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administrative assistant

Fervo Energy

<div>Description:

The Administrative Assistant provides day-to-day administrative support to the CEO of Fervo Energy. This position sits within the Office of the CEO and reports to the Executive Assistant to the CEO. The role is responsible for routine administrative functions &mdash; including calendar management, travel coordination, and expense processing &mdash; enabling the Executive Assistant to focus on higher-level strategic priorities. The position requires a high degree of professionalism, discretion, and organizational competence.
Requirements:

Responsibilities<ul><li>
Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders</li><li>
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Process and reconcile the CEO's expense reports in a timely and accurate manner</li><li>
Serve as a first point of contact for routine administrative inquiries directed to the CEO's office</li><li>
Draft and proofread correspondence and communications as directed</li><li>
Coordinate meeting logistics, including room reservations, catering, and audio-visual setup</li><li>
Handle additional administrative tasks as assigned by the Executive Assistant to the CEO</li><li>
Maintain strict confidentiality of all sensitive business and personnel information</li></ul>
Required Qualifications<ul><li>
3&ndash;5 years of experience in an administrative support role, preferably supporting senior executives</li><li>
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)</li><li>
Experience managing complex calendars and coordinating multi-leg travel arrangements</li><li>
Experience processing expense reports</li><li>
Strong written and verbal communication skills</li><li>
Demonstrated ability to handle confidential information with discretion</li><li>
Highly organized with the ability to manage competing priorities in a fast-paced environment</li></ul>
Preferred Qualifications<ul><li>
Prior experience in a startup, energy, or technology company</li><li>
Experience working within an EA/AA team structure</li><li>
Familiarity with the Houston business community</li></ul>
Location
This is a full-time, on-site position based at Fervo Energy&rsquo;s headquarters in downtown Houston, operating primarily during standard business hours with occasional flexibility to support executive scheduling needs across multiple time zones, and performed in a standard office environment with primarily sedentary work.</div>

