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administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

administrative assistant entry level

Wyandotte Municipal Services

Position Overview: Are you looking for a flexible, rewarding opportunity to work from the comfort of your own home? We’re seeking motivated, detail-oriented individuals to join our dynamic team as Data Entry Clerk / Office Assistant. Whether you're just starting your career or bringing years of experience, this remote role offers the perfect platform to grow your skills, contribute meaningfully, and enjoy the freedom of a virtual workspace. In this position, you'll play a vital role in ensuring our operations run smoothly by accurately inputting and managing data, supporting administrative tasks, and assisting with various office functions. No matter your skill level, we provide comprehensive training and ongoing support to help you succeed. This is more than a job, it's an opportunity to develop valuable skills, enhance your professional profile, and work in a flexible environment that adapts to your lifestyle. Responsibilities: (All Levels)Accurately enter, update, and maintain data within our digital systemsAssist with digital document management, including filing, scanning, and organizing filesSupport administrative tasks such as email correspondence, scheduling, and customer inquiriesManage and track office supplies and digital resourcesPerform basic data verification and quality checksSupport team members with various remote administrative dutiesMaintain confidentiality and security of sensitive information Qualifications: (No Experience)High school diploma or equivalentStrong attention to detail and organizational skillsGood communication skillsTech-savvy with a willingness to learn new softwareReliable, self-motivated, and able to manage time effectively For Expert Candidates:Develop and refine data management workflows for efficiencyPerform complex data analysis and generate detailed reportsTrain and mentor new team members remotelyCoordinate cross-departmental communication and projectsAssist in implementing remote work best practices and tools Entry-Level: 2+ Years of Relevant Experience)2+ years of experience in remote data entry and administrative supportAdvanced proficiency in MS Office, Google Workspace, and relevant software (CRM, project management tools)Excellent organizational and multitasking abilitiesStrong problem-solving skills and adaptabilityAbility to work independently and lead remote projects Benefits and Perks:Health InsurancePaid Time Off (PTO) and Paid HolidaysRetirement PlansFlexible Work ArrangementsPaid Parental LeaveProfessional Development &amp; Certification OpportunitiesLife and Disability InsuranceEmployee Assistance Programs (EAPs)Wellness ProgramsPerformance Bonuses &amp; IncentivesEmployee Discounts &amp; PerksAn Inclusive, Safe, and Supportive Work Environment Work Environment:This fully remote position offers flexible hours, perfect for self-motivated individuals who excel in virtual settings. We provide comprehensive training and ongoing support to help you thrive. Join us and enjoy the freedom, flexibility, and growth opportunities of a remote career designed to fit your lifestyle. Non-Discrimination and Equal Opportunity StatementWe are an Equal Opportunity Employer and are dedicated to fostering an inclusive environment for all individuals. We celebrate diversity and do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, or any other protected characteristic under applicable law. All qualified applicants will receive consideration for employment without regard to these factors.

Remote Data Entry Clerk - All Levels

sam's auto carwash

OverviewJoin our dynamic team as a Receptionist/Administrative Assistant and be the welcoming face of our organization! This energetic role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting our office management functions. If you thrive in a fast-paced environment, possess excellent communication skills, and are passionate about organizational excellence, this is the perfect opportunity to showcase your talents and grow professionally. We are committed to creating a positive workplace where your skills make a real impact.Duties<ul><li>Greet visitors and clients warmly, ensuring a professional and friendly front desk experience</li><li>Manage multi-line phone systems efficiently, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain organized filing systems, both digital and paper-based, to support office efficiency</li><li>Perform data entry tasks with precision using spreadsheets and productivity software like Microsoft Office</li><li>Support office management by scheduling appointments, managing calendars, and coordinating meetings</li><li>Assist with clerical tasks such as proofreading documents, preparing reports, and maintaining office supplies</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and software issues</li><li>Provide customer support by addressing inquiries promptly and professionally</li><li>Manage client communication with clarity and courtesy to foster positive relationships</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with high accuracy; ability to perform data entry efficiently</li><li>Demonstrated ability to handle clerical tasks such as filing, proofreading, and calendar management</li><li>Exceptional customer service skills with a professional demeanor at the front desk</li><li>Technical proficiency in computer literacy; comfortable troubleshooting basic software or hardware issues</li><li>Prior administrative or receptionist experience preferred; personal assistant experience is a bonus</li><li>Strong time management skills to prioritize tasks effectively in a busy environment</li></ul>This role offers an exciting opportunity to develop your administrative expertise within a supportive team environment. We value proactive individuals who bring energy, professionalism, and dedication to their work every day. Join us in creating an organized, welcoming space where excellence is the standard!Job Type: Full-timePay: $8.00 - $10.00 per hourBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Harris Health

