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administrative assistant enterprise communications

Wet Coast Logistics

<div><div>CLIENT HIGHLIGHT
</div><div>The Client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest companies in the US.
</div><div></div><div>LOCATION
</div><div>Houston, TX 77002
</div><div></div><div>COMPENSATION
</div><div>$23 - $29 per hour, full benefits offered
</div><div></div><div>SCHEDULE
</div><div>Monday - Friday // Hybrid (1-2 days remote) // 9/80 schedule
</div><div></div><div>CONTRACT TERM
</div><div>6-month contract with strong likelihood of extension based on performance and business needs
</div><div></div><div>POSITION OVERVIEW &ndash; The Administrative Assistant will provide proactive, high-quality administrative support to one or more senior leaders with a high degree of independence, initiative, discretion, and attention to detail. Based in Houston, TX, this role manages complex calendars, travel, communications, and cross-functional coordination in a fast-paced global energy organization.
</div><div></div><div>RESPONSIBILITIES
</div><ul><li>Manage leader calendar(s) and inbox; anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
</li><li>Schedule, coordinate, and support meetings (in-person and virtual), including agendas, materials, logistics, room/technology setup, and follow-up actions.
</li><li>Manage organizational distribution lists, communications, SharePoints, seating charts, and other team management tasks.
</li><li>Coordinate complex domestic and international travel logistics, including itineraries, visas/passports as needed, and related communications.
</li><li>Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
</li><li>Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint).
</li><li>Handle highly sensitive and confidential information; maintain strict confidentiality and appropriate records management.
</li><li>Represent the leader&rsquo;s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
</li><li>Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
</li><li>Identify opportunities to improve administrative processes; apply best practices and leverage digital productivity tools to improve efficiency.
</li><li>Support the broader administrative network with a collaborative and customer service-oriented mindset.
</li></ul><div></div><div>PERFORMANCE MEASUREMENT
</div><ul><li>Leader calendars, inboxes, and scheduling conflicts are managed proactively and accurately.
</li><li>Meetings are coordinated and supported with complete materials, logistics, and follow-up actions on time.
</li><li>Expense reports are submitted accurately and in accordance with company policy within expected timelines.
</li><li>Travel itineraries and logistics are arranged completely and without disruption.
</li><li>Confidential information is handled with strict discretion and proper records management at all times.
</li><li>Administrative processes are continuously reviewed and improved using digital tools and best practices.
</li></ul><div></div><div>REQUIRED QUALIFICATIONS/SKILLS
</div><ul><li>Experience supporting multiple leaders or complex organizations.
</li><li>Familiarity with Workday, CTREX, or similar enterprise systems.
</li><li>Experience coordinating travel and expense reporting in a corporate environment.
</li><li>Strong customer service mindset and collaborative working style.
</li><li>Proficiency with Microsoft Office tools and SharePoint.
</li><li>High degree of initiative, discretion, accuracy, and attention to detail.</li></ul></div>

Administrative Assistant II

City of Houston, TX

<div><div><div><h2 class="jobSectionHeader">POSITION OVERVIEW</h2></div>
<div>Applications Accepted From: ALL PERSONS INTERESTED 
Division/Section: Terminal Management &ndash; IAH /Custodial Services 
Workdays &amp; Hours*: Monday-Friday, 8:00am-5:00pm (subject to change) 
 
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS 
Custodial Services is committed to delivering a 5-star experience for all passengers traveling through Houston&rsquo;s airports. This responsibility encompasses all guest-facing services from the moment a passenger enters an airport facility until departure, and upon arrival through exit from the airport. 
 
The department is responsible for maintaining the aesthetic appearance, functional condition, operational readiness, and overall ambiance of airport facilities and amenities. Custodial Services also serves as the primary liaison with airlines, federal agencies, and guest-facing service providers responsible for cleaning operations throughout the airports. 
 
