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office administrator

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

ACFM

<p><b>ACFM, Inc</b></p><p><b>Houston, TX 77086</b></p><p>ACFM, Inc - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.</p><p><b>Job Duties:</b></p><p>Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><p><b>Job Requirements:</b></p><ul><li>Must be able to work independently in a small office environment.</li><li>Looking for candidates that have strong organizational and time management skills</li><li>Job requires sharp attention to detail and procedures.</li><li>Experience working in QuickBooks is required.</li><li>Proficient working knowledge of Microsoft office products.</li><li>Experience around basic small business accounting functions</li><li>Customer service skills are a plus</li><li>Dependable, reliable professional with a track record of great attendance</li><li>Must have valid Texas Driver&rsquo;s License</li><li>Must be able to pass drug and alcohol screen, physical and background investigation</li><li>Must be authorized to work in the USA</li></ul><p>Pay: From $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

GENERON IGS INC

<div><p>ACFM, Inc/Generon IGS - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.<br>
<br>
<b>Job Duties:</b><br>
<br>
Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><ul><li>
Must be able to work independently in a small office environment.</li><li>
Looking for candidates that have strong organizational and time management skills</li><li>
Job requires sharp attention to detail and procedures.</li><li>
Experience working in QuickBooks is required.</li><li>
Proficient working knowledge of Microsoft office products.</li><li>
Experience around basic small business accounting functions</li><li>
Customer service skills are a plus</li><li>
Dependable, reliable professional with a track record of great attendance</li><li>
Must have valid Texas Driver&rsquo;s License</li><li>
Must be able to pass drug and alcohol screen, physical and background investigation</li><li>
Must be authorized to work in the USA</li></ul></div>

Adair Law Firm

<p><b>Overview</b><br/>Join our growing legal team as a Law Office Support professional where your organizational skills and administrative expertise will help keep our office running smoothly and efficiently. This position offers the flexibility of a small office with the professionalism of an esteemed law firm. Your proactive approach and attention to detail will be a big part of the exceptional service we deliver to clients.</p><p><b>Duties</b></p><ul><li>Assist with client intake: Organize data entry tasks related to case files, client information, and court documents ensuring meticulous recordkeeping</li><li>Provide administrative support, including calendar management, scheduling, and correspondence</li><li>Assist with research and analysis as needed</li></ul><p><b>Experience</b></p><ul><li>Strong organizational skills with the ability to prioritize tasks efficiently in a busy law office environment</li><li>Excellent writing skills for professional correspondence with attention to detail</li><li>Demonstrated ability to handle confidential information discreetly while maintaining high standards of professionalism</li><li>Knowledge of document review procedures, data entry accuracy, filing systems (physical and electronic), and clerical procedures such as proofreading and transcription</li></ul><p>This role offers an engaging environment where your skills directly contribute to the success of our legal team. We value proactive individuals who are eager to learn across various practice areas while providing exceptional support that keeps our office operating at its best.</p><p>Pay: $20.00 per hour</p><p>Work Location: In person</p>

