accounting specialist - accounts payable (oc26011)

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accounting specialist - accounts payable (oc26011) Jobs in Houston

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administrative accounting specialist

accounts payable specialist

TMEIC

<div><h2 class="jobSectionHeader"><b>Description</b></h2><div><p>
</p><p><b><i>Job # </i></b>OC26011</p><p><b><i>
Job Title </i></b>Accounting Specialist &ndash; Accounts Payable</p><p><b><i>
Office Location </i></b>Houston, TX preferred
</p><p><b><i>Business Function/Department</i></b> Finance</p><p><b><i>
Sales Territory, if applicable</i></b></p><p></p><p><br>
</p><p><b><i>General Role Description</i></b></p><p>
</p><p>Provide accounts payable services for a multi-entity and multi-currency international operation</p><p>
</p><p><b><i>Role Accountabilities</i></b></p><ul><li>Process supplier invoices and expense reports in the ERP Accounts Payable modules</li><li>Research invoice discrepancies and make changes as needed</li><li>Prepare weekly payment listing for Controller review and process approved weekly wire, ACH, and check payments</li><li>Download cleared check data from bank and update outstanding check listing monthly</li><li>Review internal and external financial records and reports, such as expense reports, check registers, outstanding checks, vendor records for errors or potential fraudulent activity or disbursement, and report to manager</li><li>Perform intercompany accounts payable reconciliations, investigate and resolve variances, and ensure timely settlement</li><li>Calculate and record foreign exchange revaluation gains and losses related to accounts payable, intercompany balances, and foreign currency transactions</li><li>Monitor payment schedules to ensure timely invoice payments and capture early payment discounts, where applicable</li><li>Respond to payment inquiries from vendors and internal stakeholders</li><li>Close Accounts Payable (AP) module in ERP according to financial monthly and annual schedule</li><li>Provide requested data for year-end external auditing</li><li>Audit monthly corporate credit card reports to ensure accuracy and proper accounting, and perform month-end journal entries</li><li>Test and implement ERP finance module changes and update work instructions accordingly</li><li>Perform other accounting functions, when assigned</li></ul><p>
</p><p><b><i>General Employee Accountabilities</i></b></p><ul><li>Bring full effort to bear on tasks assigned by manager</li><li>Give manager best advice</li><li>Give earliest notice when work cannot be delivered as specified</li><li>Cooperate and collaborate with peers and interact cross-organizationally as specified by manager</li><li>Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
</li><li>Comply with all Company policies, practices, and procedures and all regulations and laws</li><li>Recommend viable improvements proactively
</li><li>Ensure effective utilization of business tools and processes</li></ul></div></div>
<br><div><h2 class="jobSectionHeader"><b>Requirements</b></h2><div><p>
</p><p><b><i>Minimum Qualifications</i></b></p><p>
</p><ul><li>HSD or equivalent
</li><li>4 years&rsquo; accounting/finance experience
</li><li>3 years&rsquo; experience in ERP finance modules
</li><li>Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts</li><li>
Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills</li><li>
Demonstrated continuous improvement in areas of responsibility</li><li>
Proficiency in MS Word, Excel, Outlook, and Windows
</li><li>Availability to travel less than 5%</li></ul><p>
</p><p><b><i>Preferred Qualifications</i></b></p><ul><li>7 years&rsquo; accounting/finance experience</li><li>Proficiency in Oracle Finance Modules</li><li>Accounting/finance experience in a variety of industries</li><li>International accounting/finance experience</li><li>Experience in other accounting/finance functions</li></ul><p>
</p><p><b>Link to TMEIC Corporation Americas website: </b><b>https://www.tmeic.com/</b>. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.</p><p>
</p><p>EEO/AA/M/F/Vet/Disability Employer</p></div></div><p></p>

Accounting Specialist - Accounts Payable (OC26011)

