administrative assistant

Houston Forensic Science Center, Inc.

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Houston Forensic Science Center, Inc. (HFSC), is an independent organization created by Houston Mayor Annise Parker and the Houston City Council to provide forensic science services formerly delivered by the Houston Police Department. HFSC has been officially registered as a Texas Local Government Corporation* since June 26, 2012.
 <br/>
 <br/>
 <strong>
  HFSC is now seeking a full time Administrative Assistant - Research, Technology and Development Division
  <br/>
  <br/>
 </strong>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 Reporting to the Director of Research, Technology and Development (RTD), the Research and Technology Administrative Assistant provides both routine and complex administrative, operational, and data management support to the Director of RTD. This position is responsible for coordinating administrative activities, maintaining accurate records and databases, preparing reports and correspondence, analyzing data, and providing technical assistance to support divisional operations and strategic initiatives.
 <br/>
 <br/>
 The ideal candidate is a highly organized, detail-oriented professional with strong analytical and problem-solving skills who thrives in a fast-paced, collaborative environment. We are seeking an enthusiastic individual who is eager to expand their knowledge, develop new skills, and contribute to a team committed to continuous improvement and operational excellence.
 <br/>
 <br/>
 Specific duties of the Research and Technology Administrative Assistant may include, but are not limited to:
 <br/>
 <br/>
 <ul>
  <li>
   Perform a broad range of routine and complex clerical, administrative, and operational support duties while maintaining the highest standards of integrity, professionalism, and confidentiality.
  </li>
  <li>
   Prepare, edit, and distribute reports, presentations, correspondence, and other business documents.
  </li>
  <li>
   Coordinate and manage the flow of information and communications within the division and with internal and external stakeholders.
  </li>
  <li>
   Coordinate vendor activities, monitor contract administration, and assist with procurement processes in accordance with organizational policies and procedures.
  </li>
  <li>
   Participate in continuous performance improvement initiatives that support divisional goals and operational efficiency.
  </li>
  <li>
   Assist in the development, implementation, maintenance, and monitoring of departmental policies, standards, procedures, and best practices.
  </li>
  <li>
   Provide comprehensive administrative support throughout the grant lifecycle, including both pre-award and post-award activities.
  </li>
  <li>
   Assist with grant proposal development, budget preparation, procurement activities, project coordination, progress reporting, and maintenance of grant records.
  </li>
  <li>
   Monitor grant documentation to help ensure compliance with applicable funding requirements, organizational policies, and reporting deadlines
  </li>
  <li>
   Collect, review, compile, analyze, and maintain complex data to support grants, projects, operational reporting, and management decision-making.
  </li>
  <li>
   Coordinate and support special projects, strategic initiatives, meetings, and other assignments as needed.
  </li>
  <li>
   Perform other related duties and responsibilities as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience
  <br/>
  <br/>
 </strong>
 <strong>
  <em>
   MINIMUM EDUCATIONAL REQUIREMENTS
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, or a related field is required.
  </li>
  <li>
   Direct related job experience may be considered as a substitute for college degree.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Experience Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience in an administrative role is required.
  </li>
  <li>
   Ability to read and interpret technical data and verbiage is a plus.
  </li>
  <li>
   Demonstrated experience in grant administration is strongly preferred.
  </li>
  <li>
   Experience in data entry and database management is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  <em>
   KNOWLEDGE AND SKILL REQUIREMENTS
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Demonstrated proficiency in Microsoft Office Suite products (Word, PowerPoint and Teams)
  </li>
  <li>
   Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting
  </li>
  <li>
   Strong organizational and interpersonal skills
  </li>
  <li>
   Excellent communication skills, both written and oral
  </li>
  <li>
   Adept at working in collaborative, team-oriented settings
  </li>
  <li>
   Ability and willingness to learn new technologies and methodologies as needed
  </li>
  <ul>
   <li>
    Demonstrated experience in proactively managing multiple priorities and deadlines effectively
   </li>
   <li>
    Excellent problem-solving, critical thinking and project management skills
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 The Houston Forensic Science Center offers a competitive salary and benefit package.
 <br/>
 <br/>
 Keyword: Administrative Assistant
</div>


