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administrative accounting specialist

Innovative Downhole Solutions

Accounting AssistantWe are seeking a motivated and detail-oriented Accounting Assistant to join our growing team. This position plays a key role in supporting the day-to-day operations of our administrative, billing, and permitting processes. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced office environment. A strong focus on customer service and a proactive attitude are essential to success in this role.Key Responsibilities:<ul><li>Order parts for various projects and track order status through to delivery</li><li>Receive and process incoming shipments and documentation</li><li>Maintain and manage accurate inventory records</li><li>Create and process work orders in a timely manner</li><li>Ensure tasks are completed accurately and on schedule</li><li>Contribute to special projects and provide general support as needed</li></ul>Qualifications:<ul><li>High school diploma or GED (preferred)</li><li>Experience with QuickBooks (preferred)</li><li>Proficient in English, both written and verbal</li><li>Strong working knowledge of Microsoft Office, especially Word and Excel</li><li>Excellent communication and interpersonal skills</li><li>Ability to manage multiple priorities and work independently</li></ul>Physical Requirements: This role is primarily sedentary but may require occasional lifting of files, opening of filing cabinets, and light bending or standing.Job Type: Part-timePay: $15.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Ability to Commute:<ul><li>Houston, TX 77073 (Required)</li></ul>Ability to Relocate:<ul><li>Houston, TX 77073: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Administrative Accounting Specialist

TMEIC

<div><h2 class="jobSectionHeader">Description</h2><div>
Job # OC26011
Job Title Accounting Specialist &ndash; Accounts Payable
Office Location Houston, TX preferred
Business Function/Department Finance
Sales Territory, if applicable 
General Role Description
Provide accounts payable services for a multi-entity and multi-currency international operation
Role Accountabilities<ul><li>Process supplier invoices and expense reports in the ERP Accounts Payable modules</li><li>Research invoice discrepancies and make changes as needed</li><li>Prepare weekly payment listing for Controller review and process approved weekly wire, ACH, and check payments</li><li>Download cleared check data from bank and update outstanding check listing monthly</li><li>Review internal and external financial records and reports, such as expense reports, check registers, outstanding checks, vendor records for errors or potential fraudulent activity or disbursement, and report to manager</li><li>Perform intercompany accounts payable reconciliations, investigate and resolve variances, and ensure timely settlement</li><li>Calculate and record foreign exchange revaluation gains and losses related to accounts payable, intercompany balances, and foreign currency transactions</li><li>Monitor payment schedules to ensure timely invoice payments and capture early payment discounts, where applicable</li><li>Respond to payment inquiries from vendors and internal stakeholders</li><li>Close Accounts Payable (AP) module in ERP according to financial monthly and annual schedule</li><li>Provide requested data for year-end external auditing</li><li>Audit monthly corporate credit card reports to ensure accuracy and proper accounting, and perform month-end journal entries</li><li>Test and implement ERP finance module changes and update work instructions accordingly</li><li>Perform other accounting functions, when assigned</li></ul>
General Employee Accountabilities<ul><li>Bring full effort to bear on tasks assigned by manager</li><li>Give manager best advice</li><li>Give earliest notice when work cannot be delivered as specified</li><li>Cooperate and collaborate with peers and interact cross-organizationally as specified by manager</li><li>Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
</li><li>Comply with all Company policies, practices, and procedures and all regulations and laws</li><li>Recommend viable improvements proactively
</li><li>Ensure effective utilization of business tools and processes</li></ul></div></div>
 <div><h2 class="jobSectionHeader">Requirements</h2><div>
Minimum Qualifications
<ul><li>HSD or equivalent
</li><li>4 years&rsquo; accounting/finance experience
</li><li>3 years&rsquo; experience in ERP finance modules
</li><li>Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts</li><li>
Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills</li><li>
Demonstrated continuous improvement in areas of responsibility</li><li>
Proficiency in MS Word, Excel, Outlook, and Windows
</li><li>Availability to travel less than 5%</li></ul>
Preferred Qualifications<ul><li>7 years&rsquo; accounting/finance experience</li><li>Proficiency in Oracle Finance Modules</li><li>Accounting/finance experience in a variety of industries</li><li>International accounting/finance experience</li><li>Experience in other accounting/finance functions</li></ul>
Link to TMEIC Corporation Americas website: https://www.tmeic.com/. To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted.
EEO/AA/M/F/Vet/Disability Employer</div></div>

