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administrative accounting specialist

office administrator

AmeriBolt

<div>
 <strong>
  OUR COMPANY
 </strong>
 AmeriBolt, founded in 2005, focuses on providing exceptional service to fastener distributors in the Southeast and Gulf Coast regions. Built on a foundation of speed and customer service, AmeriBolt has expanded its capacity while maintaining a commitment to superior service from quotation to delivery. As part of the LoneStar Group, AmeriBolt benefits from LoneStar's global manufacturing capabilities and customer approvals. Together, they offer enhanced value and diversified products to customers. LoneStar is a global leader in high-performance fasteners, gaskets, and flow-control components, serving industries like oil and gas and power generation, with operations across multiple regions.
 <strong>
  OUR BENEFITS
 </strong>
 Our Benefits include: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, and Disability. We also offer 401(k) with matching contributions, Flexible Paid Time Off (PTO), Paid Holidays, and the opportunity to be part of a dedicated and reliable team.
 <strong>
  ESSENTIAL FUNCTIONS
  <br/>
  <br/>
 </strong>
 The Human Resources Administrator provides administrative and operational support across all HR functions, ensuring accurate and timely processing of employee transactions, recordkeeping, reporting, onboarding activities, benefits administration, and HR compliance tasks. This role serves as the primary coordinator for day-to-day HR administrative activities and supports multiple locations within the organization.
 <br/>
 <br/>
 Employee Administration
 <br/>
 <br/>
 <ul>
  <li>
   Process new hire, transfer, promotion, and termination transactions within HRIS systems
  </li>
  <li>
   Maintain employee personnel files and electronic records
  </li>
  <li>
   Prepare employment-related documentation and correspondence
  </li>
  <li>
   Ensure employee records remain accurate and compliant
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Onboarding &amp; Offboarding
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate onboarding activities for new hires
  </li>
  <li>
   Prepare onboarding documentation and orientation materials
  </li>
  <li>
   Conduct system setup and employment paperwork processing
  </li>
  <li>
   Coordinate separation paperwork and offboarding requirements
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Benefits Administration
 <br/>
 <br/>
 <ul>
  <li>
   Assist employees with benefit enrollment and general benefit inquiries
  </li>
  <li>
   Process qualifying life event requests
  </li>
  <li>
   Coordinate communication with benefit vendors
  </li>
  <li>
   Maintain benefits documentation and records
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 HR Reporting &amp; Data Management
 <br/>
 <br/>
 <ul>
  <li>
   Generate routine HR reports and metrics
  </li>
  <li>
   Maintain headcount reports and organizational charts
  </li>
  <li>
   Support month-end reporting activities
  </li>
  <li>
   Conduct regular HRIS audits and data validation
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Recruitment Support
 <br/>
 <br/>
 <ul>
  <li>
   Post job openings
  </li>
  <li>
   Schedule interviews
  </li>
  <li>
   Coordinate candidate communications
  </li>
  <li>
   Manage applicant tracking activities
  </li>
  <li>
   Prepare offer letters and onboarding packets
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Training &amp; Compliance
 <br/>
 <br/>
 <ul>
  <li>
   Maintain training records
  </li>
  <li>
   Track compliance requirements
  </li>
  <li>
   Support learning management system administration
  </li>
  <li>
   Assist with policy acknowledgements and audits
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 General Administrative Support
 <br/>
 <br/>
 <ul>
  <li>
   Manage HR inboxes and employee inquiries
  </li>
  <li>
   Coordinate employee recognition programs
  </li>
  <li>
   Support uniform and PPE administration
  </li>
  <li>
   Assist with employee events and HR initiatives
  </li>
  <li>
   Perform other administrative duties as assigned
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  EXPERIENCE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2+ years of HR, payroll, benefits, recruiting, or administrative experience
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  SKILLS AND QUALIFICATIONS
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational and time management skills
  </li>
  <li>
   Proficiency in Microsoft Office Suite
  </li>
  <li>
   Experience with HRIS systems preferred
  </li>
  <li>
   High attention to detail and confidentiality
  </li>
  <li>
   Strong customer service and communication skills
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  PHYSICAL DEMANDS
 </strong>
 While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
 <strong>
  WORK ENVIRONMENT
  <br/>
  <br/>
 </strong>
 Manufacturing environment with multi step process production runs on different machines. High value highly customized components and high precision manufacturing for critical service applications
 <br/>
 <br/>
 <ul>
  <li>
   Noise Level: Moderate to High.
  </li>
  <li>
   Ability to work indoors, in an office environment, regardless of whether cubicle, open office or private office.
  </li>
 </ul>
</div>


