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Law Offices of Mark E. Salomone

The Administrative Legal Assistant plays a crucial role within our legal performance team, by providing high-value support to our offices. This role demands proficiency in legal administration, document management, and client-service orientation.Job Responsibilities<ul><li>Providing administrative support and enhancing office effectiveness.</li><li>Handling communication with clients, witnesses etc.</li><li>Administratively supporting and attending trials.</li><li>Preparing case briefs and summarizing depositions, interrogatories and testimony.</li><li>Conducting thorough statistical/ documentary research.</li><li>Sourcing and verifying important case intelligence.</li><li>Produce and file various legal documents such as appeals, motions or petitions.</li><li>Maintaining contact lists and monitoring deadlines on legal deliverables.</li></ul>Qualifications<ul><li>Familiarity with procedures and protocols.</li><li>Satisfactory knowledge of day-to-day operations of a office.</li><li>Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.</li><li>Knowledge of constitution, terminology, regulations and court system.</li><li>Excellent secretarial and organizational skills.</li></ul>The Administrative Legal Assistant is essential in coordinating the daily activities of the office to ensure clients receive an excellent service.Pay: $29.23 - $45.39 per hourBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Remote

Administrative Legal Assistant

Melick & Porter

Melick &amp; Porter, LLP is a dynamic and respected law firm that has been providing exceptional legal services for over forty years. With offices in Boston, Providence, and throughout New England, we specialize in a broad array of practice areas, including civil litigation, insurance defense, and insurance coverage.We are seeking an Executive/Legal Assistant with civil litigation experience to provide high level administrative and legal support to multiple attorneys. This full-time role requires a highly organized, flexible, and tech-savvy professional who thrives in a fast-paced legal environment.Interested applicants should submit a resume to careers@melicklaw.com.Position Overview:The ideal candidate will demonstrate strong multitasking abilities, exceptional attention to detail, and the ability to work both independently and as part of a team. The role requires proficiency in Microsoft Office Suite, strong writing and proofreading skills, familiarity with e-filing systems, and the discretion to handle confidential information.Role Responsibilities:As an Executive/Legal Assistant, you will support attorneys in a range of civil litigation and administrative tasks. Your duties will include, but are not limited to:Case Management:<ul><li>Manage assigned litigation matters and related tasks to ensure timely completion of case milestones</li><li>Track deadlines and ensure compliance with Massachusetts state and federal court rules</li></ul>Calendar &amp; Deadline Management:<ul><li>Maintain and monitor complex attorney calendars</li><li>Schedule and coordinate meetings, depositions, court appearances, and client appointments</li><li>Proactively communicate upcoming deadlines and scheduling changes</li></ul>Civil Litigation Support:<ul><li>Assist with case management and trial preparation</li><li>Organize and track litigation materials for attorneys, experts, witnesses, and opposing counsel</li><li>Draft, revise, proofread, and properly format legal documents, including motions, notices, pleadings, and memoranda in compliance with court rules</li><li>Prepare and file documents electronically in state and federal courts (including PACER)</li></ul>Executive &amp; Administrative Support:<ul><li>Provide executive-level support to attorneys and firm leadership</li><li>Draft professional correspondence, emails, and internal memoranda</li><li>Coordinate and arrange attorney travel, including booking flights, hotels, transportation, and preparing detailed travel itineraries</li><li>Maintain organized electronic and physical files using document management systems</li></ul>Communication:<ul><li>Serve as a point of contact for clients, medical providers, court clerks, and insurance representatives</li><li>Communicate clearly and professionally with clients and colleagues</li><li>Handle sensitive matters with discretion and confidentiality</li></ul>Billing &amp; Financial Support:<ul><li>Assist with billing tasks and time entry (prior experience preferred but not required)</li></ul>Required Skills and Experience:<ul><li>Education: Bachelor's degree preferred;</li><li>Prior law firm experience preferred;</li><li>Experience: 5+ years of Executive/Legal Assistant experience preferred.</li></ul>Skills:<ul><li>Exceptional attention to detail with the ability to multitask and meet deadlines.</li><li>Strong written and verbal communication skills.</li><li>Organizational skills and time management capabilities.</li><li>Proficiency with office tools such as Word, Excel, and document management platforms.</li><li>Familiar with State and Federal Court filings, including submission of electronic filings.</li><li>Ability to work independently and in a team environment on multiple projects simultaneously.</li><li>A client-friendly, team-oriented attitude and professionalism in all interactions.</li><li>Ability to maintain a high level of confidentiality.</li><li>Flexibility: Willingness to manage additional duties and responsibilities as assigned.</li></ul>Benefits:<ul><li>Competitive salary starting from $75,000-85,000 per year.</li><li>Comprehensive benefits package, including medical, dental, and vision</li><li>401(k) plan.</li><li>Generous PTO policy, plus 11 paid holidays.</li><li>On-site fitness center and employee community involvement opportunities.</li><li>Professional development assistance</li></ul>About Melick &amp; Porter, LLP:Melick &amp; Porter, LLP is a respected trial and appellate law firm providing high-end legal representation across Massachusetts, Connecticut, Rhode Island, and throughout New England. With a team of seasoned attorneys, we are committed to delivering exceptional service to our clients and fostering a collaborative and supportive work environment for our team members.Melick &amp; Porter, LLP is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We do not discriminate against any employee or applicant based on race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected category.Job Type: Full-time Pay: From $75,000-85,000 per year Location: Boston, MA 02109 Schedule: Monday to Friday, 8-hour shifts.If you are an experienced, detail-oriented professional who thrives in a fast-paced legal environment, we encourage you to apply.**We will not accept resumes from recruiters if they do not have a written agreement with us **Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Schedule:<ul><li>Day shift</li><li>Monday to Friday</li></ul>Work Location: In personPay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive / Legal Assistant

