office administrator

administrative assistant

hr administrative assistant Jobs in Houston

hr administrative assistant

office assistant

administrative/personal assistant Jobs in Houston

administrative/personal assistant

executive assistant

Egon Zehnder

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Egon Zehnder is the world&rsquo;s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;l
   <em>
    l Do
   </em>
  </strong>
 </p>
 <p>
  <strong>
   <em>
    Administrative
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.
  </li>
  <li>
   Manage complex calendars and prioritize meetings/calls as needed.
  </li>
  <li>
   Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.
  </li>
  <li>
   Process expense reimbursements for consultants and candidates.
  </li>
  <li>
   Compose, prepare, and edit confidential correspondence.
  </li>
  <li>
   Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
  </li>
  <li>
   Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
  </li>
  <li>
   Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Search Coordination
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.
  </li>
  <li>
   Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.
  </li>
  <li>
   Take a proactive approach to assist with various client needs during a consultant&rsquo;s absence.
  </li>
  <li>
   Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.
  </li>
  <li>
   Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on appoach.
  </li>
  <li>
   Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.
  </li>
  <li>
   Assist accounting department with billing, client invoicing, and receivables.
  </li>
  <li>
   Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives &amp; candidates) involved in highly confidential projects.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Business Development
   </em>
  </strong>
 </p>
 <ul>
  <li>
   In partnership with the Consultant, create and own the process to drive the Consultant&rsquo;s business development strategy.
  </li>
  <li>
   Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred.
  </li>
  <li>
   A minimum of 5 years&rsquo; experience serving in an administrative function, ideally within a professional services firm.
  </li>
  <li>
   <strong>
    Organized multi-tasker
   </strong>
   : able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
  </li>
  <li>
   <strong>
    Resourceful problem solver
   </strong>
   : ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
  </li>
  <li>
   <strong>
    Self-starter
   </strong>
   : highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
  </li>
  <li>
   <strong>
    Strong communicator
   </strong>
   : Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
  </li>
  <li>
   <strong>
    Natural collaborator
   </strong>
   : desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What It&rsquo;s Like to Work Here
  </strong>
 </p>
 <p>
  We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We have been a values led Firm from the outset. Values have an aspirational aspect to them &ndash; they guide our behavior and remind us when we fall short.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our Firm operates under five Firm Values &ndash; One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference &ndash; each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits
  </strong>
 </p>
 <ul>
  <li>
   Hybrid work model: 50% in office / 50% remote* (Tuesdays, Wednesdays and Thursdays in office, with option to work remote on Mondays and Fridays)
  </li>
  <li>
   401k &ndash; company match and additional discretionary employer contribution
  </li>
  <li>
   Comprehensive Health Plan &ndash; medical, dental, vision, life insurance, long-term disability
  </li>
  <li>
   Employee Assistant program (EAP)
  </li>
  <li>
   Paid parental leave
  </li>
  <li>
   Personal Time Off &ndash; paid vacation, sick time, volunteer days
  </li>
  <li>
   Paid holidays including week off between Christmas and New Year's
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our Offices
  </strong>
 </p>
 <p>
  Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   *At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. The policy is subject to change by Egon Zehnder at any time.
  </em>
 </p>
</div>


