hr coordinator Jobs in Chicago United States

hr coordinator

human resources - human resources generalist 1 Jobs in Chicago United States

human resources - human resources generalist 1

human resources coordinator Jobs in Chicago United States

human resources coordinator

human resources specialist

William Everett

<div>Job Summary: William Everett is seeking a highly organized and detail-oriented individual with a passion for Human Resources to join our team as a Human Resources Specialist. This is an exciting opportunity for the right candidate to work with a talented group of professionals, gain valuable experience in a variety of Human Resources functions, and make a real impact on the business. As an integral part of the Human Resources team, the Human Resources Specialist will provide critical support and contribute to the success of our organization with a focus on Recruitment and Talent Acquisition. 


Talent Acquisition and Recruitment
<ul><li>
Manage full-cycle recruitment including sourcing, screening, job postings, interviews, offers, and preboarding/onboarding.</li><li>
Partner with practice directors and managers to define role requirements, craft job descriptions, and align hiring strategies to business needs.</li><li>
Coordinate interview processes, including monitoring number of rounds, interviewer assignments, scheduling, and feedback.</li><li>
Engage directly with clients to understand role expectations, job qualifications, and manage client-specific preboarding requirements.</li><li>
Uphold and continuously improve recruiting processes to ensure consistency and compliance across all hiring efforts.</li><li>
Demonstrate working knowledge of employment laws including EEO, ADA, and other compliance-related guidelines.</li><li>
Leverage applicant tracking systems and HRIS tools such as UKG Ready, and LinkedIn Recruiter to manage candidate pipelines, preboarding and reporting.</li><li>
Recruiting across management consulting, ERP (SAP/Oracle), IT, customer service, project management, and engineering roles.</li><li>
Delivering a white-glove candidate experience and building strong talent pipelines.</li><li>
Supporting both internal hiring and external staffing engagements.</li></ul>

General Human Resources
<ul><li>
Maintain and update job descriptions based on new or evolving role requirements.</li><li>
In collaboration with the Director of People, performs routine tasks required to administer and execute human resource programs including, but not limited to performance, employee experience (recognition, engagement, and satisfaction) and training and development.</li><li>
Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.</li><li>
Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.</li><li>
Performs other duties as assigned.</li></ul><ul><li>
 Bachelor&rsquo;s degree in human resources, business administration, psychology, communications, or a related field.</li><li>
 3 year Human Resources and/or Recruiting experience, ideally within professional services or consulting environments.</li><li>
 Experience managing multiple requisitions across various departments and seniority levels.</li><li>
 Strong understanding of sourcing strategies, compensation analysis, and labor market trends.</li><li>
 Proficiency in HRIS and applicant tracking systems.
</li><li> Proficiency in LinkedIn Recruiter
</li><li> Excellent written and verbal communication skills.</li><li>
 Foundational knowledge of employment law and HR compliance.</li><li>
 Strong organizational and project management skills.</li><li>
 An initiative-taking, self-directed approach with the ability to adapt in a fast-paced, evolving environment.</li></ul> 


Preferred Qualifications:
<ul><li>
 Experience supporting client-based or external-facing recruitment.</li><li>
 Background in consulting, ERP, or IT Staffing.</li><li>
 SHRM-CP or PHR Certification</li></ul> 


Pay Scale: $70,000 - $85,000 on an annual basis.

Benefits: Comprehensive benefits package including:
<ul><li>
Performance Bonus Eligible</li></ul>
<ul><li>401(k) plan</li></ul>
<ul><li>Medical, Dental and Vision Insurance</li></ul>
<ul><li>Life and disability insurance</li></ul>
<ul><li>Commuter Benefits</li></ul>
<ul><li>Paid time off options, including vacation, sick time, fixed holidays, parental leave.</li></ul>
William Everett is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status, or any other characteristic protected by law.</div>

Human Resources Specialist

American Bar Association

The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.
 
The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.
 
The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security. The ABA’s wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.
 
Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, IA, MD, MI, MN, TX, VA, and WI. Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
 
Summary
 <ul>
<li>Accountable for delivering superior services in more than one of the following human resources specialty areas: Talent Acquisition, Compensation, Benefits, Employee Relations, affirmative action, and/or Training and Development.</li>
</ul>
Principal Duties/Job Responsibilities
 <ul>
<li>Provides generalist level expertise in one or more of the above-reference specialty areas at the ABA department-level.</li>
<li>May coach and counsel first-line supervisors and managers on policies and procedures; referring only the most complex matters to the Deputy Director – Human Resources.</li>
<li>Accountable for the day-to-day, administrative oversight of APS, within Ceridian and/or other future products, to ensure the accuracy of all job postings, compliance with EEO/AA, recruitment metrics, and recruiting manager satisfaction.</li>
<li>Provides professional-level assistance on compensation and benefits activities to include, but not limited to, process validation, billing, responding to employee inquiries, job title/band/grade integrity of all job postings, and the completion and distribution of confirmation materials.</li>
<li>May assist with preliminary research into various aspects of Human Resources in support of broad-based initiatives.</li>
<li>Ensures the accuracy and maintenance of all employee files and, when appropriate, responds to requests for documents from such files based upon ABA policies and procedures.</li>
<li>Assigned specific search assignments to individual recruiters and ensure compliance with approved processes and procedures.</li>
<li>Creates and tracks metrics to identify best practices and/or areas of potential process improvement.</li>
</ul>
Performs other related duties as required.
 Basic Qualifications & Interests (BQIs)
 <ul>
<li>Possession of a bachelor’s degree from an accredited college or university</li>
<li>At least three years’ experience working as a human resources generalist;</li>
<li>OR, at least three years of human resources specialist experience in at least two of the following specialties: Talent Acquisition, Compensation, Benefits, Employee Relations, affirmative action, HRIS, and/or Training and Development.</li>
<li>At least three years’ experience working with human resources information systems.</li>
<li>At least three years’ experience using Microsoft Word, Excel, and PowerPoint to fulfill work requirements.</li>
</ul>
Preferred Qualifications & Interests (PQIs)
 <ul>
<li>Previous experience utilizing Ceridian HRIS.</li>
</ul>
The American Bar Association is an Equal Opportunity Employer: Disability/Veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association, please call 312-988-5188.

Human Resources - Human Resources Generalist 1

Grant Thornton

<div>Oracle HCM (HRIS) Compensation Specialist
The Oracle HCM Compensation Specialist is a global, in-house position at Grant Thornton, responsible for providing functional expertise in the design and execution of compensation programs within Oracle HCM Cloud. This role supports annual cycles&mdash;including merit, bonus, and equity&mdash;maintains plan configurations and ensures compliance with local regulations across all regions. You will collaborate directly with HR, Finance, and business leaders worldwide to deliver scalable, compliant, and strategically aligned compensation programs that support Grant Thornton&rsquo;s global workforce.
Key Responsibilities
<ul><li>Design and configure global compensation plans reflecting local market practices, legal requirements, and business objectives.
</li><li>Ensure compliance with country-specific regulations related to pay structures, bonuses, equity, and other compensation elements.
</li><li>Support annual compensation cycles, including merit, bonus, and equity planning, by managing system readiness, data integrity, and user experience.
</li><li>Drive consistency and scalability across geographies by leveraging Oracle&rsquo;s capabilities to standardize processes while allowing for regional flexibility.
</li><li>Collaborate cross-functionally with HR, Finance, and regional leaders to align compensation processes with strategic goals.
</li><li>Enable data-driven decision-making through accurate reporting and analytics.
</li><li>Maintain plan configurations and ensure system security and compliance reporting.
</li><li>Other duties as assigned.
</li></ul>Required Skills &amp; Experience
<ul><li>Deep understanding of Oracle Fusion Cloud HCM, especially the Compensation module within a global organization.
</li><li>Familiarity with related modules: Core HR, Payroll, Talent Management, and Workforce Compensation.
</li><li>Ability to model and manage compensation plans including salary, bonuses, and stock.
</li><li>Experience with budget modeling, compensation ratio analysis, and performance-based allocations.
</li><li>Proficiency in Oracle Transactional Business Intelligence (OTBI) and BI Publisher.
</li><li>Skilled in managing compensation cycles, approvals, and exception handling.
</li><li>Experience with HCM Spreadsheet Data Loader for mass updates.
</li><li>Understanding of role-based access and data security within Oracle HCM.
</li><li>Strong interpersonal skills to work with HR, finance, and business leaders.
</li><li>Ability to present compensation insights and recommendations clearly.
</li></ul>Education &amp; Certifications
<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, Finance, or related field, or equivalent experience.
</li><li>Preferred: Oracle Compensation Cloud 2025 Implementation Professional, Oracle Global Human Resources Cloud Certification, or other relevant Oracle Cloud HCM certifications.
</li></ul>Technical Proficiency
<ul><li>Familiarity with REST services, HCM data loaders, and user-defined tables.
</li><li>Understanding compensation-related APIs and integrations.
</li></ul>Experience
<ul><li>3&ndash;5+ years in HR or compensation management roles utilizing Oracle HCM.
</li><li>1-2 years in a management or leadership type of role.
</li></ul><div>The base salary range for this position in the firm&rsquo;s Chicago, IL, Downers Grove, IL, Denver, CO and Baltimore, MD offices only is between $120,000 and $180,000 per year.</div></div>