Position Summary 
The Administrative Assistant provides administrative and operational support to the Custodial Services Business Unit. This position is responsible for assisting with daily business operations by interpreting and applying departmental policies, procedures, rules, and regulations. The Administrative Assistant serves as a key resource in coordinating personnel-related activities, office management functions, and departmental communications. 
 
Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date. 
 
The Administrative Assistant duties include but are not limited to: 
<ul><li>
Provide administrative support to the Custodial Services leadership team and business unit staff.</li><li>
Assist with personnel administration, purchasing processes, budget tracking, payroll support, and general office management duties.</li><li>
Prepare, edit, and distribute correspondence, memorandums, reports, presentations, and other business documents.</li><li>
Coordinate and support recruitment activities, including scheduling interviews, assisting with candidate communications, facilitating onboarding processes, and coordinating new employee training schedules.</li><li>
Assist in tracking and monitoring departmental expenditures and administrative processes.</li><li>
Attend meetings as a representative of the business unit when assigned and prepare meeting minutes for distribution to stakeholders.</li><li>
Serve as a liaison between department staff and internal or external stakeholders as needed.</li><li>
Provide exceptional customer service and professional support to employees, airport partners, and guests.</li><li>
Performs other duties as assigned</li></ul>
Skills and Competencies 
<ul><li>
Strong organizational, administrative, and time-management skills</li><li>
Excellent written and verbal communication abilities</li><li>
Proficiency in Microsoft Office Suite and other business software applications.</li><li>
Ability to manage multiple priorities in a fast-paced environment.</li><li>
Ability to maintain confidentiality and exercise sound judgment.</li><li>
Ability to work independently while supporting a diverse team of operational and administrative personnel.</li></ul>
This position plays a critical role in supporting the operational success of Custodial Services and ensuring the department remains organized, responsive, and effective in delivering a world-class airport experience. 
 
WORKING CONDITIONS 
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.</div>
<div><h2 class="jobSectionHeader">MINIMUM REQUIREMENTS</h2></div>
<div>EDUCATIONAL REQUIREMENTS 
Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field. 
 
EXPERIENCE REQUIREMENTS 
One year of administrative experience is required. 
 
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. 
 
LICENSE REQUIREMENTS 
None</div>
<div><h2 class="jobSectionHeader">PREFERENCES</h2></div>
<div>Preference will be given to applicants with previous Aviation Industry experience. Experience with Kronos and other payroll systems functions is a plus. Proficient with Microsoft Word and Excel is highly desired. 
 
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **</div>
<div><h2 class="jobSectionHeader">GENERAL INFORMATION</h2></div>
<div>SELECTION/SKILLS TESTS REQUIRED 
The selection process will involve application review and/or interview. Department may administer skills assessment test. 
 
SAFETY IMPACT POSITION - YES
 
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. 
 
PAY GRADE 17 
 
SALARY INFORMATION 
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. 
 
APPLICATION PROCEDURES 
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: 
http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852. 
 
If you need special services or accommodations, call 281-233-1852 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. 
 
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. 
 
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: 
https://www.youtube.com/watch ?v=EDWLV sJFoM. 
 
EOE Equal Opportunity Employer 
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.</div></div></div>
 <div><div><div><div>Employer</div>
<div>City of Houston</div>
</div></div><div><div><div>Address</div>
<div>901 Bagby St 
 
Houston, Texas, 77002
</div></div></div><div><div><div>Website</div>
<div>https://www.houstontx.gov/</div></div></div></div>

