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administrative assistant entry level

Harris Health

<div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Details</b></h2>
<div><div><div>Career area</div>
<div>Allied Health</div>
</div><div><div>Position Type</div>
<div>Full Time</div>
</div><div><div>Pay</div>
<div>$22.14 - $28.22</div>
</div><div><div>Location</div>
<div>Smith Clinic, Houston, TX 77054, United States</div>
</div><div><div>Job ID</div>
<div>180248</div>
</div></div><div><div><div><p>
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</div></div></div></div></div></div><p></p><div><div><div><div><p>Harris Health System is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underinsured patients, through acute and primary care, wellness, disease management and population health services. Ben Taub Hospital (Level 1 Trauma Center) and Lyndon B. Johnson Hospital (Level 3 Trauma Center) anchor Harris Health's robust network of 39 clinics, health centers, specialty locations and virtual (telemedicine) technology. Harris Health is among an elite list of health systems in the U.S. achieving Magnet&reg; nursing excellence designation for its hospitals, the prestigious National Committee for Quality Assurance designation for its patient-centered clinics and health centers and its strong partnership with nationally recognized physician faculty, residents and researchers from Baylor College of Medicine; McGovern Medical School at The University of Texas Health Science Center at Houston (UTHealth); The University of Texas MD Anderson Cancer Center; and the Tilman J. Fertitta Family College of Medicine at the University of Houston.</p>
</div><div><p>JOB SUMMARY:
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The Medical Assistant is accountable for supporting nursing and medical staff in patient care; and performs routine administrative and clinical duties. The Medical Assistant coordinates activities in the outpatient and procedural areas to facilitate smooth patient flow.
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Minimum Qualifications
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Education: High School diploma or equivalent and completion of a Medical Assistant program
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Licensure/Certification: Medical Assistant certification from one of the following is required:
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American Medical Technologists (AMT)
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American Association of Medical Assistants (AAMA)
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National Center for Competency Testing (NCCT)
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National Healthcareer Association (NHA)
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National Association for Health Professionals (NAHP)
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Vision and Hearing certifications as appropriate to specialty area within six (6) months of hire
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Basic Life Support from a hospital-based American Heart Association (AHA) approved program.
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Other certificates as required by unit/service.<br>
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Work Experience: One (1) year of recent relevant experience in a healthcare facility preferred.
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Skills/Knowledge: Specialty-specific competency validation may be required in a specialty area.
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Special Requirements
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Communication Skills: Above Average Verbal (Heavy Public Contact),
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Writing /Composing: Reports.
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Language(s): Bilingual skills preferred
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Other Skills: PC , Medical Terms .
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Work Schedule: Weekends, Holidays, Flexible, Overtime.
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Other Requirements: Computer and/or Key Entry Experience.
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Equipment Operated: Medical equipment (e.g., EKG, sterilization, phlebotomy, etc.), computer, fax machine</p></div></div></div></div></div>

Medical Assistant- Smith Clinic

Established Virtual Mailbox Provider

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while managing essential bookkeeping tasks. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to support daily office functions and maintain accurate financial records. Recent graduates with an accounting/ finance major are encouraged to apply. Skills in using AI as a force mulitlier will be a plus.</p><p><b>Duties</b></p><ul><li>Oversee daily office operations, including front desk management, greeting visitors, and maintaining a professional reception area</li><li>Manage multi-line phone systems, answer inquiries, direct calls efficiently, and provide exceptional customer service</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all administrative files</li><li>Maintain financial records using QuickBooks ; process invoices, payments, and expense reports with precision</li><li>Support calendar management and scheduling for staff appointments, meetings, and deadlines using Google Workspace or Microsoft Office tools</li><li>Assist with clerical tasks such as typing correspondence, preparing reports, and managing office supplies inventory</li><li>Provide customer support via phone or email; address inquiries promptly and professionally to uphold excellent customer relations</li></ul><p><b>Skills</b></p><ul><li>Proficiency in QuickBooks for bookkeeping and financial management</li><li>Strong computer literacy with expertise in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Bilingual abilities are a plus to serve diverse clients and team members better</li><li>Experience in office management, clerical work, or administrative roles with a focus on accuracy and efficiency</li><li>Knowledge of front desk procedures, phone etiquette, and multi-line phone systems to create a welcoming atmosphere</li><li>Demonstrated ability in data entry, filing systems, proofreading documents, and managing calendars seamlessly</li><li>Personal assistant or medical/dental receptionist experience is advantageous for supporting various administrative needs</li><li>Strong time management skills to handle multiple responsibilities while maintaining attention to detail</li></ul><p>Join us in creating an organized, welcoming office environment where your skills will help us thrive! This is a paid position committed to fostering professional growth while delivering exceptional support across all facets of office management and bookkeeping.</p><p>Pay: $45,000.00 - $55,000.00 per year</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Office Manager/Bookkeeper