Human Resources Administrator

Harris County

<div>
 <strong>
  <strong>
   Position Description
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  Position Overview:
  <br/>
  <br/>
 </strong>
 The Accounts Payable Specialist supports the Finance &amp; Budget Department within the Office of the County Engineer (OCE) by ensuring the accurate, timely, and compliant processing of accounts payable transactions. Reporting to the Accounts Payable Supervisor, this role aids daily financial operations by efficiently processing invoices, coordinating payments, and working with internal and external stakeholders. This position plays a key role in supporting Countywide Procure-to-Pay (P2P) initiatives to enhance pre-invoice processing, increase consistency in documentation requirements, and establish efficient, standardized processing timelines.
 <br/>
 <br/>
 The Accounts Payable Specialist supports these efforts by assisting with pre-invoice review activities, ensuring qualified invoices are processed in accordance with established procedures, and helping streamline workflows across purchasing, contracting, and payment functions. This role demands strong attention to detail, coordination skills, and the ability to navigate complex financial systems and processes. The position directly contributes to improving the County&rsquo;s ability to process purchase orders and payments efficiently, supporting continuity of construction, repairs, recovery efforts, and other operational activities that impact public safety and essential community facilities.
 <br/>
 <br/>
 <strong>
  Job Duties:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate with internal divisions within the Office of the County Engineer, Harris County Precincts, and external agencies to support accounts payable activities.
  </li>
  <li>
   Initiate and manage purchase orders, addendums, and replacements in PeopleSoft.
  </li>
  <li>
   Receive, review, and process invoices through eBuilder, OpenText, Tririga, and PeopleSoft in accordance with County procedures.
  </li>
  <li>
   Review and approve invoices in OpenText to ensure accuracy, completeness, and compliance.
  </li>
  <li>
   Coordinate directly with vendors to resolve invoice discrepancies, payment issues, and documentation requirements.
  </li>
  <li>
   Monitor purchase order balances and allocate payments to the appropriate accounts.
  </li>
  <li>
   Enter Commissioners Court approval dates and maintain accurate invoice records.
  </li>
  <li>
   Support the processing of Requests for Proposals (RFPs), as assigned.
  </li>
  <li>
   Conduct research and compile, assemble, and analyze financial and operational data to support departmental needs.
  </li>
  <li>
   Ensure timely processing of invoices and related tasks to meet established deadlines.
  </li>
  <li>
   Perform other duties as assigned.
  </li>
  <li>
   Responsibilities may evolve based on departmental needs and operational priorities.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Harris County is an Equal Opportunity Employer
  <br/>
  <br/>
 </strong>
 https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
 <br/>
 <br/>
 If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
 <br/>
 <br/>
 <strong>
  This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Requirements
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School diploma or equivalent.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3 years of verifiable Accounts Payable experience.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Knowledge, Skills &amp; Abilities (KSAs)
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Office 365 Experience (Outlook, Word, Excel).
  </li>
  <li>
   Ability to operate standard office equipment in a professional office environment.
  </li>
  <li>
   Adobe PDF.
  </li>
  <li>
   Strong written and verbal skills for effective communication with various government agencies and the public.
  </li>
  <li>
   Strong organizational skills in managing records and files.
  </li>
  <li>
   Analytical skills and attention to detail - review invoice coding/images.
  </li>
  <li>
   Accuracy and efficiency - input data promptly and accurately.