<div><div><div><div><div><h2 class="jobSectionHeader">Job Details</h2>
<div><div><div>Career area</div>
<div>Allied Health</div>
</div><div><div>Position Type</div>
<div>Full Time</div>
</div><div><div>Pay</div>
<div>$22.14 - $28.22</div>
</div><div><div>Location</div>
<div>Martin Luther King Health Cent, Houston, TX 77047, United States</div>
</div><div><div>Job ID</div>
<div>180669</div>
</div></div><div><div><div>
<div><ul><li>Facebook</li>
<li>X</li>
<li>LinkedIn</li>
<li>Email</li></ul></div></div>
</div></div></div></div></div></div><div><div><div><div>Harris Health is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underinsured patients, through acute and primary care, wellness, disease management and population health services. Ben Taub Hospital (Level 1 Trauma Center) and Lyndon B. Johnson Hospital (Level 3 Trauma Center) anchor Harris Health's robust network of 39 clinics, health centers, specialty locations and virtual (telemedicine) technology. Harris Health is among an elite list of health systems in the U.S. achieving Magnet&reg; nursing excellence designation for its hospitals, the prestigious National Committee for Quality Assurance designation for its patient-centered clinics and health centers and its strong partnership with nationally recognized physician faculty, residents and researchers from Baylor College of Medicine; McGovern Medical School at The University of Texas Health Science Center at Houston (UTHealth); and The University of Texas MD Anderson Cancer Center.
At Harris Health, we prioritize the well-being of our most valuable asset-our people-ensuring a culture of compassion, collaboration and excellence in serving Harris County's most in need. With integrity and accountability at our core, we commit to 'leading with love', embodying our dedication to quality care, education, and a steadfast respect for every individual's contribution to our mission.
</div><div>JOB SUMMARY:
 
 
The Medical Assistant is accountable for supporting nursing and medical staff in patient care; and performs routine administrative and clinical duties. The Medical Assistant coordinates activities in the outpatient and procedural areas to facilitate smooth patient flow. Grant funded 2 year position.
 
 
Minimum Qualifications
 
 
Education: High School diploma or equivalent and completion of a Medical Assistant program
 
 
Licensure/Certification: Medical Assistant certification from one of the following is required:
 
American Medical Technologists (AMT)
 
American Association of Medical Assistants (AAMA)
 
National Center for Competency Testing (NCCT)
 
National Healthcareer Association (NHA)
 
National Association for Health Professionals (NAHP)
 
Vision and Hearing certifications as appropriate to specialty area within six (6) months of hire
 
Basic Life Support from a hospital-based American Heart Association (AHA) approved program.
 
Other certificates as required by unit/service. 
 
 
 
Work Experience: One (1) year of recent relevant experience in a healthcare facility preferred.
 
 
Skills/Knowledge: Specialty-specific competency validation may be required in a specialty area.
 
 
Special Requirements
 
Communication Skills: Above Average Verbal (Heavy Public Contact),
 
Writing /Composing: Reports.
 
 
Language(s): Bilingual skills preferred
 
 
Other Skills: PC , Medical Terms .
 
