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administrative assistant

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Administrative Assistant

Five Woods Realty

Overview We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. This vital role offers the opportunity to support the firm principal by managing daily administrative and transaction related tasks with energy, precision, and professionalism. The ideal candidate will excel in multitasking, demonstrate exceptional communication skills, and possess a proactive attitude to ensure smooth office operations. If you thrive in a impactful self-paced environment and enjoy working individually and in customer facing roles, then this position can be perfect for you!Responsibilities<ul><li>Responsible for administrative duties related to day-to-day operations for a real estate development firm.</li><li>Draft correspondence as needed and respond to client and customer inquiries received via phone, mail, or email.</li><li>Performs duties related to creating invoices, payment processing, accounts payable, and accounts receivable.</li><li>Record entries in Excel for financial project information related to expenses, revenues, and budget adjustments.</li><li>Reconcile deposits received from rent and handle petty cash utilized in paying subcontractors.</li><li>Maintain order supplies for the office, and for company projects.</li><li>Maintain and provide status updates on projects, contracts, and transaction related documents.</li><li>Performs basic research and gather necessary information for various local, state, and federal programs related to real estate housing and project solicitations.</li><li>Communicate with staff of public entities, public agencies and departments, and government officials.</li><li>Maintain client and customer contact database for firm.</li><li>Accounts Payable: Review Invoices and Confirm Work Completion with Site Staff; Payment Check Review and Printing</li><li>Accounts Receivable: Issue Invoices to Customers</li><li>Coordinate travel plans, including meeting scheduling and itinerary, and material preparation.</li><li>Coordination of Weekly Office Meeting &amp; Construction Meeting</li><li>Exercise good judgment in a variety of situations, with strong written and verbal communication, and administrative and organizational skills.</li><li>Maintain appropriate confidentiality of information and decisions made within the office.</li><li>Create meeting briefs and other documents/correspondence, Excel spreadsheets, and PowerPoint presentations, and other collateral material as needed.</li><li>Perform other administrative functions as assigned such as but not limited to attending public events, responding to information requests, archiving documents, serve in special projects, and facilitating procurement processes.</li><li>Tracking of Human Resource Details &ndash; Paid Time Off, Sick Days, etc.</li><li>Event Planning and Marketing Coordination</li></ul>Qualifications<ul><li>Proven experience in office management or administrative support roles with real estate experience preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Demonstrated customer service skills with professional phone etiquette and interpersonal communication abilities.</li><li>Knowledge of bookkeeping processes using QuickBooks or similar accounting software is beneficial. Join us to be part of an energetic team dedicated to excellence! This position offers an engaging work environment where your organizational talents will shine while supporting leadership in achieving their goals. We value proactive individuals who bring enthusiasm and precision to every task&mdash;help us keep our office running smoothly while advancing your career!</li></ul>Pay: $24.27 - $28.23 per hourPeople with a criminal record are encouraged to applyWork Location: In person

Executive Administrative Assistant

Codispoti Law PC

Responsibilities:- Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls to the appropriate person or department - Receive, process and distribute incoming and outgoing mail/packages- Prepare and set up conference room for visitors- Open and close office-Prepare refreshments for visitors - Maintain a clean and organized reception, conference room and kitchen areas - Manage incoming and outgoing mail, packages, and deliveries - Schedule appointments and maintain calendars - Assist with office management tasks such as ordering supplies and coordinating maintenance requests - Perform basic administrative duties, including filing, photocopying, and data entry- Assists Marketing and Sales Team prepare event materials and follow up client calls - Provide support to other departments as neededSkills: - Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook) - High School Diploma, or equivalent - Experience with file management and organization - Strong organizational and time management skills - Excellent communication skills and phone etiquette - Ability to multitask and prioritize tasks effectively - Previous experience as a receptionist or personal assistant is preferred - Experience in event planning is a plus-Bilingual - Spanish/English (preferably)Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the role.Job Type: Full-timePay: $16.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Parental leave</li><li>Professional development assistance</li></ul>Work Location: In person

Administrative Assistant/Receptionist

Clark Hill PLC

<div><div><div>Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Houston Office. A minimum of 5 years of litigation experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. . While this position assists attorneys in the litigation area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.
</div>
<div>The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the LAA must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must. Certified Legal Secretary designation is a plus.
</div>
<div>The salary range at the time of posting is $65,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
</div>
<div>Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
</div>
 <div>Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.</div></div></div>