Administrative Assistant

Aqualillies

<h2>About the Role</h2><p>We're seeking a highly organized and proactive <strong>Remote Administrative &amp; Virtual Assistant</strong> to support our team with daily administrative and operational tasks. This role is ideal for someone who enjoys staying organized, communicating with people, and helping a business run efficiently—all while working remotely.</p><h2>Key Responsibilities</h2><ul><li>Manage calendars, appointments, and meeting schedules.</li><li>Respond to emails and handle correspondence professionally.</li><li>Perform data entry and maintain accurate records.</li><li>Prepare documents, reports, and presentations.</li><li>Coordinate travel arrangements and virtual meetings when needed.</li><li>Organize files and maintain digital documentation.</li><li>Assist with customer inquiries and administrative requests.</li><li>Support various departments with day-to-day administrative tasks.</li><li>Complete special projects and other duties as assigned.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent (Associate's or Bachelor's degree is a plus).</li><li>Previous experience as an Administrative Assistant, Virtual Assistant, Office Assistant, or in a similar role is preferred.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.</li><li>Comfortable using Zoom, Microsoft Teams, Slack, or similar collaboration tools.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li><li>High attention to detail and problem-solving skills.</li></ul><h2>What We Offer</h2><ul><li>Fully remote position with flexible working hours.</li><li>Competitive hourly pay: <strong>$35–$45 per hour</strong>, based on experience.</li><li>Paid training and onboarding.</li><li>Opportunities for career growth and professional development.</li><li>Supportive, collaborative, and inclusive team environment.</li><li>Paid time off and company-recognized holidays (where applicable).</li><li>Performance-based bonuses and regular reviews.</li></ul>

Administrative & Virtual Assistant (Remote)

University of Houston

<p></p><div><div><div><div><div><ul><li>496498
</li> </ul></div><div></div><div><ul><li>Full-Time
</li> </ul></div><div></div><div><ul><li>UH INST FOR HOMELESSNESS HELTH
</li> </ul></div></div><div></div><div><div><div><b>Add to favorites
</b></div></div> <div></div><div><b>View favorites
</b></div></div><div><b>Department</b>: UH INST FOR HOMELESSNESS HELTH <b>Salary</b>: $ 56,800 - 72,400
<p><b>Description</b>:</p>
<p>
This position supports a newly established, university-wide initiative dedicated to improving housing stability, reducing homelessness, and advancing health through systems innovation, community partnership, applied research, quality improvement, and workforce development. Rather than operating as a traditional academic center, the initiative is being built as a highly collaborative, mission-driven organization that works alongside community organizations, healthcare systems, government agencies, and university partners to improve how housing, homelessness response, and health systems function.<br>
This position offers a unique opportunity to help build a new interdisciplinary initiative from the ground up. Successful candidates should be energized by the opportunities and challenges of a start-up environment, including developing new programs, establishing operational processes, building partnerships, and contributing beyond the traditional boundaries of a single job description. Individuals who thrive in collaborative, entrepreneurial, and mission-focused environments are strongly encouraged to apply.<br>
<br>
Coordinates, directs and manages the office of a top College of Medicine executive.<br>
<br>
1. Coordinates and manages the daily schedule of the COM executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
<br>
2. Maintains appointment/meeting schedule and calendar.
<br>
3. Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.
<br>
4. Drafts routine responses to correspondence as needed.
<br>
5. Functionally supervises projects in the office of the executive.
<br>
6. Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
<br>
7. May supervise secretarial and clerical staff in the office.
<br>
8. Performs other job-related duties as assigned.<br>
<br>
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline;or the basic knowledge of more than one professional disciplines. Knowledge of the discipline is normally obtained through a formal, directly job-related, 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.<br>
<br>
Requires a minimum of five (5) years of directly job-related experience.<br>
<br>
Supplemental Information:<br>
<br>
This position supports a newly established, university-wide initiative dedicated to improving housing stability, reducing homelessness, and advancing health through systems innovation, community partnership, applied research, quality improvement, and workforce development. Rather than operating as a traditional academic center, the initiative is being built as a highly collaborative, mission-driven organization that works alongside community organizations, healthcare systems, government agencies, and university partners to improve how housing, homelessness response, and health systems function.<br>
<br>
This position offers a unique opportunity to help build a new interdisciplinary initiative from the ground up. Successful candidates should be energized by the opportunities and challenges of a start-up environment, including developing new programs, establishing operational processes, building partnerships, and contributing beyond the traditional boundaries of a single job description. Individuals who thrive in collaborative, entrepreneurial, and mission-focused environments are strongly encouraged to apply.<br>
<br>
While candidates from a variety of professional backgrounds are encouraged to apply, preference may be given to individuals with demonstrated experience in one or more of the following areas:<br>
<br>
Housing and homelessness response systems, including emergency shelter, street outreach, coordinated entry, homelessness prevention and diversion, rapid rehousing, permanent supportive housing, or housing navigation;<br>
Healthcare for people experiencing homelessness, Federally Qualified Health Centers, street medicine, behavioral health, substance use treatment and recovery services, or other community-based healthcare programs serving vulnerable populations;<br>
Nonprofit leadership, program operations, implementation science, continuous quality improvement (CQI), program evaluation, or community-engaged research;<br>
Cross-sector partnerships involving healthcare, housing, social services, public agencies, philanthropy, or higher education.<br>
The initiative values interdisciplinary collaboration and seeks team members who are committed to service, innovation, humility, continuous learning, and translating evidence into meaningful community impact. Experience working across complex systems, building trusted relationships with diverse stakeholders, and helping organizations improve through collaboration and data-informed decision-making will be viewed favorably.<br>
<br>
As a founding member of the team, successful candidates will have the opportunity to help shape the culture, operations, partnerships, and long-term direction of a nationally distinctive university initiative focused on solving complex community challenges.<br>
<br>
Preference will be given to candidates with experience supporting senior leadership in complex healthcare, university, or nonprofit environments, particularly those involving grants administration, financial operations, executive scheduling, and cross-organizational coordination</p><br>
<p>All positions at the University of Houston-System are security sensitive and will require a criminal history check.</p>
<p>
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.</p></div></div></div></div>

