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internal communications coordinator

Scholastic

<div><h1 class="jobSectionHeader">Job Description:</h1>
NOTE: This role is based in New York City and encourages a minimum of two days per week in the SoHo office. Some roles or teams may require additional in-office attendance if the essential functions of the role require it.
THE OPPORTUNITY
Scholastic, the global children&rsquo;s publishing, education, and media company, is seeking an Internal Communications Coordinator to join the Corporate Communications and Events team. Based at Scholastic&rsquo;s corporate headquarters in SoHo, New York, this role is perfect for those with excellent writing and organizational skills and an interest in building a career in communications. The coordinator will play a critical role in growing engagement with the Scholastic brand internally by supporting employee marketing campaigns, writing and publishing content for the Scholastic Intranet, brainstorming creative ways to communicate and connect with our internal audiences, and building awareness about company initiatives, new releases, and events. 
This role will report to the Senior Director of Internal Communications.
RESPONSIBILITIES<ul><li>
Plan, edit, write, and post content for a variety of global internal communications channels, such as the employee Intranet, Teams, email announcements, and the weekly email newsletter</li><li>
Conduct author interviews, employee profiles and round-up articles and emails for the intranet</li><li>
Work with cross-functional departments, including but not limited to Scholastic Entertainment, Information Security, and corporate donations to develop communications strategies and build awareness for programs and initiatives</li><li>
Have primary responsibility for planning and supporting &ldquo;employee celebration&rdquo; days around key publications, Clifford&rsquo;s Birthday, movie releases and more</li><li>
Lead weekly editorial meetings by suggesting newsletter content, story order, and reviewing and updating internal editorial calendars for stories, memos and newsletter content each week</li><li>
Have primary responsibility for setting up and sending emails and our weekly newsletter via our email distribution platform</li><li>
Assist the team in updating and keeping intranet content relevant and up to date</li><li>
Support various communications distribution channels, including updating weekly and monthly mailing lists and perform other administrative or organizational tasks as needed</li></ul> 
About Scholastic
For more than 100 years, Scholastic Corporation (NASDAQ: SCHL) has been meeting children where they are &ndash; at school, at home and in their communities &ndash; by creating quality content and experiences, all beginning with literacy. Scholastic delivers stories, characters, and learning moments that empower all kids to become lifelong readers and learners through bestselling children&rsquo;s books, literacy- and knowledge-building resources for schools including classroom magazines, and award-winning, entertaining children's media. As the world's largest publisher and distributor of children's books through school-based book clubs and book fairs, classroom libraries, school and public libraries, retail, and online, and with a global reach into more than 135 countries, Scholastic encourages the personal and intellectual growth of all children, while nurturing a lifelong relationship with reading, themselves, and the world around them. Learn more at www.scholastic.com.
Some benefits that we offer:<ul><li>
Full suite of health and wellness benefits (including a $0 deductible Medical Plan)</li><li>
Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions</li><li>
Tuition-Free programs for undergraduate and graduate degrees</li><li>
Generous Parental Leave Program</li><li>
Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount</li></ul>
Thank you for your consideration in choosing Scholastic.<h1 class="jobSectionHeader">
Qualifications</h1>
HOW YOU CAN FIT (Qualifications)
Knowledge, Skills, and Abilities:<ul><li>
Stellar writing and proofreading skills with a knack for quickly producing content</li><li>
Passion for promoting employee engagement and participation in corporate initiatives</li><li>
Attentive to detail, proactive, and resourceful</li><li>
Ability to work quickly in a fast-paced environment</li><li>
Knowledge of Canva or Adobe Suite tools a plus</li><li>
Love of books and reading a must!</li></ul>
Experience: Minimum 2-3 years of relevant work experience
Education: B.A./B.S. degree (communications, employee communications, marketing, or related field is a plus)<h1 class="jobSectionHeader">
Time Type:</h1>
Full time<h1 class="jobSectionHeader">
Job Type:</h1>
Regular<h1 class="jobSectionHeader">
Job Family Group:</h1>
Corp Affairs &amp; Bus Devel<h1 class="jobSectionHeader">
Location Region/State:</h1>
New York<h1 class="jobSectionHeader">
Compensation Range:</h1>
Annual Salary: 50,000.00 - 60,000.00<h1 class="jobSectionHeader">
EEO Statement:</h1>
Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.
EEO is the Law Poster
EEO Scholastic Policy Statement
Pay Transparency Provision</div>