 
Work Schedule: Weekends, Holidays, Flexible, Overtime.
 
 
Other Requirements: Computer and/or Key Entry Experience.
 
 
Equipment Operated: Medical equipment (e.g., EKG, sterilization, phlebotomy, etc.), computer, fax machine</div></div></div></div></div>

Medical Assistant Martin Luther King Health Center

American Bureau of Shipping (ABS)

<div>The Senior Administrative Coordinator provides confidential administrative and office clerical support. Uses independent judgment in carrying out responsibilities and takes initiative to handle routine and semi-routine matters. Provide direction and guidance to another office administrative support staff in project work as assigned. Complete complex special projects requiring advanced level skills and knowledge of company and/or department operations.
What You Will Do:
<ul><li>Maintains schedule of appointments and meetings.
</li><li>Screens phone calls, take clear and complete messages, and directs calls to the appropriate individual. Where appropriate, directly handles routine and semi-routine matters on behalf of an Executive or Senior Manager (may not necessarily be an Officer of ABS).
</li><li>Processes correspondence, maintains filing system, and sorts and distributes department's mail as required.
</li><li>Sets up and maintains files in a timely and organized manner. May assist with records management duties, including filing, file retrieval, and database entry tasks.
</li><li>Compose draft documents and letters on behalf of an Executive or Senior Manager of ABS. Ensures that the appropriate review, authorization, and signatures are obtained on documents and letters.
</li><li>Handle processing of vendor invoices, weekly entries of timesheets, and preparation of travel expense reports as required.
</li><li>Keeps track of travel scheduled and informs direct reports of same.
</li><li>Arranges and coordinate travel itinerary and hotel reservations with a company-designated travel agency. Works closely with travel agents to finalize the details of travel arrangements.
</li><li>Makes any necessary arrangements for various business and committee meetings that are attended by the Senior Managers and other Officers of ABS. May include related air travel, hotel accommodations, meeting space, or other required reservations for social functions, or the entertainment of clients. Required to work closely with other senior Executive Assistants of ABS.
</li><li>Performs routine and non-routine clerical tasks with little or no supervision.
</li><li>Provide occasional work direction and instruction to other Administrative Assistants.
</li><li>Keeps abreast of PC business applications and attends training courses as needed.
</li><li>Maintain a limited supply of office supplies or share a common storage area for the same.
</li></ul>What You Will Need:
Education and Experience
<ul><li>High School diploma or equivalent
</li><li>Some college or advanced training preferred
</li><li>A minimum of ten (10) years of professional work experience as an Administrative Assistant, or a combination of education and experience.
</li></ul>Knowledge, Skills, and Abilities
<ul><li>Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
</li><li>Advanced knowledge and skills in the use of office automation software, which may include spreadsheet or database applications, word processing, and presentation applications.
</li><li>Ability to learn additional programs as required.
</li><li>Excellent oral and written communication skills.
</li><li>Must have strong interpersonal skills and the ability to deal with levels of employees and outside clients in a professional and business-like manner.
</li><li>Ability to handle routine and non-routine business matters in the absence of an executive.
</li><li>Ability to prioritize workload and handle assignments simultaneously as may be required.
</li><li>Must have strong organizational skills.
</li><li>Obtain a working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.
</li></ul>Reporting Relationships:
Reports to a Manager, Director, or Executive level position</div>

