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administrative assistant (full time) Jobs in Boston

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administrative assistant – legal Jobs in Boston

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legal administrative specialist

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Legal Administrative Specialist

Brooks & DeRensis, P.C.

<p><b>&lt;Job Summary&gt;</b><br/>We are seeking a proactive and detail-oriented Paralegal/Administrative Assistant to join our legal team in the Boston area. In this role, you will provide essential litigation support in addition to various administrative duties. Your energetic approach and organizational skills will help ensure smooth legal operations, effective document management, comprehensive research and effective administrative support. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful cases and projects. Position is in office, Monday-Friday, 9:30 a.m. - 5:30 p.m.</p><p><b>&lt;Responsibilities&gt;</b></p><ul><li>Organize and maintain the managing partner&rsquo;s calendar, scheduling appointments, and ensuring the partner is prepared for events, meetings and court appearances.</li><li>Handle and prioritize incoming/outgoing correspondence (i.e., e-mails, letters, invoices, court filings).</li><li>Knowledge of state and federal court procedures.</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items to insure effective communication and collaboration among team members.</li><li>Manage incoming and outgoing communications, including e-mails, phone calls, and letters, often acting as the first point of contact for the managing partner.</li><li>Organize travel plans, including booking flights, accommodations, and transportation, ensuring that all logistics are handled efficiently.</li><li>Maintain confidential files and documents, ensuring important information is</li><li>organized and accessible.</li><li>Perform a wide variety of administrative tasks, such as research, managing budgets, supporting the managing partner&rsquo;s decision-making process.</li><li>Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.</li><li>Manage legal case files using document management systems; ensure all records are organized and up-to-date.</li><li>Conduct thorough document review and data entry to facilitate accurate case tracking and compliance.</li><li>Perform administrative duties such as filing, client billing, telephones, and general clerical tasks to keep the office running efficiently.</li><li>Assist with client interviews and maintain confidentiality while supporting client communication efforts in various practice areas including family law and immigration law.</li></ul><p><b>&lt;Qualifications&gt;</b></p><ul><li>Preferably 5 or more years paralegal experience or equivalent legal administrative experience in a fast-paced law office environment.</li><li>Strong knowledge of legal research and document management software.</li><li>Familiarity with a broad range of practice areas, specifically municipal and litigation procedures.</li><li>Excellent organizational skills with the ability to manage multiple projects simultaneously.</li><li>Demonstrate proficiency in document review, legal drafting, proofreading and transcription.</li><li>Exceptional writing skills combined with strong attention to detail for drafting legal documents.</li><li>Effective communication skills with professional phone etiquette.</li><li>Exceptional attention to detail.</li><li>Ability to prioritize tasks efficiently in a busy environment while maintaining high standards of accuracy. This position offers valuable experience supporting attorneys in litigation and municipal practice areas while providing your administrative expertise&mdash;making it an excellent stepping stone for future career advancement in the legal profession.</li></ul><p>Job Type: Full-time</p><p>Pay: $30.00 - $35.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Paralegal/Administrative Assistant

Daley And Associates, LLC

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      Administrative Assistant &ndash; Legal
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    We are currently seeking candidates for a Legal Administrative Assistant role with a highly-successful law firm located in Boston, MA. The Legal Administrative Assistant will support multiple different teams and work closely with attorneys and clients to manage complex document production, heavy administrative responsibilities, and ongoing client interaction. The ideal candidate will have 4+ years of progressive legal secretarial experience, preferably within a law firm environment, and demonstrate a high level of professionalism and discretion.
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    This is a full time, permanent position paying between $75,000 - $85,000 base salary. This role follows a hybrid work model, consisting of 4 days on-site and 1 day remote per week.
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     Responsibilities:
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    &bull; Provide primary administrative support to multiple attorneys across various groups within the firm.
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    &bull; Prepare, revise, and manage complex legal documents and correspondence.
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    &bull; Coordinate heavy administrative functions including calendaring, scheduling, file maintenance, and billing preparation.
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    &bull; Maintain regular contact with clients and third-party affiliates, demonstrating professionalism and diplomacy.
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    &bull; Ensure strict confidentiality in all client and firm matters.
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    &bull; Bachelor&rsquo;s degree required.
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    &bull; 4+ years of progressive legal secretarial experience, preferably in a law firm setting
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    &bull; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
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    &bull; Experience with 3E and NetDocuments is a plus.
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    &bull; Notary Public certification preferred.
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    &bull; Excellent organizational skills with experience in file maintenance and billing preparation.
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    &bull; Strong written and verbal communication skills with the ability to interact professionally at all levels.
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    &bull; Ability to maintain discretion and strict confidentiality.
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    &bull; Team-oriented mindset with outstanding professionalism and follow-through.
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    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
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Administrative Assistant – Legal

