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administrative bookkeeping assistant

PPI America

Job Summary We are seeking a proactive and detail-oriented Administrative &amp; Bookkeeping Assistant to join our dynamic team. In this vital role, you will support daily administrative operations while managing comprehensive bookkeeping tasks to ensure accurate financial record-keeping. Your expertise will help streamline processes, maintain compliance with accounting standards, and contribute to the overall efficiency of our organization. This position offers an exciting opportunity to develop your skills in both administrative support and financial management within a collaborative environment.Key ResponsibilitiesAdministrative Duties<ul><li>Answer emails and assist with basic office communication</li><li>Organize digital and physical files</li><li>Assist with general office tasks and coordination</li><li>Support management with ad-hoc administrative requests</li></ul>Bookkeeping &amp; Accounting Support<ul><li>Enter invoices, bills, and expenses into accounting software</li><li>Assist with accounts payable and accounts receivable tracking</li><li>Organize receipts and financial documents</li><li>Help prepare monthly expense reports</li><li>Assist with inventory lists and basic record keeping</li></ul>Qualifications<ul><li>Entry-level candidates welcome</li><li>Bilingual in English and Korean.</li><li>High school diploma or equivalent (college coursework in accounting or business a plus)</li><li>Basic knowledge of Microsoft Excel and Teams</li><li>Strong attention to detail and organization skills</li><li>Willingness to learn bookkeeping and accounting processes</li><li>Good communication skills and a positive attitude</li></ul>Preferred (Not Required)<ul><li>Familiarity with QuickBooks or similar accounting software</li><li>Prior admin, office, or bookkeeping experience (internships count)</li><li>Basic understanding of invoices and expense tracking</li></ul>Join us to be part of a vibrant team dedicated to operational excellence! We value energetic professionals who are eager to grow their expertise in administrative support combined with robust bookkeeping responsibilities. This role provides a platform for professional development in a supportive environment committed to your success.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Administrative & Bookkeeping Assistant

Career Group

<div>
 
 
 Role:
 
 Part-Time Personal Assistant and Bookkeeper
 
 
 
 Location:
 
 Brentwood, Los Angeles (in the hills) &ndash; 4 to 5 days per week onsite
 
 
 
 Schedule:
 
 Part-time, approximately 30&ndash;32 hours per week
 
 
 
 Preferred Days:
 
 Monday, Tuesday, Wednesday, Friday
 
 
 
 Hours:
 
 9:00 AM &ndash; 4:00 PM (8-hour days)
 
 
 
 Compensation:
 
 $40.00 per hour
 
 
 
 Attire:
 
 Business casual
 
 
 
 Requirements:
 
 Bilingual in Spanish
 
 
 
 
 
 
 
 **Please note you must have QUICKBOOKS experience
 
 
 
 
 
 
 
 
 Our client, a high-net-worth couple, is seeking a highly organized and detail-oriented Personal Assistant to support their West Side household. This role offers an immediate start with an indefinite duration and combines estate management, scheduling, travel coordination, and basic bookkeeping. The ideal candidate is proactive, tech-savvy, and comfortable managing multiple priorities while providing seamless support. This position offers the flexibility of a part-time schedule and is perfect for someone who thrives in a dynamic, fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist with
 
 expense reporting
 
 and
 
 bookkeeping
 
 ; proficiency with
 
 QuickBooks
 
 (must have QuickBooks).
 </li>
 <li>
 
 Manage overall household operations
 
 , ensuring seamless coordination of
 
 vendors
 
 ,
 
 service providers
 
 , and
 
 estate management
 
 functions.
 </li>
 <li>
 
 Receive and oversee vendors
 
 on-site; maintain responsibility for
 
 budgeting
 
 and
 
 financial oversight
 
 related to household expenditures.
 </li>
 <li>
 
 Book personal and household appointments
 
 , manage complex
 
 scheduling needs
 
 , and collaborate with the principal&rsquo;s
 
 corporate Executive Assistant
 
 to ensure
 
 calendar alignment
 
 and efficiency.
 </li>
 <li>
 Coordinate
 
 domestic and international travel logistics
 
 , including arrangements for
 
 family members
 
 and select
 
 business travel
 
 .
 </li>
 <li>
 Oversee
 
 household purchases
 
 , track inventory, and maintain accurate records of all
 
 financial transactions
 
 .
 </li>
 <li>
 Provide basic care for a
 
 small dog
 
 , including occasional
 
 feeding
 
 and coordination of
 
 veterinary or grooming services
 
 as required.
 </li>
 <li>
 Deliver high-level
 
 administrative support
 
 while ensuring the household functions in a
 
 professional
 
 ,
 
 organized
 
 , and
 
 proactive
 
 manner.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proficiency in
 
 QuickBooks
 
 for expense tracking - this is a must have.
 </li>
 <li>
 Must have a
 
 valid Driver's License.
 
