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administrative accounting specialist Jobs in Houston

administrative accounting specialist

administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

administrative assistant

TNT Crane & Rigging

<div>TNT Crane &amp; Rigging Inc. 
Job Title: Administrative Assistant, Training Department 
Location: Houston
 
Reports to: Training Manager
Summary:
 
The Training Department Administrative Assistant performs routine clerical, secretarial, and administrative work in support of the Training Department. This role supports the registration and tracking of apprentices, coordinates and schedules training activities, assists with creation of training aids, maintains accurate record-keeping, and serves as a point of contact for the department.<div>
Responsibilities: 
<ul><li>Registers apprentices in RAPIDS and maintains accurate, up-to-date apprentice records.</li><li>Tracks apprentice on-the-job training (OJT) hours, certifications, and progress toward completion requirements.</li><li>Coordinates and schedules training classes, instructors, facilities, and materials for apprentices and employees.</li><li>Serves as a point of contact for the Training Department, responding to internal inquiries from employees, managers, and branch locations.</li><li>Maintains training department files, certification records, and compliance documentation.</li><li>Collect training feedback, maintain participation records, and summarize results for leadership</li><li>Prepares, duplicates, and distributes training materials, reports, rosters, sign-in sheets, and other training department material.</li><li>Maintains training department office and supply inventory.</li><li>Assists with tracking apprentice enrollment status, employee certification renewals, and required documentation deadlines.</li><li>Other job duties as assigned.</li></ul> 
</div><div>Qualifications:
 
<ul><li>High School diploma or GED required.</li><li>Experience coordinating schedules, events, or internal programs</li><li>Prior administrative support, office coordination, training administration, or related experience</li><li>Must have good interpersonal and communication skills, both written and verbal with the ability to interact professionally with employees, supervisors, trainers, and leadership</li><li>Exceptional organization skills with the ability to manage multiple projects and priorities simultaneously</li><li>High attention to detail and commitment to maintaining accurate records and documentation</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn training/apprenticeship tracking systems.</li><li>Ability to read, interpret, and write reports legibly in English.</li><li>Ability to prioritize, organize, and meet work deadlines.</li><li>Ability to type a minimum of 45 wpm</li></ul></div></div>

Administrative Assistant

Schneider Electric

<div>Job Description:

The Administrative Assistant monitors, analyzes, tracks and processes job costs, expenses, purchases and project bookings for an assigned location, department or division. Completes work assignments in accordance with company policy. 
PRIMARY DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. Reasonable accommodations may be made to enable
individuals with disabilities to perform the primary duties. 
<ul><li>
Support key operation administrative processes at branch level, including processing of purchase orders, accounts payable, accounts receivable and customer invoicing</li><li>
Enter project bookings, change orders and cost revisions into financial system</li><li>
Create and maintain financial spreadsheets, documents, records and files</li><li>
Coordinate subcontractor and vendor setup process</li><li>
Update branch financial metrics in a timely manner</li><li>
Develop and maintain relationships with internal and external finance resources, including suppliers and customers</li><li>
Other duties may be assigned</li></ul> 

(External) English Qualifications:

QUALIFICATIONS: The requirements listed below are representative of the education, experience, skills
and/or abilities required. An individual must meet the minimum requirements as listed in each Qualifications subsection. 
EDUCATION:
Associates degree in related field or related work experience required 
EXPERIENCE:
Two years relevant work experience 
SKILLS &amp; ABILITIES:<ul><li>
Excellent verbal and written communication skills including, but not limited to, the ability to influence and persuade internal and external Customers, listen effectively, and solicit input from others.</li><li>
Intermediate (to advanced) ability to use Microsoft Office programs including but not limited to, Word, Excel and PowerPoint.</li><li>
Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments, the ability to prioritize tasks effectively and efficiently, and the ability to manage resource procurement.</li><li>
Proven ability and to work effectively in a team-based environment.</li></ul>
Local Benefits (English):