Simpson Thacher & Bartlett LLP

<div><div><p>The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.<br>
<br>
</p></div><h2 class="jobSectionHeader"><b>Responsibilities
</b></h2><div><ul><li>Answer multiple phone lines; screen and direct calls them as appropriate
</li><li>Maintain calendars, schedule meetings, and arrange conference/teleconference calls
</li><li>Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm&rsquo;s travel department
</li><li>Process expenses through Firm expense application (Chrome River)
</li><li>Prepare attorney diaries through Firm diary application (Intapp)
</li><li>Utilize various office machines to transmit data, print, duplicate, fax and PDF
</li><li>Create and maintain attorney files using alphanumeric systems
</li><li>Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
</li><li>Prepare and process client bills, working closely with Billing department
</li><li>Create, revise and proofread letters and various legal documents
</li><li>Provide backup coverage for other assistants and receptionists
</li><li>Perform other duties as assigned
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Required Skills
</b></h2><div><ul><li>Ability to effectively present information verbally and in writing
</li><li>Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
</li><li>Proficiency in Microsoft Word and Excel
</li><li>Basic math skills: addition, subtraction, multiplication, division
</li><li>Strong attention to detail
</li><li>Must be able to work collaboratively in a team environment
</li><li>Ability to use diplomacy and discretion in relaying information
</li><li>Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
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</li></ul></div><h2 class="jobSectionHeader"><b>Preferred Skills
</b></h2><div><ul><li>Basic knowledge of Microsoft PowerPoint
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</li></ul></div><h2 class="jobSectionHeader"><b>Preferred Experience
</b></h2><div><ul><li>3 to 4 years of administrative experience in an office or professional services setting
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</li></ul></div><h2 class="jobSectionHeader"><b>Required Education
</b></h2><div><ul><li><p>High School diploma or GED equivalent<br>
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</p></li></ul></div><p></p><p><b>Salary Information
</b></p><p></p><div><p>MA Only <b>: </b>The estimated base salary range for this position is $80,000 to $100,000 at the time of posting.
</p></div><p></p><div><div><div><div><p>The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
</p><p></p><p>Simpson Thacher will not sponsor applicants for work visas for this position.
</p></div></div></div></div><p>Simpson Thacher will not sponsor applicants for work visas for this position.
</p><p></p><p><b>Privacy Notice
</b></p><p>For information about how Simpson Thacher &amp; Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .
</p><p></p><p>Simpson Thacher &amp; Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran&rsquo;s status or any other legally protected status. This Policy pertains to every aspect of an individual&rsquo;s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
</p><p></p>#LI-Hybrid</div>