Board of Bar Overseers

<div>The Office of Bar Counsel in Massachusetts (OBC) investigates and prosecutes ethical misconduct by Massachusetts attorneys, educates attorneys on the Rules of Professional Conduct, and strives to better the profession. The OBC is seeking a legal administrative assistant to join our team. Interested applicants should submit a letter of interest and resume by April 7, 2026. 
 
Position Summary 
 
As a legal administrative assistant supporting the attorneys and investigators in the Attorney and Consumer Assistance Program (&ldquo;ACAP&rdquo;), the intake unit of the Office of the Bar Counsel, you will work in a fast-paced, but collegial, mission-driven work environment. You will work closely with the ACAP Director to develop workflows that allow you to efficiently process and document the high volume of telephone calls and written correspondence alleging attorney misconduct that ACAP receives each year. Based upon the initial intake information obtained and researched by you, the ACAP Director will assign complaints to experienced attorneys and investigators who form the ACAP team, and you will provide administrative support to them as needed. The Legal Administrative Assistant will create, update, and maintain critical electronic records, and interface with other departments as needed. The position reports to the Director and to the Administrative Assistant Supervisor on administrative matters such as training, coverage schedules, and time-off. 
 
Essential Job Functions*<ul><li>
Assists ACAP Director in ensuring established workflows are followed and aids ACAP team in meeting deadlines. Processes and dockets incoming telephone calls and correspondence, as well as outgoing correspondence, using document management system.</li><li>
Using document management system, researches complainants&rsquo; and attorneys&rsquo; prior contacts with the office, their registration status and their disciplinary history.</li><li>
Enters accurate data into electronic document management system.</li><li>
Performs online research of court cases.</li><li>
Promptly assigns telephone calls and written complaints and correspondence as instructed by the ACAP Director.</li><li>
Prepares documents, including letters for mailing, as assigned. Proofreads prepared materials for correct grammar, spelling, punctuation, format and consistency.</li><li>
Scans and photocopies documents and transcribes voicemail messages as needed.</li><li>
Interfaces where needed for follow up on open action items with all departments of the Board of Bar Overseers.</li><li>
Must maintain the confidentiality of the information obtained through work.</li></ul>
Other Duties and Responsibilities
Performs additional duties, including administrative and clerical tasks, as assigned.
Preparation, Knowledge, Skills and Abilities
All candidates will possess a high school diploma or equivalent, and demonstrate competent written and oral communications skills. A minimum of two years&rsquo; office experience preferred. All candidates will demonstrate the ability to work accurately and thoroughly in a fast-paced, deadline-driven environment, and be able to work effectively as a team with others. All candidates will also demonstrate proficiency with Microsoft Office Suite (including Microsoft Word, Adobe Acrobat and Outlook) and Salesforce or similar software, and will possess transcription and proofing abilities. 
 