Fervo Energy

<div>Description:
<p>
The <b>Administrative Assistant </b>provides day-to-day administrative support to the CEO of Fervo Energy. This position sits within the Office of the CEO and reports to the Executive Assistant to the CEO. The role is responsible for routine administrative functions &mdash; including calendar management, travel coordination, and expense processing &mdash; enabling the Executive Assistant to focus on higher-level strategic priorities. The position requires a high degree of professionalism, discretion, and organizational competence.</p>
Requirements:
<p><b><i>
Responsibilities</i></b></p><ul><li>
Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders</li><li>
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Process and reconcile the CEO's expense reports in a timely and accurate manner</li><li>
Serve as a first point of contact for routine administrative inquiries directed to the CEO's office</li><li>
Draft and proofread correspondence and communications as directed</li><li>
Coordinate meeting logistics, including room reservations, catering, and audio-visual setup</li><li>
Handle additional administrative tasks as assigned by the Executive Assistant to the CEO</li><li>
Maintain strict confidentiality of all sensitive business and personnel information</li></ul><p><b><i>
Required Qualifications</i></b></p><ul><li>
3&ndash;5 years of experience in an administrative support role, preferably supporting senior executives</li><li>
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)</li><li>
Experience managing complex calendars and coordinating multi-leg travel arrangements</li><li>
Experience processing expense reports</li><li>
Strong written and verbal communication skills</li><li>
Demonstrated ability to handle confidential information with discretion</li><li>
Highly organized with the ability to manage competing priorities in a fast-paced environment</li></ul><p><b><i>
Preferred Qualifications</i></b></p><ul><li>
Prior experience in a startup, energy, or technology company</li><li>
Experience working within an EA/AA team structure</li><li>
Familiarity with the Houston business community</li></ul><p><b><i>
Location</i></b></p><p>
This is a full-time, on-site position based at Fervo Energy&rsquo;s headquarters in downtown Houston, operating primarily during standard business hours with occasional flexibility to support executive scheduling needs across multiple time zones, and performed in a standard office environment with primarily sedentary work.</p></div>

Administrative Assistant

Happy Snoutz Pet Resort

<p><b>Job Summary</b><br/>We are seeking a highly organized and friendly Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Responsibilities</b></p><ul><li>Greet and welcome clients and visitors in a professional manner.</li><li>Answer phone calls promptly and manage inquiries with excellent phone etiquette.</li><li>Schedule appointments and maintain the front desk calendar efficiently.</li><li>Perform clerical duties including filing, data entry, and maintaining office supplies.</li><li>Provide support to office management by coordinating office activities and ensuring smooth operations.</li><li>Proofread documents for accuracy before distribution or filing.</li><li>Maintain a clean and organized front desk area to ensure a welcoming environment for clients.</li></ul><p><b>Experience</b></p><ul><li>Previous experience as a receptionist or in a similar front desk role is preferred but not required.</li><li>Proficiency in computer application, Gingr software preferred but not required</li><li>Strong customer service skills with the ability to handle inquiries professionally.</li><li>Experience in office management or as personal assistant</li><li>Excellent proofreading skills with attention to detail in written communication.</li><li>Experience with pet knowledge. Ex: vaccines, grooming, dog behavior.​</li></ul><p>If you are a motivated individual with a passion for providing outstanding service, we encourage you to apply for this rewarding opportunity as our Front Desk Receptionist!</p><p>Job Type: Full-time</p><p>Pay: From $14.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