Executive Healthcare Administrative Assistant- Institute for Housing, Homelessness and Health

Adrienne Casteel Armstrong

<p>We are seeking a highly organized, proactive Virtual Assistant to provide comprehensive administrative support to our team from a remote location. The ideal candidate is a self-starter who excels at multitasking, communicates clearly, and thrives in an independent work environment. You will serve as a critical support pillar, handling calendars, communications, research, and various operational tasks to keep our business running smoothly.</p><h3><strong>Key Responsibilities</strong></h3><h4><strong>Administrative Support</strong></h4><ul><li>Manage executive calendars, schedule appointments, and coordinate meetings across time zones</li><li>Handle email correspondence, prioritize incoming messages, and draft professional responses</li><li>Prepare documents, presentations, reports, and spreadsheets</li><li>Maintain organized digital filing systems and databases</li><li>Data entry and record keeping with high attention to accuracy</li></ul><h4><strong>Communication &amp; Coordination</strong></h4><ul><li>Serve as primary point of contact for internal and external communications</li><li>Coordinate with vendors, clients, and team members</li><li>Schedule and facilitate virtual meetings (Zoom, Teams, Google Meet)</li><li>Take meeting minutes and distribute action items</li><li>Manage contact lists and CRM updates</li></ul><h4><strong>Research &amp; Project Support</strong></h4><ul><li>Conduct internet research on various topics as assigned</li><li>Compile information into summaries and reports</li><li>Assist with special projects and event planning</li><li>Book travel arrangements (flights, hotels, transportation)</li><li>Process expense reports and invoices</li></ul><h4><strong>Social Media &amp; Digital Support (if applicable)</strong></h4><ul><li>Schedule and publish social media content</li><li>Monitor social media accounts and respond to basic inquiries</li><li>Assist with basic content creation and graphic design (Canva, etc.)</li></ul><h3><strong>Required Qualifications</strong></h3><ul><li>High school diploma required; Associate's or Bachelor's degree preferred</li><li>2+ years of administrative, executive assistant, or virtual assistant experience</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with exceptional attention to detail</li><li>Ability to manage multiple priorities and meet deadlines independently</li><li>Reliable high-speed internet connection (minimum 20 Mbps)</li><li>Quiet, professional home office setup</li><li>Computer with webcam, headset, and updated operating system</li><li>Availability during core business hours (time zone flexibility may be required)</li><li>Discretion and ability to handle confidential information</li></ul><h3><strong>Preferred Qualifications</strong></h3><ul><li>Experience as a virtual assistant or remote executive assistant</li><li>Familiarity with project management tools (Asana, Trello, Monday.com, Notion)</li><li>Knowledge of CRM platforms (HubSpot, Salesforce, Zoho)</li><li>Experience with bookkeeping or expense management software</li><li>Social media management experience</li><li>Graphic design skills (Canva, Adobe Creative Suite)</li><li>Additional language proficiency</li><li>Certification in administrative support or related field</li></ul><h3><strong>Technical Skills</strong></h3><strong>Category</strong><strong>Tools/Skills</strong><strong>Productivity</strong>Google Workspace, Microsoft 365, Dropbox<strong>Communication</strong>Slack, Zoom, Microsoft Teams, Skype<strong>Scheduling</strong>Calendly, Google Calendar, Outlook<strong>Project Management</strong>Asana, Trello, Monday.com, ClickUp<strong>CRM</strong>HubSpot, Salesforce, Zoho, Pipedrive<strong>Design</strong>Canva, Adobe Express<strong>Finance</strong>QuickBooks, Expensify, PayPal<h3><strong>Work From Home Requirements</strong></h3><ul><li><strong>Internet:</strong> Stable high-speed connection (20+ Mbps), hardwired preferred</li><li><strong>Workspace:</strong> Dedicated, quiet home office with minimal distractions</li><li><strong>Equipment:</strong> Reliable computer (Windows 10+ or Mac OS 10.14+), minimum 8GB RAM</li><li><strong>Peripherals:</strong> Quality headset with microphone, HD webcam</li><li><strong>Security:</strong> Private, secure network; VPN usage may be required</li><li><strong>Availability:</strong> Responsive during agreed-upon working hours</li><li><strong>Backup Plan:</strong> Contingency for power/internet outages</li></ul><h3><strong>What We Offer</strong></h3><ul><li><strong>Competitive Pay:</strong> $18–$30/hour (based on experience and scope of responsibilities)</li><li><strong>Flexible Hours:</strong> Full-time, part-time, and flexible scheduling options</li><li><strong>Equipment Allowance:</strong> $400–$600 stipend for home office setup</li><li><strong>Internet Reimbursement:</strong> Monthly contribution toward internet costs</li><li><strong>Professional Development:</strong> Access to training courses and certifications</li><li><strong>Career Growth:</strong> Opportunity to advance to Executive Assistant or Operations roles</li><li><strong>Paid Time Off:</strong> PTO accrual for full-time positions</li><li><strong>Work-Life Balance:</strong> 100% remote with flexible scheduling</li></ul><h3><strong>Core Competencies</strong></h3><p>✓ <strong>Time Management</strong> — Prioritizes tasks effectively and meets deadlines<br />✓ <strong>Communication</strong> — Clear, professional written and verbal skills<br />✓ <strong>Tech-Savvy</strong> — Quick to learn new tools and platforms<br />✓ <strong>Problem-Solving</strong> — Resourceful and solution-oriented<br />✓ <strong>Adaptability</strong> — Comfortable with changing priorities and new challenges<br />✓ <strong>Confidentiality</strong> — Handles sensitive information with discretion<br />✓ <strong>Proactivity</strong> — Anticipates needs and takes initiative</p>