  </li>
  <li>
   Ability to learn new software quickly and adapt to procedural changes easily.
  </li>
  <li>
   Ability to prioritize daily tasks effectively and handle multiple assignments within deadlines.
  </li>
  <li>
   Possession of a valid Texas driver's license, a good driving record, and the ability to operate a county vehicle.
  </li>
  <li>
   Consistent attendance, punctuality, and reliable presence for scheduled work.
  </li>
  <li>
   Build and maintain cooperative, effective, and productive working relationships using tact, patience, and courtesy.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Emergency Deployment &amp; Continuity of Operations Requirement:
  <br/>
  <br/>
 </strong>
 In accordance with Harris County&rsquo;s Continuity of Operations Plan (COOP) Policy, this position is subject to emergency response and deployment protocols. The employee may be designated as supporting a Mission Essential Function (MEF) and must:
 <br/>
 <br/>
 <ul>
  <li>
   Participate in the classification process of departmental staff based on MEF responsibilities.
  </li>
  <li>
   Be available for temporary deployment to an alternative work location, role, or telework assignment during emergency events.
  </li>
  <li>
   Confirm work assignments with their supervisor prior to reporting to any worksite during such events.
  </li>
  <li>
   Remain flexible in assuming alternative duties as directed to support County operations continuity.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  NOTE:
 </strong>
 Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation
 <strong>
  but
 </strong>
 <strong>
  ONLY information stated on the application will be used for consideration. "See Resume"
 </strong>
 will not be accepted for qualifications .
 <br/>
 <br/>
 <strong>
  Preferences
  <br/>
  <br/>
 </strong>
 <strong>
  Preferences
 </strong>
 <strong>
  :
  <br/>
  <br/>
 </strong>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in accounting, finance, business administration, or related field.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience with Invoice OCR - Workflow Management Systems.
  </li>
  <li>
   Experience with complex procure-to-pay solutions Systems.
  </li>
  <li>
   Experience developing and delivering training.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Knowledge, Skills &amp; Abilities (KSAs)
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Knowledge of the PeopleSoft ERP system
  </li>
  <li>
   Proficient in Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word, Outlook, PowerPoint, Visio)
  </li>
  <li>
   Ability to exercise flexibility in accommodating shifting priorities, demands, and schedules
  </li>
  <li>
   Working knowledge of Harris County government and procedures
  </li>
  <li>
   Knowledge of eBuilder project management software
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  General Information
  <br/>
  <br/>
 </strong>
 Position Type, and Typical Hours of Work:
 <br/>
 <br/>
 Full-Time | Regular | 40 hours per week.
 <br/>
 <br/>
 Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.
 <br/>
 <br/>
 <strong>
  Salary
 </strong>
 : Commensurate experience, based on 26 pay periods.
 <br/>
 <br/>
 <strong>
  Physical Demands and Environmental Exposure
 </strong>
 :
 <br/>
 <br/>
 Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event). This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs. The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 <br/>
 <br/>
 <strong>
  FEATURED BENEFITS
 </strong>
 :
 <br/>
 <br/>
 Medical, vision, and dental insurance.
 <br/>
 <br/>
 Wellness.
 <br/>
 <br/>
 Professional development opportunities.
 <br/>
 <br/>
 Flexible spending accounts.
 <br/>
 <br/>
 457 deferred compensation plans.
 <br/>
 <br/>
 Retirement pension (TCDRS).
 <br/>
 <br/>
 Transportation assistance (Metro Ride Sponsor Program).
 <br/>
 <br/>
 Disability and life insurance.
 <br/>
 <br/>
 Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).
 <br/>
 <br/>
 <strong>
  Employment may be contingent on passing a drug screen and meeting other standards.
  <br/>
  <br/>
  Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
 </strong>
</div>