Executive Assistant

SynergenX Health Holdings

<div><h1 class="jobSectionHeader"><b>Executive Assistant to the COO</b></h1><p><b>
SynergenX | Low T Center | HerKare</b><br>
<b>Location:</b> Houston, TX (On-Site)<br>
<b>Schedule:</b> Full-Time | 40&ndash;50 hours per week<br>
<b>Reports To:</b> Chief Operating Officer</p><p></p><h2 class="jobSectionHeader"><b>
About the Role</b></h2><p>
We are seeking a highly organized, proactive <b>Executive Assistant to support our Chief Operating Officer and Operations leadership team</b>. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support.</p><p>
The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects.</p><p>
This role requires <b>exceptional organizational ability, attention to detail, and strong communication skills</b>, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality.</p><p></p><h2 class="jobSectionHeader"><b>
Our Core Values</b></h2><p>
Successful team members embrace and execute our core values:</p><ul><li>Compassionate Care</li><li>Unity</li><li>Accountability</li><li>Commitment</li><li>Continuous Improvement</li><li>Integrity</li><li>Efficiency</li></ul><p>
We also operate under three key principles of success:</p><p><b>
Master Communication</b></p><ul><li>
Deliver clear and concise messaging</li><li>
Embrace constructive feedback</li><li>
Listen first, then make decisions</li><li>
Lead with honesty and transparency</li></ul><p><b>
Follow Through</b></p><ul><li><p>
If assigned a task, complete it.</p></li></ul><p><b>
Solutions Mindset</b></p><ul><li><p>
When raising problems, propose solutions.</p></li></ul><p></p><h1 class="jobSectionHeader"><b>
Key Responsibilities</b></h1><h3 class="jobSectionHeader"><b>
Executive Support</b></h3><ul><li>
Serve as the primary liaison between the <b>COO, Operations team, and key internal and external stakeholders</b></li><li>
Manage and prioritize the COO&rsquo;s calendar, meetings, and strategic commitments</li><li>
Prepare agendas, briefing documents, and materials for executive meetings</li><li>
Maintain discretion and confidentiality in all executive communications</li></ul><h3 class="jobSectionHeader"><b>
Operations Coordination</b></h3><ul><li>
Track communications and maintain organized contact databases</li><li>
Ensure follow-up on action items and departmental deliverables</li><li>
Support Operations leadership with meeting preparation and strategic initiatives</li><li>
Facilitate communication across departments to streamline workflow</li></ul><h3 class="jobSectionHeader"><b>
Meeting &amp; Project Support</b></h3><ul><li>
Coordinate executive meetings including agendas, materials, and minutes</li><li>
Compile reports and presentations for leadership meetings and board communications</li><li>
Conduct research and gather information for executive decision-making</li><li>
Track and manage departmental reporting schedules</li></ul><h3 class="jobSectionHeader"><b>
Administrative Management</b></h3><ul><li>
Manage inbound calls, emails, and executive correspondence</li><li>
Coordinate complex travel arrangements and executive itineraries</li><li>
Draft and proofread professional documents including memos, reports, and presentations</li><li>
Maintain filing systems and corporate records</li></ul><h3 class="jobSectionHeader"><b>
Financial &amp; Reporting Support</b></h3><ul><li>
Assist with basic bookkeeping and financial documentation</li><li>
Compile financial summaries and reports for leadership review</li><li>
