administrative assistant

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administrative assistant ii Jobs in Atlanta United States

administrative assistant ii

administrative assistant, sr. officer Jobs in Atlanta United States

administrative assistant, sr. officer

administrative coordinator i Jobs in Atlanta United States

administrative coordinator i

it administrative support

<div>
 
 Job Title: IT Administrative Support
 
 
 
 
 Location: Atlanta, GA/On-Site
 
 
 
 
 Duration: 6+ Months
 
 
 
 
 Purpose
 
 
 
 The Atlanta Public School System is seeking the services for IT Administrative support to provide direct support to the Information Technology division and to APS schools and administrative locations. This position will report to the Director of the Project Management Office (PMO).
 
 
 
 Summary
 
 
 
 The IT Administrative Support will primarily support the needs of the PMO Director in tracking projects and goals, creating power point presentations, taking meeting notes, creating action items, following up on progress for several technology initiatives and providing administrative support to the IT Directors. He/she will also be assigned to work throughout the APS district, to assist with monitoring the progress of projects via project server, updating MS Teams sites with project artifacts, coordinating activities around Critical Project Reviews, capturing action items and next steps from project meeting recordings. The IT Administrative Support will also work closely with the PMO Change Management team to create and edit documents.
 
 
 
 Scope Of Work/Key Responsibilities
 
 
 
 <ul>
 <li>
 Tracking projects and initiatives using excel or other MS365 tools.
 </li>
 <li>
 Create presentation slides using PowerPoint.
 </li>
 <li>
 Work with multiple different teams to report a status on initiatives.
 </li>
 <li>
 Create and develop meeting notes and action items.
 </li>
 <li>
 Prepare and provide documentation to internal teams and key stakeholders
 </li>
 <li>
 Coordinate PMO/Project activities, maintain and update project schedules, manage assignments, monitor progress and communicate with stakeholders.
 
 
 </li>
 </ul>
 
 Contract Duration
 
 
 
 <ul>
 <li>
 1 year
 </li>
 <li>
 Option to extend annually - based on performance.
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 
 1 year work experience (minimum):
 
 
 
 <ul>
 <li>
 Strong written and oral communication skills
 </li>
 <li>
 Proficient in understanding Microsoft Office applications such as PowerPoint, Word, Excel, and Outlook
 </li>
 <li>
 Possesses strong decision making, problem-solving, and critical thinking skills
 </li>
 <li>
 Highly organized, meets deadlines, and able to work well with a team
 </li>
 <li>
 Knowledge of best practice security standards and techniques
 </li>
 <li>
 Must have clean criminal record with the ability to pass finger-print background check
 </li>
 <li>
 Must be authorized to work in the United States.
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Creativity and strong attention to detail
 </li>
 <li>
 Ability to work effectively on tight deadlines, as necessary
 </li>
 <li>
 Excellent command of English language
 </li>
 <li>
 Oral and written communication skills
 </li>
 <li>
 Exceptional customer service skills, including the ability to interact professionally with a diverse group of customers
 </li>
 <li>
 Positive, productive team player
 </li>
 <li>
 Desire to learn new skills and improve
 
 
 </li>
 </ul>
 
 Education/Training
 
 
 
 <ul>
 <li>
 Minimum of Associate&rsquo;s degree (preferred)
 </li>
 <li>
 An equivalent combination of education and experience will be considered.
 
 
 </li>
 </ul>
 
 Work
 
 
 
 This work will be completed on-site at the any of the Atlanta Public Schools building in the metro Atlanta area. The IT Administrative Support would need to work M, T, W, TH, F (typically 8am &ndash; 5pm). Hours may change slightly to accommodate project needs. Some remote work opportunities are available to align with district policies.
 
 
 
 Leadership
 
 
 
 The IT Administrative Support will work under the general supervision of the Director of the PMO. He/she will be responsible for providing regular updates and meeting the deadlines imposed by the district.
</div>

IT Administrative Support

Kaiser Permanente

<div><div>Job Summary:</div>
 
Provides timely and high quality administrative and/or project support for the Departments of QRM with dedicated support to the following areas: (1) Readmission / Transitional Care team and the Specialty Review Team (2) Obtains hospital discharge summaries for core and non &ndash; core hospitals (3) Post discharge calls to members. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling patient appointments; maintaining filing systems; data entry; opening/sorting mail. Requesting clinical info from Noncore, SNF/Rehab facilities to ensure timely concurrent review, assist in arranging non-urgent transportation for members in SNF/Rehab facilities.<div> 

