administrative assistant - enterprise communications

office assistant

administrative accounting specialist Jobs in Houston

administrative accounting specialist

administrative assistant

administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

administrative assistant - enterprise communications Jobs in Houston

office administrator

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

ACFM

<p><b>ACFM, Inc</b></p><p><b>Houston, TX 77086</b></p><p>ACFM, Inc - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.</p><p><b>Job Duties:</b></p><p>Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><p><b>Job Requirements:</b></p><ul><li>Must be able to work independently in a small office environment.</li><li>Looking for candidates that have strong organizational and time management skills</li><li>Job requires sharp attention to detail and procedures.</li><li>Experience working in QuickBooks is required.</li><li>Proficient working knowledge of Microsoft office products.</li><li>Experience around basic small business accounting functions</li><li>Customer service skills are a plus</li><li>Dependable, reliable professional with a track record of great attendance</li><li>Must have valid Texas Driver&rsquo;s License</li><li>Must be able to pass drug and alcohol screen, physical and background investigation</li><li>Must be authorized to work in the USA</li></ul><p>Pay: From $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

GENERON IGS INC

<div><p>ACFM, Inc/Generon IGS - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.<br>
<br>
<b>Job Duties:</b><br>
<br>
Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><ul><li>
Must be able to work independently in a small office environment.</li><li>
Looking for candidates that have strong organizational and time management skills</li><li>
Job requires sharp attention to detail and procedures.</li><li>
Experience working in QuickBooks is required.</li><li>
Proficient working knowledge of Microsoft office products.</li><li>
Experience around basic small business accounting functions</li><li>
Customer service skills are a plus</li><li>
Dependable, reliable professional with a track record of great attendance</li><li>
Must have valid Texas Driver&rsquo;s License</li><li>
Must be able to pass drug and alcohol screen, physical and background investigation</li><li>
Must be authorized to work in the USA</li></ul></div>

Lonestar Forklift

<div><p><b>Lonestar Forklift</b> is a customer-focused material handling equipment dealership with over 30 years of proven success and numerous branch locations across Texas. Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management, and training for our customers, providing comprehensive and tailored solutions for unique business needs.</p>
<p>With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and entrepreneurial work culture where you can develop and advance your career while focusing on meaningful work. Lonestar Forklift is an integral entity of Leavitt Industrial Group.</p>
<p><b>The Opportunity</b></p>
<p>Lonestar Forklift is looking for a customer-oriented <b>Branch Administrator</b> to join our team in <b>Houston, Texas</b>. As the Branch Administrator, you will be responsible for greeting and directing customers and branch visitors in a professional and friendly manner, both in person and over the phone.</p>
<p><b>Essential Duties &amp; Responsibilities</b></p>
<p>As the Branch Administrator, your key responsibilities will include:</p>
<ul><li>Managing branch reception duties, including answering phone calls, collecting information, and directing walk-in visitors at the branch</li>
<li>Coordinating shipments and interoffice mail</li>
<li>Ordering and maintaining office supplies and marketing items</li>
<li>Tracking invoices and following up with vendors on outstanding payments</li>
<li>Assisting Service Dispatchers with the coordination of service jobs for Technicians</li>
<li>Entering safety data into the filing system and accurately maintaining safety records</li>
<li>Completing expense reports and providing administrative support to various departments including Sales, Rentals, Parts, and Service</li>
<li>Managing and reconciling branch petty cash</li>
</ul>
<p><b>Required Skills &amp; Qualifications</b></p>
<p>The ideal candidate will possess the following skills, knowledge, and competencies:</p>
<ul><li>Previous reception or customer service experience</li>
<li>Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook)</li>
<li>Excellent verbal and written communication skills</li>
<li>Excellent organizational skills, planning skills, and multitasking ability</li>
<li>Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels</li>
<li>Confident self-starter and team player</li>
<li>English required, Spanish an asset</li>
</ul>
<p><b>Benefits &amp; Perks</b></p>
<p>Lonestar Forklift is proud to offer competitive compensation and flexible benefits coverage for all eligible employees:</p>
<ul><li>Comprehensive medical, vision, and dental benefits for you and your dependents</li>
<li>Life Insurance, Short Term Disability, and Long Term Disability &ndash; 100% employer paid</li>
<li>Employee assistance programs</li>
<li>401K matching</li>
<li>Ongoing professional development opportunities</li>
</ul>
<p>This is an <b>onsite</b> role based in <b>Houston, Texas</b>.</p>
<p>Lonestar Forklift would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.</p>
<p>#LonestarForklift</p></div>