CorePrint Solutions Inc

<div><p><b>WHAT COREPRINT SOLUTIONS HAS TO OFFER</b></p>
<p>
CorePrint Solutions is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at CorePrint Solutions gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.</p>
<p><b>
WHAT MAKES COREPRINT SOLUTIONS DIFFERENT</b></p>
<p>
At CorePrint Solutions, our employee-owners take pride in their work and their workplace. We&rsquo;re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:</p>
<ul>
<li>Employee-owned. Client-focused</li>
<li>Employee Stock Ownership Plan (ESOP)</li>
<li>Consistently ranked as a <b>Top Workplace</b></li>
<li>Internal recruitment team, in-house training, and a marketing department specific to our industry</li>
<li>We celebrate flexibility, allowing every team and office to lead with their proven approach</li>
<li>Our culture champions continuous learning and personal growth</li>
<li>We believe success comes through constant evolution and communication</li>
<li>We are passionate about having fun and making money, all while creating impact</li>
</ul>
<p><b>POSITION OVERVIEW</b><b>: </b>As a <b>Purchasing and Accounts Payable Specialist</b> in <b>Business Solutions</b><b> </b>at CorePrint Solutions, you will play a critical role in ensuring the smooth flow of purchasing, vendor coordination, and accounts payable processes. This position is responsible for executing time-sensitive procurement and billing activities with a high level of accuracy, urgency, and follow-through while also ensuring the company consistently receives the best value in pricing and service.</p>
<p>
In addition, this role serves as a key support function for front office operations, stepping in to assist with incoming calls, customer inquiries, and visitor interactions when needed. Success in this role means balancing operational responsibilities with a team-first mindset&mdash;ensuring both vendor processes and customer needs are handled promptly, professionally, and without disruption. This position requires sound judgment, strong communication, and a commitment to both operational excellence and customer experience.</p>
<p><b>
A TYPICAL DAY MIGHT INCLUDE:</b></p>
<ul>
<li>Processing purchase orders with urgency and accuracy, ensuring same-day submission when received by cutoff times</li>
<li>Comparing vendor pricing and sourcing options to ensure the best value for goods and services</li>
<li>Communicating with vendors to obtain order confirmations, tracking details, and delivery timelines</li>
<li>Proactively tracking inbound orders and providing timely updates to internal stakeholders</li>
<li>Coordinating with warehouse and logistics teams to confirm receipt of goods and resolve discrepancies</li>
<li>Maintaining accurate and organized records of purchase orders, pricing history, and vendor communications</li>
<li>Reviewing incoming invoices for accuracy and alignment with purchase orders, pricing agreements, and contracts</li>
<li>Routing invoices for approval and ensuring timely processing to meet payment terms</li>
<li>Partnering with Accounting to ensure bills are entered, approved, and paid without delay</li>
<li>Evaluating vendor performance, including pricing competitiveness, service quality, and reliability</li>
<li>Identifying and onboarding new vendors to improve cost, service, or product availability</li>
<li>Maintaining professional, objective vendor relationships focused on performance, value, and service&mdash;not incentives or personal influence</li>
<li>Serving as a responsive and accountable point of contact for vendors, manufacturers, and partners</li>
<li>Following up consistently to ensure open items, discrepancies, and questions are resolved promptly</li>
<li>Answering incoming phone calls and assisting customers ensuring continuity of service</li>
<li>Greeting visitors and supporting front office needs during coverage gaps (lunches, absences, high-volume periods)</li>
<li>Providing timely, professional assistance to customers and routing inquiries appropriately when supporting front desk functions</li>