ADMINISTRATIVE ASSISTANT (CUSTODIAL TEAM) - BUSH AIRPORT

CHRISTUS Health

<div>Description 
Summary:
Working independently with minimal or no supervision, this position provides for and facilitates the smooth operation of the office by anticipating the needs of the Congregational Leader. Performs diverse executive secretarial, administrative support, and assists in the administration of day-to-day operations. By nature of the position, the work involves a high degree of professionalism, dealing with internal and external leadership teams. Exposure to sensitive information necessitates the use of creativity, tact, diplomacy, discretion, and judgment. The work is typically of the highest complexity and requires the ability to handle confidential information on a regular basis. The individual in this position must possess the ability to perform a variety of important, frequently urgent, confidential, and complex tasks with constantly changing priorities.
 The Executive Assistant Senior is expected to behave in a manner consistent with the Core Values and must collaborate with other Associates and departments to ensure the overall mission is achieved.
Responsibilities:
1. Organizes and prioritizes, acting independently or with little supervision in handling of incoming and outgoing projects.
2. Manages all logistical aspects of the office, including:
a. Scheduling of meetings and appointments, including reserving conference rooms, arranging for set up of refreshments, audio/visual and conferencing equipment and notifying attendees.
b. Maintaining personal calendar of Congregational Leader.
c. Maintaining Council calendar.
d. Maintaining reservation books, including Council, Chaplain&rsquo;s Quarters, Apartment B, Beach House, and Lake House.
e. Coordinating domestic and international travel arrangements, including confirming flights, accommodations, ground transportation shuttle services, car rentals and obtaining visas.
3. Responds to requests for information from leadership team, congregational members, employees, and the general public, utilizing the telephone, mail, Internet and e-mail. In some cases, identify issues and concerns and communicates them to the appropriate individuals.
4. Gathers and attaches appropriate information and/or files to facilitate action, pertaining to incoming internal or external communications.
5. Prepares meeting agendas and distributes to the appropriate persons.
6. Organize Council Feastday preparations &ndash; make the necessary requests to Dietary and send out notices to Council members.
7. Organize attendance at fundraising events sponsored by the Congregation &ndash; poll Sisters for availability, send out communications to the Sisters and to the organizations, coordinate drivers, provide directions, etc.
8. Copies and assembles materials and gather background and supporting documentation for distribution to the Board/Council meetings for review and decision-making purposes.
9. Prepares drafts of minutes for Board, Council, Joint Council, and SCH Members meetings for review by the General Secretary, Congregational Leader and Council and makes the necessary corrections to finalize for corporate record keeping.
10. In accordance with Board and SCH Members&rsquo; action, prepares Certificates of Action for implementation by the Finance Department.
11. Upon receiving funding requests from outside organizations, work with Congregational Leader to review and process requests. Research past funding history, complete necessary forms and documentation to move forward to Director of Social Concerns for review, to Finance to obtain checks for items approved by the Congregational Leader, or to the Board for further consideration.