Administrative Assistant

Invesco

<div><h1 class="jobSectionHeader">About Invesco</h1>
As one of the world&rsquo;s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.<div><div><h1 class="jobSectionHeader">
What&rsquo;s in it for you?</h1></div><div>
Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:</div><div><ul><li>
Flexible paid time off</li><li>
Hybrid work schedule</li><li>
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution</li><li>
Health &amp; wellbeing benefits</li><li>
Parental Leave benefits</li><li>
Employee stock purchase plan</li></ul></div></div><div><div><h1 class="jobSectionHeader">
Job Description</h1></div></div>
About the Department / Team 
The Global Compliance team plays a critical role in safeguarding the integrity of Invesco&rsquo;s operations worldwide. With a large presence in Houston, the department is responsible for ensuring adherence to regulatory requirements, internal policies, and industry best practices. 
Joining this team means becoming part of a highly professional, fast-paced environment where attention to detail, adaptability, and discretion are valued. The department thrives on collaboration, innovation, and a shared commitment to maintaining the highest standards of compliance across the organization. 
About the Role: 
The Senior Administrative Coordinator provides comprehensive senior-level administrative, operational and coordination support to the Global Head of Core Compliance, and Compliance Leaders (Houston based). The role acts as a central point of organization, continuity and follow-through across the global Compliance team, supporting leadership effectiveness, team connectivity, governance routines, onboarding, vendor processes and key business initiatives. 
Responsibilities of the Role: 
<ul><li>
Provide direct senior-level administrative and operational support to the Global Head of Core Compliance, Compliance Leaders and other designated stakeholders.</li><li>
Maintain complex calendars and schedules across time zones, including meetings, appointments, travel, conference calls and leadership routines.</li><li>
Coordinate internal and external meetings, visits, interviews, departmental sessions and governance forums, including room bookings, participant scheduling, audio/visual support, catering and logistics.</li><li>
Support leadership meetings and governance routines by preparing agendas, coordinating presentation materials, compiling supporting documentation, capturing action items and tracking follow-up to completion.</li><li>
Maintain action trackers for projects, compliance deliverables, annual planning activities and team initiatives, proactively following up with stakeholders on outstanding items, deadlines and dependencies.</li><li>
Provide visibility into key priorities and flag risks, delays or coordination issues to Compliance leadership in a timely and constructive manner.</li><li>
Coordinate domestic and international travel and manage expense reimbursement reports for selected Compliance leaders.</li><li>
Manage correspondence, team communications, announcements, reminders and updates to support clear and timely information flow across distributed teams.</li><li>
Maintain electronic and paper files, documentation hubs, shared resources and Teams-based channels to improve accessibility, organization and knowledge sharing.</li><li>
Design, maintain and support onboarding processes for new team members, including checklists, access coordination, introductions, resources and integration tools tailored to team needs.</li><li>
Support vendor and financial administration, including new vendor set-up, Statements of Work, contract documentation, purchase orders, invoice tracking and timely processing in line with internal requirements.</li><li>
Assist with annual planning cycles, SOW renewals, year-end leadership meetings, large-scale deliverables and other recurring business processes.</li><li>
Organize team engagement, recognition and culture-building activities, including milestone celebrations, team events and related communications.</li><li>
Conduct general research, compile information and prepare presentations, reports and other materials for senior leaders, internal clients and business partners.</li><li>
Provide flexible project coordination support across special initiatives, applying analytical thinking, creativity and resourcefulness to improve processes and enable execution.</li><li>
Proactively identify and implement opportunities to streamline workflows, improve templates, strengthen team infrastructure and support more efficient ways of working.</li></ul> 
Requirements for the Role 
<ul><li>
7+ years of senior administrative, executive support, operations coordination or professional office experience.</li><li>
A Bachelor&rsquo;s degree and/or equivalent relevant work experience.</li><li>
Expert proficiency in Microsoft Word, PowerPoint, Outlook, Excel, SharePoint and Teams, with the ability to quickly learn and adopt new tools, including Microsoft Copilot and other AI-enabled productivity tools.</li><li>
Strong capability in meeting coordination, agenda development, materials preparation, action tracking and stakeholder follow-up.</li><li>
Experience supporting leaders across multiple offices, regions and time zones; familiarity with global team dynamics is preferred.</li><li>
Familiarity with the investment management industry and Compliance concepts, practices and procedures is preferred but not required.</li><li>
Demonstrated ability to build and maintain structured processes, documentation, trackers and shared resources that improve organization, transparency and collaboration.</li><li>
Comfort with onboarding coordination, team engagement activities, vendor administration, invoice tracking and recurring business planning processes.</li><li>
Outstanding organizational skills, attention to detail and ability to manage multiple priorities, deadlines and urgent requests in a fast-paced environment.</li><li>
Ability to anticipate leaders&rsquo; needs, work independently, exercise sound judgment and follow through with limited direction.</li><li>
Strong written and verbal communication skills, with a customer service-oriented and collaborative approach.</li><li>
Proactive problem-solving mindset, flexibility and willingness to identify opportunities for process improvement and more sustainable ways of working.</li><li>
Highest level of integrity and ability to handle confidential and sensitive information in a highly professional manner.</li><li>
Mature judgment, ownership mindset, initiative and ability to make decisions within the scope of responsibilities.</li></ul><h1 class="jobSectionHeader">
Full Time / Part Time</h1>
Full time<h1 class="jobSectionHeader">
Worker Type</h1>
Employee<h1 class="jobSectionHeader">
Job Exempt (Yes / No)</h1>
No<h1 class="jobSectionHeader">
Workplace Model</h1>
Pursuant to Invesco&rsquo;s Workplace Policy, employees are expected to comply with the firm&rsquo;s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other&rsquo;s growth and development.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.
Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.</div>

Sr. Administrative Assistant

MD Anderson Cancer Center

<div>The University of Texas MD Anderson Cancer Center seeks an Administrative Assistant to support the Surgical Oncology department, a fast-paced, broad-spectrum environment offering exposure to diverse clinical, academic, and research activities. The Administrative Assistant plays a key role in supporting faculty and ensuring efficient administrative operations that contribute to patient care, education, and research excellence. The Administrative Assistant will work closely with faculty, clinical teams, and administrative partners in a collaborative and established department known for strong tenure and teamwork. 
 
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant position at UT MD Anderson provides an opportunity to contribute to meaningful work while developing professional skills in a dynamic and mission-driven environment. 
 
The ideal candidate for this role is highly intuitive, able to quickly retain information or effectively document processes, and capable of working independently while contributing to a cohesive team. Preferred qualifications include experience providing administrative support to medical professionals in a teaching environment, advanced proficiency in Microsoft Office products, familiarity with medical publications and research tools such as NIH resources, MyCV, and SciENcv, and some exposure to grant processes. 
 