<li>Assisting with cross-functional administrative coordination, including sales and service support</li>
<li>Identifying process gaps and recommending improvements to purchasing, invoicing, and vendor management workflows</li>
<li>Maintaining a high level of organization, accountability, and ethical standards across all responsibilities</li>
</ul>
<p><b>REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:</b></p>
<ul>
<li>High school diploma or equivalent required</li>
<li>Associate&rsquo;s or bachelor&rsquo;s degree preferred</li>
</ul>
<p><b>REQUIRED QUALIFICATIONS:</b></p>
<ul>
<li>2&ndash;5 years of experience in administrative, operations, purchasing, or accounting support roles</li>
<li>Hands-on experience with purchase orders, invoicing, and vendor coordination</li>
<li>Experience evaluating vendor pricing and making cost-conscious purchasing decisions</li>
<li>Proven ability to manage time-sensitive tasks with a high degree of accuracy and urgency</li>
<li>Experience working in a fast-paced, multi-department environment</li>
<li>Proficiency with Microsoft Outlook, Excel, and Teams</li>
<li>Strong attention to detail, particularly in financial data, pricing, and documentation</li>
<li>Excellent communication skills with the ability to interact professionally and assertively with vendors</li>
<li>Ability to manage multiple priorities while ensuring timely completion of tasks</li>
<li>Strong organizational skills and commitment to follow-through</li>
<li>Proactive problem-solving skills, especially in identifying and resolving discrepancies</li>
<li>High level of integrity and ability to make objective, business-focused decisions</li>
<li>Dependable, responsive, and process-driven</li>
</ul>
<p><b>IDEALLY, YOU SHOULD ALSO HAVE:</b></p>
<ul>
<li>Experience with QuickBooks Online or similar accounting software</li>
<li>Familiarity with CRM or ticketing systems (e.g., FreshService)</li>
<li>Experience supporting purchasing and accounts payable in a high-volume environment</li>
<li>Strong ability to negotiate pricing and evaluate vendor proposals</li>
<li>Experience identifying and onboarding new vendors or suppliers</li>
<li>A mindset focused on continuous improvement, cost savings, and operational efficiency</li>
<li>Ability to anticipate supply or vendor issues and proactively address them</li>
<li>Comfort providing front desk backup support in a professional, customer-facing capacity</li>
<li>Strong time management skills with the ability to meet same-day processing expectations</li>
</ul>
<p><b>LEVEL UP WITH COREPRINT SOLUTIONS</b></p>
<p>
At CorePrint Solutions, we&rsquo;re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. We&rsquo;re building something big! We want you to be part of it. <b>Your future grows here.</b></p>
<ul>
<li><b>Generous Time Off:</b> PTO and paid holidays.</li>
<li><b>Comprehensive Benefits</b>: Multiple plan options for health, dental, and pets. Along with mental health support.</li>
<li><b>Family Support: </b>Paid maternity and parental leave to help you focus on what matters most.</li>
<li><b>Education Support: </b>Tuition reimbursement and in-house courses provided by our Learning and Development team.</li>
<li><b>Referral Bonuses: </b>Know great talent? Get rewarded for helping us grow.</li>
<li><b>Community Impact:</b> Company-sponsored volunteer days and philanthropic initiatives.</li>
<li><b>Professional Development: </b>Memberships to industry organizations to keep you connected and growing.</li>
<li><b>Career Growth: </b>Great internal mobility opportunities to advance your career.</li>
<li><b>Fun Culture: </b>Social events, employee sports teams, bring your kid to work day, etc.</li>
</ul>
 <p>To Executive Search Firms &amp; Staffing Agencies: CorePrint Solutions does not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered CorePrint Solutions&rsquo; property. This includes resumes submitted directly to hiring managers without contacting CorePrint Solutions&rsquo; Human Resources Talent Department.</p></div>

