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administrative assistant

VISA2USA

Law firm established in 1974 specializing in immigration and personal injury in need of a bilingual (English/Spanish) receptionist/administrative assistant.Receptionist duties include but are not limited to, answering phones, checking in visitors, taking and processing payments, and calling upcoming appointments to confirm.In addition, this position will be responsible for assisting attorneys and legal assistants with miscellaneous tasks.Strong writing and communication skills, proficiency in Microsoft Word, Dropbox, Outlook, and Adobe required.Bilingual in English and Spanish (written and spoken) is REQUIRED.Please include in your application your resume and a cover letter.Hours: Monday - Thursday 8:30am to 5:00pm and every other Friday from 8:30am to 3:00pm.Location: Office is located at I-59 and I-610.Thank you,A. Don ForesterThe Forester Law Firmcell: 713-443-4668email: donforester@yahoo.comJob Type: Full-timePay: $15.00 per hourBenefits:<ul><li>Paid time off</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Receptionist/Administrative Assistant

Jones Walker LLP

About the Role:We are looking for a proactive and highly organized Legal Administrative Assistant to provide extensive support to attorneys in our active litigation and bankruptcy practice groups. This position is perfect for a detail-oriented professional who excels in a fast-paced environment and enjoys collaborating with legal teams to deliver outstanding service to clients.Responsibilities Include:<ul><li>Drafting, editing, and proofreading legal documents, correspondence, and reports</li><li>Managing attorneys&rsquo; calendars, scheduling meetings, and coordinating court appearances</li><li>Assisting with filing legal pleadings and other documentation with courts and administrative agencies</li><li>Organizing and maintaining case files, both digital and paper</li><li>Processing time entries and preparing client billing</li><li>Handling confidential information with discretion and professionalism</li><li>Communicating with clients, courts, and third-party vendors on behalf of attorneys</li><li>Supporting trial preparation including compiling exhibits, preparing binders, and managing logistics</li><li>Performing other duties as assigned</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent experience required</li><li>Previous experience in a legal administrative or litigation support role</li><li>Familiarity with, or the ability to rapidly acquire, relevant court rules and procedures</li><li>Knowledge of bankruptcy law is a plus</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Excellent verbal and written communication skills</li><li>Strong attention to detail and ability to prioritize workload</li><li>Ability to work independently and collaboratively within a team</li></ul>Work Environment<ul><li>Full-time position &ndash; Monday through Friday with a schedule of 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM.</li><li>Operates in a professional office setting using standard office equipment.</li><li>Some physical activity required (e.g., lifting boxes of supplies, standing, and bending)</li><li>Must be comfortable working in a fast-paced legal environment with shifting priorities.</li></ul>This job description is meant to be a representative summary of the major responsibilities of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.Job Type: Full-timeProjected Total Compensation: $23.82 - $30.00 per hourExpected hours: 37.50 &ndash; 40.00 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Legal Administrative Assistant

Lopez Franco PLLC

Job Title: Bilingual Legal Assistant (English/Spanish) &ndash; Personal Injury Law FirmLocation: Houston, Texas (In-office position) Firm: Lopez Franco PLLCAbout Us: Lopez Franco PLLC is a Houston-based personal injury law firm dedicated to fighting for justice and achieving the best results for our clients. We pride ourselves on compassionate representation, strong trial skills, and a client-first approach.Position Overview: We are seeking a motivated and detail-oriented Bilingual Legal Assistant (English/Spanish) to join our team. This role is ideal for someone who is eager to build a career in the legal field. While prior legal experience is strongly preferred, it is not strictly required&mdash;we are willing to train the right candidate who demonstrates strong communication skills, organization, and a desire to grow.As a Legal Assistant, you will work directly under the supervision of a paralegal, assisting with personal injury cases from intake through resolution. This position offers an opportunity to develop into a full Paralegal role for those who excel and demonstrate initiative.Key Responsibilities:<ul><li>Assist attorneys and paralegals with day-to-day case management in personal injury matters.</li><li>Communicate with clients, insurance adjusters, medical providers, and other parties (both in English and Spanish).</li><li>Draft, proofread, and prepare legal documents, correspondence, and case files.</li><li>Maintain organized case files and track deadlines.</li><li>Assist with client intake, gather necessary documents, and update case management systems.</li><li>Translate and interpret for Spanish-speaking clients as needed.</li><li>Provide general administrative support to the legal team.</li></ul>Qualifications:<ul><li>Bilingual fluency in English and Spanish required (written and verbal).</li><li>Prior experience in a legal or personal injury setting is preferred, but not required.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with case management software is a plus.</li><li>Professional demeanor and client-focused attitude.</li></ul>Compensation &amp; Benefits:<ul><li>Full-time salaried position (salary will vary based on experience).</li><li>Training and mentorship from experienced attorneys and paralegals.</li><li>Growth opportunity into a Paralegal position for high-performing candidates.</li><li>Positive and supportive work environment.</li></ul>Job Type: Full-timePay: From $42,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Personal injury law: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77042 (Required)</li></ul>Work Location: In person