Accounts Payable Specialist

Harris County Toll Road Authority

<div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div>
<div><p>The Inventory Control Specialist's responsibilities include inventory control, managing deliveries, inspecting inventory, and maintaining inventory records of the 8,000+ assets (capital and non-capital assets) and equipment inventory for the Harris County Toll Road Authority (HCTRA).<br>
<br>
Primary duties include daily and monthly maintenance of HCTRA's inventory; annual reconciliation of HCTRA's asset/equipment inventory; receiving, tagging, and updating new HCTRA assets; and tracking, preparing, and transferring surplus assets to Harris County Purchasing Services. This position also participates in shipping and receiving new equipment, the fulfillment of office and janitorial supplies, tracking and storing roadway supplies and materials, and other maintenance functions related to the HCTRA Distribution Center.<br>
<br>
<b>Duties &amp; Responsibilities:</b></p><ul><li>
Verifies, monitors, and maintains additions and deletions to the Capital Asset inventory; communicates and coordinates with the Auditor's and Purchasing Departments, and various HCTRA departments to confirm the status and location of assets.</li><li>
Identifies and tracks HCTRA&rsquo;s 8,000+ assets for discrepancies during the Annual Capital Asset Inventory using data from the PeopleSoft system and department-generated spreadsheets and reports; submits reports and supporting documentation of daily and monthly inventory activity.</li><li>
Prepares surplus items for pick-up and transfer between HCTRA and Harris County Purchasing Services for proper disposal; documents all steps of the asset transfer process.</li><li>
Receives new assets, equipment, roadway materials, and supplies; verifies accuracy against shipping documents and coordinates pick-up and delivery with the appropriate HCTRA department.</li><li>
Processes new equipment to ensure proper barcode tagging and accurate entry of key data into the asset management tracking system.</li><li>
Ensures all materials in the HCTRA Distribution Center are organized, properly stocked, stored, and maintained in good condition; maintains a clean, orderly, and safe warehouse environment at all times.<br>
</li><li>
Processes orders; responds to inquiries from HCTRA staff regarding orders; assists with file creation; prepares spreadsheets and reports using various software; and performs general administrative duties including filing, copying, and attending department meetings.</li></ul><p><b><br>
Other Duties:</b></p><p>
This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Requirements</b></h2></div>
<div><p><b>Required Education / Experience:</b></p><ul><li>
High School Diploma or GED equivalent from an accredited institution.</li><li>
One year of inventory, warehouse operations, and shipping and receiving experience.</li><li>
Valid Texas Class C Driver License</li></ul><br>
<b>
Knowledge, Skills and Abilities:</b><ul><li>
Knowledge of inventory control and ability to manage a warehouse and supplies at the proper inventory level.</li><li>
Excellent written and verbal communication skills, exercising tact in an expeditious, courteous, and efficient manner while establishing an effective working relationship with others.</li><li>
Knowledge of general shipping and receiving procedures.</li><li>
Ability to manage priorities and workflow.</li><li>
Ability to operate general office equipment, personal computers and related software such as Microsoft Office including word processing, spreadsheets, and databases with good typing and data entry skills.</li><li>
Ability to work independently and exercise sound judgment.</li><li>
Good analytical and organizational skills.</li><li>
Ability to operate a forklift in a safe manner.</li><li>
Ability to drive a 26' box truck (CDL license NOT required).</li></ul><p><b>
Physical Demands:</b></p>
The position can be physically challenging. Above average physical conditioning is required to be able to walk, bend, stoop, climb, reach, stretch, etc. In performance of their duties. Lifting up to 80 lbs. may be required</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>General Information</b></h2></div>
<p></p><div><p><b>Position Type and Typical Hours Work:</b></p><p>
This is a full-time position. Days of work are Monday-Friday. Hours may vary based on business needs of the department.</p><p><b>
Work Environment:</b></p>
A normal office environment with acceptable lighting, temperature controls and furnishings is provided. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The job may require extended time outside in all weather conditions. Exposure to extreme temperatures, environmental noise typically present in a maintenance yard, warehouse, and loading dock environment. May be exposed to other hazards during inclement weather or maintenance emergency response activities. Will be required to handle chemicals already packaged in end-user containers/packaging.<p></p><p><b><br>
Reporting Relationships:</b></p><p>
Reports To Position: Asset Management and Warehouse Distribution Manger</p><div>
Supervises Positions: N/A</div><p><b>
Employment may be contingent on passing a drug screen and meeting other standards.</b></p><p><b>
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Equal Opportunity Statement</b></h2></div>
<p></p><div><p>Harris County is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class in accordance with applicable federal and state laws.</p><p>
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx</p><p>
If you need special services or accommodations, please call (713) 274-5445 or email: ADACoordinator@bmd.hctx.net</p></div></div></div><p></p>
<br><div></div><div><div><div><p>Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.<br>
 <br>
The following list of benefits is offered <b>only</b> to employees in <b>regular</b><b> </b><b>(full-time)</b> positions:<br>
</p><ul><li>Medical</li><li>Dental</li><li>Vision</li><li>Wellness</li><li>Life Insurance</li><li>Long-term Disability</li><li>Employee Assistance Program</li><li>10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.</li><li>10 county holidays plus one (1) floating holiday</li><li>Professional Development Opportunities</li><li>Dependent Care Reimbursement Plan</li><li>Healthcare Reimbursement Account</li><li>457 Deferred Compensation Plan</li><li>Retirement pension (TCDRS)</li><li>Transportation Assistance (Metro RideSponsor Program)</li></ul><div><i>In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.</i></div><br>
<b>For plan details, visit the Harris County benefits website: </b>https://benefitsathctx.com/</div></div></div><p></p>