Purchasing & A/P Specialist

Texan Insurance

<div><p><b>About Artemis Insurance</b></p><p>
Artemis Insurance is a trusted provider of personalized insurance solutions for individuals and businesses. With decades of industry experience, we specialize in home, auto, life, and commercial coverage designed to protect what matters most.</p><p><br>
Our culture is built on integrity, collaboration, and a commitment to exceptional service. We believe our people are our greatest strength, and we invest in our employees&rsquo; growth, development, and long-term success at every stage of their careers.</p><p></p><p><br>
At Artemis Insurance, you will join a team that values relationships, innovation, and making a meaningful difference for the clients and communities we serve.</p><p></p><p><b><br>
Who Thrives at Artemis Insurance</b></p><p>
At Artemis Insurance, we value individuals who take pride in their work and are committed to delivering excellent service to our clients and teammates. Our team members approach their responsibilities with professionalism, integrity, and a strong sense of accountability.</p><p></p><p><br>
People who thrive here are collaborative, dependable, and motivated to contribute to a positive and supportive team environment. They are open to learning, adaptable to change, and committed to continuous improvement as both professionals and team members.</p><p><b><br>
Application Requirement</b></p><p>
To be considered for this position, all applicants must complete the <b>Culture Index Assessment</b> as part of our hiring process.</p><p><br>
Please click the link below or copy and paste it into your browser to begin. The assessment takes approximately <b>5 minutes</b> to complete.</p><p><b><br>
Link: </b><b>https://go.cultureindex.com/p/xkD9IeAFKrKtz9IJYcVE</b></p><p><br>
The Culture Index helps us better understand your work style, strengths, and natural preferences. This information helps us align candidates with roles where they can succeed and contribute most effectively.</p><p><b><br>
Please Note:</b> Applications will not be reviewed or considered until the Culture Index Assessment has been completed.</p><p></p><p><b><br>
About the Role</b></p><p>
The Client Bookkeeper is responsible for managing and maintaining the accuracy of client-related financial transactions, including billing, receivables, payables, and account reconciliation. This role ensures that all financial activity related to client accounts is recorded accurately and aligns with internal systems, carrier statements, and agency processes.</p><p></p><p><br>
The Client Bookkeeper works closely with service and accounting teams to resolve discrepancies, support client account accuracy, and ensure timely processing of financial transactions.</p><p><b><br>
What Success Looks Like in This Role</b></p><ul><li><b>
Financial Accuracy</b> &ndash; Client transactions are recorded accurately with minimal errors or rework.</li><li><b>
Reconciliation Effectiveness</b> &ndash; Discrepancies are identified and resolved promptly.</li><li><b>
Timeliness</b> &ndash; Billing, payments, and reconciliations are completed on schedule.</li><li><b>
Process Consistency</b> &ndash; Financial procedures are followed consistently and accurately.</li><li><b>
Collaboration</b> &ndash; Works effectively with service and accounting teams to resolve issues and support operations.</li></ul><p></p><p><b><br>
Essential Duties and Responsibilities</b></p><ul><li>
Process and reconcile client-related financial transactions, including billing, payments, commissions, and carrier payables.</li><li>
Maintain accurate financial records for client accounts within agency and accounting systems.</li><li>
Reconcile discrepancies between client accounts, carrier statements, and internal records.</li><li>
Monitor accounts receivable balances and follow up on outstanding payments or discrepancies.</li><li>
Assist with accounts payable functions related to client and carrier activity.</li><li>
Collaborate with Account Managers and service teams to resolve billing and financial issues.</li><li>
Ensure all financial transactions are properly documented and compliant with company policies</li><li>
Support month-end processes by ensuring client financial data is accurate, complete, and reconciled.</li><li>
Maintain organized records and documentation for audit and reporting purposes.</li><li>
Identify and communicate opportunities to improve financial processes and accuracy.</li></ul><p>
