administrative assistant

executive assistant

office assistant

administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

administrative assistant/receptionist Jobs in Houston

administrative assistant/receptionist

office administrator

Sterling Crane

<div>Sterling Crane LLC
As a part of the global industrial organization Marmon Holdings&mdash;which is backed by Berkshire Hathaway&mdash;you&rsquo;ll be doing things that matter, leading at every level, and winning a better way. We&rsquo;re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone&rsquo;s empowered to be their best.
Job Description Summary 
Sterling Crane LLC 
Founded in 1954, Sterling Crane has been one of North America&rsquo;s premier leaders in the heavy lift industry offering operated and bare rentals, sales, parts, and unparalleled service to all our customers. We boast one of the largest inventories of modern lifting equipment in North America, in excess of 1000 units.
 
 
We're winning a better way. 
 
At Sterling Crane USA, you truly get the best of both worlds -the dynamic opportunities that come with being part of a growing, U.S. -based company, combined with the strength, stability, and long-term vision of being part of Marmon and Berkshire Hathaway.
The Office Specialist provides comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the branch. This role serves as a central resource for reception services, office coordination, company asset administration, employee onboarding support, and cross-functional communication. The Office Specialist supports branch leadership and employees by managing key administrative processes, maintaining accurate records, coordinating resources, and delivering exceptional customer service to internal and external stakeholders.
Essential Duties and Responsibilities
Office Administration &amp; General Support<ul><li>
Provide administrative support to the Branch Manager and branch leadership team.</li><li>
Serve as the primary point of contact for general office inquiries and requests.</li><li>
Maintain organized branch records, files, and documentation in accordance with company standards.</li><li>
Coordinate meeting logistics, scheduling, and other administrative activities as needed.</li><li>
Assist with special projects and additional duties to support branch operations.</li><li>
Serve as the first point of contact for visitors, customers, vendors, and employees entering the branch.</li><li>
Professionally greet guests, determine the purpose of their visit, and direct them to the appropriate individual or department.</li><li>
Answer and manage incoming telephone calls, ensuring inquiries are handled promptly and routed appropriately.</li><li>
Maintain visitor logs and ensure adherence to company security and visitor procedures.</li><li>
Coordinate conference room scheduling and assist with preparing meeting spaces as needed.</li><li>
Receive and distribute incoming mail, packages, and deliveries.</li><li>
Support a professional and welcoming front office environment by maintaining the reception area and common spaces.</li><li>
Provide backup reception coverage during employee absences, breaks, or periods of increased activity.</li></ul>
Fuel Card Management<ul><li>
Coordinate the issuance, replacement, and collection of company fuel cards.</li><li>
Maintain accurate records of assigned fuel cards and employee acknowledgments.</li><li>
Monitor fuel card inventory and communicate discrepancies or concerns to management.</li><li>
Partner with Accounting and Operations to support fuel card audits and reporting requirements.</li></ul>
Cell Phone and Tablet Administration<ul><li>
Manage company-issued cell phones, tablets, and related accessories.</li><li>
Coordinate device setup, upgrades, replacements, repairs, and returns.</li><li>
Maintain accurate records of device assignments, serial numbers, and user agreements.</li><li>
Serve as a liaison with vendors and internal IT resources regarding mobile device needs.</li></ul>
Company Property Management (IT Assets)<ul><li>
Administer branch tracking and accountability of company-owned technology assets, including laptops, tablets, cell phones, and related equipment.</li><li>
Ensure proper documentation of asset issuance and return during onboarding and offboarding activities.</li><li>
Conduct periodic audits of assigned equipment and maintain current inventory records.</li><li>
Coordinate with Information Technology to support equipment deployments and recoveries.</li></ul>
Multi-Branch Phone Support<ul><li>
Provide phone coverage and administrative support for the Lake Charles, Beaumont, and Houston branch locations as assigned.</li><li>
Professionally manage incoming calls, direct inquiries, and relay messages to appropriate personnel.</li><li>
Support effective communication between branch locations and corporate departments.</li></ul>
Purchase Order Requisitions<ul><li>
Prepare and submit purchase order requisitions in accordance with company procedures and approval requirements.</li><li>