Race Rock

<div>
 <p>
  <strong>
   JOB SUMMARY:
  </strong>
 </p>
 <p>
  Reporting directly to the Chief Executive Officer, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external parties on a variety of matters. This role organizes and coordinates all business and personal external efforts for the CEO, provides office management and oversees special projects.
 </p>
 <p>
  The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations with a heightened sense of urgency, strong written and verbal communication, administrative, and organizational skills, and the ability to maintain juggling multiple duties and responsibilities seamlessly. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with the highest level of discretion.
 </p>
 <p>
  <strong>
   Roles and Responsibilities:
  </strong>
 </p>
 <p>
  &bull; Complete a variety of everyday tasks under the direction of the CEO and CAO (Chief Administrative Officer) including, but not limited to, managing complex and active calendars, arranging detailed travel plans, itineraries, and agendas
 </p>
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  &bull; Build relationships crucial to the success of the organization and manage a variety of special projects
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  &bull; Provide a bridge for smooth communication by demonstrating leadership to maintain credibility, trust and support with senior leadership
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  &bull; Create, route &amp; process written and verbal correspondence while exercising a high degree of discretion and confidentiality
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  &bull; Promote corporate image by professionally representing the CEO both internally &amp; externally
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  &bull; Schedule and coordinate logistics for Board meetings, conferences, and special events (onsite &amp; offsite)
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  &bull; Regularly check for daily priorities and urgent matters
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  &bull; Maintain and improve (where needed) systems to file, organize, and archive information
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  &bull; Assist board members with travel arrangements, lodging, and meal planning, as needed
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  &bull; Maintain discretion and confidentiality in relationships with all board members
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  &bull; Assemble and distribute materials for board meetings in electronic/paper format or liaison with appropriate parties to have this completed in a timely manner accordingly to schedule laid out by CEO/CAO
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  &bull; Participate as an adjunct member of a variety of projects and meetings in scheduling, documenting and attending calls and meetings
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  &bull; Assist in coordinating the agenda of senior management team meetings, off-sites and all hands meetings, as needed
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  <strong>
   Required Skills:
  </strong>
 </p>
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  &bull; Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ability to anticipate and balance needs seamlessly with a high sense of urgency
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  &bull; Highly resourceful team-player, with the ability to also be extremely effective independently
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  &bull; Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
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  &bull; Expert level written and verbal communication skills
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  &bull; Comfortable providing &ldquo;behind the scenes&rdquo; support to CEO and thrive on helping others be successful and willing to help others in a variety of situations to facilitate the most successful results
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  &bull; Demonstrate proactive approaches to problem-solving
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  &bull; Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and to identify and react to changing needs
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  &bull; Excellent judgment, integrity and commitment to personal responsibility and accountability
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  <strong>
   Qualifications:
  </strong>
 </p>
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  &bull; Must have 7 years working experience supporting the execution of high-level business initiatives including assigning tasks and priorities, writing agendas and navigating challenging calendars.
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  &bull; Strong proficiency with computers, including proficiency with MS Office programs
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  &bull; Strong communication skills
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</div>