Bilingual Legal Assistant/Paralegal (English/Spanish) – Personal Injury Law Firm

Alley Theatre

<div>
 
 POSITION:
 
 Operations Assistant
 
 
 
 DEPARTMENT:
 
 Operations
 
 
 
 CLASSIFICATION:
 
 Full-time / Hourly / Non-Exempt
 
 
 
 SUPERVISOR:
 
 Director of Operations
 
 
 
 PAY RATE:
 
 $18.50 Per Hour
 
 
 
 Overview
 
 
 
 Founded in 1947 by Nina Vance, the Alley Theatre is a pioneer of regional theatre, and one of the leading nonprofit theatre companies in the United States. The Alley has been awarded the prestigious Regional Theatre Tony Award&reg; and the Texas Medal of Arts Award. The Alley has transferred productions to Broadway, Off-Broadway, major European Festivals, and to 40 American cities. Unique among regional theatres, the Alley is committed to maintaining a Resident Acting Company and providing them with work year-round. Nationally recognized directors, actors, playwrights, and designers from across the country have regularly joined the Resident Acting Company.
 
 
 Rob Melrose, Artistic Director at the Alley, took over as artistic leader of the organization in 2019. His vision for the future of the Alley is both thrilling and ambitious. His strategic goals include upholding the Alley&rsquo;s artistic excellence, keeping longtime Alley Theatre devotees eager to return each season, and creating productions and cultivating new audiences.
 
 
 Rob Melrose and Incoming Managing Director Jennifer Bielstein along with Alley&rsquo;s leadership team are committed to fostering an environment where everyone is encouraged to bring their authentic selves.
 
 
 
 JOB STATEMENT
 
 
 
 The Operations Assistant works closely with all departments handling the day-to-day operations of the Alley Theatre. This position reports directly to the Director of Operations.
 
 
 
 Job Duties
 
 
 
 <ul>
 <li>
 Complete and submit necessary supply orders including but not limited to office, operational, coffee bar, kitchen, first aid and cleaning supplies.
 </li>
 <li>
 Process orders and receipts accurately and efficiently.
 </li>
 <li>
 Assist the Director of Operations with maintaining housekeeping schedules and special instructions.
 </li>
 <li>
 Assist the Director of Operations with monitoring and maintaining the Alley&rsquo;s security camera system.
 </li>
 <li>
 Maintain and track company fleet vehicles as necessary.
 </li>
 <li>
 Manage office supply memberships including but not limited to Amazon, Sam&rsquo;s Club, and Staples.
 </li>
 <li>
 Assist the Director of Operations with the organization and cleanliness of the Alley kitchens, office services areas, mail room, Archive, and storage facilities for organization.
 </li>
 <li>
 Process and sort mail and handle shipping and receiving when required.
 </li>
 <li>
 Order and maintain office furniture as necessary.
 </li>
 <li>
 Assist the Operations Manager with internal and external events.
 </li>
 <li>
 Cover for Receptionist when necessary.
 </li>
 <li>
 Complete other tasks and projects as assigned.
 
 
 </li>
 </ul>
 
 REQUIREMENTS (SKILLS And KNOWLEDGE)
 
 
 
 <ul>
 <li>
 Ability to clearly communicate both verbally and in written form
 </li>
 <li>
 Strong interpersonal and teamwork skills
 </li>
 <li>
 Strong organizational skills
 </li>
 <li>
 Commitment to an equitable, anti-racist work environment
 </li>
 <li>
 A demonstrated ability to meet deadlines under pressure
 </li>
 <li>
 Theatrical production experience a plus, but not required
 </li>
 <li>
 Proficiency in Spanish language preferred
 
 
 </li>
 </ul>
 
 Physical Requirements/Working Conditions
 
 
 
 <ul>
 <li>
 Ability to lift and move 50 lbs. routinely.
 </li>
 <li>
 Must be comfortable working in a fast-paced environment where directions and priorities can change rapidly.
 </li>
 <li>
 Typical hours are during the day, but the position requires the flexibility to be available for weekend, holidays and evening work hours as needed.
 
 
 </li>
 </ul>
 
 Benefits &amp; Perks
 
 
 
 <ul>
 <li>
 Medical, dental and vision insurance
 </li>
 <li>
 Paid vacation, floating holiday and sick time
 </li>
 <li>
 401(k) with matching, FSA, HRA (Alley paid deductible)
 </li>
 <li>
 Free and discounted tickets to Alley Theatre performances
 </li>
 <li>
 Discounted Parking ($4 Bi-weekly)
 </li>
 <li>
 Discounted gym membership
 </li>
 <li>
 Employee wellness program &amp; Employee Assistance Program (EAP)
 </li>
 <li>
 Houston, TX is one of the most affordable cities in the nation with no state or city income tax.
 