Monitor requisition status and follow up on approvals when necessary.</li><li>
Maintain supporting documentation and records related to purchases and expenditures.</li></ul>
Onboarding Support<ul><li>
Coordinate administrative aspects of the new hire onboarding process.</li><li>
Prepare onboarding materials, equipment requests, and required documentation.</li><li>
Collaborate with Human Resources, hiring managers, and IT to ensure a seamless onboarding experience.</li><li>
Track completion of onboarding tasks and escalate outstanding items as needed.</li></ul>
Shipping and Receiving<ul><li>
Coordinate incoming and outgoing shipments for the branch.</li><li>
Receive, inspect, and distribute deliveries to appropriate recipients.</li><li>
Prepare shipping documentation and arrange courier or freight services as required.</li><li>
Maintain records of shipped and received items and address discrepancies when identified.</li></ul>
Maintenance Administration Support<ul><li>
Receive and coordinate branch maintenance requests.</li><li>
Track maintenance requests through completion and maintain related records.</li><li>
Support branch leadership in ensuring a safe, organized, and functional work environment.</li></ul>
Office Supply Management<ul><li>
Monitor office supply inventory levels and maintain adequate stock.</li><li>
Research, order, and distribute office supplies while adhering to budget guidelines.</li><li>
Identify opportunities for cost savings and efficient resource utilization.</li></ul>
Qualifications
Education and Experience<ul><li>
High school diploma or equivalent required; associate degree in Business Administration or a related field preferred.</li><li>
Minimum of 2&ndash;4 years of administrative, office support, or branch operations experience required.</li><li>
Experience supporting multiple departments or locations preferred.</li><li>
Experience with asset tracking, onboarding coordination, or purchasing processes is beneficial.</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Strong organizational skills with the ability to manage multiple priorities and deadlines.</li><li>
Excellent verbal and written communication skills.</li><li>
Demonstrated attention to detail and commitment to accuracy.</li><li>
Ability to maintain confidentiality and handle sensitive information appropriately.</li><li>
Strong customer service orientation and interpersonal skills.</li><li>
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.</li><li>
Ability to work independently while collaborating effectively with cross-functional teams.</li><li>
Problem-solving skills with the ability to anticipate needs and proactively address issues.</li></ul>
Physical Requirements<ul><li>
Ability to sit, stand, walk, and use office equipment for extended periods.</li><li>
Occasional lifting and carrying of office supplies, packages, and equipment up to 25 pounds.</li><li>
Ability to move throughout the branch and storage areas as necessary to support operational needs.</li></ul>
Working Conditions<ul><li>
Primarily an office environment with occasional yard visits to support branch activities.</li><li>
Regular interaction with employees, vendors, customers, and multiple branch locations.</li><li>
Standard business hours with flexibility to support business needs when necessary.</li></ul><div></div>
Success in This Role
A successful Office Specialist demonstrates exceptional organization, responsiveness, and attention to detail while serving as a dependable resource for employees and leadership. This individual proactively supports branch operations, maintains accurate records, ensures accountability of company assets, and contributes to a positive and efficient work environment.
Benefits Package<div><div><div><div><div><div><div><div><div><ul><li>
Medical, Dental and Vision</li><li>
401K with Company match</li><li>
Company-paid employee and dependent life insurance</li><li>
Annual reimbursement for safety shoe and prescription safety eyewear</li><li>
Holiday Pay</li><li>
Vacation Pay</li><li>
Marmon Employee Discount Program</li></ul></div></div></div></div></div></div></div></div></div>
Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.
We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.</div>

Office Specialist (Houston / Baytown, TX)

MD Anderson Cancer Center

<div>The University of Texas MD Anderson Cancer Center seeks an Administrative Assistant to support the Surgical Oncology department, a fast-paced, broad-spectrum environment offering exposure to diverse clinical, academic, and research activities. The Administrative Assistant plays a key role in supporting faculty and ensuring efficient administrative operations that contribute to patient care, education, and research excellence. The Administrative Assistant will work closely with faculty, clinical teams, and administrative partners in a collaborative and established department known for strong tenure and teamwork. 
 