Inventory Control Coordinator

Wet Coast Logistics

<div><div><b>CLIENT HIGHLIGHT
</b></div><div>The Client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest companies in the US.
</div><div></div><div><b>LOCATION
</b></div><div>Houston, TX 77002
</div><div></div><div><b>COMPENSATION
</b></div><div>$23 - $29 per hour, full benefits offered
</div><div></div><div><b>SCHEDULE
</b></div><div>Monday - Friday // Hybrid (1-2 days remote) // 9/80 schedule
</div><div></div><div><b>CONTRACT TERM
</b></div><div>6-month contract with strong likelihood of extension based on performance and business needs
</div><div></div><div><b>POSITION OVERVIEW &ndash; </b>The Administrative Assistant will provide proactive, high-quality administrative support to one or more senior leaders with a high degree of independence, initiative, discretion, and attention to detail. Based in Houston, TX, this role manages complex calendars, travel, communications, and cross-functional coordination in a fast-paced global energy organization.
</div><div></div><div><b>RESPONSIBILITIES
</b></div><ul><li>Manage leader calendar(s) and inbox; anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
</li><li>Schedule, coordinate, and support meetings (in-person and virtual), including agendas, materials, logistics, room/technology setup, and follow-up actions.
</li><li>Manage organizational distribution lists, communications, SharePoints, seating charts, and other team management tasks.
</li><li>Coordinate complex domestic and international travel logistics, including itineraries, visas/passports as needed, and related communications.
</li><li>Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
</li><li>Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint).
</li><li>Handle highly sensitive and confidential information; maintain strict confidentiality and appropriate records management.
</li><li>Represent the leader&rsquo;s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
</li><li>Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
</li><li>Identify opportunities to improve administrative processes; apply best practices and leverage digital productivity tools to improve efficiency.
</li><li>Support the broader administrative network with a collaborative and customer service-oriented mindset.
</li></ul><div></div><div><b>PERFORMANCE MEASUREMENT
</b></div><ul><li>Leader calendars, inboxes, and scheduling conflicts are managed proactively and accurately.
</li><li>Meetings are coordinated and supported with complete materials, logistics, and follow-up actions on time.
</li><li>Expense reports are submitted accurately and in accordance with company policy within expected timelines.
</li><li>Travel itineraries and logistics are arranged completely and without disruption.
</li><li>Confidential information is handled with strict discretion and proper records management at all times.
</li><li>Administrative processes are continuously reviewed and improved using digital tools and best practices.
</li></ul><div></div><div><b>REQUIRED QUALIFICATIONS/SKILLS
</b></div><ul><li>Experience supporting multiple leaders or complex organizations.
</li><li>Familiarity with Workday, CTREX, or similar enterprise systems.
</li><li>Experience coordinating travel and expense reporting in a corporate environment.
</li><li>Strong customer service mindset and collaborative working style.
</li><li>Proficiency with Microsoft Office tools and SharePoint.
</li><li>High degree of initiative, discretion, accuracy, and attention to detail.</li></ul></div>

