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administrative accounting specialist Jobs in Houston

administrative accounting specialist

accounting manager

Stinte, LLC

Job SummaryWe are seeking a dynamic and detail-oriented Accounting Manager to join our accounting team and ensure the accuracy, compliance, and integrity of our financial operations. In this pivotal role, you will oversee a broad range of accounting functions, including financial reporting, regulatory compliance, and internal controls. Your expertise will drive the organization&rsquo;s financial health, support strategic decision-making, and uphold the highest standards of accounting practices. This position offers an exciting opportunity to influence our financial processes while fostering a collaborative and innovative work environment.Duties<ul><li>Manage and oversee all aspects of corporate accounting functions, including general ledger reconciliation, accounts payable and receivable management, and journal entries.</li><li>Ensure compliance with GAAP (Generally Accepted Accounting Principles), SEC reporting standards, SOX (Sarbanes-Oxley Act) requirements, and other regulatory frameworks relevant to our operations.</li><li>Lead month-end and year-end closing processes, preparing accurate financial statements and reports for internal stakeholders and external regulators.</li><li>Conduct balance sheet reconciliations, bank reconciliations, and account analysis to maintain precise financial records.</li><li>Supervise the preparation of tax filings, regulatory reports, and support audits by external auditors.</li><li>Implement and monitor internal controls to safeguard confidential information and ensure adherence to compliance standards.</li><li>Collaborate with cross-functional teams on budgeting, forecasting, financial analysis, and cash flow management initiatives.</li><li>Stay updated on changes in securities law, governmental accounting standards, and industry best practices to continuously improve processes.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance or a related field; CPA certification is highly preferred.</li><li>Extensive experience in public accounting or corporate finance with a strong background in financial statement preparation and analysis.</li><li>Proven expertise in technical accounting areas including GAAP compliance, SEC reporting, SOX controls, and international accounting standards where applicable.</li><li>Demonstrated knowledge of financial software such as Sage, Xero, or similar systems; proficiency with Microsoft Office Suite&mdash;especially spreadsheets&mdash;is essential.</li><li>Strong understanding of non-profit accounting principles (including LIHTC), governmental accounting practices, and securities law considerations.</li><li>Experience managing accounts payable/receivable processes along with bank reconciliations and account reconciliation procedures.</li><li>Excellent analytical skills with the ability to interpret complex financial data accurately.</li><li>Leadership qualities with a focus on mentoring team members in accounting best practices while fostering a collaborative environment.</li><li>Ability to handle confidential information discreetly while ensuring compliance with all regulatory requirements.</li></ul>Join us as an Accounting Manager to join our finance team toward operational excellence! Bring your expertise in financial management&mdash;covering everything from technical accounting nuances to strategic planning&mdash;and help us shape a resilient financial future for our organization!Pay: $24.00 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Manager

Houston Symphony Society

<div>Job Title: Chorus Librarian
Department: Artistic
Reports to: Senior Director, Artistic Planning
Status: Part-time, Hourly
(Position averages approximately 10 hours per pay period but schedule must be flexible, and workload varies significantly depending on the time of year and whether the chorus is rehearsing, performing or occasionally traveling.)
Please include a cover letter and resume when applying.
Essential Job Functions:
<ul><li>Assist in music collating and preparation for distribution as necessary</li><li>
Oversee music distribution at rehearsals</li><li>
Oversee process of rented/borrowed music returns and accounting for each member's music</li><li>
Maintain chorus library</li><li>
Upload music markings and other musical information to the chorus portal on the website as needed</li><li>
Communicate with staff chorus manager and other staff as needed as to outstanding music owed by members</li><li>
Retrieve music from library and ensure delivery of music to rehearsal and/or performance location(s)Work with chorus manager and other relevant staff to evaluate, develop and maintain music policies and procedures</li><li>
Respond to members' questions regarding music policies and procedures</li><li>
Coordinate with chorus manager and other relevant staff to ensure music is available to singers in a timely manner</li><li>
Respond to external music library inquiries</li><li>
Coordinate with the orchestra library as needed.</li><li>
Other duties as assigned</li></ul>
<ul><li>Degree in Music strongly preferred</li><li>
Orchestral and/or choral library experience required</li><li>
Must have a positive manner, strong interpersonal skills, and collaborative teamwork style</li><li>
Must possess keen organizational skills</li><li>
Must be a self-starter capable of managing multiple tasks and able to follow them through to completion</li><li>
Should be a clear, concise communicator in writing as well as in public speaking
</li><li>Experience in organizing groups and working with volunteers is desired</li><li>
Able and willing to delegate</li><li>
Able to navigate the electronic music library database, and adequate computer skills</li><li>
Experience with OPAS or other similar software is a plus</li></ul></div>