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.
Our Total Rewards is our way of saying: &ldquo;We see you. We value you&rdquo;. It&rsquo;s more than just pay and benefits- it&rsquo;s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.
For this U.S. based position, the expected pay range is USD 54,400 - USD 81,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.
Schneider Electric is there when it matters most to you
Our Total Rewards package outlines all the benefits and support you&rsquo;ll enjoy as part of the Schneider Electric team:
Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year.
Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.
Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.
Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.
Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.
(External) English Company Boiler Plate: 
Looking to make an IMPACT with your career?
When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values &ndash; Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork &ndash; starts with us.
IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.
We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.
Become an IMPACT Maker with Schneider Electric &ndash; apply today!
&euro;40 billion global revenue 
+9% organic growth 
150 000+ employees in 100+ countries<div> 
You must submit an online application to be considered for any position with us. This position will be posted until filled.</div><div></div><div> 
Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and &lsquo;inclusion&rsquo; is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.</div><div> 
</div><div>At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here 
 
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.</div></div>

sam's auto carwash

OverviewJoin our dynamic team as a Receptionist/Administrative Assistant and be the welcoming face of our organization! This energetic role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting our office management functions. If you thrive in a fast-paced environment, possess excellent communication skills, and are passionate about organizational excellence, this is the perfect opportunity to showcase your talents and grow professionally. We are committed to creating a positive workplace where your skills make a real impact.Duties<ul><li>Greet visitors and clients warmly, ensuring a professional and friendly front desk experience</li><li>Manage multi-line phone systems efficiently, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain organized filing systems, both digital and paper-based, to support office efficiency</li><li>Perform data entry tasks with precision using spreadsheets and productivity software like Microsoft Office</li><li>Support office management by scheduling appointments, managing calendars, and coordinating meetings</li><li>Assist with clerical tasks such as proofreading documents, preparing reports, and maintaining office supplies</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and software issues</li><li>Provide customer support by addressing inquiries promptly and professionally</li><li>Manage client communication with clarity and courtesy to foster positive relationships</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with high accuracy; ability to perform data entry efficiently</li><li>Demonstrated ability to handle clerical tasks such as filing, proofreading, and calendar management</li><li>Exceptional customer service skills with a professional demeanor at the front desk</li><li>Technical proficiency in computer literacy; comfortable troubleshooting basic software or hardware issues</li><li>Prior administrative or receptionist experience preferred; personal assistant experience is a bonus</li><li>Strong time management skills to prioritize tasks effectively in a busy environment</li></ul>This role offers an exciting opportunity to develop your administrative expertise within a supportive team environment. We value proactive individuals who bring energy, professionalism, and dedication to their work every day. Join us in creating an organized, welcoming space where excellence is the standard!Job Type: Full-timePay: $8.00 - $10.00 per hourBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Receptionist/Administrative Assistant

UTHealth Houston

<div>The Department of Surgery is seeking an Administrative Assistant to join the team in supporting 6-10 academic surgeons. This role will be solely administrative, with no clinic or patient care responsibilities. This position does allow remote work 1 day/week, after your initial 6-month probationary period is completed.
The ideal candidate is a proactive, highly organized professional with exceptional interpersonal skills, strong judgment, and the ability to anticipate administrative needs while maintaining the highest level of professionalism and discretion. They thrive in a fast-paced academic healthcare environment, are committed to outstanding customer service, and continually seek opportunities to improve processes and enhance operational efficiency.
What we do here changes the world. UTHealth Houston is Texas&rsquo; resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That&rsquo;s where you come in.
Once you join us you won't want to leave. It&rsquo;s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you&rsquo;d expect from a top healthcare organization (benefits, insurance, etc.), plus:<ul><li>
100% paid medical premiums for our full-time employees</li><li>
Generous time off (holidays, preventative leave day, both vacation and sick time &ndash; all of which equates to around 37-38 days per year)</li><li>
The longer you stay, the more vacation you&rsquo;ll accrue!</li><li>
Longevity Pay (Monthly payments after two years of service)</li><li>
Build your future with our awesome retirement/pension plan!</li></ul>
We take care of our employees! As a world-renowned institution, our employees&rsquo; wellbeing is important to us. We offer work/life services such as...<ul><li>
Free financial and legal counseling</li><li>
Free mental health counseling services</li><li>
Gym membership discounts and access to wellness programs</li><li>
Other employee discounts including entertainment, car rentals, cell phones, etc.</li><li>
Resources for child and elder care</li><li>
Plus many more!</li></ul>
Position Summary:
Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.
Position Key Accountabilities:<ul><li>
Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.</li><li>
Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.</li><li>
Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.</li><li>
Develops filing systems; maintains files, records and reports for assigned area.</li><li>
Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.</li><li>
Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.</li><li>
May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems.</li><li>
Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.</li><li>
May be required to maintain office supplies and equipment.</li><li>
Screens calls and emails and receives and directs visitors.</li><li>
Retrieves information from departmental and/or project records and may produce reports.</li><li>
Handles confidential information and sensitive issues.</li><li>
Provides back-up for other support staff as needed.</li><li>
May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.</li><li>
May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.</li><li>
May be assigned routine budget or financial responsibilities by supervisor.</li><li>
May maintain or reconcile financial records/reports.</li><li>
Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.</li><li>
Other duties as assigned.</li></ul> 
Certification/Skills:
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. 
Use of University financial systems may be required.
Minimum Education:
High School diploma or equivalent. 
Associates degree preferred.
Minimum Experience:
Four (4) years related work experience required. 
Prior experience with scheduling, maintaining calendars, and travel itineraries required. 
Prior experience preparing meeting materials or general reports preferred. 
May substitute required experience with equivalent years of education beyond the minimum education requirement.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code &sect;51.215 and Texas Government Code &sect;411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code &sect;117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. &sect;791.4.
Veteran Information:
Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.
For a complete list please visit www.uthealth-veterans.jobs.
Residency Requirement:
Employees must permanently reside and work in the State of Texas.</div>