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant position at UT MD Anderson provides an opportunity to contribute to meaningful work while developing professional skills in a dynamic and mission-driven environment. 
 
The ideal candidate for this role is highly intuitive, able to quickly retain information or effectively document processes, and capable of working independently while contributing to a cohesive team. Preferred qualifications include experience providing administrative support to medical professionals in a teaching environment, advanced proficiency in Microsoft Office products, familiarity with medical publications and research tools such as NIH resources, MyCV, and SciENcv, and some exposure to grant processes. 
 
The typical work schedule: 
 
On Campus Days - 9:00 am - 3:00 pm 
Remote Days - 8:00 am - 5:00 pm 
 
Salary range: Minimum $45,500.00- Midpoint $57,000.00- Maximum $68,500.00 
 
Why Us? 
Surgical Oncology at UT MD Anderson offers a unique environment where employees gain exposure to a wide range of clinical, research, and academic activities. This role provides the opportunity to build a strong skillset portfolio while working alongside experienced professionals in a department with longstanding staff and a collaborative culture. With a hybrid schedule and meaningful work supporting cancer research and patient care, this is an opportunity to grow professionally while maintaining work-life balance. 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 
Key Responsibilities 
Administrative &amp; Operational Support: 
<ul><li>Provide comprehensive administrative support to three faculty members</li><li>Answer, screen, and triage telephone calls and relay accurate messages</li><li>Receive, sort, and distribute departmental mail, faxes, and packages</li><li>Order and restock office and lab supplies on a scheduled basis</li><li>Coordinate service calls with vendors in the absence of the Office Manager</li></ul>
Calendar &amp; Coordination: 
<ul><li>Manage complex calendars including daily, monthly, and annual scheduling</li><li>Communicate leave schedules with administration, clinics, providers, and faculty</li><li>Ensure alignment of commitments across multiple stakeholders</li></ul>
Travel &amp; Expense Management: 
<ul><li>Coordinate extensive travel arrangements including registrations, lodging, and airfare</li><li>Submit and monitor reimbursement requests using institutional systems</li><li>Maintain travel documentation and compliance with organizational guidelines</li></ul>
Research &amp; Academic Support: 
<ul><li>Maintain faculty CVs using MyCV, including publications, presentations, and honors</li><li>Assist with manuscript preparation, editing, and literature searches</li><li>Retrieve research data from Medline and PubMed databases</li><li>Support grant submissions by coordinating documents, biosketches, and budget input</li><li>Ensure accuracy and completeness of grant proposals prior to submission</li></ul>
Financial &amp; Records Management: 
<ul><li>Perform account reconciliation in accordance with institutional policies</li><li>Track and maintain financial records, spreadsheets, and funding sources including grants and donor funds</li><li>Facilitate transfer of medical records for scanning and permanent documentation</li><li>Manage weekly lab coat collection and distribution logistics</li></ul> 

EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 5 years Administrative/secretarial experience. or
 
 
3 years Required experience with Associate's degree. or
 
 
1 year Required experience with Bachelor's degree.</li></ul> 

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181465
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Senior Administrative Assistant - Surgical Oncology

<div>UT MD Anderson's Genitourinary Cancer Center is among the nation's leading programs for treating cancers of the urinary tract and male reproductive system. Our team-based approach brings together medical oncologists, surgeons, and radiation oncologists to deliver personalized care. We offer advanced treatments such as nerve-sparing prostate surgery, robotic bladder surgery, innovative immunotherapies, and specialized care for genetic conditions like von Hippel-Lindau disease. 
 
Sr. Administrative Assistant opportunity in the Genitourinary Cancer Center. The ideal candidate must have a high school diploma or equivalent and at least five years of administrative/secretarial experience. 
 
