executive assistant

administrative assistant

administrative assistant (full time) Jobs in Boston

administrative assistant (full time)

administrative assistant – legal Jobs in Boston

administrative assistant – legal

assistant

legal assistant

McAngus Goudelock and Courie

<div><p>Join MGC's Coverage Team in Boston, MA!</p>
<p>
At MGC, we redefine the law firm experience. As a highly respected, technology-driven law firm celebrating 30 years of excellence in 2025 spanning 23 offices across 12 states, we're not your typical law firm. We offer flexible work arrangements and competitive compensation packages for motivated candidates eager to succeed.</p>
<p>
We are currently seeking an experienced legal assistant to join our Litigation Coverage team in our Boston office. Ideal candidates will have 3+ years of related work experience. High school diploma required.</p>
<p>
Essential Functions:</p>
<ul>
<li>Log incoming mail using ProLaw and its dockets, e-mail mail to attorney and paralegal</li>
<li>Proofread pleadings, discovery, letters, client reports at attorney&rsquo;s request</li>
<li>Schedule depositions, mediations, hearings and other meetings</li>
<li>Coordinate travel, conference room reservation, conference calls, etc.</li>
<li>Serve pleadings and discovery at attorney&rsquo;s request with preparation of standard enclosure letters as needed</li>
<li>Submit budgets at attorney direction</li>
<li>Check court rosters for hearings and trials</li>
<li>Copy and mail outgoing regular, overnight and certified mail</li>
<li>Follow up to ensure executed and filed settlement documents are received</li>
<li>Send closing file letter to client(s) and request final bill (at attorney direction)</li>
<li>Other non-billable tasks as assigned</li>
<li>Cooperates with co-workers</li>
<li>Responds politely to internal staff, clients, vendors, etc.</li>
</ul>
<p>Skills and abilities:</p>
<ul>
<li>Ability to type 50+ wpm</li>
<li>Familiarity with transcription and transcription devices</li>
<li>Interpersonal skills necessary in order to communicate by e-mail and telephone with a diverse group of clients, attorneys and staff and to provide information with ordinary courtesy and tact</li>
<li>Possess excellent organizational skills and pay close attention to detail</li>
<li>Proficiency in Microsoft Office applications and ability to gain competence in database management systems</li>
<li>Must possess ability to take initiative and handle various tasks simultaneously while working efficiently, effectively and independently under minimal supervision</li>
<li>Must have ability to work in a high-pressure environment</li>
</ul>
<p>The hourly salary range for this position is $26.15 - $43.58. Actual pay will be determined based on experience and other job-related factors as permitted by law.</p>
<p>If you're ready to take the next step in your career with a firm that values innovation and a supportive workplace culture, we encourage you to apply to McAngus Goudelock &amp; Courie!</p></div>

Litigation Legal Assistant

Daley And Associates, LLC

<div>
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      Administrative Assistant &ndash; Legal
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    We are currently seeking candidates for a Legal Administrative Assistant role with a highly-successful law firm located in Boston, MA. The Legal Administrative Assistant will support multiple different teams and work closely with attorneys and clients to manage complex document production, heavy administrative responsibilities, and ongoing client interaction. The ideal candidate will have 4+ years of progressive legal secretarial experience, preferably within a law firm environment, and demonstrate a high level of professionalism and discretion.
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    This is a full time, permanent position paying between $75,000 - $85,000 base salary. This role follows a hybrid work model, consisting of 4 days on-site and 1 day remote per week.
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     Responsibilities:
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    &bull; Provide primary administrative support to multiple attorneys across various groups within the firm.
    <br/>
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    &bull; Prepare, revise, and manage complex legal documents and correspondence.
    <br/>
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    &bull; Coordinate heavy administrative functions including calendaring, scheduling, file maintenance, and billing preparation.
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    &bull; Maintain regular contact with clients and third-party affiliates, demonstrating professionalism and diplomacy.
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    &bull; Ensure strict confidentiality in all client and firm matters.
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    &bull; Provide back-up administrative support to other legal personnel as needed.
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    &bull; Manage multiple priorities simultaneously while maintaining accuracy and strong follow-through.
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    &bull; Efficiently execute written and verbal instructions in a fast-paced legal environment.
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     Qualifications:
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    &bull; Bachelor&rsquo;s degree required.
    <br/>
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    &bull; 4+ years of progressive legal secretarial experience, preferably in a law firm setting
    <br/>
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    &bull; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
    <br/>
    <br/>
    &bull; Experience with 3E and NetDocuments is a plus.
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    &bull; Notary Public certification preferred.
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    &bull; Excellent organizational skills with experience in file maintenance and billing preparation.
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    &bull; Strong written and verbal communication skills with the ability to interact professionally at all levels.
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    &bull; Ability to maintain discretion and strict confidentiality.
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    &bull; Team-oriented mindset with outstanding professionalism and follow-through.
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   </span>
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    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
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Administrative Assistant – Legal