Coordinator, Senior Administrative

UTHealth Houston

<div>The Department of Surgery is seeking an Administrative Assistant to join the team in supporting 6-10 academic surgeons. This role will be solely administrative, with no clinic or patient care responsibilities. This position does allow remote work 1 day/week, after your initial 6-month probationary period is completed.
The ideal candidate is a proactive, highly organized professional with exceptional interpersonal skills, strong judgment, and the ability to anticipate administrative needs while maintaining the highest level of professionalism and discretion. They thrive in a fast-paced academic healthcare environment, are committed to outstanding customer service, and continually seek opportunities to improve processes and enhance operational efficiency.
What we do here changes the world. UTHealth Houston is Texas&rsquo; resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That&rsquo;s where you come in.
Once you join us you won't want to leave. It&rsquo;s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you&rsquo;d expect from a top healthcare organization (benefits, insurance, etc.), plus:<ul><li>
100% paid medical premiums for our full-time employees</li><li>
Generous time off (holidays, preventative leave day, both vacation and sick time &ndash; all of which equates to around 37-38 days per year)</li><li>
The longer you stay, the more vacation you&rsquo;ll accrue!</li><li>
Longevity Pay (Monthly payments after two years of service)</li><li>
Build your future with our awesome retirement/pension plan!</li></ul>
We take care of our employees! As a world-renowned institution, our employees&rsquo; wellbeing is important to us. We offer work/life services such as...<ul><li>
Free financial and legal counseling</li><li>
Free mental health counseling services</li><li>
Gym membership discounts and access to wellness programs</li><li>
Other employee discounts including entertainment, car rentals, cell phones, etc.</li><li>
Resources for child and elder care</li><li>
Plus many more!</li></ul>
Position Summary:
Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.
Position Key Accountabilities:<ul><li>
Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.</li><li>
Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.</li><li>
Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.</li><li>
Develops filing systems; maintains files, records and reports for assigned area.</li><li>
Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.</li><li>
Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.</li><li>
May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems.</li><li>
Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.</li><li>
May be required to maintain office supplies and equipment.</li><li>
Screens calls and emails and receives and directs visitors.</li><li>
Retrieves information from departmental and/or project records and may produce reports.</li><li>
Handles confidential information and sensitive issues.</li><li>
Provides back-up for other support staff as needed.</li><li>
May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.</li><li>
May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.</li><li>
May be assigned routine budget or financial responsibilities by supervisor.</li><li>
May maintain or reconcile financial records/reports.</li><li>
Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.</li><li>
Other duties as assigned.</li></ul> 
Certification/Skills:
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. 
Use of University financial systems may be required.
Minimum Education:
High School diploma or equivalent. 
Associates degree preferred.
Minimum Experience:
Four (4) years related work experience required. 
Prior experience with scheduling, maintaining calendars, and travel itineraries required. 
Prior experience preparing meeting materials or general reports preferred. 
May substitute required experience with equivalent years of education beyond the minimum education requirement.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code &sect;51.215 and Texas Government Code &sect;411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code &sect;117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. &sect;791.4.
Veteran Information:
Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.
For a complete list please visit www.uthealth-veterans.jobs.
Residency Requirement:
Employees must permanently reside and work in the State of Texas.</div>