Branch Administrator

UNIVERSAL REHAB

<div><div><div><b>Benefits:</b></div>
<ul><li>Company parties</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
<li>Wellness resources</li>
</ul></div><div><div><b>Are you looking for a career that will change your life?</b><br>
</div><div>✨ <b>Are you someone who consistently strives to improve yourself?</b><br>
✨ <b>Are you skilled in office operations at all levels?</b><br>
✨ <b>Are you very skilled working with the digital world, internet, &amp; AI?</b><br>
✨ <b>Are you looking for a great opportunity to grow &amp; create a career with an expanding company?</b><br>
✨ <b>Are you considered a kind person who completes duties on time with a great attitude?</b><br>
</div><div><b>IF YOU ANSWERED YES TO THE ABOVE, YOUR DREAM JOB IS WAITING TO BE CREATED BY YOU WITH US!
</b><br>
<b>This is an in person position at our office in Houston, Texas 77060</b><br>
</div><div>Call: 281-820-9462<br>
 Text: Machele @ 954-562-1146<br>
 Apply: Today as openings close quickly!</div></div></div>

A Super Digital Admin Assist With Bookkeeping For Clinical CEO

<div><p>We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You&rsquo;ll find an environment that inspires and empowers you to thrive both personally and professionally. There&rsquo;s no one like you and that&rsquo;s why there&rsquo;s nowhere like RSM.</p><p></p><div><div><p>
The workplace experience support specialist, under minimal to no direction, helps deliver the office location workplace experience for colleagues. This position is responsible for supporting daily office operations, such as visitor management, safety, hospitality experiences, reception (including answering multiline telephone systems for a single location or multiple locations) and facilities coordination in accordance with workplace experience support playbooks and firm policies and guidelines.</p><p></p><p>
The workplace experience support specialist provides best-in-class hospitality experiences for internal and external clients. In tandem with the workplace experience support supervisor or manager, ensures the location is safe, well-maintained and clean. Be responsible for interaction with building management and vendors. This position oversees maintenance of office equipment and supplies, including furniture, phones (excluding cellphones), security cards and also the ordering and replenishing of office supplies. Assist with any office moves/remodels as needed. Also, provides assistance to other areas of ESS, performing and working on intermediate to advanced projects or requests. Act as a liaison to the office/market leader for anything related to workplace experience support as needed.</p><p></p><p>
The workplace experience support specialist supports the effort in sustaining and energizing a local culture that supports positive connection with the larger firm through internal and client-facing activities that enhance the RSM experience.</p><p></p><p><b>
Essential Duties</b></p><ul><li><p>
Coordinate with building management to maintain information related to building security, including workplace health and safety team and/or emergency evacuation team, environmental sustainability efforts, forms and documents required from the landlord, and special requests for our space and maintenance issues.</p></li><li><p>
Reconcile monthly billing of parking and extra services provided by the landlord.</p></li><li><p>
Perform daily walk-throughs of the location and follow up on maintenance issues raised by the workplace experience support supervisor/manager or others within the location.</p></li><li><p>
Leverage and deliver on services and procedures outlined in the workplace experience support playbook.</p></li><li><p>
Request bids from internal resources, building maintenance and outside vendors and contractors for any work or service that needs to be performed in the location and provide it to the location supervisor/manager for review and selection.</p></li><li><p>
Coordinate maintenance of the office space, including carpet maintenance, security system, air-conditioning, plant service, furniture repairs, appliances, office equipment and AED devices.</p></li><li><p>
Audit the service invoices for accuracy and submit to accounts payable for processing.</p></li><li><p>
Purchase and maintain inventory of office supplies and equipment by monitoring supply quantity and replenishing materials before depletion.</p></li><li><p>
Determine if supplies should be purchased directly from an approved vendor or research other vendors to ensure cost efficiency to stay within budget.</p></li><li><p>