Track daily, monthly, quarterly, and annual operational reports submitted to the COO</li></ul><h3 class="jobSectionHeader"><b>
Office &amp; Operational Support</b></h3><ul><li>
Welcome and manage visitors to the executive office</li><li>
Manage mail, faxes, and internal correspondence</li><li>
Support team members and assist with cross-department initiatives as needed</li><li>
Remain accessible outside normal hours for urgent executive communications when necessary</li></ul><p></p><h1 class="jobSectionHeader"><b>
Required Qualifications</b></h1><h3 class="jobSectionHeader"><b>
Education &amp; Experience</b></h3><ul><li>Bachelor&rsquo;s degree preferred</li><li>OR some college plus <b>3+ years supporting senior leadership as an Executive Assistant</b></li></ul><h3 class="jobSectionHeader"><b>
Skills &amp; Abilities</b></h3><ul><li>Exceptional attention to detail</li><li>Ability to manage multiple priorities and deadlines simultaneously</li><li>Strong written and verbal communication skills</li><li>High level of professionalism and discretion</li><li>Strong organizational and project management skills</li><li>Customer-service oriented mindset</li><li>Ability to exercise sound judgment and independent decision-making</li></ul><h3 class="jobSectionHeader"><b>
Technical Skills</b></h3><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Experience with spreadsheets, databases, and reporting tools</li><li>Experience with financial or operational software systems is a plus</li></ul><p></p><h1 class="jobSectionHeader"><b>
Key Competencies</b></h1><p>
Successful candidates will demonstrate:</p><p><b>
Adaptability</b><br>
Ability to manage competing priorities and navigate a dynamic work environment.</p><p><b>
Integrity &amp; Ethics</b><br>
Commitment to professionalism, confidentiality, and organizational values.</p><p><b>
Communication Excellence</b><br>
Clear written and verbal communication with strong listening skills.</p><p><b>
Customer Service Orientation</b><br>
Professional, responsive, and solution-focused approach to internal and external stakeholders.</p><p><b>
Dependability</b><br>
Strong accountability, punctuality, and commitment to completing tasks.</p><p><b>
Team Collaboration</b><br>
Contributes to a positive team environment and supports cross-functional success.</p><p></p><h1 class="jobSectionHeader"><b>
Why Join Our Team</b></h1><p>
SynergenX, Low T Center, and HerKare are rapidly expanding healthcare organizations focused on <b>hormone optimization, weight management, and wellness services</b>. Our mission is to improve the quality of life for our patients through innovative care and exceptional service.</p><p>
This role offers the opportunity to <b>work closely with executive leadership and contribute to operational growth in a fast-moving healthcare organization.</b></p><p></p><h1 class="jobSectionHeader"><b>
Work Environment</b></h1><p>
This is a <b>full-time onsite role in Houston, Texas.</b> Due to operational needs, <b>remote, hybrid, or relocation arrangements are not available.</b></p><p></p><h1 class="jobSectionHeader"><b>
Ready to Apply?</b></h1><p>
If you are a <b>highly organized, proactive Executive Assistant who thrives in a fast-paced leadership environment</b>, we encourage you to apply.</p><p>
Please submit your <b>resume and a brief introduction outlining your experience supporting senior executives.</b></p><p>
</p><p>8steOfgTEj</p></div>

