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executive administrative assistant

legal assistant 5

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 24, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474732
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Office of Administrative Law Proceedings (OALP):</b><br>
The Indiana Office of Administrative Law Proceedings (OALP) was established as a new state agency in 2020 to provide a central and independent hearings process for administrative cases with different Indiana State agencies. OALP has a staff of administrative law judges (ALJs) who hear disputes between certain state agencies and persons aggrieved by that agency&rsquo;s action, as well as a team of Legal Assistants (LAs) who assist our ALJs with case management and data. Some of the state agencies for which OALP hears cases include the Family and Social Services Administration (FSSA), the Department of Child Services (DCS), and the Bureau of Motor Vehicles (BMV). A full list of agencies can be found at https://www.in.gov/oalp/oalp-resources/oalp-jurisdiction/. The mission of OALP is to provide efficient, effective, and impartial adjudicatory processes for Indiana&rsquo;s citizens and agencies.</div><div></div><div><b><br>
Role Overview</b>:</div><p>
As a Legal Assistant, you will be responsible for providing administrative support to Administrative Law Judges, primarily by:</p><ul><div><ul><li>
scheduling hearings,</li><li>
reviewing legal documents,</li><li>
filing documents into a case management system,</li><li>
entering data, and</li><li>
other case management tasks.</li></ul></div></ul><p>
To succeed in this role, candidates should: (1) have firm and/or court experience, (2) understand legal process and terminology, (3) have an attention to detail to maintain accurate records, (4) be a critical/analytical thinker and problem solver, (5) be proficient with technology/computer programs (Outlook, Word, Excel, Adobe), (6) be a resilient team player. Ideally, we are looking for candidates with prior experience/training as a legal assistant or paralegal in a fast paced environment.</p><div><br>
<br>
<b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides administrative and legal support to attorneys and legal divisions.</li><li>
Performs legal research under the direction of staff counsel or administrative law judge.</li><li>
Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.</li><li>
Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.</li><li>
Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.</li><li>
Receives and responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.</li><li>
Schedules hearing dates and sites, makes appointments, and manages calendars.</li><li>
Travels to hearing sites, sets up site, materials, and equipment.</li><li>
Organizes and maintains law libraries, database systems, documents, and case files.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Knowledge of legal procedures and terminology</li><li>
Strong written and verbal communication skills</li><li>
Strong organizational skills with the ability to prioritize tasks effectively</li><li>
Strong attention to detail and proofreading skills</li><li>
Proficient in using Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties</li><li>
Ability to work independently</li><li>
Ability to provide effective and professional customer service to internal and external parties.</li></ul><div><b>
A degree is not required. However, a a High School Diploma or High School Equivalent (HSE) and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Legal Assistant 5

Ciyou & Associates, P.C. - Attorneys At Law

<p>with</p><p><b>This is a Full-Time, Monday - Friday 8AM - 5PM, In-Office Position.</b> Opportunities to work remotely are not available at this time.</p><p><b>Responsibilities:</b></p><ul><li>Screen potential clients to ensure their legal needs and circumstances are a good fit for the firm while ensuring the client feels heard and understood</li><li>Aid attorneys with drafting court documents, filing and service of process</li><li>Perform administrative duties (calendar hearings and deadlines, independently obtain and organize case files)</li><li>Gather relevant information from a variety of sources</li><li>Work as part of a team</li><li>Maintain routine communications with clients and attorneys about case status and preparation</li></ul><p><b>Qualifications:</b></p><ul><li>A paralegal with at least 2 years of legal experience, experience in family law is preferred</li><li>Ability to be flexible, handle pressure, and adapt to changing work priorities, workflow, and work assignments</li><li>You are personable and professional, with excellent communication and customer service skills.</li><li>Extremely organized, know how to prioritize tasks, not only for themselves but as a close teammate with the attorney(s) they support</li><li>Strong verbal and written communication skills, along with exceptional attention to detail</li><li>You possess common sense and problem-solving skills</li><li>Responsive and adaptable to fast-paced work environment</li><li>College Degree</li></ul><p><b>Why Us:</b></p><ul><li>Opportunity for growth</li><li>We are a high-energy, fast-paced firm with a laser focus on our knowledge, strategy, and commitment to our clients</li><li>Competitive pay with PTO</li><li>Salary commensurate with experience.</li></ul><p>Job Type: Full-time</p><p>Pay: $60,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Law office: 1 year (Required)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46204 (Required)</li></ul><p>Work Location: Hybrid remote in Indianapolis, IN 46204</p>