Legal Administrative Assistant

Chevron

<div>Total Number of Openings
1
Chevron is accepting online applications for the position Administrative Assistant - Enterprise Communications through April 23rd, 2026 at 11:59 p.m. (Central Time).
Chevron is seeking an experienced Administrative Assistant to provide administrative support to five leaders on the Enterprise Communications Leadership Team. This role is ideal for someone who thrives in a fastpaced, dynamic environment and brings strong organizational skills, sound judgment, and the ability to execute quickly while managing multiple priorities with discretion and precision.
Responsibilities for this position may include but are not limited to:<ul><li>
Provide administrative support with a high degree of independence, discretion, accuracy, and attention to detail.</li><li>
Manage complex, dynamic calendars and schedules for multiple leaders simultaneously.</li><li>
Anticipate leadership needs, track critical action items, and ensure timely completion through follow‑up and coordination.</li><li>
Plan and manage off-sites and multi‑day meetings and team events.</li><li>
Coordinate travel arrangements, track expenses and compile accurate expense reports on time.</li><li>
Support onboarding and offboarding activities of employees and contractors.</li><li>
Create, submit, and manage requests in SMART by GEP, and pay invoices via Chevron systems or pcard.</li><li>
Maintain distribution lists and provide general office management support (e.g. supplies, visitor access, light information management IT support).</li><li>
Handle special projects and ad hoc requests as needed.</li></ul>
Required Qualifications<ul><li>
High school diploma or equivalent.</li><li>
Minimum of five (5) years of experience in an administrative assistant or similar support role.</li><li>
Demonstrated ability to support multiple senior leaders at the same time while managing competing priorities, meeting deadlines and completing work in a timely manner.</li><li>
Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, OneNote, and SharePoint.</li><li>
Strong organizational skills with a high level of accuracy and attention to detail.</li><li>
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.</li></ul>
Preferred Qualifications<ul><li>
Eight (8) or more years of experience in similar roles.</li><li>
Experience using SMART by GEP, CTREX, and related Chevron systems and policies.</li><li>
Strong written and verbal communication skills.</li><li>
Ability to collaborate effectively across diverse teams and stakeholder groups.</li><li>
Demonstrated ability to quickly adapt and apply new technologies to increase efficiency.</li><li>
Strong peer network within the administrative assistant community; willingness to collaborate, share best practices, and simplify work.</li></ul>
Relocation Options:
Relocation is not offered for this role. Only local candidates will be considered.
International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice:
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.
Chevron participates in E-Verify in certain locations as required by law.</div>

Administrative Assistant - Enterprise Communications

Shimaa Beauty Center Arlington

Start Your Career in a Professional Office Environment!We are currently hiring a reliable and detail-oriented Administrative Assistant to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.No advanced experience required &mdash; we provide training!Responsibilities<ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul>Requirements<ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul>What We Offer<ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul>Why Join Us?We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.Apply Today!We are actively hiring and reviewing applications daily. Immediate openings available.Pay: $24.00 - $29.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant (Entry-Level)

Houston Methodist

<div>At Houston Methodist, the Patient Care Assistant/Unit Administrative Assistant (PCA/UAA) position is responsible for performing key functions that support the interprofessional team in delivering high quality, cost-effective care. The PCA/UAA position demonstrates basic knowledge and skills necessary to communicate appropriately and carry out delegated nursing assistant level tasks for assigned patient populations, assisting in the delivery of patient care and services under the supervision of a licensed nurse. This position performs basic patient care activities of daily living (ADL's) within unit-specific defined limits and job scope, such as assistance with patient elimination, hygiene, comfort, safety, nutrition, and progress activity and maintains competency requirements for computer medical terminology and other job-related functions, while practicing Patient and Family Centered Care in concert with Houston Methodist ICARE values: Integrity, Compassion, Accountability, Respect and Excellence. The PCA/UAA position assists with calls to physicians and their office, bed management, transfer services or other floors, coordinating with Operations Administrator as needed, answering incoming telephone calls for the unit and transfers as appropriate.
<div>FLSA STATUS 
Non-exempt 
 
QUALIFICATIONS 
 
EDUCATION<ul><li>
High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
</li></ul> 
EXPERIENCE<ul><li>
Eighteen months of Certified Nursing Assistant (CNA), Certified Medical Assistant (CMA) or Patient Care Assistant (PCA) experience
</li><li>One year of secretarial/office, college/vocational training, or six months of internal cross-training within Houston Methodist
</li><li>Prior health care experience and/or medical terminology preferred
</li></ul> 
LICENSES AND CERTIFICATIONS 
Required<ul><li>
BLS - Basic Life Support or Instructor (AHA) - American Heart Association
</li></ul> 
SKILLS AND ABILITIES<ul><li>
Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
</li><li>Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
</li><li>Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
</li><li>Performs basic patient care activities of daily living (ADL&rsquo;s) within unit specific defined limits and job scope, such as assistance with patient elimination, hygiene, comfort, safety, nutrition, and progress activity
</li><li>Ability to operate and troubleshoot equipment (fax, PC, printers, telephones, etc.)
</li>Proficient computer application skills 
<li>
</li></ul> 
 