Brooks & DeRensis, P.C.

<p><b>&lt;Job Summary&gt;</b><br/>We are seeking a proactive and detail-oriented Paralegal/Administrative Assistant to join our legal team in the Boston area. In this role, you will provide essential litigation support in addition to various administrative duties. Your energetic approach and organizational skills will help ensure smooth legal operations, effective document management, comprehensive research and effective administrative support. This paid position offers an exciting opportunity to develop your legal expertise while contributing to impactful cases and projects. Position is in office, Monday-Friday, 9:30 a.m. - 5:30 p.m.</p><p><b>&lt;Responsibilities&gt;</b></p><ul><li>Organize and maintain the managing partner&rsquo;s calendar, scheduling appointments, and ensuring the partner is prepared for events, meetings and court appearances.</li><li>Handle and prioritize incoming/outgoing correspondence (i.e., e-mails, letters, invoices, court filings).</li><li>Knowledge of state and federal court procedures.</li><li>Arrange meetings, prepare agendas, take minutes, and follow up on action items to insure effective communication and collaboration among team members.</li><li>Manage incoming and outgoing communications, including e-mails, phone calls, and letters, often acting as the first point of contact for the managing partner.</li><li>Organize travel plans, including booking flights, accommodations, and transportation, ensuring that all logistics are handled efficiently.</li><li>Maintain confidential files and documents, ensuring important information is</li><li>organized and accessible.</li><li>Perform a wide variety of administrative tasks, such as research, managing budgets, supporting the managing partner&rsquo;s decision-making process.</li><li>Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.</li><li>Manage legal case files using document management systems; ensure all records are organized and up-to-date.</li><li>Conduct thorough document review and data entry to facilitate accurate case tracking and compliance.</li><li>Perform administrative duties such as filing, client billing, telephones, and general clerical tasks to keep the office running efficiently.</li><li>Assist with client interviews and maintain confidentiality while supporting client communication efforts in various practice areas including family law and immigration law.</li></ul><p><b>&lt;Qualifications&gt;</b></p><ul><li>Preferably 5 or more years paralegal experience or equivalent legal administrative experience in a fast-paced law office environment.</li><li>Strong knowledge of legal research and document management software.</li><li>Familiarity with a broad range of practice areas, specifically municipal and litigation procedures.</li><li>Excellent organizational skills with the ability to manage multiple projects simultaneously.</li><li>Demonstrate proficiency in document review, legal drafting, proofreading and transcription.</li><li>Exceptional writing skills combined with strong attention to detail for drafting legal documents.</li><li>Effective communication skills with professional phone etiquette.</li><li>Exceptional attention to detail.</li><li>Ability to prioritize tasks efficiently in a busy environment while maintaining high standards of accuracy. This position offers valuable experience supporting attorneys in litigation and municipal practice areas while providing your administrative expertise&mdash;making it an excellent stepping stone for future career advancement in the legal profession.</li></ul><p>Job Type: Full-time</p><p>Pay: $30.00 - $35.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Paralegal/Administrative Assistant