 
 </li>
 </ul>
 Alley Theatre is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at hrdept@alleytheatre.org.
 
 
 
 The Alley Theatre is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status or any other characteristic protected by applicable local, state, or federal law. We encourage people of all backgrounds to apply.
 
</div>

Operations Assistant

Whitestone REIT

<div>
 
 Whitestone REIT&mdash;a dynamic, growth-focused real estate investment trust&mdash;is seeking a highly experienced and motivated
 
 Executive Assistant
 
 to support our
 
 President/Chief Operating Officer
 
 . This is a high-visibility role central to enhancing organizational effectiveness and driving strategic initiatives across departments and regional offices.
 
 
 We&rsquo;re looking for a polished professional who is proactive, detail-oriented, and thrives in a fast-paced environment. The ideal candidate will be a trusted partner, capable of balancing complex administrative responsibilities with strategic support. This is a unique opportunity to contribute to both the operational success and personal efficiency of a key executive leader.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage complex calendars and schedule meetings, calls, and events across time zones.
 </li>
 <li>
 Prepare detailed meeting agendas, coordinate materials, and follow through on action items.
 </li>
 <li>
 Serve as a coordinator between the President/COO and internal/external stakeholders.
 </li>
 <li>
 Monitor, draft, and manage emails and correspondence with accuracy and professionalism.
 </li>
 <li>
 Maintain strict confidentiality while managing sensitive corporate and personal information.
 </li>
 </ul>
 
 
 Travel &amp; Logistics Management
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel: flights, accommodations, car rentals, and itineraries.
 </li>
 <li>
 Track and optimize travel rewards programs and corporate travel policies.
 </li>
 <li>
 Provide real-time travel support and logistics troubleshooting.
 </li>
 </ul>
 
 
 Project Coordination &amp; Operations
 
 
 <ul>
 <li>
 Facilitate execution of strategic corporate initiatives and interdepartmental projects.
 </li>
 <li>
 Track and maintain project milestones and updates using tools such as Microsoft Office.
 </li>
 <li>
 Assist in event planning, including off-sites, conferences, and corporate functions.
 </li>
 </ul>
 
 
 Finance &amp; Budget Support
 
 
 <ul>
 <li>
 Reconcile corporate credit card expense reports and code invoices for A/P submission.
 </li>
 <li>
 Assist with monitoring departmental budgets and resolving financial discrepancies in collaboration with finance as needed.
 </li>
 <li>
 Coordinate with vendors and suppliers for service agreements and procurement.
 </li>
 </ul>
 
 
 Technology &amp; Communication
 
 
 <ul>
 <li>
 Utilize Microsoft Office Suite and other platforms (e.g. Teams, Outlook) for efficient workflow.
 </li>
 <li>
 Stay current with project developments and suggest tools and technology to optimize team productivity.
 </li>
 </ul>
 
 
 Personal Assistance (as needed)
 
 
 <ul>
 <li>
 Handle personal errands, appointment coordination, and miscellaneous tasks to support the President &amp; COO productivity.
 </li>
 <li>
 Manage mail, packages, and running errands as needed.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 5+ years of experience supporting senior executives in a fast-paced, growth-oriented company.
 </li>
 <li>
 Exceptional communication skills&mdash;both written and verbal.
 </li>
 <li>
 High proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
 </li>
 <li>
 Excellent organizational and time management skills with the ability to juggle multiple responsibilities and adapt to shifting priorities.
 </li>
 <li>
 Proven discretion in handling confidential information.
 </li>
 <li>
 A proactive, resourceful, and solution-oriented mindset with meticulous attention to detail.
 </li>
 <li>
 Availability to work on-site Monday&ndash;Friday, with flexibility for occasional after-hours and travel requirements.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Whitestone REIT
 
 is proud to foster a culture of innovation, collaboration, and integrity. If you're ready to contribute to a growing organization where your skills make a tangible impact, we invite you to apply and grow with us.
 