ESSENTIAL FUNCTIONS 
 
PEOPLE ESSENTIAL FUNCTIONS<ul><li>
Answers incoming telephone calls for the unit and transfers as appropriate. Facilitates and supports effective throughput with timely communication. Greets patients and visitors to the unit, assisting with directions, information and guidance. Works well with others to make contributions to the work effort as a whole and facilitates problem resolution, responding positively to requests for assistance.
</li><li>Interacts with peers, staff, and physicians in a supportive and respectful manner. Encourages open communication to achieve mutual understanding. Communication to promote both work efforts and problem resolution is clear and professional. Collaborates with all members of the interprofessional team by actively communicating and reporting pertinent patient care information in a clear and timely manner.
</li><li>Provides contributions towards improvement of department scores for employee engagement, i.e., peer-to-peer accountability.
</li></ul> 
SERVICE ESSENTIAL FUNCTIONS<ul><li>
Follows the patient and family-centered care standards and provides direct patient care under the direction of a registered nurse. Documents, where applicable, care administered, diagnostic measurements, treatments and procedures in accordance with established policies and procedures. Responds to the call light system, contacting nursing personnel as appropriate, and follows through with meeting patient needs.
</li><li>Pull/prints daily reports per unit standard, which may include daily shift report, charge nurse reports, handoff reports and/or My Daily Care Plan. Assists with calls to physicians and their office, bed management, transfer services or other floors, coordinating with Operations Administrator as needed. Organizes the unit workflow, paperwork as needed, proactively problem-solves, anticipating needs, and managing multiple ongoing priorities with minimal supervision.
</li><li>Coordinates the requests to Facilities Management and Biomed regarding department needs or broken equipment. Rounds through the unit, per unit expectations, to check for environmental or equipment needs, and other assistance that may be needed. Serves as an in-house courier which may include retrieving blood, hand-delivering labs, tele boxes, etc.
</li><li>Contributes towards improving department scores for patient satisfaction through peer-to-peer accountability, i.e., bedside shift handoff/report.
</li></ul> 
QUALITY/SAFETY ESSENTIAL FUNCTIONS<ul><li>
Reports observations, conditions and problems of patients to licensed personnel to achieve desired patient outcomes. Provides for the privacy of patients and families, keeping the safety of the patient in mind.
</li><li>Provides appropriate hand-off at change of shift at patient bedside to communicate and collaborate, promoting patient-centered care.
</li><li>Conducts hourly rounding to ensure patient needs are met (four P&rsquo;s). Monitors and addresses noise level of unit to improve or impact patient satisfaction. Responds to patient calls promptly. Reports near misses and collaborates with the interprofessional health care team to improve patient safety. Reports near misses and collaborates with the interprofessional health care team to improve patient safety.
</li><li>Contributes towards improving quality and safety scores, through peer-to-peer accountability. Supports initiatives to prevent conditions such as pressure injuries, patient falls, and hospital-acquired infections.
</li></ul> 
FINANCE ESSENTIAL FUNCTIONS<ul><li>
Assists with patient and staffing needs (floats) across the service line or hospital as competencies allow. Utilizes time between heavy workloads efficiently.
</li><li>Utilizes resources with cost effectiveness and value creation in mind. Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime, assisting coworkers as needed.
</li></ul> 
GROWTH/INNOVATION ESSENTIAL FUNCTIONS<ul><li>
Offers innovative solutions in performance improvement projects and shared governance activities. Follows up on action items as necessary to ensure completion of assignments.
</li>Seeks opportunities to identify self-development needs on knowledge base, skill level and decision-making, as necessary, especially in areas of question, from preceptor and assigned licensed personnel and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates the My Development Plan on an on-going basis. 
<li>
</li></ul> 
 
SUPPLEMENTAL REQUIREMENTS 
<ul>
WORK ATTIRE<li><ul><li>
Uniform: Yes
</li><li>Scrubs: Yes
</li><li>Business professional: No
</li><li>Other (department approved): Yes
</li></ul></li> 
ON-CALL* 
<li><ul><li>Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.</li></ul></li><li><ul><li>
On Call* No
</li></ul></li> 
TRAVEL** 
**Travel specifications may vary by department**<li><ul><li>
May require travel within the Houston Metropolitan area No
</li><li>May require travel outside Houston Metropolitan area No
</li></ul></li></ul></div>QUALIFICATIONS 
 
EDUCATION<ul><li>
High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
</li></ul> 
EXPERIENCE<ul><li>
Eighteen months of Certified Nursing Assistant (CNA), Certified Medical Assistant (CMA) or Patient Care Assistant (PCA) experience
</li><li>One year of secretarial/office, college/vocational training, or six months of internal cross-training within Houston Methodist
</li><li>Prior health care experience and/or medical terminology preferred
</li></ul> 
LICENSES AND CERTIFICATIONS 
Required
BLS - Basic Life Support or Instructor (AHA) - American Heart Association 
<ul><li>
</li></ul> 
Company Profile:
Houston Methodist Willowbrook Hospital is a Magnet-recognized, not-for-profit, faith-based hospital that serves the growing Northwest Houston community. We are committed to providing quality, cost-effective health care in a compassionate environment for a full range of services, including emergency care, cardiology, orthopedics and sports medicine, comprehensive women&rsquo;s services, neurology and neurosurgery, oncology, and primary and general medicine.
Houston Methodist is an Equal Opportunity Employer.</div>

PCA/Unit Administrative Assistant

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