Accounting Specialist - Accounts Payable (OC26011)

Aquent

<div>
 
 
 Office Manager / Accounts Payable Specialist
 
 
 
 
 Location: Houston, TX (Near Galleria)
 
 
 
 
 Schedule: On-site, 5 days/week
 
 
 
 
 Compensation: $60K-$70K
 
 
 
 
 
 
 Are you a service-oriented professional who takes pride in keeping things running smoothly and supporting those around you? Do you have a strong foundation in accounting, but also enjoy being the go-to person in an office&mdash;someone others rely on, trust, and turn to for help? If you&rsquo;re proactive, organized, and thrive in a role where no two days look the same, this opportunity offers a unique blend of financial oversight and operational leadership within a collaborative, growing team.
 
 
 
 
 
 
 About the Company
 
 
 
 Our client is a growing, global financial services firm specializing in accounting and bankruptcy-related services. With a strong U.S. presence and a highly skilled international team, they combine operational excellence with a collaborative, service-driven culture.
 
 
 The Houston office is expanding, and this role is a critical hire to support that growth, enhance operational efficiency, and provide long-term continuity for the team.
 
 
 
 
 
 
 The Opportunity
 
 
 
 This is a
 
 high-impact, hybrid role
 
 combining
 
 accounts payable oversight
 
 with
 
 office management and operational support
 
 .
 
 
 
 
 
 You&rsquo;ll act as a key connector across the business&mdash;supporting leadership, ensuring smooth day-to-day operations, and overseeing financial processes performed by an international accounting team.
 
 
 
 
 
 This is an ideal role for someone who:
 
 <ul>
 <li>
 Understands accounting beyond just processing invoices
 </li>
 <li>
 Enjoys being the &ldquo;go-to&rdquo; person in an office
 </li>
 <li>
 Thrives in a collaborative, fast-moving, and service-oriented environment
 </li>
 <li>
 Service-oriented mindset; approachable and helpful
 </li>
 <li>
 Adaptable and flexible in a fast-paced environment
 </li>
 <li>
 Strong interpersonal skills across all levels (staff to leadership)
 </li>
 <li>
 Proactive communicator; follows up and takes initiative
 </li>
 <li>
 Strong judgment and ability to prioritize effectively
 </li>
 <li>
 Ownership mentality; takes responsibility and acts independently
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Reliable with consistent follow-through
 </li>
 <li>
 Comfortable handling multiple responsibilities simultaneously
 </li>
 <li>
 Positive, team-oriented presence (&ldquo;go-to&rdquo; person in the office)
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Accounts Payable &amp; Accounting Oversight (Primary Focus)
 
 
 <ul>
 <li>
 Review and validate accounts payable work completed by the offshore accounting team
 </li>
 <li>
 Ensure accuracy of invoice processing, coding, and financial entries
 </li>
 <li>
 Understand and monitor accounting workflows, controls, and reconciliations
 </li>
 <li>
 Identify discrepancies and work cross-functionally to resolve issues
 </li>
 <li>
 Support financial operations with a strong understanding of end-to-end AP processes
 </li>
 </ul>
 
 
 Office Management &amp; Operations
 
 
 <ul>
 <li>
 Serve as the on-site point of contact for office operations
 </li>
 <li>
 Manage incoming mail, deliveries, and office communications
 </li>
 <li>
 Coordinate vendors (supplies, shredding, water service, facilities, etc.)
 </li>
 <li>
 Maintain office organization, inventory, and general upkeep
 </li>
 <li>
 Support internal team needs and ensure a smooth, professional office environment
 </li>
 </ul>
 
