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legal support specialist

The Moster Law Firm

Job Summary We are seeking a detail-oriented and motivated Paralegal to join our legal team. The ideal candidate will possess strong organizational skills and a solid understanding of legal procedures. This role involves providing essential support to attorneys in various legal matters, including document preparation, research, and case management. The Paralegal will play a crucial role in ensuring the smooth operation of our legal practice.Responsibilities<ul><li>Minimum 2-4 years of experience and thorough knowledge of the Texas Rules of Civil Procedure.</li><li>Draft and prepare legal documents, including pleadings, contracts, and correspondence.</li><li>Conduct thorough document reviews to ensure accuracy and compliance with legal standards.</li><li>Utilize Westlaw for case management and legal research purposes.</li><li>Assist attorneys in litigation processes by preparing trial materials and exhibits.</li><li>Transcribe legal documents and maintain organized files for easy access.</li><li>Provide executive administrative support, including scheduling meetings and managing calendars.</li><li>Stay updated on relevant laws, regulations, and best practices in securities law.</li><li>Collaborate with clients to gather necessary information for cases and maintain communication throughout the process.</li></ul>Requirements<ul><li>Proven experience as a Paralegal or in a similar legal administrative role.</li><li>Strong skills in legal drafting and document review.</li><li>Familiarity with Clio Manage, Westlaw, or similar legal software is preferred.</li><li>Excellent organizational skills with the ability to manage multiple tasks effectively.</li><li>Strong attention to detail and commitment to accuracy in all work performed.</li><li>Knowledge of securities law is a plus but not required.</li><li>Ability to work independently as well as collaboratively within a team environment.</li></ul>Job Type: Full-timePay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Paralegal

Kennedys

<div>
 We are seeking a detail-oriented and proactive Administrative Assistant to support our Houston and Austin offices with electronic document processing and general administrative functions. This role is primarily focused on document management and e-filing, while also providing administrative and operational support to Legal Assistants, Paralegals, and office operations to ensure continuity of workflow during high-volume periods.
 
 
 This position is full-time, in our Houston office Monday-Friday, 9:00 AM &ndash; 5:00 PM.
 
 
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder
 </li>
 <li>
 Review legal and administrative materials to determine appropriate filing locations
 </li>
 <li>
 Provide calendaring and scheduling support
 </li>
 <li>
 Distribute incoming electronic mail and documents to assigned attorneys
 </li>
 <li>
 Ensure documents are filed promptly and are accessible where and when they are needed
 </li>
 <li>
 Maintain electronic files, ensuring they are consistently updated and well organized
 </li>
 <li>
 Provide as-needed coverage for Legal Assistants in both Houston and Austin to support workflow continuity
 </li>
 <li>
 Assist with case-related administrative tasks during high-volume periods
 </li>
 <li>
 Draft, review and notarize documents as needed
 </li>
 <li>
 Support office operations by assisting with sorting, logging, and distributing physical mail
 </li>
 <li>
 Provide limited facilities support as needed to maintain smooth day-to-day operations
 </li>
 <li>
 Manage inventory of IT equipment and office supplies
 </li>
 <li>
 Serve as reception support when required, including greeting visitors and handling incoming calls
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 High school degree or equivalent
 </li>
 <li>
 Minimum of 2 years related law office experience and familiarity with legal terminology
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook (iManage experience is a plus)
 </li>
 <li>
 Notary license preferred but not required
 </li>
 <li>
 Strong organizational skills and meticulous attention to detail
 </li>
 <li>
 Ability to manage time effectively and deliver high-quality work
 </li>
 <li>
 Proven discretion with confidential information
 </li>
 <li>
 Self-starter with the ability to work both independently and collaboratively
 </li>
 <li>
 Resourceful, proactive, and capable of anticipating needs and solving problems
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 Openness to feedback and a willingness to continue learning and growing in the role
 </li>
 <li>
 Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
 </li>
 <li>
 Work may occasionally require more than 40 hours per week to perform the essential duties of the position
 
 
 
 </li>
 </ul>
 FLSA Status: Non-Exempt
 
 
 Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
</div>

Administrative Assistant

Houston Forensic Science Center

<div>Job Description: 
 