Essential Responsibilities:</div>
 
This description is for recruitment posting purposes only. It has not received full HR review and approval. 
<ul><li>Obtains Hospital Discharge Summaries and sends to medical records to be filed in members electronic medical record.</li><li>Provides support to the Telephonic Inpatient Care Coordinators, the SNF/Rehab Care Coordinators and the Transitional Case Manager as outlined above.</li><li>Responsible for the concurrent review right fax pool.</li><li>Responsible for the generation of NONC and denial letters with proofing done by the General Review Supervisor.</li><li>Schedules follow up appointments for members upon request.</li><li>Maintains a filing system for copies of all NONC and denial letters for utilization review and quality assurance purposes.</li><li>Maintain Transplant Log/files and obtains the check for transplant members.</li><li>Provides administrative duties such as typing correspondence and answering telephones on a as needed basis for the QRM department.</li><li>Remains knowledgeable of contract benefits and current, relevant state and Federal regulations.</li><li>Maintains effective interaction/communication with members of the medical staff, nursing staff, other QRM staff, and Kaiser Permanente medical offices.</li><li>Builds effective working relationships with physicians/staff, QRM staff, and other departments within the health plan.</li><li>Identifies and reports problems and inefficiencies in existing systems, and recommends changes when appropriate.</li><li>Maintains member confidentiality.</li><li>Supports QRM Management team.</li><li>Assists with telephone pound-out calls for the Transitional Case Review and General Review Nurses.</li><li>Type&rsquo;s letters, memos, minutes and reports utilizing word processing equipment.</li><li>Makes copies and distributes accordingly.</li><li>Assists with mass mailings and special projects to include making copies, collecting materials and distribution of same.</li><li>Assumes responsibilities of the QRM Administrative Coordinator their absence.</li><li>Performs related miscellaneous duties as required by the position and as directed by the directors of Provider Contracting and QRM.</li></ul><div>
Basic Qualifications:</div>
<div>Experience</div>
 
Experience 
<ul><li>Three (3) years in an administrative coordinator role.</li><li>One (1) year of database experience.</li></ul><div>
Education</div> 
 
<ul><li><ul><li>AA degree.</li></ul></li></ul><div>
License, Certification, Registration</div>
<ul><li>N/A</li></ul><div>
Additional Requirements:</div><ul><li><ul><li> 
Excellent written and oral communication skills</li><li>Ability to work effectively in a team environment. Must be team oriented.</li><li>Strong computer skills including Email and Calendar systems, Microsoft Office, Word, Excel, Power Point, Visio and Access.</li><li>Strong organizational skills, critical problem solver, planning abilities and attention to detail. Must be able to prioritize</li><li>Must be able to tolerate a confidential environment and the implications of confidentiality.</li><li>Proficient in Excel.</li></ul></li></ul><div>
Preferred Qualifications:</div> 
 
<ul><li><ul><li>Previous Referral Coordinator experience or Health care administrative experience preferred.</li><li>Customer service aptitude demonstrated through Customer Service Assessment preferred.</li></ul></li></ul> 
PrimaryLocation : Georgia,Atlanta,Regional Office - 9 Piedmont 
HoursPerWeek : 40 
Shift : Day 
Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun 
WorkingHoursStart : 08:30 AM 
WorkingHoursEnd : 05:00 PM 
Job Schedule : Full-time 
Job Type : Standard 
Employee Status : Regular 
Employee Group/Union Affiliation : GTC|UFCW|Local 1996 
Job Level : Entry Level 
Job Category : QA, UR &amp; Case Management 
Department : Regional Office - 9 Piedmont - Centralized O/S Utility Mgmt - 2808 
Travel : Yes, 15 % of the Time 
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.</div>