 
 
</div>

Executive Assistant to the President/COO

Reyes Blum PLLC

Job description:Job Title: EOIR Bilingual Legal Assistant (English and Spanish)Company: Reyes Blum PLLCLocation: Southwest Houston, TXAbout Reyes Blum PLLC: Established immigration law firm in Southwest Houston is seeking a Bilingual Legal Assistant to join our team. For over 40 years, our firm has helped immigrants with removal defense and family-based immigration law. We are growing and looking to add a passionate and dedicated Bilingual Legal Assistant to our team who will help us serve our clients. Ability to speak English and Spanish with one year of experience is required for this position.Responsibilities: &#9679; Detainees &#9679; I-589, (Affirmative and Defensive) &#9679; E-42B, E-42A (Cancellation of Removal) &#9679; I-485 (AOS) &#9679; I-765, DACA, TPSRequirements: &#9679;Detail-oriented, with excellent writing skills &#9679;Able to multitask in a fast-paced, high-volume environment with competing demands &#9679;Able to manage a large caseload, effectively prioritizing deadlines &#9679;Able to keep cases organized by establishing and managing files; monitoring calendars; meeting deadlines; documenting actions; and inputting information into case management software &#9679;Prepare and forward reports to the office manager &#9679;Assist and support attorneys in handling cases &#9679;Ensure that case files, paperwork, reporting requirements, applications, documentation, and other provided services follow legal and ethical requirements, and office procedures &#9679;Strong communication skills &#9679;Willing to learn, have a positive attitude, and ready to work &#9679;Computer literate skills required: Google, Word, Excel, Adobe, etc.Competencies: &#9679; Integrity - Job requires being honest and ethical &#9679; Attention to detail - Job requires being careful about detail and thorough in completing work tasks. &#9679; Dependability - Job requires being reliable, dependable, and fulfilling obligations. &#9679; Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. &#9679; Concern for others - Job requires being sensitive to others&rsquo; needs and feelings and being understanding and helpful on the job.Benefits: &#9679; Paid holidays &#9679; Paid day off on your birthday &#9679; Paid time off &#9679; 1 week paid vacation (after 1 year of employment) &#9679; Office closed last week of the year (before Christmas until after New Year&rsquo;s Day) &#9679; Plus any other benefit that the company may provide in the futureWork Hours: &#9679; Monday to Friday from 9am - 5:30pm &#9679; Weekends as needed, 10am - 3pmJob Type: Full-timePay: $18.00 - $22.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Free parking</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Legal Assistant: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77081 (Required)</li></ul>Ability to Relocate:<ul><li>Houston, TX 77081: Relocate before starting work (Required)</li></ul>Work Location: In person

Bilingual EOIR Legal Assistant

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
The Latent Print Administrative Support Specialist is responsible for clerical and administrative tasks related to the latent print section. The Latent Print Support Specialist is accountable for communicating with stakeholders to ensure that accurate and timely results are released to the requesting investigator. The Specialist will also be responsible for the scanning of latent print evidence. Generally, he/she utilizes standard procedures to perform tasks under the guidance and direction of the section supervisor. The Specialist will exercise sound judgement to execute duties involving problem solving and maintain the confidentiality of all case files received. Specific responsibilities include, but are not limited to, the following:
<ul><li>Effectively utilizes appropriate tools for the tracking of calls, emails, and other client communication channels.
</li><li>Scans latent lift evidence into MIDEO database, ensuring chain of custody requirements are met.
</li><li>Responds to requests from prosecutors, defense attorneys and investigators, etc. regarding section case information in a courteous manner, providing a correct and timely response if possible or routing to the appropriate source for a timely and accurate response.
</li><li>Coordinates responses to court orders, subpoenas, and discovery requests, enlisting the assistance of section and other HFSC personnel to compile the requested records in a timely manner.
</li><li>Communicates effectively with stakeholders regarding case prioritization, ensuring responses are delivered in a timely manner.
</li><li>Performs other tasks as assigned</li></ul>
Experience and Skills:
MINIMUM EDUCATION REQUIREMENTS
Bachelor&rsquo;s Degree in a business or related field is required. Relevant work experience in a forensic or law enforcement environment performing administrative tasks is strongly preferred.
MINIMUM EXPERIENCE REQUIREMENTS
Minimum of six months experience of mid to high level administrative experience is required. Experience in a law enforcement or forensic environment performance administrative tasks is strongly preferred. Demonstrated ability and knowledge of different forensic software systems including but not limited to: Laboratory Information Management Systems (LIMS) and/or MIDEO is strongly preferred. Demonstrated skill in all Microsoft Office applications is also required.
KNOWLEDGE AND SKILL REQUIREMENTS<ul><li>
Excellent interpersonal, verbal, and written communication skills.</li><li>
Strong technical aptitude, problem-solving skills, and the ability to learn new processes and systems quickly</li><li>
Demonstrated skill in planning, organizing, drafting, and editing written documents</li><li>
Excellent time management skills, including ability to multi-task and prioritize essential tasks.</li><li>
Demonstrated skill in effectively utilizing technology and related software applications, with proven expertise in Microsoft Office applications</li><li>
Demonstrated ability to work in a challenging and dynamic work environment</li></ul> 

Job Benefits:
Houston Forensic Science Center offers a competitive salary and benefit package. 
 
From: Houston Forensic Science Center</div>

Administrative Support Specialist - Latent Print Section

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