Executive Assistant to COO

Texas Southern University

<p></p><div><div><div><div><div><div><div><div><b>Security Sensitive Position?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Hours of Work</b></div> <div>TBD</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>TSU203683</div>
</div><br>
<div><div><b>Official TSU Title</b></div> <div>EXECUTIVE ASSISTANT PRESIDENT&rsquo;S OFFICE</div>
</div><br>
<div><div><b>Grant Title</b></div> <div>N/A</div>
</div><br>
<div><div><b>Job Description Summary / TWC Summary</b></div>
<div>The Executive Assistant to the President provides administrative support to the President and serves as a key member of the President&rsquo;s Office team. This position manages the daily operations of the Office of the President, ensures effective coordination of executive priorities, and supports institutional governance, leadership initiatives, and university-wide engagement. The Executive Assistant exercises sound judgment, discretion, and independent decision-making while handling sensitive and confidential matters. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple competing priorities in a fast-paced higher education environment.</div>
</div><br>
<div><div><b>Essential Duties Summary</b></div>
<div><ul><li>Oversees day-to-day operations of the President&rsquo;s Office, ensuring efficiency, professionalism, and responsiveness.</li>
<li>Manages the budget for the Office of the President.</li>
<li>Coordinates logistics for meetings, conferences, campus events, and official travel, including complex domestic and international arrangements.</li>
<li>Exercises independent judgment in responding to inquiries, delegating matters appropriately, and resolving issues on behalf of the President when appropriate.</li>
<li>Assigns and reviews work of student employees; provides guidance and ensures quality and timeliness of deliverables.</li>
<li>Establishes and maintains efficient systems for document management, records retention, and confidential file maintenance.</li>
<li>Manages confidential and sensitive information with the highest level of discretion.</li>
<li>Maintains accurate records and ensures timely follow-up on action items and commitments.</li>
<li>Performs other job-related duties as required to support the mission and strategic objectives of the University.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>% FTE</b></div>
<div>1.0</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>$80,870.19 - $103,109.49</div>
</div><br>
<div><div><b>Education</b></div>
<div>Bachelor&rsquo;s degree from an accredited four-year college.</div>
</div><br>
<div><div><b>Required Licensing/Certification</b></div>
<div>None required.</div>
</div><br>
<div><div><b>Knowledge, Skills, and Abilities</b></div>
<div><div><b>Knowledge of:</b></div><ul>
<li>Higher education governance structures and administrative operations.</li>
<li>University policies, procedures, and compliance standards.</li><br>
<p></p>
</ul><div>
<br>
<b>Skill in:</b>
</div><ul><li>Advanced written and verbal communication.</li>
<li>Professional discretion and handling of confidential information.</li>
<li>Critical thinking and sound judgment.</li>
<li>Event coordination and executive-level logistics.</li>
<li>Relationship management and customer service.</li>
<li>Managing multiple projects simultaneously with accuracy and efficiency.</li>
</ul><div>
<br>
<b>Ability to:</b>
</div><ul><li>Anticipate needs and proactively resolve issues.</li>
<li>Work independently with minimal supervision.</li>
<li>Maintain composure and professionalism under pressure.</li>
<li>Analyze information and present findings clearly and concisely.</li>
<li>Build collaborative relationships across diverse constituencies.</li>
<li>Adapt to shifting priorities and deadlines.</li>
</ul></div>
</div><br>
<div><div><b>Work Experience</b></div>
<div><div>Minimum of three (3) to five (5) years of progressively responsible administrative support experience, preferably in higher education, government, or a complex organizational environment.<br>
<br>
<b>Preferred Qualifications:</b>
</div><ul><li>Experience supporting a president, chancellor, CEO, or senior executive.</li>
<li>Experience in higher education administration.</li>
<li>Familiarity with board governance processes and executive-level communications.</li></ul><p></p><div><br>
</div><div>
Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.</div></div>
</div><br>
<div><div><b>Working/Environmental Conditions</b></div>
<div>The position requires prolonged periods of sitting or standing, frequent use of a computer, and occasional movement across campus for meetings and events. Occasional evening or weekend work may be required to support university events or Board meetings.</div>
</div><br>
<div><div><b>Desired start date</b></div>
</div><br>
<div></div><div><div><b>Position End Date (if temporary)</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>UA EEO Statement</b></div>
<div>It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.<br>
</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled (overrides close field) </b></div><div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div> <div>Open to all applicants.</div></div></div></div></div></div></div></div><p></p>