Prefer candidates with Microsoft Office (Teams, Word, PowerPoint, and Excel), Kronos, and prior experience as an Administrative Assistant. Concur and PeopleSoft experience is a plus. Must be able to work well independently or with a team, task-oriented, and organized.
 
 
What's in it for you: 
 
Be at the center of a mission-driven team - Support a leading Genitourinary Cancer Center and play a critical role in keeping operations running smoothly while contributing to meaningful patient care. 
 
Own and grow your administrative expertise - Gain hands-on experience with payroll, onboarding, compliance, and leadership support while using tools like Microsoft Office, Kronos, Concur, and PeopleSoft. 
 
Stability with impact and variety - Enjoy a consistent Monday-Friday schedule while managing various responsibilities, from coordinating meetings and events to supporting leaders and improving department processes. 
 
Shift: Monday-Friday, 8:00 AM - 5:00 PM (fully onsite for the first 6 months, before transitioning to a hybrid schedule) 
 
KEY FUNCTIONS 
 
HR File maintenance - employee files (paper and electronic)
 
Facilitate on-boarding of new hires/transfers: request badge access, iPhone, keys, door signage, etc. as applicable; create personnel file folder, add PD to PD Warehouse, update Outlook mail groups to add/delete; update in-service lists and credentialing. 
 
Document Retention/Log Management; Verify appropriate credentials and maintain both tracking logs and e-mail monthly reminders. 
Comply with Joint Commission standards for personnel files. Conduct biennial file audits to include Education Center training/transcripts. Prepare and relocate documents to off-site storage per institutional record retention schedule, as needed. 
 
Payroll - Primary Timekeeper 
Track attendance points and provide biweekly reports to the unit leadership. 
Concur Travel and Expense Support - all titles 
Department Emergency planning assistance - update staff telephone list, maintain call-down tree. Mail pick-up and distribution. 
 
Provide administrative support to the Leadership Team and Staff 
Weekly staff meeting coordination. Schedule meetings and manage calendars as needed for the Leadership team. Order and confirm catering, if applicable. Send reminders, create agendas, prepare deliverables, take, transcribe, and distribute minutes (as needed and within one week of meeting). Manage audio/visual support, as needed. 
 
Professional Recognition Day Coordination
 
Create flyers and other signage and e-mail communication and distribute 
Manage Supply Par for GU Center 
 
Procurement Card Holder 
Staff Interviews coordination; Create interview packets and provide them to interviewers at least two days prior to the interview date 
In collaboration with the AD and respective NM, coordinate Meet and Greet meetings at the 30, 60, and 90-day mark for new hires. 
 
EDUCATION 
Required: High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred associate's degree, three years of required experience and with preferred bachelor's degree, one year of required experience. 
Preferred: Associate or bachelor's degree 
 
EXPERIENCE 
Required: Five years of administrative/secretarial experience.
 
Preferred: Five years of administrative assistant experience in an oncology clinical/hospital setting. Kronos, Concur, PeopleSoft, and Microsoft Office (Teams, Word, PowerPoint, and Excel) are a plus. 
 
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181476
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Sr Administrative Assistant - Genitourinary Cancer Center

Sheldon Independent School District

<div></div><div><ul><div><div>JobID: 889</div></div> 
<div><div>
Position Type: 
 Administration/School Support Administrator 
</div><div>
Date Posted: 
 6/10/2026 
</div><div>
Location: 
 C.E. King Middle School</div><div> 
PRIMARY PURPOSE: 
Assist the school administration in the overall administration of the instructional program and operation at the campus level. Coordinate assigned student activities and services. 
 
QUALIFICATIONS: 
Education/Certification: 
Master's Degree and Texas Standard Principal Certificate preferred</div><div>
Certified appraiser in Board approved evaluation system 
 
Special Knowledge/Skills: 
 
Working knowledge of curriculum and instruction 
Strong communication, organizational, public relations, and interpersonal skills Thorough understanding of school administrative operations 
Demonstration of leadership skills in present assignment 
Demonstrates effective use of current technology skills 
Ability to speak Spanish desired but not required 
 
Experience: 
Three years of teaching experience 
 
MAJOR RESPONSIBILITIES AND DUTIES: 
Instructional Management 
Assist the teaching staff in obtaining furniture, supplies, and materials necessary to carry out the instructional 
Assist with admission, review, and dismissal procedures in Special Education, LPAC, and Assist in coordinating the campus standardized testing. 
Assist in providing in-service training at the building level. 
 