Internal Communications Coordinator

<div>
 
 Job Description:
 
 
 
 NOTE: This role is based in New York City and encourages a minimum of two days per week in the SoHo office. Some roles or teams may require additional in-office attendance if the essential functions of the role require it.
 
 
 THE OPPORTUNITY
 
 
 Scholastic, the global children&rsquo;s publishing, education, and media company, is seeking an Internal Communications Coordinator to join the Corporate Communications and Events team. Based at Scholastic&rsquo;s corporate headquarters in SoHo, New York, this role is perfect for those with excellent writing and organizational skills and an interest in building a career in communications. The coordinator will play a critical role in growing engagement with the Scholastic brand internally by supporting employee marketing campaigns, writing and publishing content for the Scholastic Intranet, brainstorming creative ways to communicate and connect with our internal audiences, and building awareness about company initiatives, new releases, and events.
 
 
 This role will report to the Senior Director of Internal Communications.
 
 
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 Plan, edit, write, and post content for a variety of global internal communications channels, such as the employee Intranet, Teams, email announcements, and the weekly email newsletter
 </li>
 <li>
 Conduct author interviews, employee profiles and round-up articles and emails for the intranet
 </li>
 <li>
 Work with cross-functional departments, including but not limited to Scholastic Entertainment, Information Security, and corporate donations to develop communications strategies and build awareness for programs and initiatives
 </li>
 <li>
 Have primary responsibility for planning and supporting &ldquo;employee celebration&rdquo; days around key publications, Clifford&rsquo;s Birthday, movie releases and more
 </li>
 <li>
 Lead weekly editorial meetings by suggesting newsletter content, story order, and reviewing and updating internal editorial calendars for stories, memos and newsletter content each week
 </li>
 <li>
 Have primary responsibility for setting up and sending emails and our weekly newsletter via our email distribution platform
 </li>
 <li>
 Assist the team in updating and keeping intranet content relevant and up to date
 </li>
 <li>
 Support various communications distribution channels, including updating weekly and monthly mailing lists and perform other administrative or organizational tasks as needed
 
 
 
 </li>
 </ul>
 
 About Scholastic
 
 
 
 For more than 100 years, Scholastic Corporation (NASDAQ: SCHL) has been meeting children where they are &ndash; at school, at home and in their communities &ndash; by creating quality content and experiences, all beginning with literacy. Scholastic delivers stories, characters, and learning moments that empower all kids to become lifelong readers and learners through bestselling children&rsquo;s books, literacy- and knowledge-building resources for schools including classroom magazines, and award-winning, entertaining children's media. As the world's largest publisher and distributor of children's books through school-based book clubs and book fairs, classroom libraries, school and public libraries, retail, and online, and with a global reach into more than 135 countries, Scholastic encourages the personal and intellectual growth of all children, while nurturing a lifelong relationship with reading, themselves, and the world around them. Learn more at www.scholastic.com.
 
 
 Some benefits that we offer:
 
 
 
 <ul>
 <li>
 Full suite of health and wellness benefits (including a $0 deductible Medical Plan)
 </li>
 <li>
 Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions
 </li>
 <li>
 Tuition-Free programs for undergraduate and graduate degrees
 </li>
 <li>
 Generous Parental Leave Program
 </li>
 <li>
 Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount
 
 
 
 </li>
 </ul>
 Thank you for your consideration in choosing Scholastic.
 