Oracle HCM Compensation Specialist (Manager)

Garfield Park Behavioral Hospital

<div>Responsibilities:
<div>
We are seeking a Human Reources Coordinator. In this exciting role, you will:</div> 
<div></div><ul><li>
Assist with the new employee hiring process by collecting all new hire completed paperwork and I9 documentation.
</li><li>Inform applicants about position details, including working conditions, benefits and duties. Assist with the hiring process for new employees.
</li><li>Respond to all employment reference and verification inquiries.
</li><li>Assist with the coordination of Hospital Orientation.
</li><li>Perform all clerical functions including typing, mailings, distribution of memos and other correspondence, maintenance of personnel records, departmental records/reports and department inventory and supplies.
</li><li>Complete reports and audits as assigned</li><li>
Participate in hospital survey process, performance evaluations, open enrollments and other special projects.</li></ul><div>
Garfield Park Behavioral Hospital is dedicated to providing behavioral health and psychiatric support to children and teens ages 3 to 17. Above all else, we treat every patient with compassion and respect. Using evidence-based treatment approaches and individualized care, we strive to instill hope in our patients, their families and our community.</div><div></div><div> 
For information about the benefits we offer, please visit UHS Benefits Service Center.</div> 
<div></div>
Qualifications:
<div>
JOB SPECIFICATIONS: To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.</div><div></div><div> 
Education: Bacholar degree required.</div><div>
Experience: 2+ years experience in HR related field preferred.</div><div>
Knowledge: Must be detail-oriented and work well independently. Strong organizational skills. Excellent communication and interpersonal skills.. Typing ability of 45+ wpm, knowledge of Word required, Excel, Access and Human Resource Information Systems/Database and ATS System preferred.</div><div></div><div> 
Supervision Received: Director of Human Resources/Human Resources Manager</div><div>
Supervision Exercised: None</div><div>
Line of Promotion: Human Resources Generalist</div><div>
Working Conditions: Works in Human Resources office and travels to other areas of the Hospital. Possible exposure to psychiatric patients who may exhibit violent/aggressive behavior. Potential for exposure to communicable diseases, blood/body fluids and other hazardous waste. General hospital environment.</div><div>
Physical Requirements: Ability to communicate verbally and in writing. Push, pull and lift up to 35 pounds. Intermittent sitting, standing, walking, bending and stooping. Repetitive typing/keying.
</div><div>The physical requirements described here are representative of those which must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.</div><div>
Job Classification: Non - Exempt</div><div>
This job classification in no way states or implies that these are the only duties to be performed by this employee. The Human Resource Assistant will be required to follow any other instructions and to perform any other duties requested by the Director of Human Resources.</div><div></div><div> 
EEO Statement</div><div>
All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.</div><div>
We believe that diversity and inclusion among our teammates is critical to our success.</div><div>
Notice</div><div>
At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.</div></div>