The typical work schedule: 
 
On Campus Days - 9:00 am - 3:00 pm 
Remote Days - 8:00 am - 5:00 pm 
 
Salary range: Minimum $45,500.00- Midpoint $57,000.00- Maximum $68,500.00 
 
Why Us? 
Surgical Oncology at UT MD Anderson offers a unique environment where employees gain exposure to a wide range of clinical, research, and academic activities. This role provides the opportunity to build a strong skillset portfolio while working alongside experienced professionals in a department with longstanding staff and a collaborative culture. With a hybrid schedule and meaningful work supporting cancer research and patient care, this is an opportunity to grow professionally while maintaining work-life balance. 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 
Key Responsibilities 
Administrative &amp; Operational Support: 
<ul><li>Provide comprehensive administrative support to three faculty members</li><li>Answer, screen, and triage telephone calls and relay accurate messages</li><li>Receive, sort, and distribute departmental mail, faxes, and packages</li><li>Order and restock office and lab supplies on a scheduled basis</li><li>Coordinate service calls with vendors in the absence of the Office Manager</li></ul>
Calendar &amp; Coordination: 
<ul><li>Manage complex calendars including daily, monthly, and annual scheduling</li><li>Communicate leave schedules with administration, clinics, providers, and faculty</li><li>Ensure alignment of commitments across multiple stakeholders</li></ul>
Travel &amp; Expense Management: 
<ul><li>Coordinate extensive travel arrangements including registrations, lodging, and airfare</li><li>Submit and monitor reimbursement requests using institutional systems</li><li>Maintain travel documentation and compliance with organizational guidelines</li></ul>
Research &amp; Academic Support: 
<ul><li>Maintain faculty CVs using MyCV, including publications, presentations, and honors</li><li>Assist with manuscript preparation, editing, and literature searches</li><li>Retrieve research data from Medline and PubMed databases</li><li>Support grant submissions by coordinating documents, biosketches, and budget input</li><li>Ensure accuracy and completeness of grant proposals prior to submission</li></ul>
Financial &amp; Records Management: 
<ul><li>Perform account reconciliation in accordance with institutional policies</li><li>Track and maintain financial records, spreadsheets, and funding sources including grants and donor funds</li><li>Facilitate transfer of medical records for scanning and permanent documentation</li><li>Manage weekly lab coat collection and distribution logistics</li></ul> 

EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 5 years Administrative/secretarial experience. or
 
 
3 years Required experience with Associate's degree. or
 
 
1 year Required experience with Bachelor's degree.</li></ul> 

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181465
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Senior Administrative Assistant - Surgical Oncology

<div>UT MD Anderson's Genitourinary Cancer Center is among the nation's leading programs for treating cancers of the urinary tract and male reproductive system. Our team-based approach brings together medical oncologists, surgeons, and radiation oncologists to deliver personalized care. We offer advanced treatments such as nerve-sparing prostate surgery, robotic bladder surgery, innovative immunotherapies, and specialized care for genetic conditions like von Hippel-Lindau disease. 
 
Sr. Administrative Assistant opportunity in the Genitourinary Cancer Center. The ideal candidate must have a high school diploma or equivalent and at least five years of administrative/secretarial experience. 
 
Prefer candidates with Microsoft Office (Teams, Word, PowerPoint, and Excel), Kronos, and prior experience as an Administrative Assistant. Concur and PeopleSoft experience is a plus. Must be able to work well independently or with a team, task-oriented, and organized.
 
 
What's in it for you: 
 
Be at the center of a mission-driven team - Support a leading Genitourinary Cancer Center and play a critical role in keeping operations running smoothly while contributing to meaningful patient care. 
 
Own and grow your administrative expertise - Gain hands-on experience with payroll, onboarding, compliance, and leadership support while using tools like Microsoft Office, Kronos, Concur, and PeopleSoft. 
 
Stability with impact and variety - Enjoy a consistent Monday-Friday schedule while managing various responsibilities, from coordinating meetings and events to supporting leaders and improving department processes. 
 