Administrative Assistant/Sr. Administrative Assistant - Dept. of Surgery

U.S. Venture, Inc.

<div><h2 class="jobSectionHeader">POSITION SUMMARY</h2>
U.S. AutoForce, a division of U.S. Venture, Inc., brings together more than 100 years of experience as an industry leader in the distribution of tires, undercar parts, and lubricants to independent tire retailers, auto repair shops, and automotive dealerships.
 
 
The Operations Administrative Assistant performs varied duties such as cash handling, facility filing, personnel onboarding, and support the operation directed by management. Must be able to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills. 
 
The schedule for this position is Monday - Friday 8:00 am - 4:00 pm 
 
Schedule is subject to change with business needs.<h2 class="jobSectionHeader">
JOB RESPONSIBILITIES</h2><ul><li>
Perform varied duties such as screening mail, maintaining COD files and records</li><li>
Utilize a computer to generate general correspondence, reports, and spreadsheets</li><li>
Assist with new hire onboarding</li><li>
Assist with team member's system logins</li><li>
Verify Driver collection bags</li><li>
May assist with covering dispatch and will call, including breaks and lunches</li><li>
Daily deposits, collect past due accounts, and assist with clearing COD&rsquo;s (Cash on Delivery)</li><li>
Maintain office and cleaning supplies</li><li>
Willingness to provide moderate housekeeping of office and breakroom</li><li>
May assist with planning company activities, i.e. &ndash; wellness fairs, job fairs, facility events</li><li>
May run errands and make daily bank runs for deposits</li><li>
May assist with inventory and ECOMM needs</li><li>
Adheres to all company policies, procedures, and business ethics codes</li><li>
May need to travel occasionally to other site locations for training and observation</li><li>
The duties listed in this job description are not exhaustive. Team members may be asked to perform other job-related tasks and follow any job-related instructions given by their supervisor, subject to reasonable accommodations</li></ul>
OUR BENEFITS<ul><li>
Highly competitive wages starting at $19/hr!
</li><li>Weekly pay</li><li>
Work boot reimbursement program</li><li>
Healthcare benefits, available your first day on the job</li><li>
401(k) with Generous Employer Contribution AND Match</li><li>
Paid Vacation, Sick time and Holidays</li><li>
On-the-job training and skill development</li><li>
Tuition Reimbursement</li><li>
Employee Discount Programs</li></ul>
Physical Demands and Work Environment
Physical demands: While performing the duties of this job, the employee must be qualified as to visual, auditory, physical, and mental ability to operate equipment safely with or without reasonable accommodation. The employee must frequently lift products weighing up to approximately 50 pounds, and occasionally up to 80 pounds. Occasionally exert a pushing force up to 40 pounds. Handling of commercial tires (e.g., rolling, destacking, team lifting) conduct team lifts or use mechanical equipment. 
Protective equipment required: steel or composite toe boots, safety vest, safety harness , seatbelt, SRL (self-retracting lifeline). All equipment is provided by U.S. AutoForce except for steel / composite toe boots. All team members must be able to adhere with safety and manufacture guidelines for compliant use of all protective equipment. 
Work environment: While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. Fumes associated with tires and occasionally car parts and lubricants prevalent.<h2 class="jobSectionHeader">
QUALIFICATIONS</h2><ul><li>
A high school graduate plus 1 year administrative/office experience</li><li>
Excellent organizational skills and attention to detail</li><li>
Data Entry and proficient in Microsoft Office Suite</li><li>
Ability to use office equipment including, but not limited to: copiers, scanners, computers, projector, etc.</li><li>
Above average written and verbal communication skills</li><li>
Ability to follow instructions and safe operating procedures</li><li>
Basic math knowledge</li><li>
Demonstrated ability to provide quality customer service</li><li>
Ability to maintain confidentiality</li><li>
Ability to work overtime as needed</li><li>
Successfully pass a pre-employment drug test (do not test for THC / marijuana)</li></ul>
DIVISION:
U.S. AutoForce
U.S. Venture will not offer sponsorship for employment status (including, but not limited to, H-1B, TN, E-3, F1, CPT, OPT, STEM OPT, visa status and other employment‑based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full‑time basis and must not require U.S. Venture&rsquo;s sponsorship to continue to work legally in the United States. In general, U.S. Venture does not sponsor candidates for nonimmigrant visas or permanent residency except when there is a specific business need.
U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of U.S. Venture.
U.S. Venture, Inc. is an equal opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic. If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739-6101.
40-40-400-4502</div>