 </li>
 <li>
 Previous experience as a
 
 Personal Assistant, Estate Manager, or similar role.
 
 </li>
 <li>
 Strong
 
 organizational, written, and multitasking skill
 
 s with a
 
 high level of discretion.
 
 </li>
 <li>
 Comfortable using
 
 Mac products
 
 (iPhone, MacBook, etc.).
 </li>
 <li>
 Familiarity with high-net-worth households and corporate coordination.
 </li>
 <li>
 Ability to anticipate needs and work independently in a
 
 private home office.
 
 </li>
 </ul>
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
 
 
</div>

Personal Assistant

KASHFIAN & KASHFIAN LLP

DO NOT CALL OR EMAIL THE OFFICE REGARDING THIS POST.NO RECRUITERS or OFFERS FOR CANDIDATES.Job OverviewWe are seeking a detail-oriented and organized Assistant to support our team in various billing, bookkeeping, clerical and accounting tasks. The ideal candidate will possess strong skills in financial management and be proficient in handling accounts receivable and accounts payable functions. This role is essential for maintaining accurate financial records and ensuring smooth office operations. Pay is contingent on experience.Responsibilities<ul><li>Manage accounts receivable and accounts payable processes, ensuring timely invoicing and payment processing.</li><li>Perform account reconciliation tasks to maintain accurate financial records.</li><li>Assist with journal entries and ensure compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Utilize financial software to track expenses and manage budgets effectively.</li><li>Support corporate accounting functions by preparing necessary documentation and reports.</li><li>Maintain organized files and records for all financial transactions.</li><li>Collaborate with team members to streamline administrative processes and improve efficiency.</li></ul>Skills<ul><li>Proficiency in clerical duties with a strong understanding of accounting principles.</li><li>Experience with debits, credits, and account reconciliation is essential.</li><li>Familiarity with financial software is preferred.</li><li>Knowledge of corporate accounting practices and GAAP standards is a plus.</li><li>Strong attention to detail and organizational skills to manage multiple tasks effectively.</li><li>Excellent communication skills, both written and verbal, to interact with team members and clients.</li></ul>If you are a proactive individual with a passion for finance and administration, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $20.00 - $24.00 per hourWork Location: In person

Bookkeeper/Administrative Assistant

Macias Gini & O'Connell LLP

<div>Overview:
<div>
We believe that human care comes first. Only when our talent thrives can they deliver their very best to our clients. We are honored to serve agents of change in culture-shaping industries &ndash; including cannabis, sports and entertainment, technology and state and local government. We stay at the forefront by empowering the next generation of talent: rising leaders full of big ideas, passionate energy, and purpose to effect real change. Our inclusive culture, competitive benefits, and flexible work arrangements are designed to motivate and inspire our team members to build something special.</div><div></div><div> 
MGO is a top 50 CPA and advisory firm of 700+ professionals working remotely and in offices throughout the U.S. and India. Through frictionless digital tools, we address the local needs, and fuel the global ambitions, of clients in 97 countries. MGO is proud to be a &ldquo;Best Place to Work&rdquo; and is ranked as a leader by Accounting Today and Inside Public Accounting.</div><div></div><div> 
Job Details 
MGO is growing and we need an experienced, knowledgeable and professional Account Manager within the Business Management industry to join the Century City office team. This person must have a background working at a public accounting or business management firm or industry experience. A career in our business management sector will provide you with the opportunities to develop advanced technical and soft skills to help you learn how to build and maintain strong client relationships and overall industry exposure.</div><div></div><div> 
This Business Management Account Manager role will be working with Assistant Account Managers and Seniors to execute full-charge bookkeeping functions for clients in the Business Management industry. Gaining hands on experience and exposure to clients within music, entertainment, media and sports industries.</div><h3 class="jobSectionHeader">
Core Responsibilities &amp; Essential Functions:</h3><ul><li>
Performs the daily, weekly, monthly and yearly bookkeeping activities of the assigned client</li><li>
Identify and help solve engagement (job) technical issues, anomalies, non-routine items</li><li>
Conducts self in a professional manner related to all client communications and interactions</li><li>
Receives, enters, and, when necessary, investigates client's accounts payable invoices.</li><li>
Communicates (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts.</li></ul><ul><li>
Handles client mail.</li><li>
Prepares appropriate schedules and reports as requested by clients and managers/partners.</li><li>
Deposits accounts receivables into client bank accounts.</li><li>
Books journal entries</li><li>
Generates 1099's for clients.</li><li>
Prepares monthly bank reconciliations</li><li>
Prepares monthly flow reports</li></ul><h3 class="jobSectionHeader">
Minimum Qualifications:</h3><ul><li>
Minimum 2-3 years of accounting or bookkeeping experience within business management industry</li><li>
Datafaction Imaging software</li><li>
Working experience at a CPA or Business Management specific firm</li><li>
May be required to be a Notary Public.</li><li>
Knowledge of computerized accounting, but must be able to do a manual set of books.</li></ul><div></div><div> 
What's in it for you:</div><ul><li>
Work at the forefront: Our clients are culture shapers and mavericks breaking new ground in competitive and highly regulated industries. They expect us to deliver truly innovative solutions, built on sound accounting fundamentals, and a vision for the future. That is why we celebrate creative problem solving and seek team members with passion for what&rsquo;s next.</li><li>
Culture rooted in human care: Our style of relationship development and service delivery is based on the MGO Way, 26 fundamentals that guide our workplace culture. With a focus on mutual trust, personal responsibility, and an inclusive mindset, we believe there is no limit to what we can accomplish together.</li><li>
Where you can build something: As one of the fastest-growing firms in the nation, there is no end to the opportunities to shape a career you are passionate about. We appreciate an entrepreneurial spirit. Bring your passions, your energy and your ideas to build a meaningful experience for yourself and our clients.</li><li>
Freedom to give your best: Because you know your goals and motivations, we offer flexible work arrangements, and a progressive time off policy that helps you achieve an optimal work/life balance.</li><li>
Compensation you deserve: We are happy to fuel your passion with a competitive compensation and benefits package that rewards hard work and motivates you to go beyond.</li></ul><div>
Pay Range: $60,000 - $90,000</div></div>