Assistant

Boston Public Health Commission

<div></div><div><div><div><div><div><div><div>Req ID</div>
<div>2026-31796
</div></div><div><div>Dept</div>
<div>Fair Housing &amp; Equity
</div></div><div><div>Position
</div><div>Regular Full-Time
</div></div><div><div>Location
</div><div>OCR OFFICE OF CIVIL RIGHTS/Fai
</div></div><div><div>Salary Min</div>
<div>113,583.07
</div></div><div><div>Salary Max</div>
<div>136,395.63
</div></div><div><div>Union
</div><div>EXM
</div></div><div><div>Openings</div>
<div>1
</div></div><div><div>Posting End Date</div>
<div>9/23/2026
</div></div><div><div>Contact Email</div>
<div>rui.santos@boston.gov
</div></div></div></div></div></div><h2 class="jobSectionHeader"><b>Overview</b><b>:
</b></h2><div><div><div><div>The Director of Investigations is responsible for overseeing all aspects of investigations of alleged housing discrimination and enforcement of local and federal laws pertaining to fair housing. The Director of Investigations performs this function to ensure that the Boston Fair Housing and Equity Office effectively engages and serves residents, especially the most vulnerable, and advocates for fair housing and equity to reach the Office&rsquo;s mission: working to prevent discrimination and ensure fair and equitable access to housing for all people of Boston.</div><div></div><div><i><br>
This role lives in the Equity &amp; Inclusion Cabinet. Learn about the Equity &amp; Inclusion Cabinet at </i><i>boston.gov/equity</i><i>.</i></div>
</div></div></div><h2 class="jobSectionHeader"><b>Responsibilities</b><b>:
</b></h2><div><div><div><ul><li>Oversees all aspects of the City of Boston&rsquo;s Fair Housing and Equity Office investigative and enforcement proceedings.</li><li>
Performs oversight and enforcement of rules for receipt of complaints and for all proceedings, conduct of investigations, development of compliance and conciliation agreements, and conduct of enforcement hearings.</li><li>
Defends probable cause findings during administrative hearings as needed.</li><li>
Develops pleadings, motions, depositions, and stipulations.</li><li>
Develops and initiates subpoenas, findings, continuances, satisfactions of complaint, and briefs.</li><li>
Supervises members of the Investigations Team and additional staff as requested by the Executive Director, including overseeing annual performance reviews, regular supervisory sessions, and implementation of professional development.</li><li>
Oversees the complaint intake process and the training and supervision of intake staff.</li><li>
Develops policies and procedures to ensure:<ul><li>
Compliance with Federal, state, and local fair housing laws and regulations.</li><li>
Cases are investigated and resolved in under 100 days when feasible.</li><li>
Program staff reaches internal benchmarks and time frames for completed cases and the number of complaints filed per year.</li></ul></li><li>
Ensures accurate documentation and compliance with the U.S. Department of Housing and Urban Development (HUD) using HEMS, Salesforce, and other systems as required.</li><li>
Analyzes cases in the HUD HEMS database for requests for payment.</li><li>
Assesses the investigation process for gaps, developing and implementing improvement measures.</li><li>
Analyzes case data for protected class trends in complaints.</li><li>
Oversees adjudicatory procedures following administrative or appeal hearings.</li><li>
Performs other duties as required.</li></ul>
</div></div></div><h2 class="jobSectionHeader"><b>Minimum Entrance Qualifications</b><b>:
</b></h2><div><div><div><ul><li>Seven (7) years of experience working in government or public administration settings. A bachelor&rsquo;s degree can substitute for two (2) years of experience.</li><li>
Preference for those who have at least one (1) year of experience in civil rights or housing law.</li><li>
At least two (2) years of supervisory experience and demonstrated leadership experience while supervising a team are required.</li><li>
Ability to conduct complete, objective fact-finding as a neutral party.</li><li>
Advanced abilities in reviewing and interpreting legal documents, legal drafting, research, and negotiation skills.</li><li>
Demonstrated critical thinking, interpersonal, problem-solving, and public speaking skills are required.</li><li>
Skillful interview techniques with a strong record of negotiating settlements in fair housing or other settings preferred.</li><li>
Familiarity with real estate law and practices, as well as fair housing law.</li><li>
Experience working with federal and state agencies is preferred.</li><li>
Experience with Google Suite and Microsoft Office.</li><li>
Law degree (J.D.) preferred.</li><li>
Familiarity with HEMS and Salesforce systems preferred.</li><li>
Bilingual preferred (Spanish, Haitian Creole, Cape Verdean Creole, Chinese, and Vietnamese).</li></ul><div><br>
</div><div><b>BOSTON RESIDENCY REQUIRED</b></div><div></div><div><b><br>
Terms</b>:</div><div>
Union/Salary Plan/Grade: Non-Union/MO-14<br>
Hours per week: 35</div></div></div></div></div>

