with discretion
  </li>
  <li>
   Strong communication and interpersonal skills
  </li>
  <li>
   Ability to manage multiple tasks and meet deadlines
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Equal Opportunity
  </strong>
 </p>
 <p>
  Employer/Veterans/Disabled
 </p>
 <p>
  To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
 </p>
 <p>
  The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 </p>
 <p>
  &bull; The California Fair Chance Act
 </p>
 <p>
  &bull; Los Angeles City Fair Chance Ordinance
 </p>
 <p>
  &bull; Los Angeles County Fair Chance Ordinance for Employers
 </p>
 <p>
  &bull; San Francisco Fair Chance Ordinance
 </p>
 <p>
 </p>
</div>


Human Resource Administrative Assistant

J.R. Berry Search Group, Inc.

<div>
 <p>
  <strong>
   Executive Assistant - Human Resources - $100k-$115k
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  Thriving finance firm in the South Bay is looking for an exceptional Executive Assistant to join their team.
 </p>
 <p>
 </p>
 <p>
  The EA will support three busy executives with HR/Human Capital. The role will handle administrative needs, including complex calendar management, travel coordination, and expense tracking. This role will also encompass event planning duties and helping to facilitate culture-building initiatives within the growing firm.
 </p>
 <p>
 </p>
 <p>
  Firm provides an excellent compensation package (base salary in the $110k-$115k range), paid OT, generous annual bonus, great benefits, and several other perks.
 </p>
 <p>
 </p>
 <p>
  The team works a hybrid schedule (4 days onsite, 1 day remote).
 </p>
 <p>
 </p>
 <p>
  Qualified candidates will have 5+ years of EA experience supporting executives within Human Capital or Human Resources. Background and/or interest in AI technology is a huge plus!
 </p>
 <p>
 </p>
 <p>
  Other requirements include strong written and verbal communication skills, a diligent work ethic, and the ability to be proactive and resourceful to ensure team success.
 </p>
 <p>
 </p>
 <p>
  If you are interested in this opportunity, please apply today! (No calls, please.)
 </p>
</div>


Executive Assistant – Human Resources – $100k-$115k

East Baton Rouge Parish School System

<div></div><div><ul><div><div>JobID: 13872</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 CLERICAL/PROFESSIONAL SERVICES<br>
</div><div><b>
Date Posted:</b><br>
 3/11/2026<br>
</div><div><b>
Location:</b><br>
 Central Office</div><div><b><br>
Job Title: Administrative Secretary to General Counsel</b></div><div><b>
Reports To: </b>Immediate Supervisor</div><div><b>
Prepared By: </b>The Division of Human Resources</div><div><b>
Board Approved Date:</b></div><div></div><div><b><br>
Pay Grade Range:</b> SU102</div><div></div><div><b><br>
Summary: </b>The Administrative Secretary to the General Counsel reports to the General Counsel of the East Baton Rouge Parish School System. Requires the exercise of judgment in making decisions in accordance with policies and practices of the department and the ability to work directly with School Board Members, members of the school systems' administrative staff, as well as with the private and public sector. As the Administrative Secretary to the General Counsel, much of the work involves handling confidential materials, messages, and scheduling meetings and appointments, monitoring, preparing, and expediting all legal work for the General Counsel.</div><div><b>
Essential Duties and Responsibilities:</b></div><ul><li>
Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel</li><li>
Types all legal documents and correspondence for General Counsel and prepares correspondence and documents with envelopes for mailing and/or delivery</li><li>
Handles telephone calls when General Counsel is unavailable and either takes messages or conducts client business authorized by General Counsel</li><li>
Prepares all workers' compensation settlement documents for approval of General Counsel</li><li>
Establishes and maintains a file tracking system, databases, records, and/or other documents</li><li>
Interfaces with third party administrators and risk management staff, as needed</li><li>
Files all correspondence, lawsuits, etc., for General Counsel, organizes and maintains client and other files in a thorough, organized manner, and closes out files and prepares closed files for storage; calendars and/or schedules deadlines, court appearances, depositions, conferences, meetings, etc. for all cases of General Counsel</li><li>
Assists Assistant to the Superintendent, as time permits, when requested by Assistant or General Counsel</li><li>
Coordinates with the Assistant to the Superintendent and other departments to complete assigned duties</li><li>
Examines, verifies, and documents reports and verifies reports for completeness, propriety, and accuracy of computations, costs, etc.</li><li>
Assists directly in a wide-range of administrative and operational functions.</li></ul><div><b>
Other Duties:</b></div><div>
Other duties as assigned that are related to the functions of the position.</div><div><b>
Essential Functions/Qualifications/Requirements:</b></div><div><b>
Education and Experience:</b></div><div>
Training and five (5) years on the job experience as a legal secretary are preferred; however, successively responsible commensurate experience may be substituted and will be considered. Some paralegal experience is preferred.</div><div><b>
Work Environment Conditions:</b></div><div>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div><b>
Professional Conduct:</b></div><div>
The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.</div><div><b>
Technological Abilities:</b></div><div>
To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.</div><div></div><div><br>
Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.</div><div>
Verifient Link</div><div>
Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.</div></div></ul></div><p></p>