Paralegal/Legal Assistant

Bose McKinney & Evans LLP

<p></p><div><div><div><b>Responsibilities</b></div></div><ul><li><div>
Provide administrative support to all assigned timekeepers</div></li><li><div>
Provide back up support to other administrative assistants when time allows
</div></li><li><div>Prepare, transcribe and proofread various documents, pleadings and business correspondence in a timely, appropriate manner</div></li><li><div>
Electronic filing in state, federal and appellate courts</div></li><li><div>
Scan/copy documents</div></li><li><div>
Enter daily timesheets, proofread, edit and finalize proformas
</div></li><li><div>Prepare reimbursement requests</div></li><li><div>
Plan and schedule meetings and maintain timekeepers&rsquo; calendars as needed</div></li><li><div>
Coordinate and make travel arrangements</div></li><li><div>
Open and close client files on a routine basis</div></li><li><div>
Communicate directly with clients in a professional manner</div></li><li><div>
Other duties as assigned</div></li></ul><div><div><b>
Qualifications/Requirements</b></div></div><ul><li><div>
5+ years of legal administrative experience required</div></li><li><div>
Advanced computer skills: Microsoft Office 365 including Excel, Outlook and Word</div></li><li><div>
Litigation experience and proficiency with electronic case filing is required</div></li><li><div>
Knowledge of the NLRB and its rules and website is preferred</div></li><li><div>
Knowledge of time entry (Aderant) and document management (IManage) programs</div></li><li><div>
Knowledge of Kofax Power PDF Advanced and Adobe Acrobat</div></li><li><div>
Knowledge of transcription software (WinScribe)</div></li><li><div>
Knowledge of comparison software (Litera Compare and Microsoft Track Changes)</div></li><li><div>
Produce high-quality work product
</div></li><li><div>Excellent proofreading skills and is both detail-oriented as well as organized</div></li><li><div>
Professional verbal and written communication skills and is a perceptive listener</div></li><li><div>
Positive team player, independent self-starter, takes direction well and accepts a challenge</div></li><li><div>
Professional attitude and excellent customer service skills</div></li><li><div>
Outstanding interpersonal skills to work effectively within a team environment</div></li><li><div>
Demonstrate good judgment and discretion</div></li><li><div>
Ability to prioritize, multi-task, adapt to new assignments, meet deadlines and maintain poise in a fast-paced, highly demanding environment</div></li><li><div>
Willingness and desire to attend training classes to maintain and increase technical skills</div></li><li><div>
Regularly report to work and adhere to designated work schedule</div></li><li><div>
Professional appearance</div></li></ul><div><div>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This is not a remote position. The final pay rate is determined by qualifications and years of relevant experience.</div></div></div><p></p>

Legal Administrative Assistant - Litigation

WILSON KEHOE WININGHAM LLC

<p><b>About us</b></p><p>Wilson Kehoe Winingham LLC is one of the premier personal injury firms in the state of Indiana. We have been in practice for more than 40 years specializing solely in representing persons hurt or killed by the negligence of others. We pride ourselves on our robust support team that is the backbone to our success. Most of our staff have been here over 10 years, and several have been here 20 years plus. We account this to our supportive and rewarding work environment that allows both staff and attorneys to go home each day knowing they are improving the lives of our clients. To learn more about our work, our attorneys, and our staff please visit our website at www.wkw.com</p><p>Duties:</p><p>&middot; Assist attorneys in all stages of litigation, including drafting pleadings, motions, discovery requests/responses, as well as trial preparation.</p><p>&middot; Manage and organize case files and documents using our document management system, CloudLex.</p><p>&middot; Gather relevant information to support case preparation.</p><p>&middot; Prepare and maintain trial notebooks, exhibits, and other trial-related materials.</p><p>&middot; Coordinate with assigned attorneys, clients, opposing counsel, and court personnel to schedule meetings, depositions, hearings, and trials.</p><p>&middot; Maintain confidentiality of client information and adhere to ethical standards.</p><p>Qualifications:</p><p>&middot; Previous experience as a litigation paralegal needed with a preference to a background in medical malpractice.</p><p>&middot; Certificate or degree in paralegal studies.</p><p>&middot; Proficient in using a document management system as well the Court&rsquo;s filing systems of Odyssey and Pacer.</p><p>&middot; Strong administrative skills with excellent phone etiquette and writing ability.</p><p>&middot; Attention to detail and strong proofreading skills.</p><p>&middot; Familiarity with file management and ability to keep cases moving forward so that efficient resolution can occur.</p><p>&middot; Excellent organizational and time management skills.</p><p>&middot; Proficient in data entry and computer software applications including Word and Adobe.</p><p>This position offers a competitive salary based on experience. Benefits such as health insurance, retirement plans, and paid time off are available.</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>License/Certification:</p><ul><li>Paralegal Certificate (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46208 (Required)</li></ul><p>Work Location: In person</p>