12. Composes correspondence, including missioning letters, grant recipient letters, letters of decline for funding, memorandums, forms, reports and other communications from written or oral directions and ideas, and/or dictation from Congregational Leader and Congregational General Secretary.
13. Places, answers and screens telephone calls, providing information, taking and relaying messages and/or directing calls to appropriate personnel.
14. As the first point of contact between the Congregational Leader and visitors, receives and provides effective and courteous customer service to visitors to the area. Visitors include CCVI Sisters, non-CCVI Sisters, executives, employees, and the general public.
15. Conducts research on the Internet for various projects.
16. Orders office supplies and congregational stationery, as needed.
17. Orders flowers and Mass cards as requested by the Congregational Leader and Congregational General Secretary.
18. Writes checks and reconciles the Generate checking account.
19. Maintains the Generalate Petty Cash.
20. Processes Christmas card greetings/cards/checks.
21. Renders computer assistance.
22. Upon request by Congregational Leader, provides support to other congregational members including making travel arrangements and typing of correspondence.
23. Makes preparations for Jubilee, including receipt of RSVPs and organizing guest lists.
24. Assists with process of funeral arrangements of Sisters.
25. Provides secretarial support requested by Congregational Leader or General Secretary during Chapter of Elections and Affairs.
26. Serve as technical supervisor to the Database/Research Specialist. When the next phase of the database program begins, give input on the design of the reports needed by the Leadership Team.
27. Access and obtain information from database, as needed by Council.
28. Open and maintains files in Executive Secretary&rsquo;s area and files in the vault
29. Along with Database Research Specialist, work with files in the vault
30. Performs other duties as may be assigned to maintain proper operation of the department.
Related to the Work Environment:
32. Collaborate with other Associates to ensure that the customer expectations are met.
33. Communicate in a manner that is inclusive and respectful of each Sister and Associate.
34. Support other Associates by participating as a team player
35. Treat Associates with respect in the fulfillment of duties.
Related to Associate Development:
36. Attend and participate in departmental meetings.
37. Attend and participate in assigned education events.
38. Provide feedback through Associate Satisfaction surveys and other focus groups/surveys to improve and maintain a great place to work.
Requirements:
A. Education/Skills
<ul><li>High school diploma required, college degree preferred, additional experience or education recommended in lieu of college degree.
</li></ul><ul><li>In order to contribute to the enhancement of operations, the individual must be highly organized, capable of multi-tasking, detail oriented, and able to meet deadlines.
</li></ul><ul><li>Strong problem-solving skills.
</li></ul><ul><li>Capable of remaining calm and working well under pressure.
</li></ul><ul><li>Patience, strong customer service skills.
</li></ul><ul><li>Project/time management skills.
</li></ul><ul><li>Requires good secretarial skills. Excellent computer skills including proficiency with Microsoft Office software. Also, good working knowledge of copiers, scanners, and fax machines.
</li></ul><ul><li>Spanish language skills of reading/writing/speaking are preferred.</li></ul>
B. Experience
<ul><li>Minimum five (5) years of administrative/secretarial experience with executive level leadership teams.
</li></ul>Work Schedule: 
5 Days - 8 Hours
Work Type:
Full Time; On-Site</div>