Administrative Secretary to General Counsel

Spectrum Medical Evaluators

<p>Primary Responsibilities:</p><p>Responsible for overseeing a contracted temporary staff member assigned to assist physicians during evaluation days, ensuring they are adequately supported and equipped to perform their duties effectively.</p><p>Provide guidance and serve as a readily available resource to answer questions, clarify procedures, and assist in verifying that all required documentation submitted during evaluations is accurate, complete, and compliant with established standards.</p><p>Assist with real-time troubleshooting during examination sessions by supporting the evaluation assistant and physician in resolving issues as they arise. Proactively address operational or documentation-related concerns to maintain workflow efficiency and minimize disruptions during patient evaluations.</p><p>Monitor and verify that all scheduled patients complete the appropriate intake forms preceding the evaluation, ensuring accuracy and completeness of required documentation. Oversee evaluation assistants to confirm that all documents are properly organized, processed, and filed according to departmental protocols and record-keeping procedures.</p><p>Maintain accurate attendance records within interdepartmental communication systems to ensure timely updates and coordination between relevant teams. Escalate physician-related concerns or operational issues to (sites department and/or) management when necessary and assist in facilitating timely resolutions in accordance with company policies and procedures.</p><p>Support departmental collaboration by assisting with shared workspaces, including managing and organizing inbox communications. Provide administrative support by answering incoming calls on the department line and responding to general text-based inquiries, ensuring all communications are handled promptly, professionally, and in alignment with organizational standards.</p><p>Some travel may be required to support any open QME days when evaluation assistants are unavailable.</p><p>Pay: $22.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: Remote</p>

Account Manager

Netflix

<div><p>At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
</p><p>Netflix is seeking an experienced Administrative Assistant to manage a very busy department, supporting the LA-based Content Localization executives responsible for overseeing <b><i>UCAN Content Localization Production, Global Resource Management, and Strategy &amp; Innovation </i></b>by handling a heavy volume of contacts, organizing meetings, calendars, expenses, travel and providing overall support. This position is based in the Hollywood, California office.
</p><p></p><p>Netflix Content Localization is responsible for all Netflix-commissioned Dubbing &amp; Subtitle creation and for Netflix Global content.
</p><p></p><p><b>The Role:
</b></p><p>A successful candidate will be a self-motivated, proactive, detail-oriented Administrative Assistant who can communicate effectively internally and externally, pivot quickly, and multitask. They will also be extremely organized, able to continually prioritize, and have unwavering attention to detail at all times.
</p><p></p><p>This is a demanding and fast-moving position that requires someone who can maintain a positive and calm demeanor under pressure while exercising good judgment and initiative. The ideal candidate is passionate about Localization and entertainment.
</p><p></p><p><b>Specific responsibilities include, but are not limited to:
</b></p><ul><li><p>Manage complex calendars for three executives.
</p></li><li><p>Coordinating travel, both domestically and internationally for executives.
</p></li><li><p>Foster clear and concise communication among all necessary parties with a customer-centric approach.
</p></li><li><p>Organize large events for both internal &amp; external groups.
</p></li><li><p>Able to track and report expenses.
</p></li><li><p>Responsible for preparing for meetings, inclusive of deck preparation management and/or note-taking where needed
</p></li><li><p>Working collaboratively with admins within the larger Content Localization and Creative Services team and cross-functional teams contributing feedback to help further develop internal alignment.
</p></li></ul><p></p><p><b>Qualifications:
</b></p><ul><li><p>5+ years as an Assistant supporting a high-volume Executive or Production Office
</p></li><li><p>Extremely organized and able to handle a very active desk supporting numerous simultaneous requests and needs around the world.
</p></li><li><p>Ability to respond after hours for important, timely, or urgent matters and general comfort in working with stakeholders across time zones.
</p></li><li><p>Team player who operates in a fast-paced team-oriented setting and driven by curiosity.
</p></li><li><p>Ability to be discrete and maintain confidential information; Understanding of how to prioritize and respond accordingly.
</p></li><li><p>Strong written and verbal communication skills including adapting to working with people from various cultures across the world and the ability to multitask a high volume of competing priorities.
</p></li><li><p>Absolute proficiency in the Google Suite of apps (Drive, Docs, Sheets, Slides, Gmail, Forms, Hangouts/Meet, and Calendar), as well as, being overall tech-savvy. Must be proficient in Slack.<br>
</p></li></ul><p></p>Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
<p></p><p>Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here .
</p><p></p><p>Netflix is a unique culture and environment. Learn more here .
</p><p></p><p>Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
</p><p></p><p>We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.</p></div>