HR COORDINATOR - Full Time

Happy Camper

<div></div><div><h1 class="jobSectionHeader">Happy Hospitality
</h1><h1 class="jobSectionHeader">Job Posting: Human Resources Coordinator</h1><div>
About the Company: 
We&rsquo;re the pizza-loving, party-throwing people behind Chicago&rsquo;s Happy Camper, Homeslice, and Paradise Park. Our restaurants are packed with neon lights, murals, disco balls, and Instagram-worthy corners built for your feed. We&rsquo;re known for creative spaces, delicious food, and a company culture that keeps the good times rolling. Many of our team members have been with us since the beginning, and for us, this isn&rsquo;t just a job&mdash;it&rsquo;s a passion. We take a lot of pride in the details that create the atmosphere our guests love.As we grow, we&rsquo;re looking for enthusiastic, self-motivated people who thrive in a fun, creative environment, take initiative, and want to be part of a fast-growing restaurant group. 
This corporate role is ideal for someone who prefers a hands-on, experience-driven environment over a traditional downtown office. We are looking for a candidate who values building from the ground up, enjoys being part of a small team, and wants more than a desk job. As a rapidly growing restaurant group, we need someone who is self-motivated, proactive, and eager to take initiative in a fast-moving environment</div>
Job Summary: 
Under general supervision, the HR Coordinator is responsible for assisting the Human Resources department with all administrative duties of the organization. These include, but are not limited to, conducting onboarding of new employees, maintaining employee files, assisting with payroll processing using the HRIS system Paylocity, and assisting with benefits administration as well as general admin duties of the corporate office. This position reports to the Human Resources Director and strives to provide exemplary customer service to internal and external customers while maintaining the highest standards of accuracy, timeliness, and compliance. The role provides an opportunity to grow and develop in an organization with a mission that has real positive social impact, in addition to aggressive business goals. This is an exempt role with hours scheduled Monday through Friday, 9:00am &ndash; 5:00pm. Additional hours as required. 
 
Expect a work environment where you can feel relaxed, focus on your tasks, and enjoy a casual dress code. 
Our restaurants are bursting with energy, creativity, and plenty of laughs&mdash;always a lively and entertaining place to be. On the corporate side, we bring that same sense of enthusiasm and collaboration to our work, while maintaining a focused, productive environment. Here, you can settle in, get things done, and enjoy free food and coffee along the way. 
 