Warehouse Operations Administrative Assistant

MD Anderson Cancer Center

<div>The GU Radiation Oncology Department relies on the Senior Administrative Assistant to provide comprehensive support for faculty, staff, and program operations. The Senior Administrative Assistant plays a key role in documentation, scheduling, compliance, financial coordination, and administrative workflow that ensures smooth and efficient operations across the department. As part of a large and specialized environment, the Senior Administrative Assistant contributes to maintaining organized, timely, and high-quality administrative processes. 
 
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant supports this mission by ensuring strong administrative foundations, accurate documentation, and reliable coordination for clinical and academic operations. The Senior Administrative Assistant is essential to maintaining institutional standards and contributing to a high-performing team. 
 
The ideal candidate for the Senior Administrative Assistant role brings preferred experience with Concur for travel booking and expense reconciliation, demonstrated skill in arranging complex travel itineraries, strong proficiency in managing high-volume Outlook calendars, and the ability to provide consistent administrative support to multiple faculty members. Candidates with experience performing departmental timekeeping, coordinating schedules across clinical or academic environments, and supporting day-to-day operations in a fast-paced setting will be especially well-suited for this position. 
 
Minimum $21.88 - Midpoint $27.40 - Maximum $32.93 
 
Why Us? 
 
In this role, you directly support the operational strength of a world-renowned institution while building expertise in administrative coordination, clinical operations support, and program management. The Senior Administrative Assistant position offers opportunities for professional development, stable career progression, and meaningful work that contributes to patient care, faculty success, and institutional excellence. 
 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li></ul> 
<ul><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li></ul> 
<ul><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li></ul> 
<ul><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 

Responsibilities 
 
Documentation 
 
<ul><li>Process licensing applications and renewals</li></ul> 
<ul><li>Maintain Risk Management Education credits and track attendance for Quality Assurance and Planning clinic meetings</li></ul> 
<ul><li>Maintain documentation to ensure compliance with institutional, state, and board certifications</li></ul> 
<ul><li>Complete general assignments and projects related to department programs</li></ul> 
<ul><li>Create agendas, attend program meetings, and prepare information for review and dissemination</li></ul> 
<ul><li>Follow up with meeting attendees to ensure completion of action items</li></ul> 
<ul><li>Prepare minutes for meetings, conferences, and program activities</li></ul> 
<ul><li>Maintain faculty CVs, biosketches, and other support documents monthly</li></ul> 

Calendar Management 
 
<ul><li>Maintain faculty and staff time off requests and clinic coverage through Kronos and Outlook</li></ul> 
<ul><li>Proactively manage faculty Outlook calendars</li></ul> 
<ul><li>Perform departmental timekeeping using Kronos</li></ul> 
<ul><li>Schedule meetings, classes, symposiums, and conferences</li></ul> 
<ul><li>Schedule seminars and workshops</li></ul> 
<ul><li>Coordinate institutional events, including announcing seminars, planning advertising, and arranging visitor travel</li></ul> 
<ul><li>Facilitate meetings as requested</li></ul> 