Shift: Mon,Tue,Wed,Thu,Fri,Sat,Sun 
POSITION SUMMARY
HFSC is now seeking a full-time Senior Legal Administrative Assistant (Sr. Legal Admin). Under the direction of the Public Information and Records Management Officer (PIO/RMO), the primary job duty of the Sr. Legal Admin is to provide support to the Legal Department and forensic sections in furtherance of their compliance with legal obligations. The Sr. Legal Admin primarily performs complex administrative tasks related to records requests, receiving staff subpoenas, responding to inquiries from the public and stakeholders, as well overall records management. Generally, they utilize standard operating procedures to perform tasks; however, the Sr. Legal Admin is expected to exercise independent judgement in resolving issues and concerns related to the roles and responsibilities listed below, consulting with the PIO/RMO as needed. Additionally, the Sr. Legal Admin provides direction to the Legal Administrative Assistant (Legal Admin) and similar legal support positions on administrative functions and trains new staff members in administrative roles. Specific duties may include, but are not limited to, the following: 
 
Records and Subpoena Management<ul><li>
Acts as primary point of contact for internal staff and external legal stakeholders.
</li><li>Drafts and distributes responses to court orders, subpoenas, motions, and complex records requests.
</li><li>Verifies accuracy and completeness of critical documents.
</li><li>Assist with ascertaining case status, court dates and coordinating pre-trial meetings between prosecutors and expert witnesses.
</li><li>Compiles, reviews, and verifies full case file productions for accuracy and completeness in fulfilling records requests, including CCP 39.14 requests.
</li><li>Ability to liaise with HFSC personnel to compile the requested records when necessary.
</li><li>Ability to liaise with and manage multiple relationships and deadlines with officers, prosecutors, judges, and other court personnel in the court system.
</li><li>Responds to court orders (including discovery orders, subpoenas for records, and consumption orders).
</li><li>Processes motions and petitions, including but not limited to:
<ul><li>Expunctions
</li><li>Withdrawal of Consent requests
</li><li>Brady requests</li><li>
Provides backup support to the Legal Admin as needed in managing Case File Room duties.</li><li>
Provide assistance to the HFSC Records Management Officer in administrative tasks related to records management projects, including records creation, retention, production, and destruction.</li><li>
Recommends innovative new processes that will benefit the division.
</li></ul></li></ul>Interfacing with the Public and Stakeholders<ul><li>
Communicates with prosecutors, defense attorneys, law enforcement agencies, judges, and HFSC legal counsel to ensure responses are consistent with applicable law.
</li><li>Coordinates pre-trial meetings between prosecutors and expert witnesses and assists with confirming court dates and case status.
</li><li>Utilizes tools for the tracking of calls, emails and other stakeholder communication channels.</li><li>
Provides backup support to the Legal Admin as needed in managing:</li><li><ul><li>
Visitor management system (Envoy)</li><li>
Mail distribution</li><li>
General phone and front door coverage, greeting and responding to callers and visitors in a courteous and professional manner</li></ul></li></ul>
Data Tracking, Reports, and Training<ul><li>
Oversees monthly audits of the Case File Room (CFR) and CS/CM ticketing system to ensure compliance and quality control by Legal Admins.
</li><li>Records data for reports, surveys, audits, and internal performance tracking related to duties of Sr. Legal Admin and Legal Admin.
</li><li>In collaboration with the RMO/PMO, trains and monitors Legal Admin's ability to perform functions, providing authorization for the staff member to perform tasks independently when appropriate.
</li><li>Provides updates to staff in the Legal Division and throughout the organization, on changes in processes, as appropriate.
</li><li>Develops, implements, and updates appropriate training guidelines for division staff training in Legal Administrative functions.</li></ul>
Other duties as assigned. 
Experience and Skills:
MINIMUM EDUCATIONAL REQUIREMENTS<ul><li>
Bachelor's degree in a related field is required.</li></ul>
MINIMUM EXPERIENCE REQUIREMENTS<ul><li>
Minimum of 2 years previous experience in a similar role and industry is required. Similar industries include experience in a legal department or law office, governmental entity, forensic laboratory (records department), court/ court administration, or a county or district clerk's office.
<ul><li>Experience in the Harris County criminal justice system and/or a forensic laboratory environment is a plus.</li><li>
Experience with JusticeTrax Laboratory Information System is a plus.</li></ul></li></ul>
KNOWLEDGE AND SKILL REQUIREMENTS<ul><li>
Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.</li><li>
Demonstrated ability to use complex analytical skills to select and execute duties.</li><li>
Ability to manage multiple projects with quick turnaround times simultaneously.</li><li>
Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.</li><li>
Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.</li></ul><ul><li>
Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help</li><li>
Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills</li><li>
Demonstrated ability to develop innovative solutions to problems.</li><li>
Excellent organization skills.</li><li>
Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance.</li></ul>
PHYSICAL DEMANDS<ul><li>
Although most duties can be accomplished from a seated position with occasional walking and standing, the incumbent may need to squat or bend, reach outward or upward.
</li><li>Job incumbent must be able to lift/carry and/or push/pull up to 40 lbs.</li><li>
Job incumbent must be willing to travel to off-site locations.</li></ul> 
WORK ENVIRONMENT
Houston Forensic Center was formed to provide accurate and timely analysis of forensic evidence and related services. Most duties will be in an office environment, but the organization is based around scientific laboratories that handle biohazards and chemical hazards. Candidates must be comfortable with the fact that as a forensic laboratory, HFSC routinely deals with disturbing, graphic and contraband materials.
 