 
 Administrative &amp; Team Support
 
 
 <ul>
 <li>
 Act as a highly visible, approachable presence in the office
 </li>
 <li>
 Assist leadership and owners with ad hoc requests and priorities
 </li>
 <li>
 Help coordinate internal processes and ensure follow-through
 </li>
 <li>
 Support a collaborative, service-first culture across the team
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 
 Experience in financial or highly structured industries
 
 such as banking, financial services, oil &amp; gas, engineering, or large corporate environments
 </li>
 <li>
 Strong
 
 critical thinking skills
 
 with the ability to analyze, question, and validate financial data&mdash;not just process transactions
 </li>
 <li>
 Solid background in
 
 accounts payable and/or accounting operations
 
 , including understanding of reconciliations, GL coding, and financial workflows
 </li>
 <li>
 Experience working in
 
 multi-entity or complex organizational structures
 
 </li>
 <li>
 Proven ability to
 
 review and validate the work of others
 
 (e.g., offshore teams, junior staff, or shared services environments)
 </li>
 <li>
 Exposure to
 
 audit processes, internal controls, and compliance standards
 
 </li>
 <li>
 Ability to handle
 
 non-routine, variable work
 
 and shift priorities throughout the day
 </li>
 <li>
 High level of
 
 professionalism and polish
 
 , with strong communication skills in a client-facing, high-expectation environment
 </li>
 <li>
 Detail-oriented with a strong focus on
 
 accuracy, organization, and accountability
 
 </li>
 <li>
 Comfortable working in a
 
 &ldquo;jack-of-all-trades&rdquo; role
 
 that combines accounting, operations, and office coordination
 </li>
 <li>
 
 Stable career history
 
 with a track record of reliability and long-term commitment
 </li>
 <li>
 Ability and willingness to work
 
 onsite in Houston (Galleria area)
 
 with a reasonable commute
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Familiarity with accounting systems (Microsoft Dynamics preferred)
 </li>
 <li>
 Strong understanding of:
 </li>
 <li>
 Invoice processing
 </li>
 <li>
 General accounting workflows
 </li>
 <li>
 Financial controls and checks/balances
 </li>
 </ul>
 
 
 
 
 
 What Sets You Apart
 
 
 <ul>
 <li>
 Service-oriented mindset&mdash;you enjoy helping others succeed
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Comfortable juggling multiple priorities and shifting demands
 </li>
 <li>
 Strong interpersonal skills&mdash;you can work across all levels, including leadership
 </li>
 <li>
 Proactive, dependable, and adaptable
 </li>
 <li>
 Someone who naturally becomes the &ldquo;heartbeat&rdquo; of the office
 </li>
 </ul>
 
 
 
 
 
 Why This Role
 
 
 <ul>
 <li>
 High visibility and impact within a growing organization
 </li>
 <li>
 Opportunity to shape and support office operations
 </li>
 <li>
 Blend of accounting + people-facing responsibilities
 </li>
 <li>
 Long-term stability with succession planning built in
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 You&rsquo;re someone who:
 
 <ul>
 <li>
 Understands accounting&mdash;not just processing, but
 
 why things work
 
 </li>
 <li>
 Likes being in the center of an office environment
 </li>
 <li>
 Can pivot quickly when priorities shift
 </li>
 <li>
 Is trusted, reliable, and easy to work with
 </li>
 <li>
 Brings both
 