School Organizational 
Assist campus administrators in the overall leadership of the school. Assist in the teacher evaluation program. 
Assist in conducting safety inspections, safety drill activities, and general building inspections. Assist campus administrators in coordinating transportation, custodial, cafeteria, and other support services. 
Assist campus administrators in maintaining facilities. (e.g. Prepare and track work orders) Collect, distribute, and assume responsibility for custodial care of instructional materials. Perform record-keeping functions as directed by the campus administrators. 
Assist in the monitoring of student attendance. 
Assist in maintaining discipline throughout the student body. Conduct parent conferences as required. 
Stay current on research developments and trends in public education and share information with staff members. 
Assist in referring students to nurses, counselors, diagnosticians, and community agencies. Assist the campus administrators in developing, implementing, and coordinating a campus public relations program. 
Comply with all federal, state, and local policies, procedures, practices, and laws. Perform any other duties as assigned.</div><div> 
SUPERVISORY RESPONSIBILITIES:</div><div>
Share supervisory responsibility for professional staff with the school principal and assistant principal(s). Supervise teachers, custodians, paraprofessionals, and other personnel when assigned by the principal. 
 
WORKING CONDITIONS: 
Mental Demands 
Ability to communicate effectively (verbal and written); coordinate campus support functions; maintain emotional control under stress.</div><div>
Physical Demands/Environmental</div><div>
Occasional districtwide travel; frequent prolonged and irregular hours. 
 
<ul><li>Minimum Salary $69,529 for fully certified teachers</li><li>Salary is commensurate with experience</li><li>Works 197 Day Calendar</li><li>This position requires on-site, in-person work and does not offer remote work options.</li></ul>
 
Sheldon ISD will accept applications for this position through June 15, 2026. After this date, applications will continue to be accepted in the event a suitable candidate is not identified. If no viable candidate is selected from the initial applicant pool, applications submitted after June 15, 2026 will be reviewed in five-day intervals until a candidate is recommended for hire.</div></div></ul></div>