Executive Assistant

HCA Healthcare

<div>
 Do you want to join an organization that invests in you as a(an) Medical Assistant? At Carlos Medrano MD, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
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 <strong>
  Job Summary And Qualifications
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 </strong>
 Full time (Monday - Friday, days), no nights, no on call, no weekends, no holidays
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 <br/>
 Seeking a Clinical Medical Assistant for our practice who provides clinical expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now.
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 <br/>
 What you will do in this role:
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 <ul>
  <li>
   Scheduling and canceling patient appointments
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   Checking-in and checking-out patients
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   Entering charges and payments
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   Answering the telephone
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   Verifying patient insurance and demographics
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   Collection of co-payments/coinsurance and personal balances.
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   Performs selected administrative duties and assists nursing staff.
  </li>
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   May collect patient specimens.
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   Takes patient histories and vital signs.
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   Prepares exam and treatment rooms with necessary instruments.
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   Gives injections, and applies casts, splints, and dressings, as applicable.
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   Prepares and maintain supplies and equipment for treatments, including sterilization.
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   Assists physician in preparing for minor surgeries and physicals.
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   Perform other duties as required.
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   Must read, understand, and adhere to all Physician Services policies and procedures.
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   Practice and adhere to the Code of Conduct and Mission and Value Statement.
  </li>
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   Practices certified as Patient Center Medical Home include these additional job duties:
  </li>
  <li>
   Coordinates continuity of patient care with external healthcare organizations and facilities and referrals from the primary care provider to a specialty care provider.
  </li>
  <li>
   Participates on a team for data collection, health outcomes reporting, audits and programmatic evaluation related to Patient Centered Medical Home.
   <br/>
   <br/>
  </li>
 </ul>
 What Qualifications you will need:
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 <br/>
 <ul>
  <li>
   One year of Medical Assisting or other direct clinical patient care experience in a healthcare setting.
  </li>
  <li>
   Medical Assistant Certification - required. Acceptable certifications are RMA, CCMA, CMA, NCMA, or NCRMA certification/ABR-OE credentials is acceptable OR
  </li>
  <li>
   Medical Assistants who recently graduated (within the last 12 months) from a Medical Assisting training program must obtain Medical Assistant certification within 60 days of employment. OR
  </li>
  <li>
   Candidates/incumbents with one year of Medical Assistant work experience who do not possess Medical Assistant Certification must obtain Medical Assistant Certification within one year of hire date.
   <br/>
   <br/>
  </li>
 </ul>
 Benefits
 <br/>
 <br/>
 Carlos Medrano MD, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
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   Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
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   Wellbeing support, including free counseling and referral services
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   Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
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   Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
  </li>
  <li>
   Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
  </li>
  <li>
   Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts
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   <br/>
  </li>
 </ul>
 <strong>
  Learn More About Employee Benefits
  <br/>
  <br/>
 </strong>
 <strong>
  <em>
   Note: Eligibility for benefits may vary by location.
   <br/>
   <br/>
  </em>
 </strong>
 Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
 <br/>
 <br/>
 HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times.  In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
 <br/>
 <br/>
 "Good people beget good people."- Dr. Thomas Frist, Sr.
 <br/>
 <br/>
 HCA Healthcare Co-Founder
 <br/>
 <br/>
 We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Medical Assistant opening. Qualified candidates will be contacted for interviews.
 <strong>
  Submit your resume today to join our community of caring!
  <br/>
  <br/>
 </strong>
 We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
</div>


Medical Assistant

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
The Department of Pediatrics is looking to hire a Coordinator, Business Operations for the TCH West tower 19th floor. This professional would assist with tasks such as providing high-level program support with the Fellows College and Leadership College and Division Chief Boot Camp. This position will also be directing visitors, phone calls, and management of basic things such as mail pick up, facilities coordination, etc. Currently, this floor has 4 different divisions/areas and requires direction from this position.</p><p></p><p><br>
Position is located onsite in the Texas Medical Center.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Manages logistics, communications and calendar management, faculty support of the Director(s), and participates in the development of the Pediatrics Leadership College and Division Chief Boot Camp.</li><li>
Provides administrative support for the Pediatrics Fellows College: lecture management (includes calendar management), recruitment, travel arrangements, orientation, program's annual retreat, management of fellowship education awards and liaison program, SITE exams room and proctor management, participates in monthly meetings, responsible for meeting minutes and distribution to committee, works closely with faculty program director.
</li><li>Provides clerical and data entry assistance, ie, monthly AAP faculty memberships reviews and notifying AAP contacts with new or terminated membership, annual AAP membership audits, reconcile membership for annual payment.</li><li>
Greets department visitors.</li><li>
Provides telephone coverage, which includes answering telephones, routing calls appropriately, and taking messages when necessary.</li><li>
Sorts and distribute incoming and outgoing mail. Generate shipping labels as needed.</li><li>
Generates and maintain filing systems.</li><li>
Orders supplies for the department.</li><li>
Facilitates service calls for shared equipment.</li><li>
Manages travel (arrangements and reimbursements; travel expense reports)</li><li>
Performs other job-related duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High School diploma or GED.</li><li>
Two years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Healthcare and/or Administrative experience.</li><li>
Basic skills in Microsoft (word, outlook, excel).</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

Coordinator, Business Operations

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