Executive Assistant Senior

Petset

About PetSetPetSet exists to end animal homelessness by changing systems, not symptoms. Through strategic partnerships, accessible spay/neuter services, public policy initiatives, research, and innovative programs, PetSet works to create sustainable solutions that improve the lives of animals and the communities they call home.Position Title:Customer Service Representative (CSR)Reports To:Senior Programs ManagerPosition SummaryThe Customer Service Representative (CSR) serves as the primary point of contact for pet owners utilizing PetSet's Mobile Spay/Neuter Unit. This position is responsible for ensuring a positive client experience through appointment management, client communications, intake and discharge procedures, payment processing, recordkeeping, and administrative support.This position is based on PetSet's Mobile Spay/Neuter Unit and requires regular travel to clinic locations throughout the Greater Houston region and surrounding communities. The CSR plays a critical role in helping PetSet deliver high-quality, accessible spay/neuter services directly in the communities where they are needed most, supporting the organization's mission to end animal homelessness.The standard schedule is a four-day work week, aligned with the Mobile Spay/Neuter Unit's operating schedule. Flexibility is required to occasionally work additional days, evenings, weekends, or extended hours based on clinic needs, special events, community outreach activities, and organizational priorities.This position requires exceptional customer service skills, strong attention to detail, and the ability to work efficiently in a fast-paced mobile clinic environment.Essential Duties and ResponsibilitiesClient Services &amp; Communication:<ul><li>Serve as the primary customer service contact for pet owners before, during, and after appointments.</li><li>Answer phone calls, emails, text messages, and online inquiries regarding services, eligibility requirements, and appointment scheduling.</li><li>Provide clear instructions regarding appointment preparation, transportation requirements, and post-operative care.</li><li>Address client questions and concerns professionally and compassionately.</li><li>Assist in resolving client issues and escalating concerns when appropriate.</li></ul>Appointment Management:<ul><li>Schedule, confirm, and manage spay/neuter appointments through PetSet's scheduling system.</li><li>Maintain appointment waitlists and assist with rescheduling when necessary.</li><li>Monitor appointment attendance and communicate with clients regarding cancellations or no-shows.</li><li>Verify eligibility requirements and required documentation.</li></ul>Clinic Intake &amp; Check-In:<ul><li>Welcome clients upon arrival and facilitate the check-in process.</li><li>Verify client and pet information.</li><li>Collect and review required consent forms and medical history information.</li><li>Ensure all records are complete and accurate prior to surgery.</li><li>Coordinate client flow to support efficient clinic operations.</li></ul>Payment Processing &amp; Recordkeeping:<ul><li>Collect registration fees and process payments.</li><li>Issue receipts and maintain accurate financial records.</li><li>Assist with reconciliation of daily transactions.</li><li>Maintain confidential client and patient records in accordance with organizational policies.</li></ul>Patient Discharge Support<ul><li>Assist veterinary staff with discharge procedures.</li><li>Review discharge instructions with pet owners.</li><li>Ensure clients receive all required paperwork, medications, and follow-up information.</li><li>Document completed services and client communications.</li></ul>Administrative Support<ul><li>Maintain clinic files, reports, and program records.</li><li>Assist with data entry and reporting requirements.</li><li>Support outreach efforts and community partner communications as needed.</li><li>Help maintain inventory of administrative and client-facing supplies.</li></ul>Mobile Clinic Operations:<ul><li>Travel to Mobile Spay/Neuter Unit service locations throughout the Greater Houston region and surrounding communities.</li><li>Assist with setup and breakdown of mobile clinic operations.</li><li>Support smooth daily clinic workflow alongside veterinary staff.</li><li>Represent PetSet professionally at community events, partner sites, and clinic locations.</li><li>Assist with logistical coordination to ensure efficient daily operations.</li></ul>QualificationsRequired Qualifications:<ul><li>High school diploma or equivalent.</li><li>Minimum of two years of customer service or administrative experience.</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Proficiency with Microsoft Office and web-based scheduling systems.</li><li>Comfortable working with diverse populations and in community-based settings.</li><li>Valid driver's license.</li><li>Must have reliable transportation and the ability to travel regularly to mobile clinic locations throughout the Greater Houston region and surrounding communities.</li><li>Ability to work outdoors and in varying conditions while supporting mobile clinic operations.</li></ul>Preferred Qualifications+ Previous experience in animal welfare, veterinary medicine, animal sheltering, rescue organizations, or related fields is a plus.+ Bilingual (English/Spanish) is a plus.+ Experience handling cash, payments, and client records.+ Familiarity with veterinary software or scheduling platforms.+ Experience using Clinic HQ or similar veterinary appointment and practice management software is a plus.Knowledge, Skills, and Abilities<ul><li>Exceptional customer service and interpersonal skills.</li><li>Ability to remain calm and professional during stressful situations.</li><li>Strong attention to detail and accuracy.</li><li>Ability to maintain confidentiality.</li><li>Commitment to PetSet's mission and values.</li><li>Ability to work independently and collaboratively as part of a team.</li></ul>Working Conditions<ul><li>Work is performed both inside the Mobile Spay/Neuter Unit and at community service locations throughout the Greater Houston region.</li><li>Frequent local travel is required.</li><li>Position is generally scheduled for a four-day work week.</li><li>Flexibility to occasionally work additional days, evenings, weekends, or extended hours as needed to support clinic operations, special events, and community outreach activities.</li><li>Frequent standing, walking, bending, and lifting up to 25 pounds.</li><li>Exposure to animals in a clinical environment.</li><li>Ability to work in varying weather conditions while supporting mobile clinic operations.</li></ul>Pay: $22.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Customer Service Representative

Qcells EPC

<div>
 
 Description
 
 
 
 Title: Executive Assistant
 
 
 Department: EPC Business Unit
 
 
 Location: Houston, TX
 
 
 Supervisor: Chief Executive Officer
 
 
 FLSA Status: Non- Exempt
 
 
 Position Status: Permanent, Full-Time
 
 
 Work Status: In-Office
 
 
 EXECUTIVE ASSISTANT
 
 
 Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.
 