EXECUTIVE ASSISTANT PRESIDENT’S OFFICE

BrandSafway

<p></p><div><p>At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!</p><p></p><p><br>
At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team. We are looking for an Executive Administrative Assistant.</p><p></p><p><br>
This hybrid role combines executive support, office management, payroll coordination, and event planning responsibilities. The position requires a highly organized and proactive professional who can manage multiple priorities in a fast-paced environment while supporting senior leadership and ensuring smooth day-to-day operations.</p><p></p><p><br>
The Executive Assistant serves as a key partner to leadership by managing schedules, coordinating communications, supporting operational activities, and ensuring efficiency across the executive office.</p><p></p><p><b><br>
Key Responsibilities:</b></p><p></p><p><b><br>
Executive Support</b></p><ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing competing demands
</li><li>Coordinate executive meetings, prepare agendas, and organize materials</li><li>Prepare briefing materials including background research and participant bios</li><li>Coordinate domestic travel arrangements and manage frequent schedule changes</li><li>Process executive expense reports and maintain accurate documentation</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track key action items and follow-ups from meetings to ensure timely completion</li><li>Act as a trusted gatekeeper and strategic partner to leadership, managing priorities and executive workflow</li></ul><p></p><p><b><br>
Payroll Administration</b></p><ul><li>Coordinate payroll preparation for multiple internal teams and operational groups
</li><li>Maintain payroll records including time sheets, new hires, and employee terminations</li><li>Prepare payroll documentation for executive review and approval</li><li>Partner with internal payroll teams to ensure timely and accurate payroll processing</li></ul><p></p><p><b><br>
Office Management</b></p><ul><li>Oversee day-to-day administrative operations of the office</li><li>Manage office bills, vendor invoices, and operational expenses</li><li>Coordinate incoming mail distribution and administrative documentation</li><li>Order and maintain office supplies and support general office organization</li><li>Assist with administrative coordination to maintain a productive and efficient workplace</li></ul><p></p><p><b><br>
Event &amp; Client Hospitality Coordination</b></p><ul><li>Plan and coordinate executive and client events throughout the year</li><li>Support logistics for major hospitality events including golf tournaments and client entertainment
</li><li>Coordinate travel arrangements, itineraries, and hospitality for event attendees</li><li>Prepare executive briefing materials and client bios for key meetings and events</li><li>Manage event schedules, logistics, and follow-up coordination to ensure successful execution</li></ul><p></p><p><b><br>
Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree preferred or equivalent professional experience</li><li>5+ years of experience supporting senior executives in a corporate environment</li><li>Exceptional organizational and time-management skills with strong attention to detail</li><li>Strong written and verbal communication skills</li><li>High level of professionalism, discretion, and judgment when handling confidential information</li><li>Advanced proficiency with Microsoft Office and collaboration tools</li><li>Ability to anticipate executive needs and proactively solve problems</li><li>Experience coordinating complex travel and large-scale meetings or events</li><li>Experience supporting senior leaders in a fast-paced corporate or industrial environment preferred</li><li>Strong executive presence and ability to interact professionally with senior leaders and external stakeholders</li></ul><p></p><p><b><br>
Work Location:</b></p><p>
This position follows a hybrid work structure, with time split between the office and remote work. Candidates should be comfortable working on-site regularly to support executive leadership while maintaining flexibility to work remotely when appropriate. Primary location: 14950 Heathrow Forest Pkwy-Houston 77032<br>
</p><p></p><br>
<p><b>Compensation:</b></p><p>
The target compensation range for this role is $100,000 &ndash;</p><p>
$120,000 annually, depending on experience and qualifications.<br>
</p><p></p><br>
<p><b>About BrandSafway:</b></p><p>
BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of approximately 340 strategic locations across 26 countries and approximately 40,000 employees,</p><p>
BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today&rsquo;s BrandSafway is At Work For You&reg; &mdash; leveraging innovation and economies of scale to increase safety and productivity while remaining nimble and</p><p>
responsive.</p><p></p><p><br>
BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.<br>
<br>
<br>
About Us:<br>
<br>
BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today&rsquo;s BrandSafway is At Work For You&reg; &mdash; leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.
<br>
<br>
BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.<br>
<br>
<br>
<br>
<br>
Notice to all potential job candidates:
<br>
<br>
Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.</p><p></p><p>
</p><p>#LI-CL1</p></div><p></p>