Law Office Support

YES Prep Public Schools

<div></div><div><div><b>Job De</b><b>s</b><b>cription</b></div><div></div><div><b><br>
POSITION:</b> Executive Assistant</div><div><br>
</div><div><b>REPORTS TO:</b><b> </b>Principal</div><div></div><div><b><br>
POSITION TYPE:</b><b> </b>11-month</div><div></div><div><b><br>
START DATE: </b>26-27 School Year</div><div></div><div><b><br>
COMPENSATION:</b><b> </b>$17.27 - $21.47 an hour</div><div></div><p><br>
At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.
</p><div>Some quick stats about us:</div><ul><li>
21,650 Students
</li><li>2,600 Team Members</li><li>
16 Secondary Campuses</li><li>
12 Elementary Campuses</li><li>
91% Students Who Qualify for Free/Reduced-Price Lunch</li><li>
96% Hispanic &amp; African-American Students</li><li>
99% Students Who Are Accepted to a 4-Year University</li><li>
85% First-Generation College Students</li><li>
Ranked in the Top 100 High Schools in the Nation, <i>U.S. News &amp; World Report</i></li></ul><p><br>
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston&rsquo;s city limits serving our increasing population.
</p><div><b>THE ROLE</b></div><div>
When you join the YES Prep team, you will assist the campus leadership team by planning and overseeing all administrative functions, support, and projects. Some of the exciting work and responsibilities will include:</div><ul><li>
Providing executive level support to the Principal and Administration Team;</li><li>
Composing correspondence, meeting minutes, inter-office memos, parent communication;</li><li>
Receiving and screening executive-level telephone calls dealing with confidential information;</li><li>
Managing internal communications with the Principal and staff as needed;</li><li>
Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements;</li><li>
Maintaining school-wide calendar;</li><li>
Managing calendars using Outlook;</li><li>
Arranging domestic travel and itineraries;</li><li>
Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports;</li><li>
Serving as the primary user for recruitment software; Coordinate on-campus interview schedules for potential candidates;</li><li>
Creating and maintaining confidential staff files;</li><li>
Overseeing and coordinating special projects;</li><li>
Organizing and procuring items for special events;</li><li>
Serving as the primary point of contact for potential candidates slated to interview at their campus;</li><li>
Creating a welcoming experience for candidates who interview on their campus by coordinating; and organizing the Finalist Day and all communication;</li><li>
Acting as the key influencer for system-wide referral and recruitment campaigns enacted at the campus level;</li><li>
Participating in all Talent Ambassador training opportunities including reviewing monthly newsletter and attending Talent Acquisition recruitment events;</li><li>
Supporting in new hire engagement through the development of a campus newsletter;
</li><li>Providing translation for students and/or families as needed;</li><li>
Additional duties as assigned.</li></ul><div></div><div><b><br>
THE PERSON</b></div><div>
We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:</div><div><br>
</div><div>THE MUST HAVES</div><ul><li>
Outstanding record of organization and attention to details</li><li>
Exemplary record working in a fast-paced office environment</li><li>
Bilingual in Spanish and English</li><li>
Ability to work outside of normal hours and on weekends</li></ul><ul><li>
Belief in and commitment to the mission and core value of YES Prep Public Schools</li><li>
Openness to giving and receiving frequent feedback</li><li>
Ability to maintain emotional control under stress</li><li>
Ability to work urgently in a fast-paced and results-oriented environment</li><li>
Creates and maintains positive working relationships on a team and/or in a highly collaborative environment</li><li>
A dedication to learn, grow, and develop as a professional</li></ul><div></div><div><br>
THE NICE TO HAVES</div><ul><li>
Bachelor&rsquo;s Degree from an accredited four-year educational institution</li><li>
0-2 years of experience in an administrative or operations role</li></ul><div></div><div><br>
THE MUST HAVE BELIEFS</div><ul><li>
Belief in and commitment to the mission and core value of YES Prep Public Schools</li><li>
Desire to disrupt systemic status quos in education</li><li>
Willingness to go above and beyond to disrupt said status quos</li><li>
Passion to develop resiliency through a relentless pursuit of jaw-dropping results</li><li>
Conviction that high expectations + high accountability = high performance and high growth</li></ul><div></div><div><b><br>
EVERY OPPORTUNITY STARTS WITH A YES</b></div><div>
Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it&rsquo;s the future of public education&mdash;it&rsquo;s an opportunity to say, &ldquo;Yes, you can!</div><div></div><div><b><br>
THE PERKS
</b></div><ul><li><b>Compensation</b><b> &ndash; </b>This position is an non-exempt, hourly position; salary offers commensurate with experience.</li></ul><div><br>
</div><ul><li><b>Health and Supplemental Insurance</b> &ndash; A $0 monthly medical option and a plan that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.</li></ul><div></div><ul><li><b><br>
Retirement Plans</b> &ndash; Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.</li></ul><div></div><ul><li><b><br>
Paid Time Off</b> &ndash; Employees working 20+ hours a week receive 12 days of Paid Time Off when working the full duty schedule in addition to the system closures during the Academic Calendar. PTO days will be pro-rated based on start dates within the assigned duty schedule.</li></ul><div></div><ul><li><b><br>
Paid Leave Programming</b> &ndash; In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.</li></ul><div><br>
</div><ul><li><b>Professional Development</b> - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.</li></ul><div><br>
</div><ul><li><b>Award Winning Culture</b> &ndash; The strong cultures of our campuses and Home Office are just one of many reasons we were named <b>Houston&rsquo;s Best Place To Work</b> in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.</li></ul><div><br>
</div><div></div><div>YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.</div></div><div></div>