This description is not intended to be an exhaustive list of duties and responsibilities. Employees may be assigned additional responsibilities as needed to support business operations.</p><p></p><p><b><br>
Skills and Attributes</b></p><ul><li><b>
Attention to Detail</b> &ndash; Maintains a high level of accuracy in financial data entry, reconciliation, and recordkeeping.</li><li><b>
Numerical Proficiency</b> &ndash; Comfortable working with financial data, calculations, and reconciliations.</li><li><b>
Organizational Skills</b> &ndash; Effectively manages multiple accounts, deadlines, and priorities.</li><li><b>
Technical Proficiency</b> &ndash; Experience with accounting software (e.g., QuickBooks or similar) and Microsoft Excel.</li><li><b>
Communication Skills</b> &ndash; Communicates clearly with internal teams to resolve discrepancies and support operations.</li><li><b>
Problem-Solving</b> &ndash; Identifies discrepancies and works proactively to resolve issues.</li><li><b>
Time Management</b> &ndash; Meets deadlines and manages workload in a fast-paced environment.</li><li><b>
Knowledge of Accounting Principles</b> &ndash; Understanding of accounts receivable, accounts payable, and reconciliations.</li></ul><p></p><p><b><br>
Education</b></p><ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or a related field preferred.</li></ul><p></p><p><b><br>
Experience</b></p><ul><li>
2&ndash;4 years of experience in bookkeeping, accounting support, or financial operations.</li><li>
Experience with accounts receivable, accounts payable, and account reconciliations.</li><li>
Experience using accounting software (e.g., QuickBooks or similar systems).</li><li>
Experience working in a high-volume, detail-oriented environment.</li><li>
Industry-specific experience (e.g., Insurance) is preferred.</li></ul><p></p><p><b><br>
Certificates, Licenses, and/or Specialized Requirements</b></p><p>
None Required</p><p></p><p><b><br>
What We Offer</b></p><p>
At Artemis Insurance, we believe our people are our greatest asset. We are committed to supporting our team members both professionally and personally.</p><p></p><p><b><br>
Competitive Compensation</b><br>
A competitive salary and benefits package designed to recognize your experience, performance, and contributions.</p><p></p><p><b><br>
Comprehensive Benefits</b><br>
Medical, dental, and vision coverage, along with additional benefit options to support your health and well-being.</p><p></p><p><b><br>
Retirement Planning</b><br>
401(k) with company contributions up to <b>4%</b> to help you plan for the future and immediate vesting.</p><p></p><p><b><br>
Paid Time Off</b><br>
Generous PTO and <b>12 paid holidays</b> so you can recharge and maintain a healthy work-life balance.</p><p></p><p><b><br>
Professional Development</b><br>
Access to our <b>In-house Corporate Trainer</b>, personalized development opportunities, and internal career growth pathways.</p><p></p><p><b><br>
Collaborative Culture</b><br>
A supportive and team-oriented environment where your ideas and contributions are valued.</p><p></p><p><b><br>
Community Engagement</b><br>
16 hours of additional paid volunteer time annually, plus company-sponsored community initiatives and events.</p><p></p><p><b><br>
Physical Requirements</b></p><p>
None Required</p><p></p><p><b><br>
Work Environment and Schedule</b></p><p>
This position may operate in an in-office, hybrid, or fully remote environment depending on the role, department, and business needs. Standard business hours at Artemis Insurance are typically Monday through Friday; however, schedules may vary by department, office location, or operational requirements. Specific work arrangements, schedules, and location expectations will be discussed during the interview process.</p><p></p><p><b><br>
Equal Opportunity Employer</b></p><p>
Artemis Insurance is an equal opportunity employer and is committed to creating an inclusive workplace. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.</p><p></p><p><b><br>
Work Authorization</b></p><p>
Applicants must be legally authorized to work in the United States. Artemis Insurance does not currently sponsor employment visas.<br>
<br>
<b>Ready to Join Our Team?</b></p><p>
If you are interested in building your career with Artemis Insurance, we encourage you to apply today. As part of our hiring process, applicants must complete the Culture Index Assessment listed above. We look forward to learning more about you and how you can contribute to our growing team.</p><b><br>
The pay range for this role is:</b><br>
48,000 - 58,000 USD per year(Houston, Texas)</div>