Administrative Assistant II

Sheraton

<div><p>382 rooms | 15,000 sq. ft. meeting/event space<br>
<br>
</p><br>
<p>Amenities: 4 on-site restaurants, outdoor pool, club lounge, fitness center, gift shop.</p><p><br>
Located in a major Houston business district, the Sheraton Brookhollow offers opportunities to lead full-service operations with strong corporate demand. Explore the property through a virtual tour and see why it&rsquo;s an engaging environment for hospitality professionals.</p><p></p><h1 class="jobSectionHeader"><b><br>
COMPENSATION:</b><b> $17- $22</b></h1><h1 class="jobSectionHeader"><b>
JOB DESCRIPTION</b></h1><p></p><p><b>
Job Title</b>: Accounting Clerk</p><p><b>
Department: </b>Accounting
</p><p><b>Supervision Exercised:</b> None</p><p><b>
Supervision Received:</b> Director of Finance
</p><p></p><p><b>MINIMUM REQUIREMENTS</b></p><p></p><p>
Education</p><ul><li>
High school diploma or equivalent required.</li><li>
Associate degree or coursework in Accounting or Business preferred.</li></ul><p></p><p>
Experience</p><ul><li>
Minimum 1 year of accounting, bookkeeping, or office administrative experience.</li><li>
Experience with accounts payable and receivable preferred.</li><li>
Hospitality industry experience a plus.</li></ul><p></p><p>
Skills &amp; Knowledge</p><ul><li>
Strong attention to detail and accuracy in data entry.</li><li>
Basic understanding of accounting principles and procedures.</li><li>
Proficient in Microsoft Office Suite (Excel, Word, Outlook).</li><li>
Experience with accounting systems such as Aptech PVNG or similar preferred.</li><li>
Strong organizational and time management skills.</li><li>
Excellent communication and interpersonal skills.</li></ul><p></p><p>
Job Duties &amp; Responsibilities</p><ul><li>
Process invoices, check requests, and expense reports in a timely manner.</li><li>
Verify accuracy of invoice coding, approvals, and supporting documentation.</li><li>
Prepare and reconcile daily deposits and cash transactions.</li><li>
Maintain organized filing systems for invoices, receipts, and reports.</li><li>
Assist with monthly account reconciliations and journal entry preparation.</li><li>
Track vendor payments and assist with resolving discrepancies.</li><li>
Provide administrative support to the accounting and finance team.</li><li>
Communicate with internal departments and external vendors as needed.</li><li>
Perform additional duties as assigned by management.</li></ul><p><br>
HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements<i>.</i></p></div>