Job Benefits:
Houston Forensic Science Center is an Equal Employment Opportunity Employer 
 
From: Houston Forensic Science Center</div>

Senior Legal Administrative Assistant

Mehaffy Weber

<div><div>SUMMARY:</div>
<div> 
Under general supervision and according to established policies and procedures, performs a variety of secretarial duties to accommodate and facilitate the assigned attorneys. Maintains positive contact with clients, attorneys and staff and observes confidentiality in all client and firm matters.</div>
<div> 
ESSENTIAL DUTIES AND RESPONSIBILITIES:</div>
<div></div><div>&quot;Essential functions&quot; are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.</div>
<div></div><ul><li>Operates a computer with various software packages and hardware (printer); transcribes dictation from tapes and composes such items where necessary.</li>
<li>Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and performs litigation support activities.</li>
<li>Screens telephone calls and records messages.</li>
<li>Reads, sorts and delivers incoming mail, electronic documents and faxes after making sure that the items had been docketed, if necessary. Ensures that outgoing mail is processed in a timely manner. If necessary, routes mail to Office Services for specific delivery service and follows up on timely delivery.</li>
<li>Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.</li>
<li>Responsible for calendaring depositions, hearings and conferences with co-counsel regarding case management and making necessary arrangements if not handled by legal assistant.</li>
<li>Prepares Notices of Deposition and schedules said depositions while ensuring that items are calendared and all parties are informed.</li>
<li>Prepares Cross Notices to affected counsel as per firm procedure.</li>
<li>Maintains updated Service Lists for all cases.</li>
<li>Maintains all client and general files through oversight of assigned file clerk. Conducts quarterly review for possible D.O.ing of closed files and prepares same for archiving through use of established firm procedure.</li>
<li>Receives clients and visitors and maintains good public relations with clients; observes confidentiality of attorney‑client relationship.</li>
<li>Makes appointments and travel arrangements for attorney(s). Prepares and submits attorney expense statements.</li>
<li>Receives and makes preliminary corrections to pre-bills for final approval of attorney. Processes invoices and submit to Accounting for payment.</li>
<li>Works closely with administrative support staff (office services, receptionists, etc.); enters attorney time on a daily basis for submission. Maintains up-to-date Master Matter Maintenance sheets for use in coding time. Prepares cover sheets for all files.</li>
<li>Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys or the office manager.</li>
<li>Acts as a team player with other secretaries to accomplish daily tasks.</li>
</ul><div>KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:</div>
<div></div><ul><li>Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non‑complex arithmetic calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.</li>
<li>Approximately 8-10 years of on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.</li>
<li>Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 wpm.</li>
<li>Ability to operate all office equipment, which includes fax machines, copying equipment, phone system, and currently utilized software packages.</li>
<li>Ability to organize and prioritize numerous tasks and complete them under time constraints.</li>
<li>Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact both in person and over the phone.</li>
<li>Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.</li>
<li>Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.</li>
</ul><div>WORKING CONDITIONS: 
Normal law office environment (non-smoking) with little exposure to excessive noise, dust, temperature and the like.</div>
<div> 
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.</div>
<div> 
Job Type: Full-time 
 