Administrative Assistant/Sr. Administrative Assistant - Dept. of Surgery

Superhero fire protection

<div>About the Role:
The Receptionist/Accounting Assistant plays a vital dual role in ensuring smooth front office operations while supporting the accounting department with essential financial tasks. This position serves as the first point of contact for visitors and callers, providing professional and courteous service that reflects the company&rsquo;s values. In addition to managing reception duties, the role involves assisting with some accounting task. The successful candidate will contribute to the overall efficiency of the office by coordinating communication between departments and supporting administrative and accounting functions. This role requires a detail-oriented individual who can balance multitasking with a high level of accuracy and professionalism. TRAINING PROVIDED
Minimum Qualifications:<ul><li>
High school diploma or equivalent.</li><li>
Knowledge of Microsoft Office applications (Outlook, Word, &amp; Excel).</li><li>
The ideal candidate must accurately take notes and direct callers to the correct team member.</li><li>
Ability to quickly learn new accounting software, specifically Sage Intacct.</li><li>
Strong organizational and multitasking abilities.</li></ul>
Preferred Qualifications:<ul><li>
Previous customer service experience (preferred but not required).</li><li>
Basic knowledge of accounting principles (preferred but not required).</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to handle confidential information with discretion.</li><li>
Prior experience working in a fast-paced environment.</li></ul>
Responsibilities:<ul><li>
Greet and welcome visitors, clients, and vendors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls and emails promptly and courteously.</li><li>
Perform data entry and maintain accurate financial records, including invoices, and payments.</li><li>
Ensure the reception area is tidy and presentable at all times.</li><li>
Collaborate with other departments to facilitate smooth communication and workflow.</li><li>
Coordinate daily assignments with AR and AP staff.</li></ul>
Skills:
The required skills enable the candidate to efficiently manage front desk operations, ensuring all visitors and communications are handled professionally and promptly. Strong organizational skills help in managing multiple tasks and coordinating between departments. Effective communication skills are essential for interacting with clients, vendors, and colleagues, fostering a positive and collaborative work environment.<div>
Benefits:</div> 
<div></div><ul><li>
Health, Dental, Vision, Life &amp; Disability Insurance.</li><li>
8 Paid Holidays &amp; 1 Floating Holiday</li><li>
4% 401K/Roth Match - Fully Vested on Day 1</li><li>
Start Earning Paid Time Off (PTO) on Day 1</li></ul> 
On-Site Requirement: 100% on-site at our local office location
Full-Time Presence: Monday-Friday 7:00 AM to 4:00 PM
No Remote Option: In-office position with no current remote flexibility</div>

RECEPTIONIST/Accounting Assistant

One new creation

<div><h2 class="jobSectionHeader">Description:</h2>
For years, One New Creation has been a trusted name in the moving industry across the United States. What began as a small operation built on hard work and integrity has grown into a dependable, full-service moving company known for consistency, professionalism, and care. 
 
We understand that moving is more than transporting belongings&mdash;it&rsquo;s about protecting memories, respecting timelines, and supporting new beginnings. That philosophy has guided every move we&rsquo;ve completed, whether for families relocating their homes or businesses transitioning to new spaces. 
 
Our longevity is rooted in doing things the right way. We invest in trained crews, proven processes, and quality equipment to ensure each move is handled with precision. From careful packing and secure loading to efficient transportation and thoughtful placement at the final destination, we focus on details that make a real difference. 
 
One New Creation is seeking a professional and detail-oriented Front Office Assistant to join our team in Houston, TX. This role is ideal for someone who enjoys creating positive first impressions, staying organized, and supporting daily business operations in a fast-paced office environment. 
 
As the first point of contact for visitors, clients, and team members, you will play an important role in ensuring the office operates efficiently while providing outstanding administrative support. 
 
Responsibilities 
 
Welcome visitors, clients, and guests with a professional and friendly attitude. 
Answer and direct incoming phone calls and emails. 
Schedule appointments, meetings, and maintain office calendars. 
Manage office correspondence, filing systems, and documentation. 
Maintain reception and common areas in a clean and organized manner. 
Assist with data entry, record management, and administrative tasks. 
Coordinate office supplies and support daily operational needs. 
Collaborate with team members to ensure efficient office workflow. 
 
Benefits 
Competitive Salary: $35,000&ndash;$39,000 annually. 
Career growth and professional development opportunities. 
Supportive and collaborative work environment. 
Skill-building through hands-on training and mentorship. 
Stable full-time position with long-term advancement potential. 
Opportunity to contribute to a growing and purpose-driven organization.
<h2 class="jobSectionHeader">Requirements:</h2>
Qualifications 
 
Excellent verbal and written communication skills. 
Strong organizational and time management abilities. 
Professional appearance and customer-focused mindset. 
Ability to multitask and prioritize responsibilities effectively. 
Attention to detail and problem-solving skills. 
Proficiency with standard office software and computer applications. 
Positive attitude and ability to work both independently and within a team.</div>

Front Office Assistant

Explore 117+ Administrative assistant entry level in Houston this August. Find roles across top companies and apply now to boost your career.