Executive Administrative Assistant

YES Prep Public Schools

<div></div><div><div><b>Job De</b><b>s</b><b>cription</b></div><div></div><div><b><br>
POSITION:</b> Executive Assistant</div><div><br>
</div><div><b>REPORTS TO:</b><b> </b>Principal</div><div></div><div><b><br>
POSITION TYPE:</b><b> </b>11-month</div><div></div><div><b><br>
START DATE: </b>26-27 School Year</div><div></div><div><b><br>
COMPENSATION:</b><b> </b>$17.27 - $21.47 an hour</div><div></div><p><br>
At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.
</p><div>Some quick stats about us:</div><ul><li>
21,650 Students
</li><li>2,600 Team Members</li><li>
16 Secondary Campuses</li><li>
12 Elementary Campuses</li><li>
91% Students Who Qualify for Free/Reduced-Price Lunch</li><li>
96% Hispanic &amp; African-American Students</li><li>
99% Students Who Are Accepted to a 4-Year University</li><li>
85% First-Generation College Students</li><li>
Ranked in the Top 100 High Schools in the Nation, <i>U.S. News &amp; World Report</i></li></ul><p><br>
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston&rsquo;s city limits serving our increasing population.
</p><div><b>THE ROLE</b></div><div>
When you join the YES Prep team, you will assist the campus leadership team by planning and overseeing all administrative functions, support, and projects. Some of the exciting work and responsibilities will include:</div><ul><li>
Providing executive level support to the Principal and Administration Team;</li><li>
Composing correspondence, meeting minutes, inter-office memos, parent communication;</li><li>
Receiving and screening executive-level telephone calls dealing with confidential information;</li><li>
Managing internal communications with the Principal and staff as needed;</li><li>
Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements;</li><li>
Maintaining school-wide calendar;</li><li>
Managing calendars using Outlook;</li><li>
Arranging domestic travel and itineraries;</li><li>
Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports;</li><li>
Serving as the primary user for recruitment software; Coordinate on-campus interview schedules for potential candidates;</li><li>
Creating and maintaining confidential staff files;</li><li>
Overseeing and coordinating special projects;</li><li>
Organizing and procuring items for special events;</li><li>
Serving as the primary point of contact for potential candidates slated to interview at their campus;</li><li>
Creating a welcoming experience for candidates who interview on their campus by coordinating; and organizing the Finalist Day and all communication;</li><li>
Acting as the key influencer for system-wide referral and recruitment campaigns enacted at the campus level;</li><li>
Participating in all Talent Ambassador training opportunities including reviewing monthly newsletter and attending Talent Acquisition recruitment events;</li><li>
Supporting in new hire engagement through the development of a campus newsletter;
</li><li>Providing translation for students and/or families as needed;</li><li>
Additional duties as assigned.</li></ul><div></div><div><b><br>
THE PERSON</b></div><div>
We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:</div><div><br>
</div><div>THE MUST HAVES</div><ul><li>
Outstanding record of organization and attention to details</li><li>
Exemplary record working in a fast-paced office environment</li><li>
Bilingual in Spanish and English</li><li>
Ability to work outside of normal hours and on weekends</li></ul><ul><li>
Belief in and commitment to the mission and core value of YES Prep Public Schools</li><li>
Openness to giving and receiving frequent feedback</li><li>
Ability to maintain emotional control under stress</li><li>
Ability to work urgently in a fast-paced and results-oriented environment</li><li>
Creates and maintains positive working relationships on a team and/or in a highly collaborative environment</li><li>
A dedication to learn, grow, and develop as a professional</li></ul><div></div><div><br>
THE NICE TO HAVES</div><ul><li>
Bachelor&rsquo;s Degree from an accredited four-year educational institution</li><li>
0-2 years of experience in an administrative or operations role</li></ul><div></div><div><br>
THE MUST HAVE BELIEFS</div><ul><li>
Belief in and commitment to the mission and core value of YES Prep Public Schools</li><li>
Desire to disrupt systemic status quos in education</li><li>
Willingness to go above and beyond to disrupt said status quos</li><li>
Passion to develop resiliency through a relentless pursuit of jaw-dropping results</li><li>
Conviction that high expectations + high accountability = high performance and high growth</li></ul><div></div><div><b><br>
EVERY OPPORTUNITY STARTS WITH A YES</b></div><div>
Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it&rsquo;s the future of public education&mdash;it&rsquo;s an opportunity to say, &ldquo;Yes, you can!</div><div></div><div><b><br>
THE PERKS
</b></div><ul><li><b>Compensation</b><b> &ndash; </b>This position is an non-exempt, hourly position; salary offers commensurate with experience.</li></ul><div><br>
</div><ul><li><b>Health and Supplemental Insurance</b> &ndash; A $0 monthly medical option and a plan that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.</li></ul><div></div><ul><li><b><br>
Retirement Plans</b> &ndash; Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.</li></ul><div></div><ul><li><b><br>
Paid Time Off</b> &ndash; Employees working 20+ hours a week receive 12 days of Paid Time Off when working the full duty schedule in addition to the system closures during the Academic Calendar. PTO days will be pro-rated based on start dates within the assigned duty schedule.</li></ul><div></div><ul><li><b><br>
Paid Leave Programming</b> &ndash; In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.</li></ul><div><br>
</div><ul><li><b>Professional Development</b> - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.</li></ul><div><br>
</div><ul><li><b>Award Winning Culture</b> &ndash; The strong cultures of our campuses and Home Office are just one of many reasons we were named <b>Houston&rsquo;s Best Place To Work</b> in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.</li></ul><div><br>
</div><div></div><div>YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.</div></div><div></div>