Benefits:</div>
<ul><li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>Schedule:</li>
<li>8 hour shift</li>
<li>Monday to Friday</li>
<li>Benefit Conditions: Waiting period may apply</li></ul></div><div></div>

Legal Secretary

Lewis & Williams

Job OverviewWe are a fast-paced insurance defense law firm looking for a sharp, motivated Legal Assistant/Paralegal to join our team. If you&rsquo;re someone who thrives in a fast-paced environment, takes pride in being organized and proactive, and enjoys being an essential part of the litigation process, we&rsquo;d love to meet you.In this role, you&rsquo;ll work closely with our attorneys through every stage of case preparation and litigation &mdash; drafting pleadings, handling discovery, and communicating directly with clients. Strong drafting skills, confidence in client interaction, and hands-on experience with discovery are essential. Fluency in both English and Spanish is required.Our office is located near NASA, and candidates must live within 20 miles of the 77058 area.We pride ourselves on maintaining a relaxed, team-oriented atmosphere with a casual dress code. While our environment is comfortable and supportive, we hold ourselves to high standards of professionalism and quality in our work product.Key Responsibilities<ul><li>Draft legal documents including pleadings, motions, notices, and correspondence</li><li>Prepare and respond to discovery requests (interrogatories, requests for production, requests for admissions)</li><li>Assist attorneys with trial preparation, including exhibit organization and witness files</li><li>Communicate directly with clients in English and Spanish</li><li>Conduct client intake interviews and gather relevant case information</li><li>Maintain case files and manage deadlines</li><li>File documents electronically in state and federal courts</li></ul>Qualifications<ul><li>Minimum of 2+ years of paralegal experience (litigation experience preferred)</li><li>Fluency in Spanish (spoken and written) required</li><li>Strong drafting and proofreading skills</li><li>Experience preparing and responding to discovery</li><li>Familiarity with court filing systems (state and federal)</li><li>Excellent communication and organizational skills</li><li>Ability to manage multiple deadlines in a fast-paced environment without supervision</li><li>Paralegal certificate or equivalent experience preferred</li></ul>Skills &amp; Competencies<ul><li>High attention to detail</li><li>Strong time management skills</li><li>Professional client interaction</li><li>Ability to work independently and collaboratively</li><li>Confidentiality and discretion</li></ul>Benefits<ul><li>Competitive salary</li><li>Health insurance offered after probationary period</li><li>Paid time</li></ul>Pay: $40,000.00 - $50,000.00 per yearWork Location: In person