Chorus Librarian

Audubon Companies

<div>JOB DESCRIPTION:
Audubon is currently seeking an experienced and highly motivated FP&amp;A Senior Analyst to lead our financial planning and analysis function reporting into the CFO. The FP&amp;A Senior Analyst will be responsible for overseeing the forecasting, budgeting, and financial analysis processes, as well as providing strategic financial insights to support the organization's growth and profitability. Additionally, this role will be responsible for understanding where our various assets are located to accurately report them for property tax purposes.
PRIMARY RESPONSIBILITIES:
<ul><li>Lead the monthly financial reporting process, including variance analysis and management reporting;</li>
<li>Manage and oversee the annual budgeting, forecasting and long-range financial planning processes;</li>
<li>Develop and maintain financial models to support decision-making across the organization;</li>
<li>Create presentations that provide insightful analysis, identify required action items, and effectively frame decisions to be made.</li>
<li>Analyze financial data to identify trends, risks and opportunities for growth;</li>
<li>Drive improvements in financial processes, systems, and reporting capabilities to enhance efficiency and accuracy;</li>
<li>Evaluate potential investments, mergers, and acquisitions to support growth initiatives;</li>
<li>Work on corporate projects and initiatives that impact the entire organization.</li>
<li>Develop and maintain effective relationships with business partners and cross-functional teams at all levels of the organization.</li>
<li>Develop a process and system to accurately track our assets to properly report for our property tax renditions;</li>
<li>Works on other matters as required.</li>
</ul>
Health, Safety, and Environmental Responsibilities:
<ul>
<li>All employees are responsible for supporting Audubon Companies' Health, Safety, and Environmental (HSE) policies and procedures. This includes:</li>
<li>Performing duties in a manner that protects personal and team health and safety</li>
<li>Participating in required HSE training, meetings, and reporting activities</li>
<li>Identifying and reporting hazards, near misses, and unsafe conditions</li>
<li>Following safe work practices and complying with applicable regulatory requirements</li>
</ul>
EXPERIENCE AND SKILL REQUIREMENTS:
<ul>
<li>Bachelor's degree in Accounting or related field;</li>
<li>Certified Public Accountant (CPA) license preferred;</li>
<li>5 &ndash; 10 years' experience in an accounting group with 1 &ndash; 3 years' experience in financial planning and analysis, investment banking or a similar role;</li>
<li>Proficiency in Microsoft Excel;</li>
<li>Proficiency in Power BI;</li>
<li>Proficiency in Velixo;</li>
<li>Attention to detail and accuracy;</li>
<li>Multi-tasker with the ability to manage multiple deadlines and projects;</li>
<li>Ability to work independently and as a team member;</li>
<li>In-depth knowledge of accounting principles, financial statement analysis and management reporting;</li>
<li>Self-starter, proactive and focused on adding value to the organization and the multiple stakeholders;</li>
<li>Strong interpersonal skills;</li>
<li>Strong organizational and planning skills.</li>
</ul>
No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled</div>

Senior FP&A Analyst

<div><div>Position Summary
 
The Accounts Receivable Dispute Analyst is responsible for researching, analyzing, and assisting in resolving customer invoice disputes to ensure timely payment and minimize outstanding receivables. This role works closely with A/R collectors, customers, sales, customer service, operations, and finance teams to identify and resolve root causes of disputes, facilitate resolution, and improve billing and collection processes.
 
 
Key Responsibilities
 
<ul><li>Assist with investigation and resolution customer payment disputes related to invoices, pricing, deductions, short payments, returns, credits, and billing discrepancies.
</li><li>Review supporting documentation, contracts, purchase orders, shipping records, and customer correspondence to determine dispute validity.
</li><li>Collaborate with internal departments, including A/R collectors, sales, customer service, operations, finance to gather information, resolve issues, and identify root causes.
</li><li>Maintain accurate records of disputes, resolutions, and account activity in ERP systems and dispute management tools.
</li><li>Monitor dispute aging and prioritize cases to meet established service-level agreements (SLAs).
</li><li>Communicate professionally with internal and external customers regarding dispute status, required documentation, and resolution outcomes.
</li><li>Analyze dispute trends and identify recurring issues affecting billing and collection process.
</li><li>Prepare reports and metrics on dispute volume, resolution times, aging, and root causes.
</li><li>Support month-end closing activities by ensuring dispute-related transactions are accurately recorded.
</li><li>Recommend process improvements to reduce future disputes and improve collection efficiency.
</li><li>Assist collections teams in resolving payment delays associated with disputed invoices.
</li></ul> 
Qualifications
 