Simpson Thacher & Bartlett LLP

<div><div><p>The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.<br>
<br>
</p></div><h2 class="jobSectionHeader"><b>Responsibilities
</b></h2><div><ul><li>Answer multiple phone lines; screen and direct calls them as appropriate
</li><li>Maintain calendars, schedule meetings, and arrange conference/teleconference calls
</li><li>Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm&rsquo;s travel department
</li><li>Process expenses through Firm expense application (Chrome River)
</li><li>Prepare attorney diaries through Firm diary application (Intapp)
</li><li>Utilize various office machines to transmit data, print, duplicate, fax and PDF
</li><li>Create and maintain attorney files using alphanumeric systems
</li><li>Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
</li><li>Prepare and process client bills, working closely with Billing department
</li><li>Create, revise and proofread letters and various legal documents
</li><li>Provide backup coverage for other assistants and receptionists
</li><li>Perform other duties as assigned
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Required Skills
</b></h2><div><ul><li>Ability to effectively present information verbally and in writing
</li><li>Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
</li><li>Proficiency in Microsoft Word and Excel
</li><li>Basic math skills: addition, subtraction, multiplication, division
</li><li>Strong attention to detail
</li><li>Must be able to work collaboratively in a team environment
</li><li>Ability to use diplomacy and discretion in relaying information
</li><li>Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Preferred Skills
</b></h2><div><ul><li>Basic knowledge of Microsoft PowerPoint
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Preferred Experience
</b></h2><div><ul><li>3 to 4 years of administrative experience in an office or professional services setting
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Required Education
</b></h2><div><ul><li><p>High School diploma or GED equivalent<br>
<br>
</p></li></ul></div><p></p><p><b>Salary Information
</b></p><p></p><div><p>MA Only <b>: </b>The estimated base salary range for this position is $80,000 to $100,000 at the time of posting.
</p></div><p></p><div><div><div><div><p>The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
</p><p></p><p>Simpson Thacher will not sponsor applicants for work visas for this position.
</p></div></div></div></div><p>Simpson Thacher will not sponsor applicants for work visas for this position.
</p><p></p><p><b>Privacy Notice
</b></p><p>For information about how Simpson Thacher &amp; Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .
</p><p></p><p>Simpson Thacher &amp; Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran&rsquo;s status or any other legally protected status. This Policy pertains to every aspect of an individual&rsquo;s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
</p><p></p>#LI-Hybrid</div>

Assistant

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Legal Administrative Specialist

Commonwealth of Massachusetts

<div></div><div><div><p><b>********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p>
https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant-acrsu/job<b>*****</b><b>***************</b></p><div>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</div><div></div><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><div><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</div><div></div><div><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</div><div></div><div><b><br>
AGENCY OVERVIEW</b></div><div></div><div><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</div><div></div><div><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</div><div></div><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div><div></div><div><b><br>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;</li><li>
Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;</li><li>
Drafting and maintaining standard correspondence documents;</li><li>
Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><div>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,</li><li>
Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;</li><li>
Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;</li><li>
Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;</li><li>
Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><p></p><div><b><br>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div><p></p><div><br>
EEO Statement</div><div>
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</div><p></p><p><b><br>
********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION.</b><b> </b><b>PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></p><p>
https://careers-publiccounsel.icims.com/jobs/3069/senior-administrative-assistant-acrsu/job<b>**************</b><b>******</b></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Administrative Assistant- CJC</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston - 75 Federal Street</div><div><b>
Job</b><b>:</b> Legal Services</div><div><b>
Agency</b><b>:</b> Committee for Pub Counsel Srvc</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 1, 2026, 12:04:52 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 59,893.00 - 87,956.00 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Sandra DeBow-Huang - 6174826212</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Senior Administrative Assistant - ACRSU

Committee for Public Counsel Services

<div>Overview:
<p>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</p><p></p><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><p><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</p><div></div><p><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</p><div></div><p><b><br>
AGENCY OVERVIEW</b></p><div></div><p><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</p><div></div><p><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</p><p></p><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div>
Qualifications:
<p><b>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,
</li><li>Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;
</li><li>Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;
</li><li>Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;
</li><li>Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><div><b>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div>
Responsibilities:
<div><b>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;
</li><li>Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;
</li><li>Drafting and maintaining standard correspondence documents;
</li><li>Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><p>
EEO Statement</p><p><br>
</p><p>The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</p></div>

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