Administrative Coordinator, Telephonic Inpatient Care

Shriners Children's

<div><div>The Executive Administrative Assistant for Shriners Children&rsquo;s Research Institute (SCRI) reports to and provides primary administrative and operational support to the Director of SCRI who is responsible for the oversight of the Research Institute. The Executive Administrative Assistant coordinates all official correspondence requiring the Director of SCRI&rsquo;s approval and dissemination. The Executive Administrative Assistant effectively manages multiple projects, programs and initiatives within the institute as directed, understands the requirements of the other members of the institute, and prioritizes allocation of the executive&rsquo;s time when discerning scheduled events or meetings. The Executive Administrative Assistant will demonstrate willingness and ability to be flexible, function as a team player, multi-task, and prioritize assignments to meet time-sensitive deadlines. The Executive Administrative Assistant demonstrates/exhibits excellent communication skills, verbal and written, as well as professional acumen in interpersonal interactions.</div> 
<ul><li>
Serve as the on-site administrative lead for the Shriners Children&rsquo;s Research Institute (SCRI), providing comprehensive administrative and operational support in a newly established and rapidly growing research environment.</li><li>
Provide direct administrative support to the Director of SCRI, including calendar management, meeting coordination, prioritization of requests, and management of competing demands on executive time.</li><li>
Coordinate all official correspondence requiring review, approval, or dissemination by the Director or SCRI leadership.</li><li>
Maintain a consistent on-site presence to support daily operations, serve as a point of contact for visitors, and ensure smooth coordination of activities within the Research Institute.</li><li>
Greet and coordinate with contractors, vendors, consultants, visiting scientists, and institutional partners involved in the development and operation of the SCRI facility.</li><li>
Support planning and logistics related to the build-out of laboratory and office space, including scheduling, access coordination, and communication with internal and external stakeholders.</li><li>
Assist with onboarding and support of new scientific staff, investigators, and research personnel, including coordination of workspace, meetings, and on-site needs.</li><li>
Coordinate and support on-site meetings, recruitment activities, site visits, and institute-hosted events.</li><li>
Process and track administrative items such as expense reports, reimbursements, and other documentation for the
 
Director and leadership as required.</li><li>
Manage multiple projects, initiatives, and deadlines simultaneously in a fast-paced and evolving environment.</li><li>
Demonstrate flexibility, sound judgment, and the ability to adapt to changing priorities inherent in a growing research institute.</li><li>
Maintain a high level of professionalism, discretion, and confidentiality in all interactions.</li><li>
Exhibit strong written and verbal communication skills and the ability to work effectively with executive leadership, scientific staff, and external partners.</li></ul><div></div><div> 
This is not an all-inclusive list of this job&rsquo;s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.</div><div> 
Required:</div><ul><li>
2-4 years of executive-level administrative support, research administration, operations coordination or a related professional environment</li><li>
Bachelor's Degree in Accounting, Finance, Business Administration, etc</li></ul></div>

Executive Administrative Assistant

Ackerman & Co., LLc

Job Overview We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our brokerage operations, providing exceptional administrative support to ensure smooth daily functions. This position offers an exciting opportunity to be part of a fast-paced environment where your skills in office management and customer service will shine. The ideal candidate is proactive and possesses a strong foundation in clerical and administrative tasks.QUALIFICATIONS:<ul><li>Good organizational and interpersonal skills</li><li>Good written and verbal communication skills</li><li>Good computer skills; proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), with strong skills in Word and Excel</li><li>Good proofreading skills</li><li>Substantial experience with real estate business and contracts</li><li>Familiarity with real estate data services (e.g., CoStar, LandVision, Reonomy, Rethink+ CRM)</li><li>Familiarity with internet searches and web sites</li><li>Some marketing experience / AI a plus</li></ul>RESPONSIBILITIES:<ul><li>Provide general administrative support for several brokers, who are independent contractors with Ackerman &amp; Co., in general &ndash; typing, filing, handling telephone calls, DocuSign and other business needs</li><li>Prepare regular reports to clients, as required</li><li>Maintain updated hard copy and network (computer) files of all real estate contracts; make contractual changes as required</li><li>Prepare commission vouchers and property comparison charts</li><li>Perform property and tenant reports from subscription data sources (CoStar property and tenant, etc.)</li><li>Provide support for special projects, such as large mailings, proposals, and presentations</li><li>Willing to learn specialized software and other skills, if required</li><li>Willing to accept additional responsibilities as required, including reception duties and mailroom duties</li></ul>Join us as a Brokerage Administrative Assistant and become an essential part of our energetic team! Your dedication will help us deliver outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and supporting our clients every step of the way.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Brokerage Administrative Assistant