In addition, candidates will maintain commitments to the highest ethical and professional standards, to the advancement of diversity, equity and inclusion, and to improving the quality of the bar. 
 
Working Conditions/Physical Demands<ul><li>
The Office of Bar Counsel currently operates in a hybrid work environment.</li><li>
Normal office working conditions including frequent sitting, standing, walking, and computer monitor use. Occasional lifting up to 50 lbs.</li></ul><div>
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. 
 
<ul><li>External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.</li></ul></div>
Compensation and Benefits 
 
Legal Administrative Assistants (ACAP) are members of the OPEIU, Local 6, AFL-CIO collective bargaining unit, and the salary and benefits are negotiated and set forth in the collective bargaining agreement. The starting salary range for the Legal Administrative Assistant role is $60,398 - $74,903 based on experience. As a unionized workplace, the BBO respects the rights of its employees under the existing collective bargaining agreement and applicable labor law. 
 
Applications and Inquiries 
 
Interested applicants should submit a letter of interest and resume by April 7, 2026. 
 
At the BBO, we embrace diversity, and we are seeking to nurture our DEI efforts, to the benefit of our organization, the bar, and the public we serve. Our goal is to attract, develop, and retain exceptional people and to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information, or characteristics. In addition to federal law requirements, the BBO complies with applicable state and local laws governing nondiscrimination in employment. The BBO actively encourages applications from candidates, including those from marginalized communities, who would both contribute to and learn from working in a diverse, equitable, and inclusive workplace.
BSE7lauOLy</div>

Legal Administrative Assistant (ACAP)

Brooks & DeRensis, P.C.

&lt;Job Summary&gt; We are seeking a proactive and detail-oriented Paralegal/Administrative Assistant to join our legal team in the Boston area. In this role, you will provide essential litigation support in addition to various administrative duties. Your energetic approach and organizational skills will help ensure smooth legal operations, effective document management, comprehensive research and effective administrative support. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful cases and projects. Position is in office, Monday-Friday, 9:30 a.m. - 5:30 p.m.&lt;Responsibilities&gt;<ul><li>Organize and maintain the managing partner&rsquo;s calendar, scheduling appointments, and ensuring the partner is prepared for events, meetings and court appearances.</li><li>Handle and prioritize incoming/outgoing correspondence (i.e., e-mails, letters, invoices, court filings).</li><li>Knowledge of state and federal court procedures.</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items to insure effective communication and collaboration among team members.</li><li>Manage incoming and outgoing communications, including e-mails, phone calls, and letters, often acting as the first point of contact for the managing partner.</li><li>Organize travel plans, including booking flights, accommodations, and transportation, ensuring that all logistics are handled efficiently.</li><li>Maintain confidential files and documents, ensuring important information is</li><li>organized and accessible.</li><li>Perform a wide variety of administrative tasks, such as research, managing budgets, supporting the managing partner&rsquo;s decision-making process.</li><li>Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.</li><li>Manage legal case files using document management systems; ensure all records are organized and up-to-date.</li><li>Conduct thorough document review and data entry to facilitate accurate case tracking and compliance.</li><li>Perform administrative duties such as filing, client billing, telephones, and general clerical tasks to keep the office running efficiently.</li><li>Assist with client interviews and maintain confidentiality while supporting client communication efforts in various practice areas including family law and immigration law.</li></ul>&lt;Qualifications&gt;<ul><li>Preferably 5 or more years paralegal experience or equivalent legal administrative experience in a fast-paced law office environment.</li><li>Strong knowledge of legal research and document management software.</li><li>Familiarity with a broad range of practice areas, specifically municipal and litigation procedures.</li><li>Excellent organizational skills with the ability to manage multiple projects simultaneously.</li><li>Demonstrate proficiency in document review, legal drafting, proofreading and transcription.</li><li>Exceptional writing skills combined with strong attention to detail for drafting legal documents.</li><li>Effective communication skills with professional phone etiquette.</li><li>Exceptional attention to detail.</li><li>Ability to prioritize tasks efficiently in a busy environment while maintaining high standards of accuracy. This position offers valuable experience supporting attorneys in litigation and municipal practice areas while providing your administrative expertise&mdash;making it an excellent stepping stone for future career advancement in the legal profession.</li></ul>Job Type: Full-timePay: $30.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Paralegal/Administrative Assistant

CGS Federal (Contact Government Services)