Administrative Assistant, UCAN Content Localization

Catholic Charities

<div><p>Catholic Charities of Los Angeles, Inc. is one of the largest human services organizations in California, guided by the mission of creating help and hope for those that are served. The Agency operates 24 community centers and six homeless shelters and delivers a comprehensive range of programs serving individuals and families in need, including in-home services for homebound seniors, refugee resettlement, youth employment services, counseling, affordable before- and after-school care, immigration assistance, early childhood education for low-income children, and a temporary worker center. In addition, Catholic Charities of Los Angeles oversees the Catholic Youth Organization (CYO), which coordinates interscholastic athletics for schools throughout Los Angeles.</p><p>
The Executive Director seeks a highly experienced Executive Assistant to provide executive-level administrative, operational, and confidential support within the Executive Office. This exempt position serves as a key liaison between the Executive Director, senior leadership, Board members, and internal and external stakeholders. The successful candidate will demonstrate exceptional organizational and communication skills, sound judgment, discretion, and the ability to manage complex and competing priorities in a fast-paced, mission-driven nonprofit environment, while supporting and upholding the values and mission of the Agency.</p><p>
Primary duties include, but are not limited to:</p><ul><li>
Provide comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, travel arrangements, and expense tracking</li><li>
Serve as a primary point of contact for the Executive Director, screening calls, emails, and requests with professionalism and discretion</li><li>
Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for internal and external audiences</li><li>
Coordinate and support Board of Directors meetings, including agenda preparation, packet distribution, minutes, and follow-up action items</li><li>
Maintain confidential files, records, and sensitive information in compliance with organizational policies and legal requirements</li><li>
Assist with special projects, strategic initiatives, and cross-departmental coordination as assigned</li><li>
Track deadlines, commitments, and action items to ensure timely follow-through</li><li>
Support communication between the Executive Director and senior leadership, staff, partners, and community stakeholders</li><li>
Perform additional duties as required to support the effective operation of the Executive Office</li></ul><p><b>
Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree or equivalent combination of education and experience</li><li>
Minimum of 3&ndash;5 years of experience providing executive-level administrative support, preferably in a nonprofit or public sector setting</li><li>
Strong written and verbal communication skills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms</li><li>
Excellent organizational, time-management, and problem-solving skills</li><li>
Ability to work independently, prioritize effectively, and adapt to changing priorities</li><li>
Bilingual English/Spanish required.</li><li>
Experience supporting a CEO, Executive Director, or Board of Directors</li><li>
Familiarity with nonprofit governance and operations</li><li>
Experience coordinating Board meetings and preparing Board materials</li><li>
Knowledge of document management systems and scheduling software</li></ul></div>

Executive Assistant

Elite Placement Group, Inc.

<div>
 <p>
  <strong>
   Administrative Assistant &ndash; Private Equity Firm
  </strong>
 </p>
 <p>
  <strong>
   Hybrid schedule: 4 days in office, 1 day remote (Century City)
  </strong>
 </p>
 <p>
  Starting base salary up to
  <strong>
   $85K DOE
  </strong>
  and excellent benefits
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our client, a well-established private equity firm, is seeking a polished and proactive Administrative Assistant to join their Los Angeles office (Century City). This is an excellent opportunity for an early-career professional looking to build a career within the finance industry while supporting a dynamic team in a fast-paced environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities:
 </p>
 <p>
  &bull; Provide administrative support to executives and investment team members
 </p>
 <p>
  &bull; Manage complex calendars, coordinate meetings, and schedule conference calls
 </p>
 <p>
  &bull; Assist with travel arrangements and expense reporting
 </p>
 <p>
  &bull; Prepare documents, presentations, and maintain organized filing systems
 </p>
 <p>
  &bull; Coordinate office logistics and assist with internal projects as needed
 </p>
 <p>
  &bull; Help ensure the office operates efficiently day-to-day
 </p>
 <p>
  <br/>
 </p>
 <p>
  Qualifications:
 </p>
 <p>
  &bull; Bachelor&rsquo;s degree
 </p>
 <p>
  &bull; 1&ndash;3 years of professional administrative or office experience
 </p>
 <p>
  &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 </p>
 <p>
  &bull; Strong organizational skills and attention to detail
 </p>
 <p>
  &bull; Excellent written and verbal communication skills
 </p>
 <p>
  &bull; Professional demeanor and the ability to work in a fast-paced environment
 </p>
 <p>
  <br/>
 </p>
 <p>
  Local Los Angeles candidates only please
 </p>
 <p>
  <br/>
 </p>
 <p>
  We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California.
 </p>
 <p>
 </p>
</div>


Administrative Assistant

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