Caterpillar

<div>Career Area:
Technology, Digital and Data
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Our Product Support and Logistics Division (PSLD) is one of the most innovative divisions within Caterpillar. In PSLD, as within all of Caterpillar, our priority is our customers and helping them build a better world. PSLD is responsible for the worldwide distribution of Cat aftermarket parts, integrated logistics, and global service to develop and support our global dealer network and customers.
The Operations Support Analyst will assist with the IT function by ensuring that the business can meet their initiatives. 
Additional Information:<ul><li>
Location: Atlanta, GA (United States)</li><li>
Required Travel: Up to 5% (Domestic)</li><li>
US Work Authorization Sponsorship Offered: None</li><li>
Relocation Assistance Offered: None</li></ul>
What You Will Do:<ul><li>
Assist the IT function with projects that include implementation, development and integration of technologies within the organizational structure.</li><li>
Track and record technology development needs.</li><li>
Collect and analyze information on technology products</li><li>
Assist in testing and evaluating technologies with guidance.</li><li>
Other duties as assigned by Caterpillar management from time-to-time.</li></ul> 
What You Have (Basic Requirements):<ul><li>
Bachelor&rsquo;s degree in Information Technology, Computer Science, Information Systems, Network Administration, or equivalent experience in lieu of degree.</li><li>
Business Process Improvement: Knowledge of business process improvement best practices and ability to use methods for identifying, evaluating, introducing and implementing more efficient approaches to performing business related activities.</li><li>
Customer Focus: Knowledge of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and ability to leverage that information in creating customized customer solutions.</li><li>
Standard Operating Procedures: Knowledge of established standard operating procedures (SOP); ability to design, implement and evaluate standard operating procedures affecting daily and strategic business operations in order to increase operational efficiency.</li><li>
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.</li><li>
Application Delivery Process: Knowledge of major tasks, deliverables, and formal application delivery methodologies; ability to utilize these in order to deliver new or enhanced applications.</li><li>
IT Environment: Knowledge of an organization's IT purposes and activities; ability to create an effective IT environment for business operations.</li><li>
IT Standards, Procedures &amp; Policies: Knowledge of Information Technology (IT) standards and policies; ability to utilize a variety of administrative skill sets and technical knowledge to manage organizational IT policies, standards, and procedures.</li></ul> 
What You Will Get:
Through it all, we are one team &ndash; creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience and why It's More Than a Job, it's a Career at Caterpillar.
About Caterpillar:
Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.
#LI
#BI
Summary Pay Range:
$28.70 - $43.10
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.
Benefits:
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.<ul><li>
Medical, dental, and vision benefits*</li><li>
Paid time off plan (Vacation, Holidays, Volunteer, etc.)*</li><li>
401(k) savings plans*</li><li>
Health Savings Account (HSA)*</li><li>
Flexible Spending Accounts (FSAs)*</li><li>
Health Lifestyle Programs*</li><li>
Employee Assistance Program*</li><li>
Voluntary Benefits and Employee Discounts*</li><li>
Career Development*</li><li>
Incentive bonus*</li><li>
Disability benefits</li><li>
Life Insurance</li><li>
Parental leave</li><li>
Adoption benefits</li><li>
Tuition Reimbursement</li></ul>
<ul><li>These benefits also apply to part-time employees</li></ul>
This position requires working onsite five days a week.
Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.
Posting Dates:
March 2, 2026 - March 15, 2026
Any offer of employment is conditioned upon the successful completion of a drug screen.
Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.
Not ready to apply? Join our Talent Community.</div>

Operations Support Analyst

Wattch

<div>
 
 About Wattch
 
 
 
 Wattch enables observability, intelligence, and control for renewable energy systems of all types and sizes. As an emerging leader in the Internet of Energy, we serve customers in the solar, battery storage, EV charging, and hydroelectric industries, with wide-ranging potential applications. Our ultimate aim is to provide interoperability for every device in the world that produces or consumes energy.
 
 
 
 About The Role
 
 
 
 As Wattch&rsquo;s office manager, you will help keep the Wattch office running smoothly and the Wattch team happy and successful. You will also be integral to preserving and improving Wattch&rsquo;s whimsical culture. Finally, you may also help out with additional scheduling and administrative work to help free up resources among the small and scrappy Wattch team.
 
 
 To be successful in this role, you should be organized, personable, and interested in tackling a wide range of projects. It also doesn&rsquo;t hurt to have an interest in clean energy!
 
 
 This flexible, part-time role is approximately 20 hours per week, located primarily at the Wattch office in Inman Park, Atlanta, GA, with some remote work. We will work together to figure out your typical schedule.
 