 
 Qcells USA&rsquo;s complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.
 
 
 As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology &amp; Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.
 
 
 
 Summary
 
 
 
 The Executive Assistant plays a critical role in providing administrative support to the Chief Executive Officer (CEO) and other executives as needed to ensure the smooth operation of executive-level functions. This position requires a highly organized, proactive, and detail-oriented individual who can manage multiple priorities in a fast-paced environment. This position reports to the CEO, or other senior management personnel that the CEO of the Company may designate. This position reports to the Houston, TX office and will work from the office 5 days a week. Working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to travel up to 10% of the time.
 
 
 Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.
 
 
 
 Essential Job Function &amp; Responsibilities
 
 
 
 Calendar &amp; Meeting Management
 
 
 <ul>
 <li>
 Manage complex calendars by scheduling internal and external appointments across multiple time zones.
 </li>
 <li>
 Coordinate meeting logistics, including room bookings and video conferencing setups.
 </li>
 <li>
 Prepare agendas and distribute relevant materials to attendees ahead of scheduled meetings.
 </li>
 <li>
 Record detailed meeting minutes and track action items to ensure timely follow-up.
 
 
 </li>
 </ul>
 Travel &amp; Expense Administration
 
 
 <ul>
 <li>
 Support travel arrangements, including flights, hotels, and ground transportation for domestic and international travel.
 </li>
 <li>
 Process expense reports accurately.
 
 
 </li>
 </ul>
 Communication &amp; Departmental Coordination
 
 
 <ul>
 <li>
 Serve as the primary liaison for communication and coordination across various department heads.
 </li>
 <li>
 Draft, proofread, and edit internal announcements, emails, and official correspondence.
 </li>
 <li>
 Screen incoming inquiries, prioritizing urgent matters that require immediate leadership attention.
 
 
 </li>
 </ul>
 Documentation &amp; Data Management
 
 
 <ul>
 <li>
 Organize digital document storage to ensure files are secure, structured, and easily searchable.
 </li>
 <li>
 Perform accurate data entry across various company databases, tracking systems, and CRM platforms.
 </li>
 <li>
 Maintain confidentiality when handling sensitive corporate information, contracts, and personnel records.
 
 
 </li>
 </ul>
 Reports &amp; Presentations
 
 
 <ul>
 <li>
 Prepare polished presentations and slide decks for executive review and board meetings.
 </li>
 <li>
 Compile data and draft reports on departmental performance, metrics, and special projects.
 </li>
 <li>
 Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position
 </li>
 <li>
 Perform other duties and special projects, as assigned by Management
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or another business-related field
 </li>
 <li>
 Minimum 7 years of experience in an administrative role
 </li>
 <li>
 Minimum of 5 years of experience working for and with C-level executives in a corporate environment
 </li>
 <li>
 Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent written and verbal communications skills
 </li>
 <li>
 High level of discretion and confidentiality in handling sensitive project and corporate information
 </li>
 <li>
 Strong problem-solving skills and the ability to anticipate needs proactively
 </li>
 <li>
 Experience managing complex calendars and scheduling across multiple time zones, travel logistics for U.S. as well as international, and high-level meetings
 </li>
 <li>
 Familiarity with construction management software a plus (Procore)
 </li>
 <li>
 Experience with submitting expense reports (Concur)
 </li>
 <li>
 Strong attention to detail and commitment to producing high-quality work with accuracy
 </li>
 <li>
 Ability to adapt quickly to changing priorities and handle multiple tasks simultaneously
 </li>
 <li>
 Professional demeanor and excellent interpersonal skills
 </li>
 <li>
 Willingness to travel up to 10% of the time
 </li>
 <li>
 Ability to multitask and thrive in a fast-paced working environment
 