Shift: Monday-Friday, 8:00 AM - 5:00 PM (fully onsite for the first 6 months, before transitioning to a hybrid schedule) 
 
KEY FUNCTIONS 
 
HR File maintenance - employee files (paper and electronic)
 
Facilitate on-boarding of new hires/transfers: request badge access, iPhone, keys, door signage, etc. as applicable; create personnel file folder, add PD to PD Warehouse, update Outlook mail groups to add/delete; update in-service lists and credentialing. 
 
Document Retention/Log Management; Verify appropriate credentials and maintain both tracking logs and e-mail monthly reminders. 
Comply with Joint Commission standards for personnel files. Conduct biennial file audits to include Education Center training/transcripts. Prepare and relocate documents to off-site storage per institutional record retention schedule, as needed. 
 
Payroll - Primary Timekeeper 
Track attendance points and provide biweekly reports to the unit leadership. 
Concur Travel and Expense Support - all titles 
Department Emergency planning assistance - update staff telephone list, maintain call-down tree. Mail pick-up and distribution. 
 
Provide administrative support to the Leadership Team and Staff 
Weekly staff meeting coordination. Schedule meetings and manage calendars as needed for the Leadership team. Order and confirm catering, if applicable. Send reminders, create agendas, prepare deliverables, take, transcribe, and distribute minutes (as needed and within one week of meeting). Manage audio/visual support, as needed. 
 
Professional Recognition Day Coordination
 
Create flyers and other signage and e-mail communication and distribute 
Manage Supply Par for GU Center 
 
Procurement Card Holder 
Staff Interviews coordination; Create interview packets and provide them to interviewers at least two days prior to the interview date 
In collaboration with the AD and respective NM, coordinate Meet and Greet meetings at the 30, 60, and 90-day mark for new hires. 
 
EDUCATION 
Required: High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred associate's degree, three years of required experience and with preferred bachelor's degree, one year of required experience. 
Preferred: Associate or bachelor's degree 
 
EXPERIENCE 
Required: Five years of administrative/secretarial experience.
 
Preferred: Five years of administrative assistant experience in an oncology clinical/hospital setting. Kronos, Concur, PeopleSoft, and Microsoft Office (Teams, Word, PowerPoint, and Excel) are a plus. 
 
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181476
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Sr Administrative Assistant - Genitourinary Cancer Center

Race Rock

<div>
 
 
 JOB SUMMARY:
 
 
 
 Reporting directly to the Chief Executive Officer, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external parties on a variety of matters. This role organizes and coordinates all business and personal external efforts for the CEO, provides office management and oversees special projects.
 
 
 The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations with a heightened sense of urgency, strong written and verbal communication, administrative, and organizational skills, and the ability to maintain juggling multiple duties and responsibilities seamlessly. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with the highest level of discretion.
 
 
 
 Roles and Responsibilities:
 
 
 
 &bull; Complete a variety of everyday tasks under the direction of the CEO and CAO (Chief Administrative Officer) including, but not limited to, managing complex and active calendars, arranging detailed travel plans, itineraries, and agendas
 
 
 &bull; Build relationships crucial to the success of the organization and manage a variety of special projects
 
 
 &bull; Provide a bridge for smooth communication by demonstrating leadership to maintain credibility, trust and support with senior leadership
 
 
 &bull; Create, route &amp; process written and verbal correspondence while exercising a high degree of discretion and confidentiality
 
 
 &bull; Promote corporate image by professionally representing the CEO both internally &amp; externally
 
 
 &bull; Schedule and coordinate logistics for Board meetings, conferences, and special events (onsite &amp; offsite)
 
 
 &bull; Regularly check for daily priorities and urgent matters
 
 
 &bull; Maintain and improve (where needed) systems to file, organize, and archive information
 
 
 &bull; Assist board members with travel arrangements, lodging, and meal planning, as needed
 
 
 &bull; Maintain discretion and confidentiality in relationships with all board members
 
 
 &bull; Assemble and distribute materials for board meetings in electronic/paper format or liaison with appropriate parties to have this completed in a timely manner accordingly to schedule laid out by CEO/CAO
 
 
 &bull; Participate as an adjunct member of a variety of projects and meetings in scheduling, documenting and attending calls and meetings
 
 
 &bull; Assist in coordinating the agenda of senior management team meetings, off-sites and all hands meetings, as needed
 
 
 
 Required Skills:
 
 
 
 &bull; Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ability to anticipate and balance needs seamlessly with a high sense of urgency
 