 
 
 Qualifications
 
 
 
 HOW YOU CAN FIT
 
 (Qualifications)
 
 
 
 
 Knowledge, Skills, and Abilities:
 
 
 
 
 <ul>
 <li>
 Stellar writing and proofreading skills with a knack for quickly producing content
 </li>
 <li>
 Passion for promoting employee engagement and participation in corporate initiatives
 </li>
 <li>
 Attentive to detail, proactive, and resourceful
 </li>
 <li>
 Ability to work quickly in a fast-paced environment
 </li>
 <li>
 Knowledge of Canva or Adobe Suite tools a plus
 </li>
 <li>
 Love of books and reading a must!
 
 
 
 </li>
 </ul>
 
 Experience:
 
 Minimum 2-3 years of relevant work experience
 
 
 
 Education:
 
 B.A./B.S. degree (communications, employee communications, marketing, or related field is a plus)
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 
 Job Type:
 
 
 
 Regular
 
 
 
 Job Family Group:
 
 
 
 Corp Affairs &amp; Bus Devel
 
 
 
 Location Region/State:
 
 
 
 New York
 
 
 
 Compensation Range:
 
 
 
 Annual Salary: 50,000.00 - 60,000.00
 
 
 
 EEO Statement:
 
 
 
 Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.
 
 
 EEO is the Law Poster
 
 
 EEO Scholastic Policy Statement
 
 
 Pay Transparency Provision
</div>

JCPenney

<div>Overview:

Reporting to the Director, Internal Communications, this position plays a key role in executing day-to-day communication activities that inform, connect, and engage Catalyst Brands associates. We&rsquo;re looking for a proactive, creatively minded communications professional who can both write compelling content and bring it to life visually through simple, engaging design.
The Specialist, Internal Communications will manage day-to-day communication activities, including the weekly associate newsletter, and assist with cultural events, awareness moments, and engagement initiatives that strengthen the associate experience. This role will also contribute to integration efforts by supporting communications that bring together associates across multiple brands, helping to build alignment and a shared sense of community.
The ideal candidate is a strong writer and editor with an eye for design&mdash;comfortable using tools like Canva or PowerPoint to create graphics, photo collages, and layouts that enhance storytelling. They thrive in a fast-paced, deadline-driven environment and excel at collaborating across teams to deliver clear, engaging, and visually polished communications.
Responsibilities:
<ul><li>Content Development &amp; Publishing</li><li><ul><li>
Grow internal communications in support of key business initiatives while fostering connection and engagement among associates and reinforcing integration across Catalyst&rsquo;s portfolio in brands.</li><li>
Manage, execute, and deliver on multiple communications projects (e.g., associate newsletters, intranet updates, internal campaigns) on deadline, ensuring all messaging reflects Catalyst Brands&rsquo; tone, voice, and standards.</li><li>
Own the weekly associate newsletter, including content collection, editing, and publishing.</li><li>
Assist with editorial planning, calendar, and programming for internal communications channels, including the company Intranet and emails.</li></ul></li><li>
Events &amp; Engagement</li><li><ul><li>
Support company-wide cultural moments, heritage months, awareness days, philanthropy initiatives, and associate engagement.</li><li>
Partner with Business Resource Groups and internal teams to highlight associate stories and drive participation.</li><li>
Assist with planning and execution of internal campaigns, celebrations, and recognition programs.</li></ul></li><li>
Project Support &amp; Coordination</li><li><ul><li>
Provide communications support for broader initiatives such as company values, leadership announcements, and change communications.</li><li>
Track project timelines, deliverables, and stakeholder inputs to ensure smooth execution.</li></ul></li><li>
Measurement &amp; Continuous Improvement</li><li><ul><li>
Monitor communication effectiveness through metrics and feedback.</li><li>
Use insights to recommend improvements to content, cadence, and channels</li></ul></li></ul>
Qualifications:
<ul><li>Communication Excellence</li><li><ul><li>
Strong writing, editing, and proofreading skills with attention to detail.</li><li>
Ability to adapt messaging for different audiences and channels.</li><li>
Comfortable creating simple graphics and layouts that complement written communications.</li></ul></li><li>
Project &amp; Time Management</li><li><ul><li>
Ability to manage multiple priorities and deadlines in a fast-paced environment.</li><li>
Strong organizational skills and attention to detail.</li></ul></li><li>
Collaboration &amp; Relationships</li><li><ul><li>
Strong interpersonal skills; able to build trust and partner across teams.</li><li>
Comfortable gathering input and balancing multiple stakeholder needs.</li></ul></li><li>
Creativity &amp; Storytelling</li><li><ul><li>
Ability to create engaging, associate-focused content.</li><li>
Eye for creative storytelling, visuals, and engagement opportunities.</li></ul></li><li>
Data &amp; Technology</li><li><ul><li>
Proficiency with Microsoft Office Suite; familiarity with SharePoint, Teams, and design tools (e.g., Canva) a plus.</li><li>
Ability to interpret engagement data and apply insights to enhance communication impact.</li></ul></li></ul>
Education: Bachelor&rsquo;s degree in Communications, Public Relations, Marketing, Journalism, or related field (or equivalent experience).
Experience:<ul><li>
3-5 years of professional experience in communications, marketing, public relations, or related field (internships or entry-level roles count).</li><li>
Experience managing newsletters, content calendars, or internal/external communications preferred.</li><li>
Experience creating simple visuals or layouts for digital and print communications.</li><li>
Experience in a corporate, retail, or multi-brand environment a plus, but not required.</li></ul> 
What You Get:<div> 
Enjoy a rewarding career at Catalyst, where we offer a competitive benefits package, a vibrant work environment, and the opportunity to make a difference at one of America's most iconic brands. 
<ul><li>Generous Benefits: Medical/dental/vision insurance starting on day one, term life insurance, paid vacation/holidays, 401(k) Savings Plan with company match, and an associate discount on JCPenney merchandise.</li><li>Opportunities for Growth and Development: We are committed to helping our employees grow their careers and develop their skills. We offer a variety of training and development programs, as well as opportunities for advancement.</li><li>Collaborative and supportive Culture: We believe in creating a workplace where everyone feels valued and respected. We encourage teamwork and collaboration, and we are always looking for ways to support our employees' success.</li></ul></div> 
About Catalyst: 
Catalyst Brands reflects the bringing together the rich heritages of our brands with modern excitement and a new vision for success. Six iconic brands came together under a unified powerhouse portfolio to celebrate the essence of American style. We will leverage our rich history, resources and best-in-class industry talent to further build the success of our brands. At Catalyst we are united in one shared purpose: We exist to ignite America&rsquo;s most beloved retail brands to make fashion accessible to all.
For more opportunities to join our team please visit our careers page. 
#LI-MS1 