 
 </li>
 </ul>
 EXAMPLES OF PHYSICAL DEMANDS
 
 
 <ul>
 <li>
 Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
 </li>
 <li>
 Move/Traverse: infrequently bend, stand, stoop and/or walk
 </li>
 <li>
 Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
 </li>
 <li>
 Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
 </li>
 <li>
 Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
 </li>
 <li>
 Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
 </li>
 <li>
 Travel: up to 10% as needed
 
 
 </li>
 </ul>
 EXAMPLES OF WORK ENVIRONMENT
 
 
 <ul>
 <li>
 Regular professional, office business setting
 </li>
 <li>
 Noise level ranges from low to moderate (if in office setting)
 </li>
 <li>
 Noise level ranges from moderate to high (if on construction worksite)
 </li>
 <li>
 Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department
 
 
 </li>
 </ul>
 Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
 It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.
 
 
 We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at hr-usa@qcells.com.
</div>

Executive Assistant

AmeriBolt

<div>
 
 OUR COMPANY
 
 AmeriBolt, founded in 2005, focuses on providing exceptional service to fastener distributors in the Southeast and Gulf Coast regions. Built on a foundation of speed and customer service, AmeriBolt has expanded its capacity while maintaining a commitment to superior service from quotation to delivery. As part of the LoneStar Group, AmeriBolt benefits from LoneStar's global manufacturing capabilities and customer approvals. Together, they offer enhanced value and diversified products to customers. LoneStar is a global leader in high-performance fasteners, gaskets, and flow-control components, serving industries like oil and gas and power generation, with operations across multiple regions.
 
 OUR BENEFITS
 
 Our Benefits include: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, and Disability. We also offer 401(k) with matching contributions, Flexible Paid Time Off (PTO), Paid Holidays, and the opportunity to be part of a dedicated and reliable team.
 
 ESSENTIAL FUNCTIONS
 
 
 
 The Human Resources Administrator provides administrative and operational support across all HR functions, ensuring accurate and timely processing of employee transactions, recordkeeping, reporting, onboarding activities, benefits administration, and HR compliance tasks. This role serves as the primary coordinator for day-to-day HR administrative activities and supports multiple locations within the organization.
 
 
 Employee Administration
 
 
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 Process new hire, transfer, promotion, and termination transactions within HRIS systems
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 Maintain employee personnel files and electronic records
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 Prepare employment-related documentation and correspondence
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 Ensure employee records remain accurate and compliant
 
 
 
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 Onboarding &amp; Offboarding
 
 
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 Coordinate onboarding activities for new hires
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 Prepare onboarding documentation and orientation materials
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 Conduct system setup and employment paperwork processing
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 Coordinate separation paperwork and offboarding requirements
 
 
 
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 Benefits Administration
 
 
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 Assist employees with benefit enrollment and general benefit inquiries
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 Process qualifying life event requests
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 Coordinate communication with benefit vendors
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 Maintain benefits documentation and records
 
 
 
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 HR Reporting &amp; Data Management
 
 
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 Generate routine HR reports and metrics
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 Maintain headcount reports and organizational charts
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 Support month-end reporting activities
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 Conduct regular HRIS audits and data validation
 
 
 
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 Recruitment Support
 
 
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 Post job openings
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 Schedule interviews
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 Coordinate candidate communications
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 Manage applicant tracking activities
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 Prepare offer letters and onboarding packets
 
 
 
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 Training &amp; Compliance
 
 
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 Maintain training records
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 Track compliance requirements
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 Support learning management system administration
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 Assist with policy acknowledgements and audits
 
 
 
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 General Administrative Support
 
 
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 Manage HR inboxes and employee inquiries
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 Coordinate employee recognition programs
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 Support uniform and PPE administration
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 Assist with employee events and HR initiatives
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 Perform other administrative duties as assigned
 
 
 
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 </ul>
 
 EXPERIENCE
 
 
 
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 2+ years of HR, payroll, benefits, recruiting, or administrative experience
 
 
 
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 SKILLS AND QUALIFICATIONS
 
 
 