School Support Administrator

Carriage Services

<div><h1 class="jobSectionHeader">Treasury Analyst</h1>
At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.
The Treasury Analyst is responsible for supporting treasury operations, cash management activities, payment processing, and accounts payable functions. This role ensures accurate and timely execution of cash transactions, vendor payments, liquidity reporting, and treasury controls while maintaining compliance with company policies and banking requirements. The Treasury Analyst plays a critical role in optimizing cash flow, supporting debt management activities, and ensuring the integrity of treasury and payment processes.
Compensation: $75,000
Job Type: FT
Location: 3040 Post Oak Blvd Houston, TX
Responsibilities
<ul><li>Manage daily cash positioning and monitor liquidity across 25+ corporate bank accounts to ensure adequate funding for operational needs.</li>
<li>Maintain and update rolling cash flow forecasts, including weekly, monthly, and 13-week liquidity projections to support effective cash planning.</li>
<li>Analyze cash balances and provide borrowing and repayment recommendations related to revolving credit facilities to minimize interest expense.</li>
<li>Prepare and distribute daily, weekly, and monthly treasury reports, including cash balances, debt activity, liquidity metrics, and payment forecasts.</li>
<li>Present cash flow, debt, and liquidity reporting to treasury leadership, finance management, and executive teams.</li>
<li>Monitor corporate debt balances, interest obligations, and lending covenant compliance requirements.</li>
<li>Support quarter-end and year-end liquidity planning, debt optimization initiatives, and treasury reporting activities.</li>
<li>Coordinate with Accounting during month-end close to prepare cash-related reconciliations, interest accruals, and treasury reporting schedules.</li>
<li>Execute and process vendor payments through checks, ACH, wire transfers, and other electronic payment methods in a timely and secure manner.</li>
<li>Review, validate, and approve payment requests while ensuring adherence to internal controls and authorization procedures.</li>
<li>Execute high-value cash transactions while maintaining strict segregation of duties and treasury controls.</li>
<li>Maintain banking platform administration, including user access management, payment entitlements, and security controls.</li>
<li>Support treasury management systems by maintaining accurate data, generating reports, and ensuring system integrity.</li>
<li>Investigate and resolve payment exceptions, banking discrepancies, returned payments, and transaction-related issues.</li>
<li>Coordinate with banking partners to resolve operational issues and optimize treasury services.</li>
<li>Review weekly and monthly payment runs and coordinate approvals with management.</li>
<li>Manage end-to-end escheatment activities, including identification, due diligence, reporting, and submission of unclaimed funds to state agencies within required deadlines.</li>
<li>Generate and maintain treasury activity reports and cash forecasting schedules.</li>
<li>Assist with month-end and year-end closing activities, including accounts payable accruals and treasury-related journal entries.</li>
<li>Support internal and external audits by preparing documentation and responding to treasury and AP-related inquiries.</li>
<li>Ensure compliance with company policies, banking regulations, lending agreements, and internal control requirements.</li>
<li>Assist in the development, implementation, and maintenance of treasury and payment process controls to safeguard company assets.</li>
<li>Serve as administrator for treasury management systems, ensuring data integrity and system functionality.</li>
<li>Generate daily cash reports and maintain treasury reporting tools.</li>
<li>Administer online banking platforms, including user access, entitlements, training, and security reviews.</li>
<li>Support treasury system enhancements, testing activities, and process improvement initiatives.</li>
<li>Process weekly commission payments accurately and within established deadlines.</li>
<li>Collaborate cross-functionally with Accounting, Finance, Treasury, Operations, Human Resources, and external banking partners.</li>
<li>Identify opportunities to improve treasury processes, payment workflows, reporting capabilities, and operational efficiencies.</li>
<li>Participate in treasury projects, banking implementations, and strategic cash management initiatives.</li>
<li>Perform other treasury and finance-related duties as assigned</li>
</ul>
Requirements
<ul><li>Bachelor's degree in Finance, Accounting, Business Administration, Economics, or related field.</li>
<li>2&ndash;5 years of experience in Treasury, Cash Management, Accounting, Accounts Payable, or Finance.</li>
<li>Experience with treasury management systems, online banking platforms, and ERP systems.</li>
<li>Strong understanding of cash forecasting, liquidity management, banking operations, ACH, wire transfers, and accounts payable processes.</li>
<li>Knowledge of debt management, lending covenants, and treasury controls preferred.</li>
<li>Advanced proficiency in Microsoft Excel, including pivot tables, lookups, and financial reporting.</li>
<li>Strong analytical, organizational, and problem-solving skills.</li>
<li>Excellent communication skills and ability to interact effectively with vendors, banks, auditors, and internal stakeholders.</li></ul></div>