Duties/Responsibilities: 
General Human Resources:<ul><li>
Perform administrative duties, such as maintaining employee database and HR email management.</li><li>
Lead and coordinate onboarding sessions for new Front of House employees, ensuring accurate system setup and policy review.</li><li>
Assist with onboarding review for new Back of House employees with Kitchen Managers.</li><li>
Maintain accurate records of employee records, documentation, and I-9 Forms.</li><li>
Process employee status changes in HRIS.</li><li>
Assist management in employee relations inquiries.</li><li>
Respond in a smooth and timely manner to employee inquiries and provide general HR support across multiple restaurant locations.</li><li>
General employee HR support and communication.</li><li>
Ensure all restaurants and company handbooks are up to date with with labor laws and company policies standards.</li><li>
Any other duties as assigned.</li></ul>
Benefit and Compliance<ul><li>
Provide support with the administration of health and welfare plans, workers comp claims; benefits renewals, enrollments, changes, and terminations; and the annual open enrollment process.
</li><li>Conduct benefits orientations and explain benefits self-enrollment system.</li><li>
Conduct audits on required employee certifications and report to maintain compliance with federal, state, and local employment and benefits laws and regulations; Ensure timeliness and accuracy of required reporting and fees.
</li><li>Coordinate compliance annual company-wide trainings and track until completion.
</li></ul>HR &ndash; Payroll:<ul><li>
Act as backup for processing bi-weekly payroll using Paylocity and Toast POS.</li></ul><ul><li>
Review timesheets, tips and preprocess payroll reports ensuring accuracy.</li><li>
Assist with ensuring compliance with IRS and other governmental laws and regulations.</li><li>
Communicate with employees about Illinois Secure Choice and update accordingly in HRIS system.</li></ul>
Knowledge, Skills, Abilities:<ul><li>
Extremely detail-oriented and organized and able to work independently and accurately under general supervision.</li><li>
Technology and accounting systems savvy.</li><li>
Analytic, organizational, and problem-solving skills, which allows for strategic data interpretation vs. simple reporting and/or processing.</li><li>
Excellent verbal and written communication skills that are tactful and diplomatic</li><li>
Ability to work under pressure in a fast-paced environment, able to respond to changing priorities</li><li>
Able to respond effectively to telephone and in-person inquiries.</li><li>
Knowledge of intermediate Microsoft Office programs required knowledge of Google Suite.</li><li>
Able to work at computer up to 90% of the time; ability to utilize general office equipment.</li></ul>
Required Leadership Skills and Values:<ul><li>
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.</li></ul><ul><li>
Decision Making and Problem Solving: Able to identify and analyze program and system problems while offering alternative solutions. Responds well to feedback and takes appropriate actions.</li><li>
Professionalism: Displays enthusiasm, dedication, and interest regarding position responsibilities and duties. Expresses willingness to undertake projects, supports organizational goals and endeavors, and demonstrates flexibility in response to changing circumstances. Maintains professionalism in all aspects of job duties.</li><li>
Time Management and Initiative: Works with minimal supervision and effectively completes tasks when direction is given.</li><li>
Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.</li><li>
Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.</li></ul>
Qualifications:<ul><li>
2-4 years of experience in a human resources related position required.</li><li>
Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.</li><li>
Proficient with payroll or HRIS software.</li><li>
Basic knowledge of employee benefits and applicable laws.</li><li>
Understanding of federal, state and local tax and labor laws and reporting requirements.</li><li>
Excellent interpersonal, communication and organizational skills.</li><li>
Proficient with Microsoft Office Suite and Google Suite.</li><li>
Fluency in Spanish and English, with strong verbal and written communication skills, required to effectively communicate with clients and team members.</li><li>
Hospitality experience preferred.</li></ul>
Preferred/Additional Skills:<ul><li>
Experience working with Spanish-speaking employees in a professional setting.</li></ul>
Education and Experience:<ul><li>
High school diploma or GED and one to two years of experience in Human Resources, payroll and employee benefits administration.</li></ul>

Physical Demands &amp; Work Environment 
The position is considered to be sedentary and no unusual physical requirements are necessary to perform daily tasks. Position requires an extended period of sitting, with much of the work done at a computer workstation. Stooping and/or bending may be required to perform routine clerical tasks, such as filing.
Schedule:<ul><li>
Monday to Friday: 9am-5pm</li></ul>
Compensation Details 
Compensation: $60-65K 
Benefits &amp; Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Paid Sick Leave, Dining Discounts
Department: Human Resources 
Reports to: Human Resources Director 
Status: Salary 
FLSA Code: Exempt 
Location: Chicago
Happy Hospitality is an equal opportunity employer. We value diversity in gender, race, ethnicity, sexual orientation, gender identity, disability, religion, age, veteran status, life experiences and ideas. We are committed to providing equal employment opportunities and strive to provide an inclusive culture that embraces diversity. 
 
Must be eligible to legally work in the United States. 

NuFtmu9tgN</div>

Human Resources Coordinator

Explico Engineering Co.