Client Bookkeeper, Insurance

GENERON IGS INC

<div><p>ACFM, Inc/Generon IGS - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.<br>
<br>
<b>Job Duties:</b><br>
<br>
Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><ul><li>
Must be able to work independently in a small office environment.</li><li>
Looking for candidates that have strong organizational and time management skills</li><li>
Job requires sharp attention to detail and procedures.</li><li>
Experience working in QuickBooks is required.</li><li>
Proficient working knowledge of Microsoft office products.</li><li>
Experience around basic small business accounting functions</li><li>
Customer service skills are a plus</li><li>
Dependable, reliable professional with a track record of great attendance</li><li>
Must have valid Texas Driver&rsquo;s License</li><li>
Must be able to pass drug and alcohol screen, physical and background investigation</li><li>
Must be authorized to work in the USA</li></ul></div>

Office Administrator

Ampol

<div><div><p>At Ampol, we believe in the <b>Power of Us</b> - the extraordinary power of people to connect, act, and make a difference.</p>
<p>As a leading energy company operating across Australia, New Zealand, Singapore and from the United States, our work spans fuel supply, energy solutions, convenience retail, infrastructure, trading and shipping. Every role at Ampol plays a part in something bigger - powering progress for our customers, communities, and people.</p>
<p>Your career here is yours to shape. We back our people with real opportunities, the tools to grow, and a culture that rewards ownership and initiative. Whether you&rsquo;re deepening your expertise or taking on something new, we&rsquo;ll support you to power a career that works for you.</p>
<p>We&rsquo;re building a workplace where everyone feels welcome, respected, and valued - because when people are free to be themselves, powerful things happen.</p><br>
<p></p><p><b>About Ampol Trading &amp; Shipping</b></p>
<p>Our purpose at Ampol is to power better journeys today and tomorrow. Our Trading and Shipping team is key to achieving this, not only supplying our customer&rsquo;s needs today, but evolving as the energy transition takes place to supply our customers well into the future.</p>
<p>We take pride in our people and value innovation, sustainability, and customer satisfaction. If you&rsquo;re a professional committed to excellence, Ampol is looking for you.</p><br>
<p></p><p><b>About the role</b></p>
<p>The Settlements Officer will be a pivotal member of the finance team in Trading and Shipping, responsible for overseeing settlements and finance function in the US office. The appointed individual will:</p>
<ul><li>Manage the invoice booking and verification process for cargo, freight and ancillary invoices</li>
<li>Oversee the financial activities, ensuring accuracy, compliance with regulations</li>
<li>Collaborate with other departments to streamline processes and optimize resources.</li><br>
</ul><p></p><p><b>Key responsibilities</b></p>
<ul><li>Monitor due dates to ensure timely receipt and issuance of invoices</li>
<li>Validate and process invoices covering purchases and sales, freight, ancillary charges, and demurrage.</li>
<li>Clear receipts and payments and collaborate with cross‑functional teams to resolve issues.</li>
<li>Deliver accurate, timely financial reports and manage assigned financial functions.</li>
<li>Perform additional duties as required by the line manager.</li><br>
</ul><p></p><p><b>Skills &amp; Experience</b></p>
<ul><li>Diploma or higher in Accounting / Business/Finance</li>
<li>5+ years of relevant experience in Settlements or Finance in the Oil and Gas industry</li>
<li>Knowledge of accounting principles</li>
<li>Strong MS Office skills (Excel, PowerPoint, Word)</li>
<li>Experience with SAP and CTRM system</li>
<li>Meticulous, hands-on and pay attention to details</li>
<li>Effective communication and interpersonal skills</li>
<li>Self-motivated, can successfully identify process improvements</li>
<li>Understanding of commodity trading life cycle</li>
<li>Understanding on basic contract law</li></ul></div></div>
<br><div><div><div><div><div><div><p>Location</p>
<p>Houston, US</p>
</div></div><div><div><ul><li>Type Temporary - Full Time</li></ul>
<ul><li>Department Trading &amp; Shipping</li></ul>
<ul><li>Brand Ampol Group</li></ul>
<ul><li>Location Houston</li></ul>
</div></div><div><div><p>Reference</p>
<p>60239</p></div></div></div></div></div></div><div></div>

Settlements Officer - 6 month contract

Legacy Co. 

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Bookkeeper to join our team and ensure the accuracy and integrity of our financial records. In this vital role, you will manage day-to-day bookkeeping tasks, maintain precise financial data, and support our accounting functions across various sectors including corporate, non-profit, and governmental accounting. Your expertise in accounting software and financial concepts will help us streamline processes, prepare accurate financial reports, and uphold compliance with GAAP standards. This position offers an exciting opportunity to contribute to a thriving organization committed to excellence and transparency.</p><p><b>Duties</b></p><ul><li>Record and process journal entries using accounting software such as QuickBooks, Xero, Sage, or similar platforms.</li><li>Perform account reconciliation including bank statements, general ledger accounts, accounts payable, and accounts receivable.</li><li>Conduct balance sheet reconciliation to ensure all assets and liabilities are accurately reflected.</li><li>Manage payroll processing and related tax filings with precision and timeliness.</li><li>Prepare detailed financial reports, including income statements, cash flow statements, and budget analyses.</li><li>Maintain accurate records of debits &amp; credits, double entry bookkeeping principles, and general ledger accounting practices.</li><li>Assist with governmental accounting procedures and ensure compliance with relevant regulations.</li></ul><p><b>Skills</b></p><ul><li>Proficiency in popular accounting software such as QuickBooks.</li><li>Strong understanding of GAAP (Generally Accepted Accounting Principles) and technical accounting standards.</li><li>Experience with bank reconciliation, account analysis, journal entries, and general ledger reconciliation.</li><li>Knowledge of accounts payable/receivable processes along with tax experience related to payroll and other financial obligations.</li><li>Ability to perform 10 key typing efficiently for data entry tasks.</li><li>Familiarity with governmental accounting standards and budgeting processes.</li><li>Excellent attention to detail combined with strong organizational skills to manage multiple accounts accurately. Join us in a role that combines technical expertise with a passion for precision! We value proactive professionals eager to make a difference through meticulous bookkeeping practices that support our organization&rsquo;s growth and integrity.</li><li>Experience with construction company is a must.</li></ul><p>Pay: $24.65 - $29.69 per hour</p><p>Work Location: Remote</p>

Bookkeeper

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Explore 145+ Accounts payable specialist in Houston this April. Find roles across top companies and apply now to boost your career.

145 accounts payable specialist jobs In Houston

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