Business Management Account Manager

Elite Placement Group, Inc.

<div>
 
 
 Administrative Assistant &ndash; Private Equity Firm
 
 
 
 
 Hybrid schedule: 4 days in office, 1 day remote (Century City)
 
 
 
 Starting base salary up to
 
 $85K DOE
 
 and excellent benefits
 
 
 
 
 
 Our client, a well-established private equity firm, is seeking a polished and proactive Administrative Assistant to join their Los Angeles office (Century City). This is an excellent opportunity for an early-career professional looking to build a career within the finance industry while supporting a dynamic team in a fast-paced environment.
 
 
 
 
 
 Key Responsibilities:
 
 
 &bull; Provide administrative support to executives and investment team members
 
 
 &bull; Manage complex calendars, coordinate meetings, and schedule conference calls
 
 
 &bull; Assist with travel arrangements and expense reporting
 
 
 &bull; Prepare documents, presentations, and maintain organized filing systems
 
 
 &bull; Coordinate office logistics and assist with internal projects as needed
 
 
 &bull; Help ensure the office operates efficiently day-to-day
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree
 
 
 &bull; 1&ndash;3 years of professional administrative or office experience
 
 
 &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 
 
 &bull; Strong organizational skills and attention to detail
 
 
 &bull; Excellent written and verbal communication skills
 
 
 &bull; Professional demeanor and the ability to work in a fast-paced environment
 
 
 
 
 
 Local Los Angeles candidates only please
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California.
 
 
 
</div>

Administrative Assistant

Fulton Management

<div>
 
 
 Receptionist / Front Office Assistant
 
 
 
 Fulton Management
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are seeking an energetic, detail-oriented
 
 Receptionist / Front Office Assistant
 
 to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 The
 
 Receptionist / Front Office Assistant
 
 plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Answer and direct incoming phone calls
 </li>
 <li>
 Greet and assist clients and visitors
 </li>
 <li>
 Prepare, sort, and track incoming and outgoing mail
 </li>
 <li>
 Run occasional errands, including bank deposits (reliable transportation required)
 </li>
 <li>
 Provide administrative support under the guidance of the Office Manager
 </li>
 <li>
 Assist staff with various clerical and administrative tasks as needed
 </li>
 <li>
 Maintain organization of front office and common areas
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Previous front desk or administrative experience preferred
 </li>
 <li>
 Professional, friendly, and confident demeanor
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Strong multitasking skills with the ability to perform under pressure
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Quick learner with a positive, team-oriented attitude
 </li>
 </ul>
 
 
 
 
 This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 
 
 
 
 
 Medical, dental, vision, 401(k), PTO, and holidays
 
 
 
</div>

Receptionist/Front Office Assistant

University of California Los Angeles

<div><div><div><div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
High School Diploma Or equivalent experience (Required)
</li></ul> 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
 
Schedule 
 
8:00 a.m. to 5:00 p.m
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
9933
<div>UC Payroll Title:</div>
BLANK AST 3
<div>Department:</div>
GEOGRAPHY
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$63,391.68 - $79,511.04 Annually
<ul><li>Full Salary Range:</li></ul>
USD $30.36/Hr. - USD $43.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Flexible-To Be Determined
<div>Department Location:</div>
315 Portola Plz Geography
<div>Full or Part Time:</div>
Full Time</div>

HR / Finance Assistant

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