 competence and warmth
 
 to a team
 </li>
 </ul>
</div>

Office Manager / Accounts Payable Specialist

TECHTRANS INTERNATIONAL

<div><div>Accounting Specialist - Job Vacancy</div>
<div>TechTrans International provides language services and travel logistics &ndash; language teaching, interpreting, translating, travel coordination and much more. We have international offices, staff and clients calling us from around the world.</div>
<div></div><div>We are seeking a Full-Time Accounting Specialist for our Logistics Contract. Typical duties for this position include major accounts payable tasks and financial reporting for a Federal Government contract. This position is onsite.</div>
<div></div><div>General Duties and Responsibilities
</div><ul><li>Assisting with the over financial aspects of the contract.</li>
<li>Assisting in office furnishings budgeting, quotes, and cost analysis.</li>
<li>Understanding contract requirements and reporting.</li>
<li>Working extensively with Deltek CostPoint to set up project charge codes, organizations, and labor categories.</li>
<li>Preparing cost vouchers and fee vouchers.</li>
<li>Tracking project funding and reporting to Program Manager.</li>
<li>Preparing various project controls plans and reports, and related activities for project management as required by program and/or requested by contract management.</li>
<li>Provide pricing inputs and assist with the preparation of customer quotes / estimates.</li>
<li>Maintain and update the various office contract administration tracking tools to allow timely statuses and briefings to senior management on the most current status for all contract activities and changes.</li>
<li>Managing cost functions, including cost forecasting, cost control, cost estimating, change management, and cost analysis.</li>
<li>Interfacing directly with clients, including presentations, reporting, and seeking approvals as needed.</li>
<li>Maintain strict confidentiality of highly sensitive information.</li>
<li>At all times, comply with all federal, state and local corporate regulations, and other applicable tax issues.</li>
<li>At all times, perform duties in a professional and courteous manner.</li>
<li>Other finance tasks as assigned.</li>
</ul>
<div></div><div>General Requirements
</div><ul><li>BS/BA in Finance, Accounting, or Business Administration and/or equivalent experience.</li>
<li>2-5 years of Accounting, Finance, or Procurement experience.</li>
<li>Understanding of FAR, DFARs, CAS, GMP and risk management preferred.</li>
<li>Understanding of different contract types (FFP, T&amp;M, Cost Plus, etc.) preferred.</li>
<li>Experience with software such as Deltek, Costpoint, Cognos reporting preferred.</li>
<li>Must have in-depth knowledge of general accounting theories, principles and practices.</li>
<li>Must possess strong time-management, analytical, communication and interpersonal skills.</li>
<li>Must be able to demonstrate professionalism in a demanding, high stress and fast-paced environment.</li>
<li>Must have proficiency with Microsoft Excel. Microsoft Office Suite strongly preferred.</li>
<li>NASA experience preferred.</li></ul> 
<div></div><div>Candidate must require no sponsorship now or at any time in the future.</div>
<div></div><div>Placement agencies and outside recruiters need not respond.</div>
<div></div><div>Interested employees must submit a resume including a brief narrative concerning your work experience relative to this job classification. Please complete our on-line application at www.tti-corp.com, click on 'Careers.'</div>
<div></div><div><div>We are an Equal Employment Opportunity and an E-Verify Participant.</div></div></div>

Accounting Specialist

Innovate Consulting

<div>
 
 Job Summary
 
 
 The Accounts Payable Specialist is responsible for managing and processing all aspects of accounts payable in an accurate, timely, and compliant manner. This role ensures invoices are properly reviewed, coded, approved, and paid, while maintaining strong vendor relationships and supporting the accounting team with reporting and reconciliation activities.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Process vendor invoices accurately and efficiently in accordance with company policies
 </li>
 <li>
 Match invoices to purchase orders and receiving documents when applicable
 </li>
 <li>
 Code invoices to appropriate general ledger accounts and cost centers
 </li>
 <li>
 Prepare and process weekly or monthly check runs and electronic payments
 </li>
 <li>
 Maintain and update vendor records, including W-9s and payment information
 </li>
 <li>
 Reconcile vendor statements and resolve discrepancies promptly
 </li>
 <li>
 Respond to internal and external inquiries regarding invoice status and payments
 </li>
 <li>
 Assist with month-end close activities, including accruals and AP reconciliations
 </li>
 <li>
 Support audits by providing documentation and responding to requests
 </li>
 <li>
 Ensure compliance with internal controls, accounting standards, and tax regulations
 </li>
 </ul>
 
 Required Qualifications
 
 <ul>
 <li>
 3+ years of experience in accounts payable or a related accounting role
 </li>
 <li>
 Strong attention to detail and high level of accuracy
 </li>
 <li>
 Proficiency with accounting software and ERP systems
 </li>
 <li>
 Working knowledge of accounts payable processes and general ledger accounting
 </li>
 <li>
 Proficiency in Microsoft Excel and basic financial reporting
 </li>
 <li>
 Ability to prioritize tasks and meet deadlines in a fast-paced environment
 </li>
 </ul>
 
 
</div>

Accounts Payable Specialist

ClearpointCo

<div>
 
 Title:
 
 Accounts Payable Clerk
 
 
 
 Location: Houston, Texas
 
 
 Type: Contract 6 months - must be able to start immediately
 
 
 Salary: $23.00 - $25.00 / per hour
 
 
 
 
 
 Summary:
 
 
 
 The Accounts Payable Clerk is responsible for supporting the company&rsquo;s financial operations by processing invoices, maintaining accurate records, and ensuring timely payments to vendors. This role also includes administrative duties such as document scanning, filing, and assisting with inventory tracking to ensure smooth day-to-day operations.
 