Pay Range: USD $57,200.00 - USD $104,000.00 /Yr.</div>

Spec Internal Communications

ASCAP

<div>About ASCAP
The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world&rsquo;s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at www.ascap.com, on X and Instagram @ASCAP and on Facebook.
Job overview:
The Marketing &amp; Communications Coordinator is a key player on ASCAP&rsquo;s fast-paced Marketing &amp; Communications team and supports the successful execution of content strategy, editorial programming, email marketing and multi-channel communications campaigns. The Coordinator plays an active and direct role in writing and editing content across all platforms; supporting content strategy aligned with organizational goals; supporting technical responsibilities including website publishing and email deployment; and serving as a cross-functional liaison to ensure brand cohesion and clear communication across all departments and verticals.
The individual in this role is a strong writer, strategic thinker, and collaborative team player with a passion for music, film, pop culture and entertainment. The role requires excellent communication, organizational, and project management skills, as well as the ability to manage multiple priorities with a high degree of accuracy and attention to detail. The Marketing &amp; Communications Coordinator reports to the AVP of Marketing &amp; Communications and is based in the New York office.
Areas of Responsibility &amp; Accountability:
Editorial<ul><li>
Support the editorial team by writing and editing content across social media, website articles, event and video scripts, custom editorial and advertorial content, interview questions, email marketing, multi-channel marketing campaigns, and project-based copy.</li><li>
Ideate and help develop and collaborate on engaging content ideas across all channels, ensuring cohesive communication styles in voice and tone.</li><li>
Work cross-functionally with public relations, product, legal, business development, consultants, artist managers, artists, and songwriters to ensure clear directives and excellent results.</li></ul>
Content Strategy<ul><li>
Support content strategy for ASCAP, aligning with organizational goals and objectives, determining KPIs, and incorporating all Marketing and Communications channels including ASCAP.com, social media, press, email marketing, corporate communications, advertising, the ASCAP mobile app, advocacy messaging, and new content partnership opportunities.</li><li>
Write engaging copy and content that can be repurposed across marketing channels, with an emphasis on the goals of each given project.</li><li>
Maintain a strong commitment to mission-driven content and the fulfillment of organizational objectives through strategic content planning.</li><li>
Partner with key stakeholders to regularly audit content efforts and incorporate data into ongoing strategy discussions.</li></ul>
Technical Responsibilities<ul><li>
Website: Post articles and calendar items and create landing pages on ASCAP.com to support the goals of all ASCAP departments.</li><li>
Email Marketing: Prepare and deploy mass emails to various ASCAP audiences for both public-facing and internal campaigns.</li><li>
Support Social Media strategy as needed with ability to post to all major platforms, including Meta, YouTube, LinkedIn, X and more.</li></ul>
Project Management<ul><li>
Liaise with key stakeholders across all marketing and communications channels to ensure coordination, brand cohesion, and copy consistency across all verticals.</li><li>
Manage the monthly distribution letter process from writing and approvals through working with the printer and notifying royalty recipients via email and the mobile app.</li><li>
Work cross-functionally to move projects forward efficiently and effectively; schedule breakout meetings, brainstorms, check-ins, and regularly scheduled updates as needed.</li><li>
Meet and communicate regularly with internal working groups &mdash; including Membership, Strategy, and Foundation &mdash; to incorporate their needs into the overall content strategy and maintain clarity within the Marketing &amp; Communications team regarding cross-departmental goals and efforts.</li><li>
Serve as a trusted source of knowledge and a valuable asset in Marketing's relationships with other departments.</li></ul>
Qualifications &amp; Requirements:<ul><li>
Minimum Bachelor of Arts Degree in a related discipline from an accredited four-year college; experience in an entertainment or music industry-related role or internship a plus</li><li>
Experience in marketing, communications, content strategy, or a related field preferred</li><li>
Exceptional writing, editing, and proofreading skills across a variety of formats and tones</li><li>
Experience with email marketing platforms and website content management systems (CMS); HTML knowledge a plus</li><li>
Proficiency with Microsoft Word, Excel, PowerPoint, Google Workspace, Google Drive, and Google Analytics</li><li>
Familiarity with marketing analytics and the ability to interpret data to inform content decisions</li><li>
Passionate about music of all genres and the music industry at large, as well as experiential marketing, social media and cultural trends</li><li>
Strong project management skills with the ability to manage multiple deadlines and priorities simultaneously</li><li>
Excellent verbal communication and interpersonal skills with experience working cross- functionally.</li><li>
Superb organizational skills with high attention to detail.</li><li>
Self-Driven with the ability go above and beyond.</li><li>
This position requires the incumbent to be in the office three days per week.</li><li>
Occasional travel to other ASCAP offices and outside events are required.</li></ul>
Compensation/Benefits:
Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:<ul><li>
A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network</li><li>
Vision plan that offers both in and out-of-network provider options</li><li>
401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.</li><li>
An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan</li><li>
Generous time-off policy</li><li>
12 company holidays</li><li>
16 hours to volunteer with ASCAP Notes the Cause Volunteer Program</li><li>
Health care and dependent care flexible spending accounts</li><li>
Short-term disability insurance/salary continuation and long-term disability insurance</li><li>
Company provided basic life and accidental death and dismemberment insurance</li><li>
Employee gym discounts at select gyms</li><li>
Commuter benefits</li><li>
Voluntary pet health insurance</li><li>
Voluntary auto and homeowners insurance</li><li>
Voluntary employee, spouse, and dependent life insurance options</li><li>
Voluntary ID protection Coverage</li></ul>
Occasional travel for in-person meetings may be required.
Please be aware that ASCAP is not a nut-free or other allergen-free workplace.
ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.
The anticipated base salary range for this position is $50,000 to $65,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.</div>