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 Strong organizational and time management skills
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 Proficiency in Microsoft Office Suite
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 Experience with HRIS systems preferred
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 High attention to detail and confidentiality
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 Strong customer service and communication skills
 
 
 
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 PHYSICAL DEMANDS
 
 While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
 
 WORK ENVIRONMENT
 
 
 
 Manufacturing environment with multi step process production runs on different machines. High value highly customized components and high precision manufacturing for critical service applications
 
 
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 Noise Level: Moderate to High.
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 Ability to work indoors, in an office environment, regardless of whether cubicle, open office or private office.
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</div>

Human Resources Administrator

Pediatricz Now Primary Care

<div>About the Role:
The Medical Assistant plays a critical role in supporting healthcare providers by ensuring the smooth operation of clinical and administrative tasks within a medical facility. This position involves direct patient interaction, including preparing patients for examinations, taking vital signs, and assisting with medical procedures such as phlebotomy and specimen collection. The Medical Assistant is responsible for maintaining a clean and sterile environment by properly sterilizing medical instruments and managing specimen processing accurately. By collaborating closely with Nurse Practitioners and other healthcare professionals, the Medical Assistant helps deliver high-quality patient care and enhances overall clinical efficiency. Ultimately, this role contributes significantly to patient satisfaction and the effective delivery of healthcare services. As well manages Referrals to process of directing patients to the correct health care specialist, services or community resources.
Minimum Qualifications:<ul><li>
Certification as a Medical Assistant from an accredited program.</li><li>
Proven experience in phlebotomy and specimen processing.</li><li>
Knowledge of medical instruments and sterilization techniques.</li><li>
Ability to accurately measure and record vital signs.</li><li>
Strong understanding of clinical procedures and patient care protocols.</li></ul>
Preferred Qualifications:<ul><li>
Experience working alongside Nurse Practitioners/ MD's or in a similar clinical setting.</li><li>
Familiarity with electronic health record (EHR) systems.</li><li>
Additional certification in phlebotomy or specialized medical assisting skills.</li><li>
Basic life support (BLS) or CPR certification.</li><li>
Excellent communication and interpersonal skills.</li><li>
Certified Medical Assistant.</li></ul>
Responsibilities:<ul><li>
Prepare patients for examination by taking vital signs and recording medical histories.</li><li>
Assist healthcare providers, including Nurse Practitioners/Physicians, during medical examinations and procedures.</li><li>
Perform phlebotomy and draw blood samples following proper protocols and safety standards.</li><li>
Process and label specimens accurately for laboratory analysis.</li><li>
Sterilize and maintain medical instruments and equipment to ensure a safe clinical environment.</li><li>
Manage patient records and documentation in compliance with healthcare regulations.</li><li>
Schedule patient appointments and coordinate communication between patients and healthcare staff.</li><li>
Verifies patients' eligibility and insurance coverage, obtains pre-authorizations for treatments or service and handles any denial letters.</li><li>
Perform applicable medical procedures collect and prepare Laboratory specimen, administer injection/immunizations and perform venipuncture.</li></ul>
Skills:
The required skills such as Medical Assisting, Medical Instruments handling, and Phlebotomy are essential for performing clinical tasks like drawing blood, taking vital signs, and assisting with patient examinations. Proficiency in Specimen Processing and Sterilization ensures that all samples are handled safely, and instruments are maintained in a hygienic state, which is critical for patient safety and infection control. Working knowledge of Nurse Practitioner collaboration allows the Medical Assistant to effectively support advanced clinical care and respond to patient needs efficiently. Preferred skills like familiarity with electronic health records and additional certifications enhance the ability to manage patient information accurately and provide comprehensive support. Strong communication skills are used daily to interact compassionately with patients and coordinate seamlessly with healthcare teams. 
Location Address: 11803 Westheimer Rd Ste.720 Houston, TX 77077
Scheduled: Monday- Friday, 8am-5pm</div>

Medical Assistant

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