executive assistant

office assistant

administrative assistant

administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

administrative assistant/receptionist Jobs in Houston

administrative assistant/receptionist

office administrator

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

ACFM

<p><b>ACFM, Inc</b></p><p><b>Houston, TX 77086</b></p><p>ACFM, Inc - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.</p><p><b>Job Duties:</b></p><p>Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><p><b>Job Requirements:</b></p><ul><li>Must be able to work independently in a small office environment.</li><li>Looking for candidates that have strong organizational and time management skills</li><li>Job requires sharp attention to detail and procedures.</li><li>Experience working in QuickBooks is required.</li><li>Proficient working knowledge of Microsoft office products.</li><li>Experience around basic small business accounting functions</li><li>Customer service skills are a plus</li><li>Dependable, reliable professional with a track record of great attendance</li><li>Must have valid Texas Driver&rsquo;s License</li><li>Must be able to pass drug and alcohol screen, physical and background investigation</li><li>Must be authorized to work in the USA</li></ul><p>Pay: From $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

GENERON IGS INC

<div><p>ACFM, Inc/Generon IGS - a Houston area equipment company that specialized in blowers, compressor and vacuum pumps has an excellent career opportunity for a well-rounded individual looking to work in supporting key functions of a small office environment and basic accounting functions.<br>
<br>
<b>Job Duties:</b><br>
<br>
Primary job responsibilities include complete handling of invoicing, accounts receivable and payable, new customer and vendor set up, bank entries, support of collections, customer support, and assisting management with reports and basic accounting tasks.</p><ul><li>
Must be able to work independently in a small office environment.</li><li>
Looking for candidates that have strong organizational and time management skills</li><li>
Job requires sharp attention to detail and procedures.</li><li>
Experience working in QuickBooks is required.</li><li>
Proficient working knowledge of Microsoft office products.</li><li>
Experience around basic small business accounting functions</li><li>
Customer service skills are a plus</li><li>
Dependable, reliable professional with a track record of great attendance</li><li>
Must have valid Texas Driver&rsquo;s License</li><li>
Must be able to pass drug and alcohol screen, physical and background investigation</li><li>
Must be authorized to work in the USA</li></ul></div>

Lonestar Forklift

<div><p><b>Lonestar Forklift</b> is a customer-focused material handling equipment dealership with over 30 years of proven success and numerous branch locations across Texas. Lonestar Forklift offers new equipment, used equipment, rentals, service, parts, fleet management, and training for our customers, providing comprehensive and tailored solutions for unique business needs.</p>
<p>With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and entrepreneurial work culture where you can develop and advance your career while focusing on meaningful work. Lonestar Forklift is an integral entity of Leavitt Industrial Group.</p>
<p><b>The Opportunity</b></p>
<p>Lonestar Forklift is looking for a customer-oriented <b>Branch Administrator</b> to join our team in <b>Houston, Texas</b>. As the Branch Administrator, you will be responsible for greeting and directing customers and branch visitors in a professional and friendly manner, both in person and over the phone.</p>
<p><b>Essential Duties &amp; Responsibilities</b></p>
<p>As the Branch Administrator, your key responsibilities will include:</p>
<ul><li>Managing branch reception duties, including answering phone calls, collecting information, and directing walk-in visitors at the branch</li>
<li>Coordinating shipments and interoffice mail</li>
<li>Ordering and maintaining office supplies and marketing items</li>
<li>Tracking invoices and following up with vendors on outstanding payments</li>
<li>Assisting Service Dispatchers with the coordination of service jobs for Technicians</li>
<li>Entering safety data into the filing system and accurately maintaining safety records</li>
<li>Completing expense reports and providing administrative support to various departments including Sales, Rentals, Parts, and Service</li>
<li>Managing and reconciling branch petty cash</li>
</ul>
<p><b>Required Skills &amp; Qualifications</b></p>
<p>The ideal candidate will possess the following skills, knowledge, and competencies:</p>
<ul><li>Previous reception or customer service experience</li>
<li>Strong computer skills and proficiency with MS Office Suite (Word, Excel, Outlook)</li>
<li>Excellent verbal and written communication skills</li>
<li>Excellent organizational skills, planning skills, and multitasking ability</li>
<li>Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all job levels</li>
<li>Confident self-starter and team player</li>
<li>English required, Spanish an asset</li>
</ul>
<p><b>Benefits &amp; Perks</b></p>
<p>Lonestar Forklift is proud to offer competitive compensation and flexible benefits coverage for all eligible employees:</p>
<ul><li>Comprehensive medical, vision, and dental benefits for you and your dependents</li>
<li>Life Insurance, Short Term Disability, and Long Term Disability &ndash; 100% employer paid</li>
<li>Employee assistance programs</li>
<li>401K matching</li>
<li>Ongoing professional development opportunities</li>
</ul>
<p>This is an <b>onsite</b> role based in <b>Houston, Texas</b>.</p>
<p>Lonestar Forklift would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.</p>
<p>#LonestarForklift</p></div>