Virtual Assistant

One new creation

<div><h2 class="jobSectionHeader"><b>Description:</b></h2>
<p></p><p>Position Overview<br>
<br>
We are seeking a Front Desk Representative to serve as the first point of contact for customers and visitors. This role supports daily office operations by managing communications, scheduling appointments, and providing administrative assistance.<br>
<br>
Key Responsibilities</p><br>
<ul>
<li>
Welcome customers and visitors with professionalism and courtesy</li>
<li>Schedule appointments and maintain office calendars</li>
<li>Respond to general customer inquiries</li>
<li>Maintain organized files, records, and documentation</li>
<li>Assist with administrative support and data entry tasks</li>
<li>Help maintain a clean and organized reception area</li></ul><p><br>
Work Environment</p><br>
<ul>
<li>
In-person office setting</li>
<li>Standard weekday business hours</li>
<li>Professional and team-oriented workplace</li>
</ul><p>
Benefits</p><br>
<ul>
<li>
Competitive hourly pay</li>
<li>Stable full-time schedule</li>
<li>Opportunities for professional development and advancement</li>
<li>Supportive workplace culture</li>
</ul><p></p>
<h2 class="jobSectionHeader"><b>Requirements:</b></h2>
<p></p><ul><li>Previous front desk, receptionist, customer service, or administrative experience preferred</li>
<li>Excellent communication and interpersonal skills</li>
<li>Professional appearance and positive attitude</li>
<li>Basic computer skills, including email, Microsoft Office, and scheduling software</li>
<li>Strong organizational and multitasking abilities</li></ul></div><p></p>