Executive Assistant (Bilingual Spanish) - YES Prep West Elementary (2026-2027)

Fresenius Medical Care

<div></div><div><div><p><b>PURPOSE AND SCOPE:</b></p><p>
Supports FMCNA&rsquo;s mission, vision, core values and customer service philosophy. Adheres to the FMCNA Compliance Program, including following all regulatory and FMS policy requirements. Ensure quality patient care while maintaining cost-effective clinical operations in accordance with all legal, compliance, and regulatory requirements and programs. As the Charge Nurse, manages the daily decisions to ensure continuity of care to maintain patient and staff safety and oversees the delivery of safe effective quality outcomes.
</p><p></p><p><b>PRINCIPAL DUTIES AND RESPONSIBILITIES:</b></p><ul><li>
Provide day to day guidance, support and direction to direct patient care staff, providing informal feedback on an ongoing basis and formal feedback input for the annual performance evaluation. Participate in the department staffing and the appropriate hiring, firing and disciplinary actions. Recommend disciplinary action to Facility Administrator and initiate as appropriate.</li><li>
Ensure compliance with all company and facility approved procedures and policies as well as regulations set forth by state and federal agencies.</li><li>
Approve or disapprove time or personnel schedule changes in the absence on the Facility Administrator ensuring compliance with applicable regulations, policies and procedures for documenting time of work hours for staff members on assigned shift.</li><li>
Participate in patient care plan meetings.</li><li>
Maintain knowledge in the current practices related to the principles and techniques of dialysis by participating in all scheduled in- services.</li><li>
Train and orient staff as necessary.</li><li>
Routinely observe and guide direct patient care staff for appropriate technique and adherence to facility policies and procedures.</li><li>
Promote and assist with compliance to OSHA programs in order to maintain a safe and clean working environment.</li><li>
Maintain overall shift operation in a safe, efficient, and effective matter.</li><li>
With Facility Administrator conduct staff meetings at least monthly or as needed to keep patient care staff informed of changes in patient care needs or operations to improve delivery of care.</li><li>
Meet routinely with the Facility Administrator to discuss personnel and patient care status, issues, and information.</li><li>
Supervise all documentation of patient information.</li><li>
Coordinate Charge Nurse duties with Staff RNs acting in the relief charge capacity.</li><li>
Assess daily patient care needs and develop and distribute patient care assignments appropriately.</li><li>
Assume primary responsibility in an emergency situation.</li><li>
Assess patient needs, respond to dialysis treatments, and communicate concerns to rounding physician. Implement changes in patient care/treatment as directed.</li><li>
Monitor and supervise all patient care activity during dialysis and assist as necessary.</li><li>
Collaborate with direct patient care team in making decisions to benefit patient care.</li><li>
Continuously monitor patient&rsquo;s condition with regards to problems and potential complications associated with dialysis.</li><li>
Administer medications to patients per physician&rsquo;s orders.</li><li>
Act as the subject matter expert and as a resource for staff members.</li><li>
Supervise and participate in completion of short and long term care plans.</li><li>
Admit new patients according to facility procedure.</li><li>
Ensure educational needs of patients are met and educate the patient and family about End Stage Renal Disease, dialysis therapy, diet and medication.</li><li>
Supervise the safe and effective use of all equipment involved in direct patient care.</li><li>
Operate all dialysis related and emergency equipment safely and efficiently when needed.</li><li>
Perform required testing and verification and initial the checklist for start-up and shut-down procedures as outlined in the Technical Services Manual.</li><li>
Complete Nurse&rsquo;s Technical Training Program/Water Quality Facility</li><li>
Assist with special projects or other duties as assigned by the Facility Administrator</li><li>
Assist with the interviewing of potential direct patient care staff</li><li>
Promote efficient use of medical supplies.</li><li>
Attend and participate in monthly Quality Assurance meetings.</li></ul><p></p><p><b><i>
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.</i></b></p><p></p><p><b>
PHYSICAL DEMANDS AND WORKING CONDITIONS</b><b>:</b></p><ul><li>
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
Day to day work includes desk and personal computer work and interaction with patients, facility staff and physicians. The position requires travel between assigned facilities and various locations within the community.</li><li>
The work environment is characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.</li></ul></li><li>
Employees are required to take the Ishihara's Color Blindness test as a condition of employment. Note that: Failing the</li></ul><p>
Ishihara Test for Color Blindness does not preclude employment. The Company will consider whether reasonable accommodation can be made.</p><ul><li>
Travel to regional, Business Unit and Corporate meetings may be required.</li></ul><p><b>
SUPERVISION:
</b></p><ul><li>Direct Patient Care Staff, Ward Clerk as assigned.</li></ul><p><b>
EDUCATION</b><b>:</b></p><ul><li>
Graduate of an accredited school of Nursing (R.N.)</li><li>
Must be registered and licensed to practice in the applicable State.</li></ul><p><b>
EXPERIENCE AND REQUIRED SKILLS</b><b>:
</b></p><ul><li>Minimum of 12 months of nursing experience, plus 6 months of specialized experience providing clinical nursing care to dialysis patients, in either a chronic or acute setting.</li><li>
Medical/surgical nursing preferred.</li><li>
Supervisory or management experience preferred.</li><li>
Certified in CPR or successfully complete course in CPR certification.</li></ul><div><ul><li>
Good communication skills &ndash; verbal and written.</li></ul></div><p></p><p><b>
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.</b></p></div><p><b>
EOE, disability/veterans</b></p></div>