 
 &bull; Highly resourceful team-player, with the ability to also be extremely effective independently
 
 
 &bull; Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
 
 
 &bull; Expert level written and verbal communication skills
 
 
 &bull; Comfortable providing &ldquo;behind the scenes&rdquo; support to CEO and thrive on helping others be successful and willing to help others in a variety of situations to facilitate the most successful results
 
 
 &bull; Demonstrate proactive approaches to problem-solving
 
 
 &bull; Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and to identify and react to changing needs
 
 
 &bull; Excellent judgment, integrity and commitment to personal responsibility and accountability
 
 
 
 Qualifications:
 
 
 
 &bull; Must have 7 years working experience supporting the execution of high-level business initiatives including assigning tasks and priorities, writing agendas and navigating challenging calendars.
 
 
 &bull; Strong proficiency with computers, including proficiency with MS Office programs
 
 
 &bull; Strong communication skills
 
</div>

Executive Assistant

Memorial Hermann Health System

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.
 
Job Summary
 
Position responsible for performing complex and diversified administrative duties for a department.Senior Office Assistant - Emergency Department, TMCShift: 6:00 PM – 7:00 AM (Matrix schedule)
 Job Description
 
Minimum Qualifications
 Education: High School Diploma preferred
 Licenses/Certifications: (None)
 
Experience / Knowledge / Skills: 
<ul>
<li>Five (5) years of clerical experience, with at least three (3) years directly related to the assignment</li>
<li>Some supervisory skills are preferred</li>
</ul>
Principal Accountabilities
 
<ul>
<li>Develops and produces reports, letters, memoranda, minutes and other departmental correspondence. Maintains and updates departmental files.</li>
<li>Ensures the timeliness and proper distribution of reports and other communications for area of responsibility.</li>
<li>Orients and trains employees regarding system and hospital policies and procedures.</li>
<li>Identifies and responds to problems with appropriate action and follow-up.</li>
<li>Ensures safe care to patients, adhering to policies, procedures, and standards, within budgetary specifications, including time management, supply management, productivity, and accuracy of practice.</li>
<li>Promotes individual professional growth and development by meeting requirements for mandatory/continuing education, skills competency, supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor, and resource to less experience staff.</li>
<li>Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.</li>
<li>Other duties as assigned.</li>
</ul>

Senior Office Assistant

Sam's Auto Sales

Job Summary We are seeking a dynamic and highly organized Secretary to join our team! This vital role involves providing exceptional administrative support, managing front desk operations, and ensuring smooth office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Bilingual abilities are a plus to serve our diverse client base. As a Secretary, you will be the first point of contact for visitors and callers, coordinate schedules, handle correspondence, and support various office management tasks to keep our operations running efficiently. This paid position offers an exciting opportunity to contribute to a professional environment where your organizational talents shine.Duties<ul><li>Greet visitors and manage front desk responsibilities with professionalism and warmth</li><li>Operate multi-line phone systems, answer inquiries, and direct calls effectively using proper phone etiquette</li><li>Maintain accurate records through data entry, filing, and proofreading documents</li><li>Manage calendars, schedule appointments, and coordinate meetings for staff and executives</li><li>Handle correspondence via email and Google Workspace applications, ensuring timely responses</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Assist with office management duties such as supply ordering, organization of files, and general clerical support</li><li>Provide customer service support by addressing client inquiries promptly and courteously</li><li>Perform light bookkeeping duties including invoicing and expense tracking</li><li>Support personal assistant tasks such as travel arrangements or special project coordination when required</li></ul>Qualifications<ul><li>Bilingual abilities preferred to serve diverse clientele effectively</li><li>Proven office experience with strong clerical skills in a professional environment</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced setting</li><li>Demonstrated experience with data entry, filing systems, and proofreading documents accurately</li><li>Exceptional phone etiquette with experience managing multi-line phone systems</li><li>Personal assistant or office management experience highly valued</li><li>Ability to prioritize tasks with effective time management skills and attention to detailJoin us in a role where your organizational prowess makes a real difference! We&rsquo;re committed to fostering a supportive environment that values your contributions while offering opportunities for growth. If you thrive in busy settings and enjoy helping others stay organized and supported, this is the perfect position for you!</li></ul>Pay: $100.00 - $150.00 per dayWork Location: In person

Secretary

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