Marketing & Communications Coordinator

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Cooley LLP

<div>Cooley is seeking a Social Impact &amp; Sustainability Coordinator to join the Social Impact &amp; Sustainability (SIS) team.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Social Impact &amp; Sustainability Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination for SIS initiatives. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:<ul><li>
Assist with data entry, data management, and reporting through employee giving platform, Benevity, and other tools used by the SIS team</li><li>
Clean, audit, and maintain large datasets with strong attention to accuracy and data integrity</li><li>
Build reports, dashboards, and summary analyses from raw data for team and firm stakeholder use</li><li>
Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for SIS team</li><li>
Project manage nonprofit event sponsorship tasks monitoring marketing and RSVP deadlines, drafting office invitations, coordinating with internal teams and nonprofit partners, etc</li><li>
Accurately input, track, and maintain funding requests, sponsorship details, and related records within the firm&rsquo;s grants management platform</li><li>
Serve as point of contact to attorneys and business professionals on SIS procedures/questions</li><li>
Support Social Impact Manager with local office and firmwide event planning and logistics</li><li>
Draft internal communications and toolkits in support of SIS initiatives</li><li>
Support local offices with SIS initiative creation and maintenance on employee giving platform</li><li>
Assist with nonprofit research to ensure alignment with firm charitable giving policies</li><li>
Code department invoices and send to Accounting &amp; Finance for processing</li><li>
Monitor SIS mailbox, respond to inquiries, flag time-sensitive communications for SIS team</li><li>
Assist SIS Director, SIS Manager and Pro Bono Partner with SIS projects and initiatives</li><li>
All other duties as assigned or required</li></ul>
Skills and experience:
Required:<ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li><li>
Available to work overtime, as required</li><li>
2+ years&rsquo; prior administrative experience</li></ul>
Preferred:<ul><li>
Bachelor's Degree</li><li>
Previous law firm experience</li><li>
Previous legal secretary and/or executive assistant experience helpful</li></ul>
Competencies:<ul><li>
Professional demeanor</li><li>
Strong interpersonal communications skills, both verbal and written</li><li>
Ability to anticipate and identify project logistical needs and proactively support SIS team members</li><li>
Ability to handle complex and fast-paced environment</li><li>
Ability to speak effectively in front of an audience</li><li>
Ability to maintain confidentiality of all records, files, documents and department information</li><li>
Strong understanding of data integrity and quality control practices</li><li>
Comfortable managing and maintaining multiple spreadsheets, trackers, and databases</li><li>
Strong attention to detail</li><li>
Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently</li></ul>
Cooley offers a competitive compensation and excellent benefits package.
EOE
The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.50 - $42.00 ($59,280.00 - $87,360.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Social Impact and Sustainability Coordinator

LTIMindtree

<div>Role description 
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must 


Your Day-to-day
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul> 


Qualifications

What you bring to the team

You have
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul> 


You might also have
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul> 
Skills 
Mandatory Skills : Administrative exp, MS Suite, coordination, catering meetings 
Benefits 
Compensation range: $35,000.00 to $38,000.00 per year 
About LTM 
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

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