<div>
 Employment Type: Full-Time, Entry-level
 
 
 Department: Legal Services
 
 
 CGS is seeking one (1) Legal Support Specialist to assist with administrative and legal tasks for a large Federal agency located in Boston, MA
 
 
 CGS brings motivated, highly skilled, and creative people together to solve the government&rsquo;s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
 
 
 Job Duties:
 
 
 
 <ul>
 <li>
 Provide all clerical services required to perform the tasks related to the support of the USAO by providing a variety of direct assistance to Assistant U.S. Attorneys, paralegals, legal assistants, and other USAO personnel
 </li>
 <li>
 Complete litigation support projects in accordance with case team specifications, industry standards, and applicable deadlines
 </li>
 <li>
 Maintain inventory and track litigation support equipment (e.g., external optical media readers and duplicators; specialized scanners; large format printers; etc.). Maintain litigation support equipment in good working order
 </li>
 <li>
 Maintain accurate and current records regarding incoming electronic case materials, adhering to office tracking protocols, such as by completing standardized inventory or tracking forms
 </li>
 <li>
 When requested, organizes, and prepares hard copy documents for scanning. Scans hard copy documents making appropriate determinations about equipment, unitization, resolution, and format
 </li>
 <li>
 Reviews files and corrects any omissions in records. Checks all closed files to ensure the proper procedures have been followed and the closing process is complete
 
 
 
 
 
 </li>
 </ul>
 Requirements:
 
 
 
 <ul>
 <li>
 Ability to learn legal terminology
 </li>
 <li>
 Ability to learn litigation and court proceedings
 </li>
 <li>
 Provide word processing and data entry/retrieval
 </li>
 <li>
 Ability to review and analyze data and information from multiple sources
 </li>
 <li>
 Ability to establish case/project files
 </li>
 <li>
 Ability to enter and retrieve data from databases
 </li>
 <li>
 Ability to manipulate, transfer, compute and print information
 </li>
 <li>
 Ability to prepare and correct reports and correspondence using word processing software
 </li>
 <li>
 Answer inquiries regarding case-related information as maintained in the database
 </li>
 <li>
 Answer inquiries regarding case-related status
 </li>
 <li>
 Obtain additional information from other agencies/organizations
 </li>
 <li>
 Maintain internal status information on the disposition of designated information, files, and assets
 </li>
 <li>
 Assure information is accurate and perform analytical computations necessary to process data
 </li>
 <li>
 Provide administrative information and assistance concerning case or file to other agencies or organizations
 </li>
 <li>
 Must have resided in the United States for at least 3 out of the last 5 years
 </li>
 <li>
 Must be a US Citizen and able to pass a security background check
 
 
 
 
 
 </li>
 </ul>
 Our commitment:
 
 
 Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client&rsquo;s specific needs. We are committed to solving the most challenging and dynamic problems.
 
 
 For the past seven years, we&rsquo;ve been growing our government contracting portfolio, and along the way, we&rsquo;ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
 
 
 Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
 
 
 We care about our employees. Therefore, we offer a comprehensive benefits package.
 
 
 
 <ul>
 <li>
 Health, Dental, and Vision
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 401k
 </li>
 <li>
 Flexible Spending Account (Health, Dependent Care, and Commuter)
 </li>
 <li>
 Paid Time Off and Observance of State/Federal Holidays
 
 
 
 
 
 </li>
 </ul>
 Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
 
 Join our team and become part of meaningful government innovation!
 
 
 Explore additional job opportunities with CGS on our Job Board:
 
 
 https://cgsfederal.com/join-our-team/
 
 
 For more information about CGS please visit: https://www.cgsfederal.com or contact:
 
 
 Email: info@cgsfederal.com
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Legal Support Specialist

Committee for Public Counsel Services

<div>Overview:
<div>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Boston Office. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court.</div><div></div><div> 
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</div><div></div><div> 
Our Values</div><div></div><div> 
Courage &bull; Accountability &bull; Respect &bull; Excellence</div><div></div> 
DIVERSITY AND INCLUSION MISSION STATEMENT<div></div> 
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.<div></div> 
AGENCY OVERVIEW<div></div> 
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.<div></div> 
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics. 
OFFICE OVERVIEW<div> 
The Public Defender Division Boston Office provides public defense services for Suffolk County. The Boston Trial Unit is conveniently located in the downtown area of Boston. It is accessible by MBTA subway and buses, Amtrak Commuter Rail, and ferry services. The Boston Trial Unit shares space with CPCS Administration, and other divisions and units on two floors of a modernized office building. Other amenities include restaurants, retail businesses, and historic landmarks.</div><div></div><div> 
POSITION OVERVIEW</div><div></div><div> 
The Public Defender Division is seeking to fill an Administrative Assistant position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts.</div><div> 
</div><div>This is a full-time position and reports to the Supervising Administrative Assistant.
</div>Qualifications:

MINIMUM ENTRANCE REQUIREMENTS 
Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below: 
Substitutions:<ul><li>
An Associate&rsquo;s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.</li></ul><div>
Applicants must also have access to home internet access sufficient to work remotely.</div><div></div> 
QUALIFICATIONS/SKILLS<div> 
The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.</div><ul><li>
Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;
</li><li>Strong communication, organizational, and detail skills;</li><li>
Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;</li><li>
Flexibility, and strict adherence to confidentiality;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Familiarity with advanced Word formatting and editing, and Microsoft Excel;</li><li>
Legal office experience a plus; and,</li><li>
Foreign language skills are strongly preferred.</li></ul>
Responsibilities:

RESPONSIBILITIES 
The Administrative Assistant will support a team of attorneys by:<ul><li>
Opening and closing cases, including running conflict checks;</li><li>
Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;</li><li>
Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;</li><li>
Providing telephone and reception services;</li><li>
Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups; and,</li><li>
Other duties as assigned.</li></ul><div></div> 
EEO Statement 
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the interim Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</div>

Administrative Assistant - PDD Boston

Masis Professional Group

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 
 
 Location: Boston, MA
 
 
 
 
 
 
 A leading global private equity investment firm is seeking an
 
 Administrative Assistant
 
 to support its Events and Communications teams. The firm has a longstanding track record of investing in high-quality growth companies across multiple sectors and operates with a collaborative, high-performance culture across its global offices.
 
 
 
 
 
 
 Position Overview
 
 
 
 This role provides dedicated administrative support to two highly visible teams responsible for firmwide events and internal/external communications initiatives. The ideal candidate is organized, polished, and dependable, with strong judgment and the ability to manage competing priorities in a fast-paced environment. Success in this role requires attention to detail, professionalism, and the ability to execute responsibilities with minimal oversight.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 General Administrative Support
 
 
 <ul>
 <li>
 Coordinate meetings and calls via Outlook and Zoom, including scheduling logistics and conference room arrangements
 </li>
 <li>
 Arrange complex domestic and international travel itineraries
 </li>
 <li>
 Process and track sensitive documentation in accordance with legal and compliance protocols
 </li>
 <li>
 Manage high-volume invoice processing, vendor setup, reimbursements, and team budget tracking
 </li>
 <li>
 Maintain payment schedules and contract tracking
 </li>
 <li>
 Oversee expense report management for team members
 </li>
 <li>
 Maintain inventory and distribute branded materials and supplies
 </li>
 <li>
 Provide general office support, including visitor coordination and document management
 </li>
 </ul>
 
 
 Events Support
 
 
 <ul>
 <li>
 Prepare and print materials for firmwide events (name badges, tent cards, etc.)
 </li>
 <li>
 Manage shared team inboxes and ensure timely responses to inquiries
 </li>
 <li>
 Coordinate packing, shipping, and courier logistics for events
 </li>
 <li>
 Assist with limited pre-event preparation and on-site logistics
 </li>
 </ul>
 
 
 Communications Support
 
 
 <ul>
 <li>
 Organize and maintain communications collateral, including drafts, approvals, and final materials
 </li>
 <li>
 Maintain databases of visual assets (headshots, photography, video content)
 </li>
 <li>
 Support internal content management and intranet updates
 </li>
 <li>
 Assist with ad hoc projects and provide occasional off-hours support as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree with strong academic credentials
 </li>
 <li>
 2+ years of relevant professional experience
 </li>
 <li>
 Strong proficiency in Microsoft Office, particularly Excel and PowerPoint
 </li>
 <li>
 Exposure to financial services or alternative asset management preferred
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Ability to manage multiple priorities independently
 </li>
 <li>
 Self-starter with a collaborative mindset and strong work ethic
 </li>
 <li>
 Professional presence characterized by maturity, integrity, and sound judgment
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Explore 134+ Legal assistant in Boston this March. Find roles across top companies and apply now to boost your career.