Litigation Paralegal

Community Health Network

<div><div><div><div>Category</div>
<div>Patient Support</div>
</div><div><div>Job Family</div>
<div>Medical Assistant</div>
</div><div><div>Department</div>
<div>Care Planning Partners</div>
</div><div><div>Schedule</div>
<div>Full-time</div>
</div><div><div>Facility</div>
<div>Community Physician Network Indianapolis Eastside</div>
<div><div><div>1</div><br>
<div>Indianapolis</div>, <div>IN</div> <div>46219</div><br>
<div>United States</div></div></div>
</div><div><div>Shift</div>
<div>Day Job</div>
</div><div><div>Hours</div>
<div>8:00am - 5:00pm, Monday - Friday</div><br>
</div></div><p></p><div><div><p><b>Join Community</b></p>
<p>
Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, &ldquo;community&rdquo; is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered &mdash; and we couldn&rsquo;t do it without you.</p>
<p><b>
Make a Difference</b></p>
<p>
The Medical Assistant will be responsible for assisting the provider of an ambulatory health care site with facilitation of patient visit and procedures, routine laboratory tests, referrals, and quality outcomes for the population of the practice. As an MA, you will also get to actively participate in Network quality initiatives regarding best practices.</p>
<p><b>
Exceptional Skills and Qualifications</b></p>
<p>
Applicants for this position should be able to collaborate with others in a team setting, have excellent communication skills, and a positive attitude toward problem-solving.</p>
<ul>
<li> Graduate/certificate of completion from a recognized medical assisting program OR a High School Diploma/GED + one year of medical assistant experience in a physician practice within the past three years.</li>
<li><b> Medical Assistant certification required within 6 months of hire</b></li>
<li> Prepare exam rooms and treatment areas for patient use including required cleaning and stocking of supplies</li>
<li><b> </b>Room patients and manage an efficient flow of provider&rsquo;s caseload</li>
<li> Obtain necessary vital signs, EKGs, and/or specimen collection</li>
<li> Documentation of care using the EPIC EMR system</li>
<li> Perform Point of Care Testing based on patient&rsquo;s chief complaint and available protocols</li>
<li> Process referrals and medication refills</li>
<li> Maintain positive relationships with patients, providers, and staff</li>
</ul></div>
<p><b>Why Community?
</b></p><p>At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.</p></div></div><p></p>

Medical Assistant - Care Planning Partners - East

Mohrman DDS

<p><b>Job Summary</b><br/>Join our all female super star dental team as a Dental Assistant and become a vital part of delivering exceptional patient care. In this role, you will work side by side with another assistant by preparing treatment areas, assisting during procedures, and ensuring a smooth flow of daily operations. Your energetic approach and attention to detail will help create a welcoming environment where patients feel comfortable and cared for. This paid position offers an exciting opportunity to develop your skills in a fast-paced, patient-centered setting while promoting oral health and wellness. Hours are Tuesday-Thursday 9-5, Friday 9-3.</p><p><b>Responsibilities</b></p><ul><li>Prepare treatment rooms by sterilizing instruments, setting up dental tools, and ensuring all supplies are ready for patient procedures.</li><li>Assist dentist during various dental treatments, including chairside assisting with procedures such as fillings, crowns, oral surgery, and implants.</li><li>Take dental X-rays using advanced medical imaging equipment like 3D scanners, ensuring proper technique and patient safety.</li><li>Manage patient records accurately within an Electronic Medical Record (EMR) system such as Dentrix, including updating medical documentation and coding.</li><li>Monitor vital signs and assess patient comfort levels to ensure safety throughout procedures, adhering to infection control and aseptic techniques.</li><li>Educate patients on oral health practices, post-treatment care, and answer questions about procedures or dental terminology in a clear manner.</li><li>Support administrative tasks such as scheduling appointments, giving post op instructions, and maintaining compliance with HIPAA regulations.</li></ul><p><b>Qualifications</b></p><p>X ray certification</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>On-the-job training</li><li>Paid time off</li><li>Uniform allowance</li></ul><p>Work Location: In person</p>

Dental Assistant

Robert Half

<div>
 <p>
  We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization.
 </p>
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  <strong>
   Responsibilities
  </strong>
  :
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  &bull; Coordinate HR activities including recruitment, scheduling, and other administrative tasks.
 </p>
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  &bull; Perform data entry, filing, and document proofreading to maintain precise and organized records.
 </p>
 <p>
  &bull; Offer administrative support to leadership and team members to streamline operations.
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  &bull; Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.
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  &bull; Deliver outstanding customer service by responding to inquiries promptly and professionally.
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  &bull; Monitor office supply inventory and ensure the workspace is tidy and welcoming.
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  &bull; Provide direct assistance to the President as needed to support executive functions.
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  &bull; Contribute to special projects and organizational initiatives as assigned.
  <br/>
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  <strong>
   Requirements
  </strong>
  :
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  &bull; Creative and design background, familiarity with Adobe and Canva.
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  &bull; Proven experience in administrative support roles.
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  &bull; Proficiency in managing inbound calls and providing receptionist duties.
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  &bull; Strong data entry skills with a high level of accuracy.
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  &bull; Familiarity with general office operations and procedures.
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  &bull; Excellent organizational and time-management abilities.
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  &bull; Strong verbal and written communication skills.
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  &bull; Ability to work collaboratively in a fast-paced environment.
 </p>
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  &bull; High level of professionalism and attention to detail.
  <br/>
 </p>
 TalentMatch
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 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
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  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
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Administrative Assistant

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