Accounting Clerk

City of Houston, TX

<div><div><div><h2 class="jobSectionHeader"><b>POSITION OVERVIEW</b></h2></div>
<div><p><b>Applications Accepted From: ALL PERSONS INTERESTED</b><br>
<b>Division/Section: Terminal Management &ndash; IAH /Custodial Services</b><br>
<b>Workdays &amp; Hours*: Monday-Friday, 8:00am-5:00pm (subject to change)</b><br>
<br>
<b>DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS</b><br>
Custodial Services is committed to delivering a 5-star experience for all passengers traveling through Houston&rsquo;s airports. This responsibility encompasses all guest-facing services from the moment a passenger enters an airport facility until departure, and upon arrival through exit from the airport.<br>
<br>
The department is responsible for maintaining the aesthetic appearance, functional condition, operational readiness, and overall ambiance of airport facilities and amenities. Custodial Services also serves as the primary liaison with airlines, federal agencies, and guest-facing service providers responsible for cleaning operations throughout the airports.<br>
<br>
<b>Position Summary</b><br>
The Administrative Assistant provides administrative and operational support to the Custodial Services Business Unit. This position is responsible for assisting with daily business operations by interpreting and applying departmental policies, procedures, rules, and regulations. The Administrative Assistant serves as a key resource in coordinating personnel-related activities, office management functions, and departmental communications.<br>
<br>
<b>Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date.</b><br>
<br>
<b>The Administrative Assistant duties include but are not limited to:</b></p><br>
<ul><li>
Provide administrative support to the Custodial Services leadership team and business unit staff.</li><li>
Assist with personnel administration, purchasing processes, budget tracking, payroll support, and general office management duties.</li><li>
Prepare, edit, and distribute correspondence, memorandums, reports, presentations, and other business documents.</li><li>
Coordinate and support recruitment activities, including scheduling interviews, assisting with candidate communications, facilitating onboarding processes, and coordinating new employee training schedules.</li><li>
Assist in tracking and monitoring departmental expenditures and administrative processes.</li><li>
Attend meetings as a representative of the business unit when assigned and prepare meeting minutes for distribution to stakeholders.</li><li>
Serve as a liaison between department staff and internal or external stakeholders as needed.</li><li>
Provide exceptional customer service and professional support to employees, airport partners, and guests.</li><li>
Performs other duties as assigned</li></ul><b>
Skills and Competencies</b><br>
<ul><li>
Strong organizational, administrative, and time-management skills</li><li>
Excellent written and verbal communication abilities</li><li>
Proficiency in Microsoft Office Suite and other business software applications.</li><li>
Ability to manage multiple priorities in a fast-paced environment.</li><li>
Ability to maintain confidentiality and exercise sound judgment.</li><li>
Ability to work independently while supporting a diverse team of operational and administrative personnel.</li></ul>
This position plays a critical role in supporting the operational success of Custodial Services and ensuring the department remains organized, responsive, and effective in delivering a world-class airport experience.<br>
<br>
<b>WORKING CONDITIONS</b><br>
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions<b>.</b> Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.</div><p></p>
<div><h2 class="jobSectionHeader"><b>MINIMUM REQUIREMENTS</b></h2></div>
<div><p><b>EDUCATIONAL REQUIREMENTS</b><br>
Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.<br>
<br>
<b>EXPERIENCE REQUIREMENTS</b><br>
One year of administrative experience is required.<br>
<br>
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.<br>
<br>
<b>LICENSE REQUIREMENTS</b><br>
None</p></div>
<div><h2 class="jobSectionHeader"><b>PREFERENCES</b></h2></div>
<div><p>Preference will be given to applicants with previous Aviation Industry experience. Experience with Kronos and other payroll systems functions is a plus. Proficient with Microsoft Word and Excel is highly desired.<br>
<br>
<b>**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **</b></p></div>
<div><h2 class="jobSectionHeader"><b>GENERAL INFORMATION</b></h2></div>
<div><p><b>SELECTION/SKILLS TESTS REQUIRED</b><br>
The selection process will involve application review and/or interview. Department may administer skills assessment test.<br>
<br>
<b>SAFETY IMPACT POSITION - </b><b>YES
</b><br>
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.<br>
<br>
<b>PAY GRADE </b><b>17</b><br>
<br>
<b>SALARY INFORMATION</b><br>
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.<br>
<br>
<b>APPLICATION PROCEDURES</b><br>
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting:<br>
http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852.<br>
<br>
If you need special services or accommodations, call 281-233-1852 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.<br>
<br>
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.<br>
<br>
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. <b>For further information pertaining to the Houston Airport System, please visit:</b><br>
https://www.youtube.com/watch ?v=EDWLV sJFoM.<br>
<br>
<b>EOE Equal Opportunity Employer</b><br>
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.</p></div></div></div>
<br><div><div><div><div><b>Employer</b></div>
<div>City of Houston</div>
</div></div><div><div><div><b>Address</b></div>
<div><p>901 Bagby St<br>
<br>
Houston, Texas, 77002
</p></div></div></div><div><div><div><b>Website</b></div>
<div>https://www.houstontx.gov/</div></div></div></div>