<ul><li>Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
</li><li>2&ndash;5 years of experience in Accounts Receivable, Collections, Credit, Billing, or Dispute Resolution.
</li><li>Knowledge of accounting principles and accounts receivable processes.
</li><li>Experience with ERP systems such as Oracle, JD Edwards.
</li><li>Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis.
</li><li>Strong analytical and problem-solving skills.
</li><li>Excellent written and verbal communication skills.
</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
</li><li>Customer-focused mindset with strong negotiation and conflict-resolution abilities.
</li></ul> 
Preferred Skills
 
<ul><li>Experience with deduction management and dispute resolution platforms.
</li><li>Understanding of order-to-cash (O2C) processes.
</li><li>Knowledge of credit and collections practices.
</li><li>Familiarity with KPI reporting and root-cause analysis methodologies.
</li></ul> 
Key Performance Indicators (KPIs)
 
<ul><li>Dispute resolution cycle time
</li><li>Dispute aging reduction
</li><li>Collection effectiveness
</li><li>Reduction in unresolved deductions
</li><li>Accounts receivable aging performance
</li><li>Accuracy of dispute documentation and reporting
</li></ul> 
Working Conditions
 
<ul><li>Primarily office with some remote work.
</li><li>Frequent interaction with customers and cross-functional teams.
</li><li>May require occasional overtime during month-end or quarter-end close periods.
</li></ul> 
This role is critical to maintaining healthy cash flow, improving customer relationships, and supporting overall financial performance through efficient dispute management and resolution.</div></div>

Accounts Receivable Dispute Analyst

DXP Enterprises, Inc.

<div>
 Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.
 
 
 Check out our many videos to learn more! http://www.dxpe.com/about-us/careers/
 
 
 The Accounts Payable Analyst will be responsible for managing a high-volume account portfolio, ensuring vendor invoices are accurately recorded and processed on time, in accordance with department goals and objectives.
 
 
 Responsibilities of the
 
 Accounts Payable Analyst
 
 include, but are not limited to:
 
 
 <ul>
 <li>
 Review and process vendor invoices/credit memos, ensuring accurate coding and data entry
 </li>
 <li>
 Validate invoices against purchase orders and ensure goods/services prior to issuing payment
 </li>
 <li>
 Establish and maintain strong vendor relationships
 </li>
 <li>
 Research and reconcile vendor statements to ensure all invoices are accounted for
 </li>
 <li>
 Ensure timely and accurate invoice processing to prevent errors/duplicates
 </li>
 <li>
 Communicate with vendors and employees at all levels of the company.
 </li>
 <li>
 Coordinate with internal and external customers to resolve invoice discrepancies
 </li>
 <li>
 Respond to vendor inquiries and resolve payment discrepancies promptly
 </li>
 <li>
 Adhere to all company procedures, approval processes, and internal controls related to Accounts Payable
 
 
 </li>
 </ul>
 Requirements of the
 
 Accounts Payable Analyst
 
 include, but are not limited to:
 
 
 <ul>
 <li>
 High School diploma and/or equivalent
 </li>
 <li>
 Experience working in AP 1-7 years&rsquo; experience
 </li>
 <li>
 Experience with accounting software
 </li>
 <li>
 Proficient with Microsoft Office applications, MUST have intermediate Excel knowledge
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Capable of performing effectively in a dynamic and high-volume environment
 </li>
 <li>
 Ability to communicate effectively, verbally and in writing
 </li>
 <li>
 Strong organizational abilities: skilled at prioritizing tasks, ensuring objectives are met, and adhering to deadlines
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Strong problem-solving and analytical skills
 
 
 </li>
 </ul>
 #zrjj
 
 
 
 Additional Information
 
 
 
 
 Conditions
 
 : Professional office environment
 
 
 
 Shift Time/Overtime
 
 : In-office; Monday-Friday; Standard business hours
 
 
 
 Travel
 
 : None
 
 
 DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week, including: medical, dental, vision, flexible spending account, paid holidays, life and disability insurance, and additional supplemental benefits. All employees are eligible to participate in the 401(k) plan.
 
 
 Salary is commensurate with experience. Except where prohibited by state law, all offers of employment are contingent upon successfully passing a drug test. DXP is an equal opportunity employer and participates in E-Verify. EOE/M/F/D/V.
 
 
</div>

Accounts Payable Analyst

Houston Forensic Science Center, Inc.

<div>
 
 Job Description
 
 
 
 Houston Forensic Science Center, Inc. (HFSC), is an independent organization created by Houston Mayor Annise Parker and the Houston City Council to provide forensic science services formerly delivered by the Houston Police Department. HFSC has been officially registered as a Texas Local Government Corporation* since June 26, 2012.
 