Executive Assistant (Bilingual Spanish) - YES Prep West Elementary (2026-2027)

Tally Energy Services

<div>
 <p>
  <strong>
   Role
  </strong>
 </p>
 <p>
  The Administrative Assistant provides administrative support to both Manufacturing and Human Resources departments. This position helps maintain smooth office operations at the plant, manages production documentation, and assists with coordinating activities for the HR team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Functions
  </strong>
 </p>
 <ul>
  <li>
   Perform administrative duties which may include copying, scanning, data entry, and filing (electronic and physical) in support of Manufacturing and Human Resources.
  </li>
  <li>
   Serve as primary front desk receptionist during the day managing front office operations including visitor coordination and vendor check-ins.
  </li>
  <li>
   Assist with recruitment processes (posting jobs, screening resumes, scheduling interviews).
  </li>
  <li>
   Help with onboarding of new employees.
  </li>
  <li>
   Support company events, meetings and training sessions.
  </li>
  <li>
   Assist with travel arrangements and expense reporting.
  </li>
  <li>
   Serve as main contact for all building service needs.
  </li>
  <li>
   Order, Maintain and restock supplies (Office, breakroom and cleaning supplies).
  </li>
  <li>
   Coordinate food orders when requested (set up/clean up).
  </li>
  <li>
   Participate in special projects requiring assistance as assigned.
  </li>
  <li>
   Present a positive and professional image for the organization.
  </li>
  <li>
   All other duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS &amp; REQUIREMENTS
  </strong>
 </p>
 <ul>
  <li>
   Bilingual in English and Spanish to support workforce communication within the manufacturing environment.
  </li>
  <li>
   High School diploma or equivalent.
  </li>
  <li>
   2+ years of administrative experience in a manufacturing or operations environment required (HR experience preferred)
  </li>
  <li>
   Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Ability to handle confidential information with discretion
  </li>
  <li>
   Driver&rsquo;s license and reliable transportation to gather items/supplies for last minute projects, breakfasts, and lunches.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills, Abilities &amp; Work Style
  </strong>
 </p>
 <ul>
  <li>
   Strong communications (verbal and written) skills with an emphasis on proper etiquette when interacting with executive level leaders.
  </li>
  <li>
   Ability to provide exceptional customer service to clients, visitors as well as external business partners.
  </li>
  <li>
   Good at managing own on-the-job time and consistent in arriving to work as scheduled and on time.
  </li>
  <li>
   Understanding of how position and performance contribute to Company's success.
  </li>
  <li>
   Detail orientated and compliance focused.
  </li>
  <li>
   Strong follow-through and accountability.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WORK ENVIROMENT &amp; Physical Demands
  </strong>
 </p>
 <ul>
  <li>
   This position requires working primarily in an office environment with minimal exposure to safety hazards. The employee is often required to operate vehicles and drive short distances.
  </li>
  <li>
   Eye Exam: Ishihara Color Blindness &amp; FAA Acuity Exam
  </li>
  <li>
   The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects such as books, files and supplies weighing up to 25 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.
   <strong>
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  The intent of this job description is to provide a representative general nature and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Tally Personnel, LLC reserves the right to amend and change responsibilities to meet business needs as necessary.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Background Check &amp; Drug and Alcohol Testing
  </strong>
 </p>
 <p>
  The Company will conduct a job-related background check for all safety sensitive positions. The background check may consist of prior employment verification, professional reference checks, education confirmation, criminal background, motor vehicle record checks, drug and alcohol testing, and/or credit checks, as permitted by law. Third-party services may be hired to perform these checks. Although the type of background information checked for a particular applicant or employee will vary based on the position offered or the position held and the nature of the business, the checks will be applied consistently within that business and position.
 </p>
 <p>
  Information obtained during any criminal record check will not necessarily disqualify an applicant or employee from employment.
 </p>
 <p>
  All offers of employment and continued employment are contingent upon a satisfactory background check. All background checks will be conducted and used in compliance with all applicable federal and state laws.
 </p>
 <p>
  The Company also relies upon the accuracy of information contained in employment applications, as well as the accuracy of other necessary information presented throughout the hiring process and employment. Misrepresentations, falsifications, or material omissions of any information may result in the exclusion of the individual from further consideration for employment or promotion, and for current employees, could result in termination of employment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Equal Employment Opportunity
  </strong>
 </p>
 <p>
  Tally Personnel, LLC is an equal opportunity employer. The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All such discrimination and harassment is unlawful and will not be tolerated.
 </p>
</div>