 
 On a given day, you will be:
 
 
 <ul>
 <li>
 Shepherding our move to a new office location
 </li>
 <li>
 Implementing and maintaining physical organizational systems
 </li>
 <li>
 Ordering and keeping tabs on groceries and office supplies
 </li>
 <li>
 Planning (and attending) company and board social events
 </li>
 <li>
 Arranging gifts for Wattchiversaries and birthdays
 </li>
 <li>
 Arranging travel for site visits and trade shows
 </li>
 <li>
 Dropping off and picking up packages and mail
 </li>
 <li>
 Running other errands around town, as needed
 
 
 </li>
 </ul>
 From time to time, you might also be:
 
 
 <ul>
 <li>
 Managing executive schedules
 </li>
 <li>
 Maintaining hardware inventory records
 </li>
 <li>
 Procuring equipment for new team members
 </li>
 <li>
 Managing lightweight office improvements such as hanging artwork and assembling furniture
 </li>
 <li>
 Helping out with other admin tasks such as data entry, hardware ordering, etc
 
 
 </li>
 </ul>
 Importantly, you will not be:
 
 
 <ul>
 <li>
 Cleaning the office (we retain a separate cleaning service)
 </li>
 <li>
 Shopping for groceries (we retain a separate delivery service)
 
 
 </li>
 </ul>
 You&rsquo;re perfect for this role if you:
 
 
 <ul>
 <li>
 Have worked as an office manager or in administrative, support, or customer service roles
 </li>
 <li>
 Are familiar with popular business software tools such as Google Apps, Slack, Notion, Zoom, etc
 </li>
 <li>
 Have your own, reliable transportation that you can use for running errands
 </li>
 <li>
 Are detail-oriented and can manage multiple priorities at once
 </li>
 <li>
 Are a good communicator
 </li>
 <li>
 Are considered thrifty, handy and creative
 </li>
 <li>
 Bring a positive attitude to any challenge
 
 
 </li>
 </ul>
 
 Wattch is an equal opportunity employer. We believe that the unique contributions of all Wattchers create our success and we aim to offer an inclusive environment in service to one another, our products, and the communities we serve. We value empathy, clarity, and sustainability and strive to make these values present in our daily interactions as well as our hiring process. To ensure that our products and culture continue to incorporate everyone&rsquo;s perspectives and experience, we don't discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. We welcome all applications.
 
 
 
 Powered by JazzHR
 
 
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</div>

Admin/Office Manager (Part-Time, 20 Hours/Week)

American Southern Insurance Company

Summary:Responsible for assisting with front office support, as well as accounting and compliance functions, and providing administrative support to the President &amp; CEO. This position supports daily administrative operations, financial reporting activities, and required state and regulatory filings.This is a developing position. Responsibilities may be added to or adjusted based on the needs of the business.Essential Duties and Responsibilities:&middot; Answers and routes incoming mainline phone calls.&middot; Greets visitors.&middot; Serves as administrative assistant to the President &amp; CEO, including scheduling, correspondence, and general support.&middot; Prepares and submits state surplus lines filings.&middot; Serves as backup for preparing and processing company deposits.&middot; Completes NAIC uploads as required.&middot; Prepares and submits Florida &amp; New York state filings.&middot; Assists with additional state compliance filings.&middot; Processes salvage recoveries and related documentation.&middot; Prepares the Daily Cash Report.&middot; Sets up new agencies within internal systems and ensures required documentation is obtained.&middot; Assists with surety compliance documentation and filings.Non-essential Duties and Responsibilities:&middot; Performs other duties as assigned.Knowledge, Skills and Abilities:&middot; Ability to perform each of the essential duties satisfactorily.&middot; Professional verbal and written communication skills.&middot; Strong organizational and time management skills.&middot; Accurate data entry skills and strong attention to detail.&middot; Ability to manage multiple priorities and meet deadlines.&middot; High level of discretion and ability to maintain confidentiality.&middot; Proficiency in Microsoft Office and ability to learn internal systems.&middot; Ability to work independently and as part of a team.Education and/or Experience:&middot; High school diploma or equivalent required.&middot; Prior administrative, accounting, insurance, or executive support experience preferred, but not required.Physical Demands and Work Environment:&middot; Normal office environment.&middot; The employee is regularly required to sit for extended periods of time.&middot; While performing the duties of this position, the employee is regularly required to talk, see, and hear.&middot; While performing the duties of this position, the employee is regularly required to use hands and fingers to operate office equipment.Pay: $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative/Accounting Assistant

Explore 535+ It administrative support in Atlanta United States this March. Find roles across top companies and apply now to boost your career.