Branch Administrator

Jeb Air Solutions

<p><b>Office Assistant / Operations Coordinator &ndash; Growing HVAC Company</b></p><p><i>13100 Wortham Center Dr Suite 300, Houston, TX 77065, United States</i></p><p><b>Horizon Air Solutions</b> is a fast-growing HVAC company seeking a highly organized and dependable Office Administrator / Operations Coordinator to support daily operations as we continue to scale.</p><p>This is a critical behind-the-scenes role focused on coordination, administrative support, and ensuring smooth execution from sale to installation.</p><p><b>Key Responsibilities</b></p><ul><li>Manage administrative tasks and job-related documentation</li><li>Coordinate installation schedules with crews and confirm logistics</li><li>Communicate with customers before and after installations</li><li>Assist with financing documentation and ensure all required paperwork is complete</li><li>Maintain organized and up-to-date job files, invoices, and records</li><li>Support internal operations to ensure jobs transition efficiently from sale to installation</li></ul><p><b>Compensation</b></p><ul><li>$18&ndash;$25 per hour, depending on experience</li><li>Full-time position</li><li>Opportunities for growth as the company expands</li></ul><p><b>Requirements</b></p><ul><li>Strong organizational skills and attention to detail</li><li>Excellent communication skills (phone, text, and email)</li><li>Ability to manage multiple tasks and meet deadlines consistently</li><li>Comfortable using office software (training provided)</li><li>Reliable and consistent; this role is essential to daily operations</li></ul><p><b>Why Join Us</b></p><p>Horizon Air Solutions is building a scalable home services company in Houston with strong growth plans. This role offers the opportunity to grow within the company and take on increased responsibility over time.</p><p><b>Location</b></p><p>Houston, TX (in-person)</p><p><b>Apply Now</b></p><p>If you are organized, dependable, and interested in growing with a fast-paced company, we encourage you to apply.</p><p>Job Type: Full-time</p><p>Pay: From $18.00 per hour</p><p>Work Location: In person</p>