Maintain vendor relationships, processes payments and track total spend.</p></li><li><p>
Ensure that all supplies are ordered in compliance of national programs.</p></li><li><p>
Review charges on firm-issued purchasing card for accuracy and reconcile in a timely manner.</p></li><li><p>
Review employee logs regularly to prepare for new hires, transfers or departures.</p></li><li><p>
Assist with new hire/intern onboarding process following the guidelines outlined in the ESS orientation toolkit. Provide new hires/interns/transfers with all necessary office needs. Train new employees on building procedures, local office policies and use of equipment and systems.</p></li><li><p>
Work with workplace experience support supervisor/manager/HR relating to employee terminations to deactivate/collect access badges and any other items belonging to the firm when necessary. Collect and return any departing employee items as needed.</p></li><li><p>
Monitor ServiceNow regularly to check for incoming workplace experience support requests and acknowledges/fulfills those requests in a timely manner.</p></li></ul><p></p><p>
Provide routine support and guidance, as necessary, in one or more of the following areas:</p><ul><li><p>
Handle mail services, including distribution of mail, UPS, FedEx, etc.</p></li><li><p>
Responsible for print, bind, scan and copy jobs for the business.</p></li><li><p>
Locate and check out client files, maintains client records and documents, orders files from offsite storage facility per firm record retention procedures.</p></li><li><p>
Support visitor management and reception activities ensuring quality customer service. Keeps track of all visitors and visitor access badges in national visitor log.</p></li><li><p>
Provide meeting and event coordination including catering request orders, setup/cleanup, conference room reservations and audio-visual equipment support.</p></li><li><p>
Perform other duties as assigned.</p></li></ul><p></p><p>
EDUCATION</p><ul><li><p>
High school diploma or GED</p></li><li><p>
Associate degree or 2 years of experience preferred</p></li></ul><p></p><p>
TECHNICAL/SOFT SKILLS (REQUIRED)</p><ul><li><p>
Ability to communicate, effectively with a diverse audience</p></li><li><p>
Intermediate Microsoft Office skills, ability to learn programs/software utilized by the firm</p></li><li><p>
Demonstrates a basic knowledge of the technology tools required within assigned responsibilities</p></li><li><p>
Effective organization, prioritization and time management skills, and strong attention to detail</p></li><li><p>
Excellent people skills</p></li><li><p>
Strong grammar and proofreading skills and experience</p></li><li><p>
Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc.</p></li><li><p>
Ability to balance multiple tasks and projects</p></li><li><p>
Intermediate knowledge of facilities management</p></li></ul><p></p><p>
SPECIAL REQUIREMENTS SPECIFC TO JOB</p><ul><li><p>
Ability to lift up to 40 lbs. and stand on your feet for extended periods of time</p></li><li><p>
Must be punctual and able to adapt to changing schedules</p></li><li><p>
Ability to convey instructions clearly and concisely and be responsive when required</p></li><li><p>
Maintains professionalism in demeanor, conversation and attire</p></li></ul><p></p><p>
EXPERIENCE</p><ul><li><p>
0 to 3 years of experience in a related field or area</p></li><li><p>
Ability to handle multiple tasks effectively and efficiently</p></li></ul><p></p><p>
LEADERSHIP SKILLS (REQUIRED)</p><ul><li><p>
Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change</p></li><li><p>
Works collaboratively with the workplace experience support supervisor/manager to provide support across the enterprise particularly during peak times</p></li></ul><p></p><p>
PREFERRED REQUIREMENTS</p><ul><li><p>
Prior experience in a professional office environment</p></li><li><p>
This position is 5 days in office</p></li></ul></div></div><p></p><p>
At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life&rsquo;s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.</p><p></p><p>
All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.</p><p></p><p>
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.</p><p></p><p>
RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.</p><p></p><p>
RSM will consider for employment qualified applicants with arrest or conviction records. For those living in California or applying to a position in California, please click here for additional information.</p><p></p><p>
At RSM, an employee&rsquo;s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.</p><p></p>
Compensation Range: $46,100 - $73,700</div>