 
 
 HFSC is now seeking a full time Administrative Assistant - Research, Technology and Development Division
 
 
 
 
 Position Summary
 
 
 
 Reporting to the Director of Research, Technology and Development (RTD), the Research and Technology Administrative Assistant provides both routine and complex administrative, operational, and data management support to the Director of RTD. This position is responsible for coordinating administrative activities, maintaining accurate records and databases, preparing reports and correspondence, analyzing data, and providing technical assistance to support divisional operations and strategic initiatives.
 
 
 The ideal candidate is a highly organized, detail-oriented professional with strong analytical and problem-solving skills who thrives in a fast-paced, collaborative environment. We are seeking an enthusiastic individual who is eager to expand their knowledge, develop new skills, and contribute to a team committed to continuous improvement and operational excellence.
 
 
 Specific duties of the Research and Technology Administrative Assistant may include, but are not limited to:
 
 
 <ul>
 <li>
 Perform a broad range of routine and complex clerical, administrative, and operational support duties while maintaining the highest standards of integrity, professionalism, and confidentiality.
 </li>
 <li>
 Prepare, edit, and distribute reports, presentations, correspondence, and other business documents.
 </li>
 <li>
 Coordinate and manage the flow of information and communications within the division and with internal and external stakeholders.
 </li>
 <li>
 Coordinate vendor activities, monitor contract administration, and assist with procurement processes in accordance with organizational policies and procedures.
 </li>
 <li>
 Participate in continuous performance improvement initiatives that support divisional goals and operational efficiency.
 </li>
 <li>
 Assist in the development, implementation, maintenance, and monitoring of departmental policies, standards, procedures, and best practices.
 </li>
 <li>
 Provide comprehensive administrative support throughout the grant lifecycle, including both pre-award and post-award activities.
 </li>
 <li>
 Assist with grant proposal development, budget preparation, procurement activities, project coordination, progress reporting, and maintenance of grant records.
 </li>
 <li>
 Monitor grant documentation to help ensure compliance with applicable funding requirements, organizational policies, and reporting deadlines
 </li>
 <li>
 Collect, review, compile, analyze, and maintain complex data to support grants, projects, operational reporting, and management decision-making.
 </li>
 <li>
 Coordinate and support special projects, strategic initiatives, meetings, and other assignments as needed.
 </li>
 <li>
 Perform other related duties and responsibilities as assigned.
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 
 
 MINIMUM EDUCATIONAL REQUIREMENTS
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, or a related field is required.
 </li>
 <li>
 Direct related job experience may be considered as a substitute for college degree.
 
 
 </li>
 </ul>
 
 Minimum Experience Requirements
 
 
 
 <ul>
 <li>
 Previous experience in an administrative role is required.
 </li>
 <li>
 Ability to read and interpret technical data and verbiage is a plus.
 </li>
 <li>
 Demonstrated experience in grant administration is strongly preferred.
 </li>
 <li>
 Experience in data entry and database management is a plus.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 KNOWLEDGE AND SKILL REQUIREMENTS
 
 
 
 
 <ul>
 <li>
 Demonstrated proficiency in Microsoft Office Suite products (Word, PowerPoint and Teams)
 </li>
 <li>
 Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting
 </li>
 <li>
 Strong organizational and interpersonal skills
 </li>
 <li>
 Excellent communication skills, both written and oral
 </li>
 <li>
 Adept at working in collaborative, team-oriented settings
 </li>
 <li>
 Ability and willingness to learn new technologies and methodologies as needed
 </li>
 <ul>
 <li>
 Demonstrated experience in proactively managing multiple priorities and deadlines effectively
 </li>
 <li>
 Excellent problem-solving, critical thinking and project management skills
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 The Houston Forensic Science Center offers a competitive salary and benefit package.
 