<div>Who we are
Explico is an employee-owned forensic engineering firm dedicated to uncovering the truth through scientific rigor and objective analysis. In an industry increasingly shaped by financial interests, we remain focused on the integrity of our work, the people who do it, and the long-term impact we leave behind. Our multidisciplinary team&mdash;spanning accident reconstruction, biomechanics, human factors, and more&mdash;comes together around a shared commitment to the craft of investigation, not just the business of it.
We are proud to lead the development of the next generation of forensic experts.
What you&rsquo;ll do
As an Experienced Biomechanist, you will lead injury mechanism analyses for a variety of incidents, manage client interactions, and contribute to technical reports and expert opinions. You&rsquo;ll also mentor junior analysts and participate in strategic project development.<ul><li>
Perform detailed biomechanical evaluations involving injury causation</li><li>
Interpret medical records and diagnostic imaging</li><li>
Author expert reports with clear conclusions supported by evidence</li><li>
Collaborate with other experts on multidisciplinary case teams</li><li>
Interface directly with clients, attorneys, and insurance professionals</li><li>
Mentor junior engineers and analysts</li></ul>
What we&rsquo;re looking for<ul><li>
3+ years of experience in applied biomechanics or forensic consulting</li><li>
Graduate degree in Biomedical Engineering, Biomechanics, or related field preferred</li><li>
Expertise in human injury mechanics and tolerance research</li><li>
Excellent analytical, written, and presentation skills</li><li>
Strong communication skills and professionalism</li></ul>
What we offer<ul><li>
Competitive compensation and benefits with quarterly and annual bonus opportunities</li><li>
Mentorship from leaders in the forensic engineering industry</li><li>
Training in advanced simulation tools and techniques</li><li>
401(k) match up to 6%</li><li>
Full healthcare coverage (medical, vision, and dental)</li><li>
Life and disability insurance</li><li>
Educational assistance program</li><li>
Work on nationally visible, high-impact cases</li><li>
Communication training</li><li>
Hybrid work flexibility and a collaborative culture</li></ul><div></div>
Explico is an equal opportunity employer, including disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or other protected characteristic.
To request disability accommodations during the application process, please call Explico&rsquo;s main line at 248-731-5197 and ask to speak with Human Resources.</div>

Experienced Biomechanist

University of Chicago

<div>
 
 Department
 
 
 
 OPS Operations, Strategy, and Finance - Supply Chain Management
 
 
 
 About The Department
 
 
 
 The Office of the Vice President for Operations supports the highest ambitions of the University&rsquo;s teaching and learning, research, and engagement goals with the mandate to oversee enabling infrastructure of the University including the built environment, technology, and human resources organizations. In support of faculty, students, and staff, the Office of the Vice President for Operations prioritizes an exceptional level of service and delivery of robust business practices that steward the University&rsquo;s infrastructure resources efficiently and contributes to the long-range planning and culture of the University.
 
 
 
 Job Summary
 
 
 
 The Executive Director, reporting to the Associate Vice President of Operations Strategy and Finance, provides strategic leadership for campus-wide operational functions, including Supply Chain, Accounts Payable/Receivable, Software Licensing, Printing Services, and Computer Acquisition. Overseeing multiple teams of directors, managers, and professional staff, the Executive Director develops and implements consistent processes to optimize efficiency, compliance, and financial stewardship across IT, Facilities, Safety and Security, and Human Resource. This position champions operational excellence, stakeholder engagement, and continuous improvement to support the University&rsquo;s strategic initiatives and long-term goals.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides strategic leadership over supply chain, accounts payable/receivable, software licensing, printing services, and computer acquisition functions.
 </li>
 <li>
 Develops and maintains a forward-looking 5-year strategic plan, aligning unit goals with broader University initiatives.
 </li>
 <li>
 Oversees inventory and warehouse operations to optimize stock levels, reduce costs, and ensure timely service delivery.
 </li>
 <li>
 Directs sourcing, vendor negotiation, and vendor management to achieve quality, cost savings, and compliance.
 </li>
 <li>
 Ensures all processes comply with University policies and regulatory guidelines, identifying opportunities for continuous improvement.
 </li>
 <li>
 Establishes and manages operating budgets, performs financial modeling, and drives long-term financial planning.
 </li>
 <li>
 Leads proposal and cost analysis development for significant University purchasing projects.
 </li>
 <li>
 Builds and maintains effective partnerships with internal stakeholders and external suppliers.
 </li>
 <li>
 Serves as escalation point for complex customer issues and proactively solicit feedback for service improvement.
 </li>
 <li>
 Leads, mentors, and evaluates a diverse team of managers and staff, fostering professional growth and high performance.
 </li>
 <li>
 Develops, tracks, and reports on service level agreements (SLAs) and key performance indicators (KPIs) to measure and improve team performance.
 </li>
 <li>
 Drives process improvement initiatives and prepares regular reports/presentations for senior leadership.
 </li>
 <li>
 Identifies operational goals and oversees allocation of resources to meet priorities. Ensures compliance of staff with organizational, University and other relevant policies and guidelines.
 </li>
 <li>
 Advises on all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance and ongoing facilities operations. Manages development of all contracts, including those with vendors and other institutions.
 </li>
 <li>
 Oversees the management of informational technology planning, ensuring necessary operating and information systems and resources are in place to accomplish strategic goals. Conceives and directs special projects related to the business of the organizational unit.
 </li>
 <li>
 Provides leadership and direction through managers. Establishes budgetary plans, policies and protocols to enhance the central pedagogical mission and operational goals.
 </li>
 <li>
 Manages employees through subordinates, usually other managers. Establishes performance goals, allocates resources and assesses policies for direct subordinates.
 </li>
 <li>
 Performs other related work as needed.
 