Treasury Analyst

Established Virtual Mailbox Provider

Overview We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while managing essential bookkeeping tasks. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to support daily office functions and maintain accurate financial records. Recent graduates with an accounting/ finance major are encouraged to apply. Skills in using AI as a force mulitlier will be a plus.Duties<ul><li>Oversee daily office operations, including front desk management, greeting visitors, and maintaining a professional reception area</li><li>Manage multi-line phone systems, answer inquiries, direct calls efficiently, and provide exceptional customer service</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all administrative files</li><li>Maintain financial records using QuickBooks ; process invoices, payments, and expense reports with precision</li><li>Support calendar management and scheduling for staff appointments, meetings, and deadlines using Google Workspace or Microsoft Office tools</li><li>Assist with clerical tasks such as typing correspondence, preparing reports, and managing office supplies inventory</li><li>Provide customer support via phone or email; address inquiries promptly and professionally to uphold excellent customer relations</li></ul>Skills<ul><li>Proficiency in QuickBooks for bookkeeping and financial management</li><li>Strong computer literacy with expertise in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Bilingual abilities are a plus to serve diverse clients and team members better</li><li>Experience in office management, clerical work, or administrative roles with a focus on accuracy and efficiency</li><li>Knowledge of front desk procedures, phone etiquette, and multi-line phone systems to create a welcoming atmosphere</li><li>Demonstrated ability in data entry, filing systems, proofreading documents, and managing calendars seamlessly</li><li>Personal assistant or medical/dental receptionist experience is advantageous for supporting various administrative needs</li><li>Strong time management skills to handle multiple responsibilities while maintaining attention to detail</li></ul>Join us in creating an organized, welcoming office environment where your skills will help us thrive! This is a paid position committed to fostering professional growth while delivering exceptional support across all facets of office management and bookkeeping.Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Office Manager/Bookkeeper

Bird Dog Pharma

** This is a hunter-and-closer position ** ** Must live in the Houston area **We are seeking an experienced, highly motivated Account Executive to expand our physician network throughout the State of Texas.This is an outside sales role focused on developing relationships with:<ul><li>Family Practice</li><li>Internal Medicine</li><li>Pediatrics</li><li>ENT</li><li>Multi-Provider Independent Groups</li></ul>The ideal candidate already has established relationships with physicians and office decision-makers and understands how to navigate private practice environments.What We Offer Physicians<ul><li>In-network billing model (300+ in-network contracts)</li><li>No startup cost to the practice</li><li>Turnkey implementation and support</li><li>Improved patient outcomes and continuity of care</li><li>New ancillary revenue stream for the clinic</li><li>Training, supplies, logistics, and customer support provided</li></ul>Our services are designed to integrate seamlessly into existing clinic workflows with minimal disruption to providers and staff.Why This Opportunity Stands Out<ul><li>Established operational infrastructure already in place</li><li>Highly competitive compensation structure</li><li>Large market opportunity across independent physician practices</li><li>Fast sales cycle with strong physician interest</li><li>Opportunity to grow with an expanding healthcare company</li></ul>Responsibilities<ul><li>Develop and manage physician relationships throughout the State of Texas</li><li>Schedule and conduct in-person meetings with providers and office administrators</li><li>Present Bird Dog Pharma&rsquo;s in-office allergy and laboratory solutions</li><li>Coordinate onboarding and implementation for new clinic partners</li><li>Maintain consistent communication and follow-up with accounts</li><li>Collaborate with internal operations and clinical support teams</li></ul>Qualifications<ul><li>Previous medical sales experience* (required)</li><li>Existing physician relationships* (required)</li><li>Experience selling laboratory, diagnostic, allergy, or ancillary services is highly valued</li><li>Strong communication and relationship-building skills</li><li>Self-motivated and comfortable working independently</li><li>Professional appearance and presentation skills</li></ul>Compensation<ul><li>1099 independent contractor position</li><li>Base salary + highly competitive commission structure</li><li>Significant earning potential for high performers</li></ul>About Bird Dog PharmaBird Dog Pharma is an independent medical laboratory and in-office ancillary services company specializing in:<ul><li>Blood Allergy Testing</li><li>Allergy Immunotherapy Services</li><li>Respiratory Pathogen Testing (RPP)</li><li>Urine Toxicology</li><li>Physician-Directed In-Office Programs</li></ul>We partner with independent physician practices to implement turnkey, revenue-generating ancillary services that improve patient care, increase continuity of care, and keep patients treated within the practice.Pay: $60,000.00 - $350,000.00 per yearApplication Question(s):<ul><li>Do you currently have relationships with physicians or clinics in the Houston market?</li><li>Have you previously sold laboratory, diagnostic, or ancillary medical services?</li><li>Which medical specialties do you currently call on?</li></ul>Work Location: In person

Lab Account Executive (Outside Sales)

Explore 142+ Office administrator in Houston this July. Find roles across top companies and apply now to boost your career.