 
 
 
 
 Duties:
 
 
 
 - Process high-volume vendor invoices, ensuring accuracy and proper coding
 
 
 - Match purchase orders, invoices, and receiving documents
 
 
 - Enter invoices into the accounting system and ensure timely payment processing
 
 
 - Reconcile vendor statements and resolve discrepancies
 
 
 - Respond to vendor inquiries in a professional and timely manner
 
 
 - Scan, upload, and organize financial and operational documents into digital systems
 
 
 - Maintain accurate and up-to-date filing systems (both electronic and paper)
 
 
 - Assist with document retrieval for audits and internal reviews
 
 
 - Support inventory tracking by maintaining records of materials, supplies, or equipment
 
 
 - Reconcile inventory reports and assist with periodic inventory counts
 
 
 - Coordinate with purchasing and warehouse teams to ensure accuracy of inventory data
 
 
 - Assist with month-end closing processes, including accruals and reporting
 
 
 - Maintain compliance with company policies and accounting procedures
 
 
 - Provide general administrative support to the accounting and finance team
 
 
 
 
 
 Requirements:
 
 
 
 - 3+ years of accounts payable or general accounting experience
 
 
 - Experience with ERP or accounting systems
 
 
 - Strong attention to detail and organizational skills
 
 
 - Proficiency in Microsoft Excel and other Microsoft Office applications
 
 
 - Ability to manage multiple tasks and meet deadlines in a fast-paced environment
 
 
 
 
 
 Education:
 
 
 
 High school diploma or equivalent required; Associate&rsquo;s degree in Accounting or related field preferred
 
</div>

Accounts Payable Clerk

Sunny Sky Products

<div>
 
 The Accounts Payable (AP) Specialist is responsible for managing the company&rsquo;s outgoing payments, ensuring accurate and timely processing of vendor invoices, and maintaining records of all transactions. This position plays a key role in the financial health of the organization by managing cash flow, supporting vendor relationships, and ensuring compliance with internal policies and external regulations.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Review, code, and process vendor invoices accurately and in a timely manner.
 </li>
 <li>
 Match invoices with purchase orders and receiving documents.
 </li>
 <li>
 3-way matching (APO)
 </li>
 <li>
 Monitor accounts to ensure payments are up to date and resolve any discrepancies.
 </li>
 <li>
 Prepare and process check runs, ACH payments, and wire transfers.
 </li>
 <li>
 Reconcile AP sub-ledger to the general ledger and resolve variances.
 </li>
 <li>
 Maintain detailed and organized AP records and documentation for audit purposes.
 </li>
 <li>
 Respond to vendor inquiries and resolve billing issues professionally and promptly.
 </li>
 <li>
 Assist with month-end and year-end closing processes.
 </li>
 <li>
 Ensure compliance with internal controls and company policies.
 </li>
 <li>
 Support accounting and finance teams with ad-hoc reporting and projects as needed.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or a related field preferred.
 </li>
 <li>
 2+ years of experience in accounts payable or general accounting.
 </li>
 <li>
 Strong knowledge of invoice processing, payment methods, and vendor management.
 </li>
 <li>
 Proficiency with accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Excel.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment.
 </li>
 </ul>
 
 
</div>

Explore 332+ Administrative accounting specialist in Houston this May. Find roles across top companies and apply now to boost your career.

332 administrative accounting specialist jobs In Houston

Administrative Accounting Specialist

Accounting Specialist - Accounts Payable (OC26011)

Office Manager / Accounts Payable Specialist

Accounting Specialist

Accounts Payable Specialist

Accounts Payable Clerk

Accounts Payable Specialist