 
 </li>
 </ul>
 
 Education
 
 
 
 
 Minimum Qualifications
 
 
 
 Minimum requirements include a college or university degree in related field.
 
 
 
 Work Experience
 
 
 
 Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline.
 
 
 
 Certifications
 
 
 
 
 Preferred Qualifications
 
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Developing and implementing information technology support programs and services.
 </li>
 <li>
 Extensive experience collaborating with faculty and staff in a Tier 1 research university setting.
 </li>
 <li>
 Extensive experience managing office equipment or desktop machines.
 </li>
 <li>
 Five years of experience managing staff and charge back operations.
 </li>
 <li>
 Five years of vendor management.
 </li>
 <li>
 Dealing with budgeting and financial modeling in an auxiliary service environment.
 
 
 </li>
 </ul>
 
 Preferred Competencies
 
 
 
 <ul>
 <li>
 Excellent written and oral communication skills.
 </li>
 <li>
 Keep abreast of IT trends and technologies and build knowledge and technical expertise.
 </li>
 <li>
 Collaborative &ndash; builds effective relationships with others. Works effectively as a member of a department. Open to assistance and willing to assist others. Puts success of team above own interest.
 </li>
 <li>
 Professional &ndash; internalizes and acts on organizational mission and goals. Works effectively across organization and campus community. Active interest in the University and IT in higher education.
 </li>
 <li>
 Takes personal ownership of professional development.
 </li>
 <li>
 Values and respects differences.
 </li>
 <li>
 Accountability and Commitment to Follow Through &ndash; advocate for the University and take ownership of multiple issues at a single time. Follow the issues through until final resolution.
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Standard office environment.
 </li>
 <li>
 Sit for short or extended time periods.
 </li>
 <li>
 Extensively use computer.
 
 
 </li>
 </ul>
 
 Application Documents
 
 
 
 <ul>
 <li>
 Resume/CV (required)
 
 
 </li>
 </ul>
 When applying, the document(s)
 
 MUST
 
 be uploaded via the
 
 My Experience
 
 page, in the section titled
 
 Application Documents
 
 of the application.
 
 
 
 Job Family
 
 
 
 Administration &amp; Management
 
 
 
 Role Impact
 
 
 
 People Manager
 
 
 
 Scheduled
 
 
 Weekly Hours
 
 
 
 37.5
 
 
 
 Drug Test Required
 
 
 
 No
 
 
 
 Health Screen Required
 
 
 
 No
 
 
 
 Motor Vehicle Record Inquiry Required
 
 
 
 No
 
 
 
 Pay Rate Type
 
 
 
 Salary
 
 
 
 FLSA Status
 
 
 
 Exempt
 
 
 
 Pay Range
 
 
 
 $202,000.00 - $258,000.00
 
 
 The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.
 
 
 
 Benefits Eligible
 
 
 
 Yes
 
 
 The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
 
 
 
 Posting Statement
 
 
 
 The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
 
 
 Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
 
 
 All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
 
 
 The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
</div>

Executive Director, Supply Chain Management

Explore 84+ Human resources specialist in Chicago United States this November. Find roles across top companies and apply now to boost your career.