Director of Investigations

Beacon Hill

<div>
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  <strong>
   Administrative Assistant to $65K - Make Impact Supporting a Dynamic Non Profit!
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  Our client, a mission-driven nonprofit organization, is seeking an Administrative Assistant to ensure smooth day-to-day operations and help scale programs and operations. In this pivotal role, you'll manage administrative workflows, coordinate logistics, and support communications across internal teams and external partners. The ideal candidate brings 2+ years of experience in administration or operations and thrives in a fast-paced, collaborative environment.
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  Position Details:
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   Location: Boston, MA
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   Work Model: In Office
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   Degree: Preferred
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   Responsibilities include coordinating flight bookings and verifying volunteer hours; managing database records and generating reports; supporting donor stewardship and board communications; preparing meeting agendas and tracking action items; assisting with events, team logistics, and internal workflows; serving as a point of contact for partners and stakeholders; and maintaining organized systems to ensure operational efficiency.
  </li>
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   The ideal candidate possesses strong organizational and multitasking skills; excellent written and verbal communication abilities; proficiency in Salesforce and Microsoft Office Suite; ability to adapt quickly to changing priorities; discretion in handling confidential information; and a proactive, team-oriented mindset.
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  Join a growing nonprofit offering the chance to make a meaningful impact, work alongside passionate professionals, and contribute to a mission that strengthens families!
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  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 </p>
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  <strong>
   California residents:
  </strong>
  Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 </p>
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  If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 </p>
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  Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
  <br/>
  <br/>
  Company Profile:
  <br/>
  <br/>
  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
  <br/>
  <br/>
  Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.  Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
  <br/>
  <br/>
  Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 </p>
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  Benefits Information:
 </p>
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  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 </p>
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  <br/>
  <br/>
  We look forward to working with you.
  <br/>
  <br/>
  Beacon Hill. Employing the Future (TM)
 </p>
</div>


Administrative Assistant

Bon Appétit

<div><ul><li>We are hiring immediately for a full time <b>ADMINISTRATIVE ASSISTANT</b> position.</li><li><b>
Location:</b> Fidelity CwP - 200 Seaport Boulevard, Boston, Massachusetts 02210. <i>Note: online applications accepted only.</i></li><li><b>
Schedule:</b> Full time; Monday through Friday, hours may vary. More details upon interview.</li><li><b>
Requirement:</b> Prior administrative assistant experience is preferred.</li><li><b>
Fixed Pay Rate:</b> $28.85 per hour.</li><li><i>Internal Employee Referral Bonus Available</i></li></ul><p></p><p><b><br>
We Make Applying Easy! </b>Want to apply to this job via text messaging? Text <b>JOB</b> to <b>75000 </b>and search <b>requisition ID number</b><b> 1522624.</b></p><p>
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg</p><p>
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!</p><p>
Are you looking for a job with competitive wages and benefits, one in which you can learn and grow while making a difference in the world? We&rsquo;re hiring! Bon App&eacute;tit Management Company operates more than 1,000 caf&eacute;s around the country for corporations, universities, and museums, as well as a few dozen public restaurants. We&rsquo;ve led the industry in socially and environmentally responsible sourcing, from sustainable seafood to cage-free eggs. We cook everything from scratch using fresh, local ingredients.</p><p></p><p><br>
Learn more about careers with Bon App&eacute;tit: http://www.bamco.com/careers/</p><div><div><div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2></div><div><p><br>
<b>
Summary: </b>Responsible for clerical functions and administrative support of food service programs.
<br>
<br>
<b>Essential Duties and Responsibilities:
</b></p><ul><li>Answer telephones and direct inquiries in a professional and client centric manner.</li><li>
Maintain confidential personnel files.</li><li>
Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.</li><li>
Assist with staffing, including finding staff when employees call out on short notice.</li><li>
Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.</li><li>
Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.</li><li>
Enter weekly cash sales and meal counts using computer.</li><li>
Perform daily bank deposit reconciliation.</li><li>
Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.</li><li>
Perform monthly vendor statement reconciliation.</li><li>
Prepare monthly state claim form for reimbursement.</li><li>
Assist in preparation of end of month financial reports.</li><li>
Attend in-service and/or safety meetings as required.</li><li>
Maintain clean and safe work environment; ability to perform job safely.</li><li>
Performs other duties as assigned.</li></ul></div></div></div><p><b>
Associates at Bon App&eacute;tit are offered many fantastic benefits.</b></p><p><b>
Full-time and part-time positions offer the following benefits</b> to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program</p><p></p><p><b><br>
Full-time positions also offer the following benefits</b> to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)</p><p></p><p><i><br>
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, </i><i>click here</i><i> </i><i>or copy/paste the link below for paid time off benefits information. </i><i>https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_BAMCO.pdf</i></p><p></p><p><b><br>
About Compass Group: Achieving leadership in the foodservice industry</b></p><p>
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.</p><p><br>
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.</p><p>
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/</p><p>
Applications are accepted on an ongoing basis.</p><p></p><p><br>
Bon Appetit maintains a drug-free workplace.</p><p>
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ADMINISTRATIVE ASSISTANT (FULL TIME)

Explore 68+ Legal administrative specialist in Boston this April. Find roles across top companies and apply now to boost your career.