Administrative Assistant (Bilingual Spanish)

Sanchez Law Firm

<div><div><div><b>Benefits:</b></div>
<ul><li>Dental insurance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div><b>Position Overview:</b><br>
We are seeking a highly organized, proactive, and detail-oriented Administrative / Personal Assistant to support daily business operations and personal tasks. The ideal candidate is resourceful, trustworthy, and able to manage multiple priorities with discretion and efficiency.<br>
</div><div><b>Key Responsibilities:</b><br>
</div>Manage calendars, appointments, and scheduling<br>
<ul><li>
</li>Coordinate meetings, calls, and travel arrangements<br>
<li>
</li>Handle correspondence including emails, phone calls, and mail<br>
<li>
</li>Assist with document preparation, filing, and record keeping<br>
<li>
</li>Run personal and business-related errands as needed<br>
<li>
</li>Support project management and follow-ups on tasks<br>
<li>
</li>Maintain confidentiality of sensitive information<br>
<li>
</li>Assist with billing, invoicing, and basic bookkeeping (if applicable)<br>
<li>
</li>Provide general administrative support to ensure smooth operations<br>
<li>
</li></ul><div><b>Qualifications:</b><br>
</div>Proven experience as an Administrative Assistant, Personal Assistant, or similar role<br>
<ul><li>
</li>Excellent organizational and time management skills<br>
<li>
</li>Strong written and verbal communication skills<br>
<li>
</li>High level of discretion and professionalism<br>
<li>
</li>Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace<br>
<li>
</li>Ability to multitask and prioritize effectively<br>
<li>
</li>Reliable transportation (if errands are required)<br>
<li>
</li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred (not required)<br>
<li>
</li></ul><div><b>Preferred Skills:</b><br>
</div>Basic bookkeeping or accounting knowledge<br>
<ul><li>
</li></ul><div><b>What We Offer:</b><br>
</div><ul><li>Competitive compensation</li></ul><div><br>
</div>
Opportunity for growth and advancement<br>
<ul><li>
</li>Supportive and professional work environment<br>
<li>
</li></ul><div><b>How to Apply:</b><br>
Please submit your resume along with a brief cover letter outlining your experience and why you are a good fit for this role.</div></div></div>

Administrative/Personal Assistant

Explore 181+ Executive assistant in Houston this March. Find roles across top companies and apply now to boost your career.