Front Desk Representative

Baylor College of Medicine

Job Description
<br><br>
<b>Job Title:</b> Medical Assistant II - Urology
<br><b>Division:</b> Urology
<br><b>Work Arrangement:</b> Onsite only
<br><b>Location:</b> Houston, TX
<br><b>Salary Range:</b> $43,065 - $50,665
<br><b>FLSA Status:</b> Nonexempt
<br><b>Work Schedule:</b> Monday – Friday, 8 a.m. – 5 p.m.
<br><br>
Summary
<br><br>
Urology is seeking a Medical Assistant who is proficient in delivering patient care in the ambulatory care setting.
<br><br>
As a Medical Assistant II, you will perform patient care responsibilities, provide clerical/administrative support in a clinical setting, and may assist with providing guidance to entry-level Medical Assistants.
<br><br>
Job Duties
<br>Performs routine patient care responsibilities such as taking vital signs, venipuncture (blood draws), collecting specimens, and wound care.
<br>Collects patient history, performs medication reconciliation and enters information in the electronic medical record.
<br>Notes the primary complaint/reason for patient’s visit.
<br>Sets up instruments and equipment for Physician.
<br>Assists with procedures as needed.
<br>Administers medication under direction / order of a supervising Physician.
<br>Instructs Patients on general care and medical procedures.
<br>Maintains patient and service rooms in a neat and orderly condition.
<br>Schedules patient tests, procedures, and appointments.
<br>Conducts patient outreach phone calls and post visit follow-ups.
<br>Performs clerical/administrative responsibilities such as filing and/or scanning patient medical records, obtaining lab/x-ray reports, hospital notes, and referral information.
<br>Takes inventory of clinic supplies and order supplies as needed.
<br>Sorts and distributes clinic mail and medical records to the appropriate clinic personnel.
<br>Assists with Autoclaving instruments.
<br>Assists with Cysto procedures in clinic.
<br>Collects Urine samples/cultures
<br>Handles patient daily calls.
<br>Performs other job-related duties as assigned.
<br>Minimum Qualifications
<br>High school diploma or GED and completion of a Medical Assistant Training program through an accredited institution.
<br>Two years of relevant experience.
<br>Current certification as a Medical Assistant through an accredited professional organization (AAMA, AMT, ARMA, NCCT, NHA, NAHP, AMCA, AAH, AAMP, or NPS).
<br>Current Basic Life Support (BLS) Certification through American Heart Association.
<br>Preferred Qualifications
<br>Urology or OB-Gyn experience.
<br><br>
<b>Work Authorization Requirement:</b><br>
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
<br><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
<br><br>
<b>Requisition ID:</b> 25236

Medical Assistant II - Urology

SHANKAR DISTILLERS

<p>We are seeking a reliable and detail-oriented Remote Data Entry Clerk to join our team. In this work-from-home role, you will be responsible for accurately entering, updating, verifying, and maintaining company data in various databases and computer systems. The ideal candidate is organized, self-motivated, and committed to maintaining a high level of accuracy and confidentiality.</p><h3><strong>Responsibilities</strong></h3><ul><li>Enter, update, and maintain accurate data in company databases and systems.</li><li>Review source documents for completeness and accuracy before data entry.</li><li>Verify, correct, and update existing records as needed.</li><li>Perform routine quality checks to ensure data integrity.</li><li>Organize and maintain electronic files and records.</li><li>Generate reports and retrieve information upon request.</li><li>Maintain confidentiality of sensitive customer and company information.</li><li>Meet daily, weekly, and monthly productivity and accuracy goals.</li><li>Communicate with supervisors regarding data discrepancies or workflow issues.</li><li>Follow company policies, procedures, and data security guidelines.</li></ul><h3><strong>Qualifications</strong></h3><ul><li>Previous data entry, administrative, or office experience is preferred but not required.</li><li>Excellent typing skills with a high level of accuracy.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to work independently and manage time effectively.</li><li>Good written and verbal communication skills.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul><h3><strong>Work Schedule</strong></h3><ul><li>Full-Time or Part-Time</li><li>Flexible scheduling may be available based on business needs.</li></ul><h3><strong>Benefits</strong></h3><ul><li>Competitive hourly pay or salary.</li><li>Fully remote work-from-home opportunity.</li><li>Flexible work schedule.</li><li>Paid training and onboarding.</li><li>Paid time off and company holidays (eligible employees).</li><li>Health, dental, and vision insurance (full-time employees).</li><li>Retirement savings plan.</li><li>Career development and advancement opportunities.</li><li>Employee assistance and wellness programs.</li></ul>

Remote Data Entry Clerk / Specialist (Full-Time / Part-Time)

Explore 30+ Administrative assistant in Houston this July. Find roles across top companies and apply now to boost your career.