ADMINISTRATIVE ASSISTANT (CUSTODIAL TEAM) - BUSH AIRPORT

Waste Resource Management

<div><h2 class="jobSectionHeader"><div><b>Welcome to Waste Resource Management (WRM)</b></div></h2><p>
At Waste Resource Management (WRM), we go beyond operating trucks &mdash;we are dedicated to environmental protection and delivering exceptional service. With a presence across Texas, Colorado, Florida, and Nevada, our <i>affiliated companies</i>&mdash;<b>SouthWaste Disposal LLC, Silver City Processing, and McDonald Farms, Inc.&mdash;</b>offer comprehensive solutions for liquid waste recycling and transportation.</p><h2 class="jobSectionHeader"><div><b>
Join a Company That Values You</b></div></h2><p>
At WRM and affiliated companies, your work matters&mdash;for the environment, our clients, and your career. If you&rsquo;re ready for a company that <b>pays well, offers a competitive benefits package, operates safely, and supports your growth</b>, we want to hear from you.</p><h2 class="jobSectionHeader"><div><b>
Job Overview</b></div></h2><p>
The <b>Assistant Controller,</b> under the direction of the corporate controller, plays a critical role in supporting the financial operations of the organization. This position assists the Controller in managing accounting functions, preparing financial reports, and ensuring compliance with internal policies and external regulations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to work collaboratively across departments.
</p><p></p><h2 class="jobSectionHeader"><div><b>Why join WRM and affiliated companies?</b></div></h2><ul><li><b>
Comprehensive Benefits</b>: Choose from one of three medical plans, based on your needs, dental, and vision coverage, along with 401(k) with 5% company match</li><li><b>
Career Growth</b>: Training programs and advancement opportunities in wastewater operations and environmental services</li><li><b>
Paid Time Off:</b> Generous PTO policy accrues from day 1, with floating and company-paid holidays.</li><li><b>
Additional Perks:</b> Company-paid life and disability insurance, employee assistance program, and more</li><li><b>
Supportive Leadership: </b>Leadership that values safety, professionalism, and growth</li></ul><p>
</p><h2 class="jobSectionHeader"><div><b>Essential Job Functions</b></div></h2><ul><li>
Assist with the preparation and analysis of monthly, quarterly, and annual financial statements.</li><li>
Support the Controller in maintaining the general ledger and overseeing day-to-day accounting operations.</li><li>
Coordinate and assist with the month-end and year-end closing processes.</li><li>
Ensure compliance with GAAP and other regulatory requirements.</li><li>
Prepare account and bank reconciliations and resolve discrepancies in a timely manner.</li><li>
Manage fixed assets and depreciation schedules.</li><li>
Support budgeting and forecasting processes; provide financial analysis as needed.</li><li>
Collaborate with external auditors and assist in the annual audit process.</li><li>
Monitor cash flow, working capital, and financial risk.</li>
Other duties as assigned<br>
<li>
</li></ul><p></p><h2 class="jobSectionHeader"><div><b>What You Need:</b></div></h2><ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or related field required (MBA preferred)
</li><li>CPA or progress toward certification preferred.</li><li>
Minimum of 3-5 years of progressive relevant accounting experience, preferably in a corporate or public accounting environment.</li><li>
3+ years of managerial experience.</li><li>
Strong knowledge of accounting principles, financial reporting, and internal controls.</li><li>
Proficiency with Accounting Software and Microsoft Office Suite.</li><li>
Excellent analytical, organizational, and communication skills.</li><li>
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li><li>
High attention to detail and commitment to accuracy.</li><li>
Demonstrated ability to work independently and as part of a team.</li></ul><p>
</p><p></p><div><div>Equal Employment
</div></div><p>We are an equal opportunity employer; committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability, or other basis protected by law.</p><p>
</p><p>WRM complies with the ADA and considers reasonable accommodation measures that may be necessary for eligible applicants/Employees to perform essential functions.</p><p><b>
CERTIFICATIONS:</b></p><p>
CPA is preferred</p><p>
</p><p><b>QUALIFICATIONS:</b></p><ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or related field required (MBA preferred)
</li><li>CPA or progress toward certification preferred.</li><li>
Minimum of 3-5 years of progressive relevant accounting experience, preferably in a corporate or public accounting environment.</li><li>
3+ years of managerial experience.</li><li>
Strong knowledge of accounting principles, financial reporting, and internal controls.</li><li>
Proficiency with Accounting Software and Microsoft Office Suite.</li><li>
Excellent analytical, organizational, and communication skills.</li><li>
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li><li>
High attention to detail and commitment to accuracy.</li><li>
Demonstrated ability to work independently and as part of a team.</li></ul><p>
</p><p><b>PHYSICAL REQUIREMENTS:</b></p><ul><li>
Prolonged periods sitting at a desk and working on a computer.</li><li>
Occasional lifting of files or office supplies up to 20 pounds.</li><li>
Ability to travel occasionally for audits, meetings, or training (if applicable).</li><li>
Visual acuity for reviewing financial documents and reports.</li></ul><p>
</p><p><b>EQUAL EMPLOYMENT:</b></p><p>
We are an equal opportunity employer; committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.</p><p>
</p><p>WRM complies with the ADA and considers reasonable accommodation measures that may be necessary for eligible applicants/Employees to perform essential functions.</p></div>

Assistant Controller

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