Office Assistant / Operations Coordinator – Growing HVAC Company

Direct Luxury Solutions

<div>
 <u>
  Office Manager
 </u>
 <strong>
  Job Summary
  <br/>
 </strong>
 Direct Luxury Solutions &amp; Cool-A-Zone is seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. This individual will serve as the central point of coordination across departments, supporting leadership while driving efficiency, accountability, and operational excellence.
 <br/>
 <br/>
 The ideal candidate is a strong communicator, natural problem-solver, and capable leader who thrives in a fast-paced environment.
 <br/>
 <br/>
 <u>
  <strong>
   Key Responsibilities:
   <br/>
  </strong>
 </u>
 <strong>
  Office Operations &amp; Administration
 </strong>
 <ul>
  <li>
   Oversee day-to-day office operations and workflow
  </li>
  <li>
   Develop and implement office policies and procedures
  </li>
  <li>
   Manage office supplies, vendors, and service contracts
  </li>
  <li>
   Maintain organized filing systems (physical and digital)
  </li>
  <li>
   Ensure a professional, efficient, and welcoming office environment
  </li>
 </ul>
 <strong>
  Leadership &amp; Coordination
 </strong>
 <ul>
  <li>
   Supervise administrative staff (if applicable)
  </li>
  <li>
   Act as liaison between leadership and staff
  </li>
  <li>
   Coordinate meetings, schedules, and company events
  </li>
  <li>
   Improve operational systems for greater efficiency
  </li>
  <li>
   Identify process gaps and implement solutions
  </li>
 </ul>
 <p>
 </p>
 <strong>
  Financial &amp; Administrative Support
 </strong>
 <ul>
  <li>
   Assist with budgeting, expense tracking, and reporting
  </li>
  <li>
   Manage accounts payable/receivable coordination
  </li>
  <li>
   Support payroll processing and benefits administration
  </li>
  <li>
   Track invoices, contracts, and company documentation
  </li>
  <li>
   Work closely with accounting or external finance partners
  </li>
 </ul>
 <strong>
  Human Resources Support
 </strong>
 <ul>
  <li>
   Assist with onboarding and offboarding processes
  </li>
  <li>
   Maintain employee records and compliance documentation
  </li>
  <li>
   Support recruiting efforts and interview coordination
  </li>
  <li>
   Help foster a positive company culture and team engagement initiatives
  </li>
 </ul>
 <strong>
  Experience
 </strong>
 <ul>
  <li>
   At least 2 years of experience in a similar role or
  </li>
  <li>
   Bachelor&rsquo;s Degree in HR or related field
  </li>
 </ul>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <ul>
  <li>
   Microsoft Office Proficient
  </li>
  <li>
   QuickBooks Proficient
  </li>
  <li>
   Payroll processing knowledge
  </li>
  <li>
   Excellent communication skills
  </li>
  <li>
   Self-motivated
  </li>
  <li>
   Comfortable conducting an interview
  </li>
  <li>
   Team player
  </li>
  <li>
   Well organized
  </li>
  <li>
   Computer savvy
  </li>
 </ul>
 <p>
  <strong>
   Travel
   <br/>
  </strong>
  This position will require occasional travel.
  <br/>
  <br/>
  <strong>
   Location
   <br/>
  </strong>
  Office Location: 5310 Glenmont Dr Houston TX 77081
  <br/>
  Companies: Cool-A-Zone &amp; Direct Luxury Solutions
  <br/>
  <br/>
  <strong>
   Compensation
   <br/>
  </strong>
  <strong>
   Salary:
  </strong>
  &nbsp;$65,000&ndash;$75,000 annually, plus benefits &amp; opportunities for professional growth within a supportive and collaborative work environment.
  <br/>
  <br/>
  <strong>
   Job Type:
  </strong>
  &nbsp;Full-time
 </p>
</div>


Office Manager

NevoLearn

<p><b>Overview</b>  <br/>We are seeking a detail-oriented and highly organized Data Entry Clerk to join our dynamic administrative team. In this vital role, you will be responsible for accurately inputting, updating, and managing data across various platforms to ensure seamless operations. Your proactive approach and strong computer literacy will contribute significantly to maintaining efficient office workflows. This paid position offers an excellent opportunity to develop your administrative skills within a supportive environment that values precision and customer service excellence.</p><p><b>Responsibilities</b></p><ul><li>Enter, update, and verify data using software such as Microsoft Office, Google Workspace, and specialized databases like QuickBooks  </li><li>Maintain accurate filing systems both digitally and physically, ensuring easy retrieval of information  </li><li>Support office management tasks including calendar management, appointment scheduling, and front desk duties  </li><li>Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills  </li><li>Proofread and review documents for accuracy before submission or filing  </li><li>Assist with clerical tasks such as data entry, filing, photocopying, and scanning documents  </li><li>Provide exceptional customer service by supporting clients and visitors at the front desk or via phone</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills  </li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications  </li><li>Familiarity with QuickBooks or similar bookkeeping software is a plus  </li><li>Excellent typing speed with high accuracy; strong attention to detail for proofreading and data verification  </li><li>Bilingual abilities are highly desirable to support diverse client needs  </li><li>Previous experience in medical or dental receptionist roles, including calendar management and patient record handling, is advantageous  </li><li>Strong communication skills with professional phone etiquette and customer service orientation  </li><li>Ability to manage multiple tasks efficiently while maintaining a high level of accuracy and confidentiality</li></ul><p>Join us to be part of a vibrant team where your organizational talents and dedication will make a meaningful impact. We value proactive individuals who thrive in fast-paced environments and are eager to contribute their administrative expertise.</p><p>Pay: $23.41 - $28.19 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Relocation assistance</li></ul><p>Work Location: In person</p>

Data Entry Clerk

Explore 240+ Office administrator in Houston this April. Find roles across top companies and apply now to boost your career.

240 office administrator jobs In Houston

Office Administrator

Office Administrator

Office Administrator

Branch Administrator

Office Assistant / Operations Coordinator – Growing HVAC Company

Office Manager

Data Entry Clerk