Workplace Experience Support Specialist

San Jacinto College

<div><p><b>Senior Administrative Assistant - SJO - North Campus</b></p><p></p><div><b>
MAJOR RESPONSIBILITIES:</b></div><div>
Provides administrative support to a San Jac Online department chair or dean, coordinating daily operations, scheduling, faculty support processes, and departmental communications. This role ensures accuracy, organization, and efficient workflow to support instruction and student services within the online campus environment.</div><div></div><div>
</div><div><b>
Essential Job Functions:</b></div><ul><li>
Provide administrative support to the San Jac Online department chair and faculty members, including processing paperwork, running faculty loads, supporting daily scheduling needs, coordinating course materials adoptions, ordering supplies, and processing EPAFs and leave forms.</li><li>
Interface daily with students, administrators, various departments, visitors, staff, and faculty across the College.</li><li>
Securely maintain student and course data through various computer-based records and systems; assist with class setup and support processes such as course substitutions.</li><li>
Schedule and coordinate meetings and room reservations, including classes, departmental meetings, faculty and student activities, information sessions, and events. Distribute agendas, record and transcribe meeting minutes, review with department members, and post in a timely manner.</li><li>
Work with the department chair and division operations coordinators to support class scheduling processes, including class cancellations, development of class schedules, and updates to catalog or program materials (e.g., promotional materials or website content).</li><li>
Prepare and process requisitions and invoices as needed and complete Banner entries using multiple Banner programs.</li><li>
Maintain department documentation, including articulation agreements, pathway materials, and other program-related records; complete ad hoc projects as assigned.</li><li>
Coordinate travel arrangements, including hotel, registration, and reimbursement processing.</li><li>
Perform general office duties such as preparing letters, memos, forms, and reports, including support for state or institutional reporting as required.</li><li>
Process P-card statements and maintain accurate records of expenditures.</li></ul><div></div><div>
</div><div><b>
Additional Job Functions:</b></div><ul><li>
Assist in the collection and verification of faculty end-of-course documentation.</li><li>
Provide support for departmental activities such as student engagement, outreach, or recruiting efforts, as needed.</li><li>
Order and track inventory supplies and submit related expenses.</li><li>
Coordinate facilities requests for classroom or instructional use, including maintenance requests.</li><li>
Work with the Business Office as required, including attending training to support related processes.</li><li>
Other duties as assigned.</li></ul><p></p><div><b>
Knowledge, Skills and Abilities:</b></div><ul><li>
Must project a professional image</li><li>
Have excellent communication and interpersonal skills</li><li>
Proficient in Microsoft Word, Excel, Banner, and standard office systems</li><li>
Proficient in Microsoft Teams Chat, Channels File Share, Calls, Meet Now, and standard app systems</li><li>
Must be extremely accurate and have excellent proofreading, grammar, and spelling skills</li><li>
Must be able to work in a team environment</li><li>
Be flexible with strong customer service and public relations skills</li><li>
Work effectively with details and deadlines</li><li>
Balance multiple tasks and priorities</li><li>
Analyze and solve problems</li><li>
Work independently in a fast-paced office environment</li></ul><div></div><div>
</div><div><b>
Required Education:</b></div><ul><li>
High school diploma or equivalent</li></ul><div></div><div>
</div><div><b>
Preferred Education:</b>
</div><ul><li>Above requirement plus one year of specialized or technical training beyond high school</li></ul><div></div><div>
</div><div><b>
Required Experience:</b></div><ul><li>
Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job</li></ul><div></div><div>
</div><div><b>
Preferred Experience:</b>
</div><ul><li>Above requirement including one or more years in a higher education environment</li></ul><div></div><div>
</div><div><b>
Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.</b></div><p></p><p><b>
Salary Grade: </b>106</p><p><i>
Salary is based on the Board-approved salary schedule for the current fiscal year. </i><b><i>See Salary Schedule</i></b></p><p><b>
Requisition Number:</b> req6286</p><p><b>
Posting Close Date:</b> 5/29/2026 at 6 pm CST</p></div><p></p>

Senior Administrative Assistant - SJO

Explore 168+ Office administrator in Houston this May. Find roles across top companies and apply now to boost your career.

168 office administrator jobs In Houston

Office Administrator

Office Administrator

Office Administrator

Branch Administrator

A Super Digital Admin Assist With Bookkeeping For Clinical CEO

Workplace Experience Support Specialist

Senior Administrative Assistant - SJO