Clinical Coordinator - Charge Registered Nurse - Dialysis

Rice Engineering

<div><p><b>Special Instructions to Applicants:
</b><br>
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
</p><p><b>About Rice:
</b><br>
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by <i>U.S. News &amp; World Report </i>. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
</p><p>Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
</p><p><b>Position Summary:
</b><br>
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
</p><p>The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
</p><p>In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
</p><p>The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
</p><p><b>Ideal Candidate Statement:
</b><br>
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
</p><p>In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
</p><p><b>Workplace Requirements:
</b><br>
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
</p><p><b>Hiring Range: </b>$65,000 minimum, with the hiring salary commensurate with experience.
</p><p><i>*Exempt (salaried) positions under </i><i>FLSA </i><i>are not eligible for overtime.
</i></p><p><b>Minimum Requirements:
</b></p><ul><li><p>Bachelor&rsquo;s Degree
</p><ul><li><p>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</p></li></ul></li><li><p>3+ years of related experience
</p><ul><li><p>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</p></li></ul></li></ul><p><b>Skills:
</b></p><ul><li><p>Ability to develop and initiate new strategies
</p></li><li><p>Advanced problem-solving skills
</p></li><li><p>Strong verbal and written communication skills
</p></li><li><p>Ability to work well under pressure and manage projects simultaneously
</p></li><li><p>Strong organizational and time management skills
</p></li><li><p>Advanced knowledge of the Microsoft Office suite
</p></li><li><p>Strong data analysis skills
</p></li><li><p>Knowledge of CRM systems and application management platforms
</p></li><li><p>Ability to manage marketing campaigns
</p></li><li><p>Ability to work independently and as part of a team to meet expected deadlines and schedules
</p></li><li><p>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</p></li><li><p>Strong client service orientation and attention to detail
</p></li><li><p>Ability to develop complex or multiple program partnerships and funding sources
</p></li><li><p>Knowledge of managing budgets and developing financial plans
</p></li><li><p>Ability to coordinate events, seminars, and professional development programming<br>
</p></li></ul><p></p><p><b>Preferences:
</b></p><ul><li><p>Master&rsquo;s Degree
</p></li><li><p>5+ years of related experience<br>
</p></li></ul><p></p><p><b>Essential Functions:
</b></p><ul><li><p>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</p></li><li><p>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</p></li><li><p>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</p></li><li><p>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</p></li><li><p>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</p></li><li><p>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</p></li><li><p>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</p></li><li><p>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</p></li><li><p>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</p></li><li><p>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</p></li><li><p>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</p></li><li><p>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</p></li><li><p>Performs all other duties as assigned<br>
</p></li></ul><p></p><p><b><i>Rice University HR | Benefits: </i></b><i>https://knowledgecafe.rice.edu/benefits
</i></p><p><b><i>Rice Mission and Values: </i></b><i>Mission and Values | Rice University
</i></p><p><i>Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.<br>
</i></p><p><br>
<i>If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</i></p></div>

PSM Program Administrator

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PSM Program Administrator