Department Operations 
 
<ul><li>Support administrative efforts across department locations</li></ul> 
<ul><li>Complete projects assigned by the supervisor</li></ul> 
<ul><li>Attend and complete required educational courses</li></ul> 
<ul><li>Assist Operations Managers with faculty recruiting, credentialing, and other faculty actions</li></ul> 
<ul><li>Mentor new support staff during their initial six months</li></ul> 
<ul><li>Update the faculty and department website quarterly</li></ul> 

Finance &amp; Travel 
 
<ul><li>Coordinate financial and service arrangements</li></ul> 
<ul><li>Post and track PRS fiscal expenditures and reconcile monthly</li></ul> 
<ul><li>Monitor expenses to ensure cost centers remain within budget</li></ul> 
<ul><li>Process reimbursements and travel per funding source policy</li></ul> 
<ul><li>Schedule faculty travel and visitor or candidate recruitment travel</li></ul> 

Business Development 
 
<ul><li>Assist with policy creation, training, research, and business management related to program coordination</li></ul> 
<ul><li>Perform additional duties as assigned</li></ul> 

EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Associate's Degree or</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 5 years Administrative/secretarial experience. or</li><li>
Required: 3 years Required experience with Associate's degree. or</li><li>
Required: 1 year Required experience with Bachelor's degree.</li><li>
Preferred: Experience working with Biosketches and other supporting documentations. MyNCBI skills are preferred</li></ul> 

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 182212
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Senior Administrative Assistant - GU Radiation Oncology

EmpowHR Consulting

We are seeking an experienced, highly organized, and proactive Executive Assistant to serve as a trusted partner to the Owner and support the daily operations of our growing pharmacy. This is more than a traditional administrative role, we are looking for someone who is resourceful, takes initiative, anticipates needs, and thrives with minimal supervision.The ideal candidate is a self-starter who enjoys creating organization, solving problems independently, and keeping business operations running efficiently. This individual will play a critical role in executive support, office administration, vendor coordination, customer communication, and operational efficiency.Key ResponsibilitiesAdministrative &amp; Executive Support&middot; Manage and prioritize the executive's calendar, appointments, and daily schedule.&middot; Screen and prioritize phone calls, emails, and correspondence.&middot; Prepare reports, presentations, spreadsheets, and executive communications.&middot; Coordinate meetings, agendas, minutes, and follow-up action items.&middot; Handle confidential information with discretion.&middot; Coordinate travel arrangements and expense reporting.Strategic Business Support&middot; Assist with business planning and strategic initiatives.&middot; Research vendors, products, and business opportunities.&middot; Develop reports and dashboards to support executive decision-making.&middot; Coordinate cross-functional projects from planning through completion.&middot; Track key initiatives and ensure deadlines are met.&middot; Identify opportunities to improve operational efficiency and implement solutions.&middot; Serve as an extension of the Owner by following up on priorities and driving accountability.Office &amp; Business Operations&middot; Manage day-to-day administrative operations.&middot; Maintain filing systems and office records.&middot; Order office supplies and manage vendor relationships.&middot; Assist with invoices, billing support, and recordkeeping.&middot; Coordinate meetings, events, and employee activities.Pharmacy Administration&middot; Support operational initiatives and special projects.&middot; Coordinate communication with pharmaceutical vendors and suppliers.&middot; Track renewals, inspections, certifications, and compliance deadlines.Experience &amp; QualificationsRequired&middot; 5+ years of Executive Assistant, Administrative, or Office Management experience.&middot; Experience supporting executives or business owners.&middot; Excellent organizational, communication, and time-management skills.&middot; Ability to manage multiple priorities independently.&middot; Strong attention to detail and professionalism.&middot; Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Preferred&middot; Healthcare, pharmacy, or medical office experience.&middot; Experience with QuickBooks or accounting software.&middot; Knowledge of healthcare administrative processes and compliance.Ideal CandidateThe successful candidate is someone who:&middot; Is a self-starter who requires minimal direction.&middot; Anticipates needs before they arise.&middot; Takes ownership from start to finish.&middot; Thinks strategically and proactively solves problems.&middot; Maintains professionalism under pressure.&middot; Builds strong relationships and improves processes.&middot; Is dependable, trustworthy, and highly accountable.Why Join Our Team?We are a growing pharmacy seeking an Executive Assistant who wants to become a valued member of our leadership team. We value initiative, accountability, professionalism, and continuous improvement. This role offers the opportunity to make a meaningful impact by helping streamline operations, support executive leadership, and contribute to the continued success of our organization.Pay: Up to $31.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

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