 
 Keyword: Administrative Assistant
</div>

Administrative Assistant

The Home Depot

Position Purpose: The DC Operations Manager is responsible for the success of assigned functions within a complex distribution center environment to ensure that it is an outstanding place to work. The DC Operations Manager may be responsible for the supervision of one or more of the following: Inbound Operations (Unloading and Receiving), Warehouse Operations (Pick-Pack, Break-Pack), Outbound Operations (Loading), Transportation Operations (Yard, Carrier Relations) and/or Office Operations (e.g., Transportation Coordinators, Customer Service Associates, General Office Associates). The DC Operations Manager works with the General Manager or DC Assistant General Manager to develop strategies and objectives to maximizing productivity and leverage expenses for the Home Depot distribution center. DC Operations Managers must analyze trends, solve problems and motivate and develop themselves and associates in order to maximize contribution to the DC success - typically manages through several Supervisors to achieve results from a large number of hourly associates. Key Responsibilities: 20% Managing to ensure operational excellence in all warehouse areas, efficient operations of warehouse management system(s) and related equipment, inventory is received appropriately and efficiently and safely processed in the warehouse, proper layout of warehouse and product placement, and proper maintenance and organization of all warehouse areas so that it's appearance is conducive to creating a perfect load for our Stores and Customers 20% Assists GM or AGM with the evaluation of the effectiveness of and recommends alternatives for work methods, procedures, controls and staffing to achieve accurate and timely movement and processing of product; manage to ensure warehouse layout is optimally aligned for maximum efficiency as seasonality and inventory needs require. 15% Assists GM and/or AGM with the DC's financial, operational, people and process and service related objectives to drive continuous improvement and efficiency gains to reduce overall cost-to-serve; leads associates, and peers to anticipate and solve problems and plan for upcoming events, seasonal changes, etc. Depending on DC, may assist in management of 3PL provider to ensure optimal performance and metrics are achieved. 15% Coaches, trains, and develops Associates informally and through formal training programs, providing both informal (e.g. on-floor coaching) and formal (e.g. written evaluation) job performance based feedback. Maintains a union free work environment by creating an employee-centered work place that demonstrates care and concern for all Associates. 15% Ensures a culture of safety throughout the organization by following Home Depot safety policies and procedures - monitor DC safety, physical security and operational metrics on a daily, weekly and monthly basis 15% Depending on need, may work with the GM to manage relationship with #3PL onsite delivery or transportation agent for all outbound loads, review transportation carrier performance with transportation Associates Direct Manager/Direct Reports: Reports to DC General Manager I/II or Assistant General Manager Accountable for direct supervision of the work activities of others. In addition to personnel issues - including selection, termination, performance appraisal and professional development of subordinates. Travel Requirements: Typically requires overnight travel less than 10% of the time. Physical Requirements: Requires intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward. Working Conditions: Typically in a comfortable environment but with regular exposure to factors such as temperature extremes, moving machinery, loud noise, and fumes which cause noticeable discomfort or a moderate risk of accident or illness. Minimum Qualifications: Must be eighteen years of age or older. Must be legally permitted to work in the United States. Preferred Qualifications: Bachelors Degree concentrating in Operations Management, Business or Supply Chain Proficiency in Microsoft Outlook, Word and Excel software applications Previous change management experience (driving, influencing and inspiring change through communication at all impacted levels). Ability to work a flexible schedule. Ability to be on-call at various times.. Must be able to work weekends and holidays. Must be open to relocation. Because of the nature of Retail Distribution, your flexibility to relocate will translate into increased opportunities for advancement. Minimum Education: The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED. Preferred Education: No additional education Minimum Years of Work Experience: 2 Preferred Years of Work Experience: No additional years of experience Minimum Leadership Experience: None Preferred Leadership Experience: None Certifications: None Competencies: Acts with Integrity: Demonstrates responsible, ethical and honest behavior in all Home Depot roles, tasks and responsibilities; models The Home Depot values. Problem Solving: Reacts quickly and appropriately to problems in the DC; follows-up in a timely manner to issues not immediately resolvable; ties all loose ends. Customer Driven: Creates a customer-focused environment in which excellent service is provided to all Customers; sees business through the eyes of the Customer. Gets Things Done: Motivates self and others to accomplish important objectives despite a complex environment and multiple demands; creates a sense of urgency; delegates appropriately. Communicates Effectively: Communicates clearly and concisely with all audiences; keeps others informed and listens carefully to input and feedback; adapts messages to fit audience. Plans Strategically: Demonstrates the ability to determine goals, direction and action steps necessary to maximize short-term and long-term. Ground-Engaged: Demonstrates a comprehensive understanding of The Home Depot business and how his/her actions affect the business; uses this knowledge to make effective business decisions; knows the competition and the industry; foresees future challenges and takes action to address them. Building Relationships: Establishes trust and credibility with people over time; establishes rapport with people; has smooth working relationships with people inside and outside of the organization. Champions Development: Seeks knowledge about the strengths and weaknesses of his/her self and Associates; takes steps to maximize development of both self and Associates. Stress Tolerance: Maintains a positive attitude; maintains a high volume, high quality workload under demanding conditions (e.g., short time frame). Safety Orientation: Enforces safety policies and procedures; is a safety role model; holds Associates to a high safety standard.

Operations Manager

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