Legal Assistant/Paralegal

Olson & Olson, LLP

<div>Employment Type: Full-Time
FLSA Status: Non-Exempt
Salary Grade or Range: Dependent upon qualifications and experience
Reports to: Lead attorney and paralegal
Summary:
The Legal Secretary works in a fast-paced environment under the direction of the lead attorney and paralegal, assists in performing administrative tasks that are specific to the firm as well as standard administrative duties.
Essential Duties and Responsibilities:<ul><li>
Create, Transcribe, and proofread legal documents</li><li>
File, organize, scan, copy, fax, edit and mail legal documents</li><li>
Schedule court depositions, mediations, property inspections, hearings, and other meetings</li><li>
Make travel arrangements for attorneys, as needed</li><li>
Perform general clerical duties such as check requests, expense reports, and submitting invoices for processing</li><li>
E-File and/or Serve documents with the court and opposing counsel ahead of deadlines</li><li>
Provide administrative support to one or more attorneys and paralegals</li><li>
Effectively communicate with witnesses, clients, courts, mediators, and opposing counsel</li><li>
Produce and file various legal documents such as correspondence, Answers, Responses, petitions, and Discovery</li><li>
Preserve an updated electronic case record system by means of daily data entry</li><li>
Answer phone, take notes/messages and redirect calls when appropriate</li><li>
Facilitate the meeting of deadlines by keeping multiple calendar agendas from court-issued Orders or interoffice deadlines, and provide timely reminders</li><li>
Keep an organized electronic mail system</li><li>
Regular and predictable attendance and punctuality</li><li>
Train part-time clerks assigned to team</li></ul>
Knowledge, Skills, and Abilities:<ul><li>
Outstanding time-management and typing skills</li><li>
Proficiency in grammar, spelling, and punctuation</li><li>
Ability to manage and prioritize multiple projects and tasks while meeting deadlines</li><li>
Familiarity with legal documents and terminology</li><li>
Ability to effectively prioritize and meet deadlines</li><li>
Excellent written and oral communication skills</li><li>
Courteous and professional demeanor</li><li>
Ability to work as a team with attorneys and paralegals</li><li>
Strong sense of discretion</li></ul>
Computer Skills:<ul><li>
Proficiency with MS Office tools</li><li>
Proficiency in Adobe Acrobat</li><li>
Typing speed of at least 50 wpm with a high rate of accuracy</li><li>
Proficiency with e-filing is preferred</li><li>
Working knowledge of litigation management software systems is a plus</li></ul>
Required Education and Experience:<ul><li>
Minimum High School Diploma or equivalent</li><li>
Associate Degree in Legal Studies or related field required</li><li>
2+ years&rsquo; experience in administrative role</li></ul>
Working Conditions and Environmental Consideration:<ul><li>
Indoor office environment</li><li>
Requires sitting and using a computer for extended periods of time</li><li>
May be required to move items up to 20 pounds</li><li>
Overtime may be required to complete certain projects and meet deadlines</li><li>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</li></ul>
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Olson &amp; Olson, LLP offers a full range of benefits for full-time employees:<ul><li>
Medical, Dental, &amp; Vision Insurance</li><li>
Company paid parking</li><li>
Profit sharing contributions to a 401(k)</li><li>
$50k Life Insurance Coverage</li><li>
11 Paid holidays</li><li>
Paid time off</li><li>
FSA &amp; HSA</li><li>
Supplemental Life &amp; ADD</li><li>
Long/short term disability</li><li>
401(k) plan</li><li>
Roth IRA</li></ul>
Equal Opportunity Employer
Olson &amp; Olson, LLP is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.</div>

Case Administrator (Legal Support)

McGuireWoods LLP

<div>Overview:
<div>
We are seeking a Senior Practice Support Specialist to serve as a strategic litigation technology partner to our attorneys and case teams. This role supports complex litigation matters across the full eDiscovery lifecycle - from early data strategy and processing through trial presentation. The ideal candidate is a highly collaborative team player who combines deep technical expertise with strong legal knowledge and a client-service mindset. This position is available in our Houston, Dallas, Chicago, Los Angeles, and San Francisco offices.</div><div> 
</div><div>McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Partner closely with attorneys, paralegals, IT, and vendors to deliver seamless litigation technology support</li><li>
Advise case teams on best practices across the full EDRM lifecycle</li><li>
Lead complex eDiscovery workflows, including data processing, document review management, and productions</li><li>
Provide hands-on trial support, including deposition synchronization, video clips, exhibit management, and in-court presentation</li><li>
Serve as a consultative resource on defensible, cost-effective data management strategies</li><li>
Act as a subject matter expert in litigation support tools and emerging technologies</li><li>
Provide training and mentorship to team members</li><li>
Participate in on-call support and provide after-hours assistance as required</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree required (Information Technology, Computer Information Systems, or related discipline preferred)</li><li>
Legal background required, with in-depth knowledge of litigation processes</li><li>
Extensive experience supporting complex litigation matters</li><li>
Strong proficiency in RelativityOne, Nuix, LAW PreDiscovery, and trial presentation software (OnCue preferred)</li><li>
Demonstrated ability to manage multiple priorities and work effectively under pressure</li><li>
Exceptional communication and client service skills</li><li>
Highly collaborative team player with the ability to work independently</li><li>
Willingness to travel and provide on-call support as needed</li></ul><div>
Have more questions? Connect with a recruiter directly. #LI-KB1</div></div>

Sr. Practice Support Specialist

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